DITTY BAG RFB.docx

THIS IS A SUBCONTRACTING OPPORTUNITY

Bid 2011-30IJCC Iroquois Job Corps Center Ditty Bag Provision The Iroquois Job Corps Center (IJCC) and Education & Training Resources (ETR); located at 11780 Tibbets Road, Medina NY 14103, Orleans County, are desirous of a fully insured vendor to submit a bid on the products mentioned herein for the period of 2/1/2012 – 1/31/2013. If successfully awarded the subject contract, vendor must satisfactorily provide the following products according to the established criteria contained within same. Potential bidders must obtain a Dunn & Bradstreet (DUNS) number to be awarded a federal contract. Potential bidders must be registered in Central Contractor Registration (CCR) before being awarded a federal contract. Final bids are due to this center, December 15, 2011 at 4:00 PM. Point of contact for this project is Mary Jo McConnell. She can be reached via email at McConnell.MaryJo@jobcorps.org

“THIS IS A SUBCONTRACTING OPPORTUNITY”

· All questions must be submitted in writing to McConnell.MaryJo@jobcorps.org Questions will be answered via email.

· ALL BID PRICING MUST INCLUDE SHIPPING COSTS AND BE VALID FOR ONE YEAR.

· Bidders must provide copy of DUNS number for bid submission to be considered complete.

· Bidder must bid on all items for bid to be considered complete.

· Please see attached link for obtaining a DUNS number:

http://fedgov.dnb.com/webform

· Please see attached link for registering with the CCR:

https://www.bpn.gov/ccr/default.aspx

Scope of Work:

Provision of approximately 1,000 – 1,200 ditty bags per year.

Please see bid sheets ( attachment) for detailed listing of items to be included in male and female ditty bags.

Education & Training Resources 2422 Airway Drive Bowling Green, KY 42103 All products to be delivered to 11780 Tibbets Road Medina, NY 14103 November 14 , 2011 Subject: Request for Bid: Ditty Bags for Students Thank you for expressing interest in providing products or services for the Iroquois Job Corps Center. Products to be provided are outlined in the Scope of Work. All bids must be returned (fax bids will not be accepted) and received no later than December 15, 2011 - your response must be e-mailed or delivered to Mary Jo McConnell Education & Training Resources C/O Iroquois Job Corps Center 11780 Tibbets Road Medina, NY 14103 McConnell.MaryJo@jobcorps.org ETR/IJCC reserves the right to reject any or all bids or wave any formality connected with the bids.

ETR/IJCC will be the sole judge of which bid is the best value and its determination and finding on such decision will be final.

ETR/IJCC is an Affirmative Action Employer committed to equal employment opportunity. In accordance with our Affirmative Action Policy; ETR’s/IJCC’s recruitment and employment process is conducted without regard to race, color, national origin, sex, marital status, handicap, or veteran status. Contractors must agree to comply with this Affirmative Action Plan.

If you any question regarding this RFQ, you may contact Mary Jo McConnell at (585) 798-7024 or via email at McConnell.MaryJo@jobcorps.org Respectfully, Mary Jo McConnell ETR/IJCC Purchasing Agent Education & Training Resources Iroquois Job Corps Center Request for Bid Ditty Bags November 14, 2011 Bids will be received until 4:00 PM on:

December 15, 2011 Note: If you are unable to bid; please notify Mary Jo McConnell via the contact information provided below.

This RFQ does not commit ETR/IJCC to pay any costs incurred in the preparation of a cost proposal or quotation, nor does it commit ETR/IJCC to award a contract for products, supplies, or services. ETR/IJCC will be the sole judge as to which bid offers the best overall value and will serve the best interest of ETR/IJCC. ETR/IJCC reserves the right to reject any and all bids without recourse from bidders.

Please mark envelope with: Bid2011-30IJCC Ditty Bags Deliver by Mail Or Email To:

Mary Jo McConnell Education & Training Resources C/O Iroquois Job Corps Center 11780 Tibbets Road Medina, NY 14103 Office: (585) 798-7024 McConnell.MaryJo@jobcorps.org

RESPONSE TO SOLICITATION

To be considered for an award of the contract, the response to this solicitation will include:

· Completed “Bid Sheet” with pricing filled in on the bid sheets

· All applicable certificates of Insurance

· Bid pricing must be good for the period 2/1/2012 – 1/31/2013.

· Bidders must provide DUNS number for bid submission to be considered complete.

The most suitable candidate may be interviewed prior to the award of the subcontract.

BID PROVISIONS

The following Bid Provisions will apply. Failure to carefully read and follow all instructions will not relieve the bidder of any bid provision, and failure to do so will not place ETR/IJCC at risk.

1. All prices and notations must be in ink or typewritten. No erasures will be permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by individual signing the bid.

2. Price Warranty: The pricing quoted herein are no higher than would be quoted to any other customer, be they commercial and/or agencies or the United States Government for similar services.

3. The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled “Expectations to Bid Conditions” and will be attached to the Bid Sheet. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception.

4. ETR/IJCC reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest rate or overall bid does not constitute a Bid Award. ETR/IJCC will be the sole judge of which bid is selected for approval (see “Selection of Contractor” above) and subcontract award.

5. Items will be quoted F.O.B. destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by ETR/IJCC unless specifically included in the bid and accepted by ETR/IJCC.

6. In the event that subcontract is awarded in response to this RFQ, the below Statement of Work, provisions and set forth Terms & Conditions will be incorporated in their entirety into the subcontract and become an integral part of the subcontract when the subcontract is accepted by the subcontractor, either by acknowledgement or commencement of performance.

7. Winning bid will be required to provide an active DUNS # and also provide proof that they are registered in the Central Contract Registration.

8. Irrespective of winning bidder; ETR/IJCC reserves the right, and will have final approval of any and all vendors, associates, or subcontractors to provide services to the center.

BID SHEET – THIS SHEET MUST BE INCLUDED IN YOUR BID

DITTY BAG CONTENTS – MALE - MUST BE PACKED IN A WHITE BAG ONLY

1 - 1.8 oz box of laundry Detergent 1 – pr. Of shower shoes 1 – 1.5 oz. can of shave gel/cream 2 – Disposable razors 2 – Bath towels 2 – Wash clothes 1 – 1.6 oz roll on deodorant stick 1 – 2 oz shampoo/ body bath 1 – 2 oz baby powder 1- Comb 1 – bar soap 1 – toothbrush 1 - 1.5 oz toothpaste 1 – Laundry bag 1 – Pillow 1- Pillow case

Price per ditty bag with pillow:________________ Price per ditty bag without pillow:_________________ Qty discount if purchased in lots of 50 bags per order: __________________

DITTY BAG CONTENTS – FEMALE - MUST BE PACKED IN A WHITE BAG ONLY

2 - @ Tampax and Pads 1 - 1.8 oz box of laundry Detergent 1 – pr. Of shower shoes 1 – 1.5 oz. can of shave gel/cream 2 – Disposable razors 3 – Bath towels 2 – Wash clothes 1 – 1.6 oz roll on deodorant stick 1 – 2 oz shampoo/ body bath 1 – 2 oz baby powder 2- Comb 1 – Bar soap 1 – Toothbrush 1 - 1.5 oz toothpaste 1 – Laundry bag 1 – Pillow 2- Pillow case

Price per ditty bag with pillow:________________ Price per ditty bag without pillow:_________________ Qty discount if purchased in lots of 50 bags per order: __________________

OFFER TO: Education & Training Resources (ETR), Purchasing Department, Iroquois Job Corps Center 11780 Tibbets Road, Medina, NY 14103 In compliance with the bid provision, Scope of Work, Terms & Conditions, and other specifications in this Request for Bid, the undersigned hereby proposes to provide products as detailed in the Scope of Work contained herein for the Iroquois Job Corps Center.

The prices herein represent currently established prices and are no higher would be quoted to any other customer, either commercial and/or agencies of the United States Government for similar services.

Pricing must be provided for all items. ETR reserves the right to accept or reject, and/or contract separately with an independent provider without consideration of the bid, unless bidder specifies awards as “All or None.”

Above listed unit pricing includes necessary labor, materials, transportation, and supervision required to accomplish Scope of Work. Any additional charges for service or product that are not included in the above items will be listed below: _____________________________________________________________________________________________ Please note your payment terms (e.g. Net 30, Net 15, etc.) PAYMENT TERMS: ____________ Submitted by: __________________ Business Name & Address: _____________________________ Signature: ____________________________ _____________________________________ Date: ___________________ _____________________________________ Phone: ____________________

Vendor signature above signifies the understanding that the following applies:

· FAR 52.209.6 (certification regarding debarment) applies to this SUBCONTRACTING PURPOSE

· FAR 52.222-41 (Service Contract Act) also applies to this SUBCONTRACTING PURPOSE