THERMOKING PWS.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

for

Thermo King Climate Control Unit Preventative Maintenace

Model # TS-500 – P/N TK50771-3.14 Model # T-1000 – P/N TK54404-2.1

31 July 2025

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 6

5 APPENDICES 8

1.0 DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide preventative maintenance for each Climate Control Unit (CCU) as defined in this Performance-Based Work Statement (PWS) for Thermo King Model TS-500 and T-1000 CCUs belonging to the US Space Force (USSF), Space Systems Command (SSC), Small Launch and Targets Division, Logistics Branch (AAMXL), Rocket System Launch Program (RSLP), Kirtland AFB, NM. The operating location is at Hill AFB, Utah.

1.1 BASIC SERVICES: Contractor shall provide Preventative Maintenance and repair of four

(4) T-1000 CCUs and six (6) TS-500 CCUs.

1.1.1 Service and Repairs: Service shall include all components in Appendix B

1.1.2 Preventative Services:

1.1.2.1 Contractor shall perform comprehensive inspections and preventative maintenance as required by the factory recommended schedule and contain, at a minimum, items listed in Appendix B.

1.1.2.2 Contractor shall provide a preventative maintenance schedule. The schedule shall include the required inspections and maintenance actions.

1.1.2.3 Report: Contractor shall include all part replacements and Original Equipment Manufacturer (OEM) repair/service in the Maintenace Record and Visit Report to the Government Representative (GR).

1.1.3 Administrative Tasks:

1.1.3.1 The Contractor shall act as the point of contact for initiating annual inspections, services and unscheduled maintenance to Model T-1000 and TS-500 CCUs.

1.1.3.2 The Contractor shall provide Commercial Off-the-Shelf (COTS) technical manuals as requested by the GR.

1.1.3.2.1 The Contractor shall maintain COTS operator manuals and provide updates to the GR as changes occur.

1.1.3.3 The Contractor shall develop and deliver to the GR any procedures, checklists and documentation for maintaining and operating the T-1000 and TS-500 CCUs.

1.1.3.4 The Contractor shall maintain a periodic maintenance list that identifies requirements, the individual performance of them, their recurrence interval, due date, and the last date performed.

1.1.3.5 The Contractor will cover T-1000 and TS-500 CCU maintenance at Hill AFB, Utah, the Utah Test and Training Range (UTTR), the Greater Salt Lake City valley, and nationwide as required.

1.1.4 Problem Response, Work requests and Remediation:

1.1.4.1 Work Requests: Work requests will be issued verbally or in writing by the GR or designated alternate.

1.1.4.1.1 Routine Work Requests: The Contractor shall respond to routine work and services requests covered by this PWS within 8 hours of receipt of notification during normal building occupancy hours (Monday through Friday 5:30 a.m. to 3:00 p.m.).

1.1.4.1.2 Urgent Work Requests: The Contractor shall respond to urgent work requests covered by this contract within 4 hours of receipt of notification during normal building occupancy hours (Monday through Friday 5:30 a.m. to 3:00 p.m.).

1.1.4.1.3 Emergency Work Requests: The Contractor shall respond to an emergency work request within 2 hour during normal building occupancy hours (Monday through Friday 5:30 a.m. to 3:00 p.m.)

and within 4 hours during unoccupied times (Monday through Friday 3:00 p.m. to 5:30 a.m., or 24 hours a day on weekends and holidays) for on-site investigation, control and correction of emergency conditions as they occur. Response times are subject to Contractor personnel obtaining access to secured areas in a timely manner.

1.1.4.2 Emergency Repair Work Procedures: Emergency repair shall take precedence over all other categories of work. In an emergency, the Contractor shall perform temporary repair or modification of equipment as necessary to provide continuing Depot operations.

1.1.4.2.1 In ALL cases, the Contractor shall attempt to obtain the GR’s approval prior to making emergency repairs or performing emergency actions and that attempt shall be documented.

1.1.4.3 Response to Emergencies:

1.1.4.3.1 The Contractor shall comply with any emergency action plan(s) supplied by the GR for anticipated emergency situations at the Depot facilities. The plan(s) shall include notification procedures and training requirements in addition to the emergency actions to be taken to assure prompt and effective action if an emergency occurs.

1.1.4.4 Overtime Services:

1.1.4.4.1 The Contractor shall provide 24 hours a day 7 days a week coverage for overtime maintenance.

1.1.4.5 Recommendations:

1.1.4.5.1 In the event of labor shortages, a requirement for specialized troubleshooting expertise, or the unavailability of necessary parts, Peak Thermo King retains the option to subcontract its services to another authorized Thermo King dealer or source. To ensure program consistency, any such subcontracting arrangement is contingent upon prior coordinatation and approval by both the SSC/AAMXL Program Office and Peak Thermo King.

1.2 CONTRACTOR REQUIREMENTS

1.2.1 Sustaining Engineering and Maintenance Functions: The Contractor shall provide the following sustaining engineering and maintenance functions as described in this

PWS:

Preventive Maintenance Routine Maintenance Maintenance Records

1.2.2 Equipment to Be Maintained: The systems and equipment the Contractor shall maintain and repair includes components, groups, and systems listed in Appendix B.

2.0 SERVICES SUMMARY

Performance Objective PWS Para Performance Threshold

Preventative Maintenance Schedule Para. 1.1.2.2 30 days ARO

Maintenace Record and Visit Report Para. 1.1.2.3 10 business days after completion

Commercial Off-the-Shelf Operators and Maintenance Manuals

Para. 1.1.3.2, 1.1.3.2.1 & 1.1.3.3.

30 days ARO and as changes dictate

Safety Data Sheets (SDS) Para. 4.5.4.1 30 days ARO and as changes dictate

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will supply access to T-1000 and TS-500 CCUs for preventative maintenance.

4.0 GENERAL INFORMATION

4.1 SECURITY REQUIREMENTS:

4.1.1 For Base Access: The contracted company representative shall check in at the North or South Gate Visitor Center. They shall have a valid REAL ID Compliant Drivers License or a valid state issued drivers license with a second form of identification. All vistors are subject to a criminal background check.

4.2 PHYSICAL SECURITY: The Contractor shall be escorted during work performed on

Government assets but shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.3 HOURS OF OPERATION:

4.3.1 Normal Hours of Operation: The Contractor shall perform the services required under this contract during the following hours Monday through Friday 5:30 a.m. to 3:00 p.m.

as standard work hours.

4.3.2 Recognized Holidays: The Contractor is not required to provide service on the following days: New Year’s Day, Birthday of Martin Luther King, Jr., Washingtion’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 RECORDS: The Contractor shall be responsible for creating and maintaining and of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within 5 working days of receipt of the request.

4.5 ENVIRONMENTAL CONTROLS

4.5.1 Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply accordingly as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer (CO) pursuant to notice requirements and negotiate a modification to the contract.

4.5.2 Notification of Environmental Spills: If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to Hill AFB Fire Department at 801-777-3021.

The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.5.3 Material Storage and Use: The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.5.4. Hazardous Materials Management:

4.5.4.1 The Contractor shall maintain current SDS documents for all chemicals used in maintaining and operating the system and shall provide copies to the Government within 5 days of request.

4.5.4.2 The Contractor shall ensure all Hazardous Materials (HM) used during performance are inventoried, labeled, tracked, managed, and issued under the direction of, and working through, the established Hazardous Material Cell (HazCell) in Building 1256.

4.5.4.3 Material Storage and Use. The Contractor shall use HM in the process and manner for which it is intended by the manufacturer and as authorized by the HazCell.

The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes the handling, tracking, and storage of hazardous materials, as well as flammable and combustible liquids as identified in DAFI 32-7001, HillAFBI 32-7001, DAFMAN 91-203 Chapter 22 and NFPA 30. The Contractor shall practice (at all times) housekeeping/storage methods and procedures of material/work residue to ensure items do not migrate out of the immediate work area to become a potential Foreign Object Debris (FOD) or fire hazard.

4.5.4.4. The Contractor shall remove all HM from the work site and the end of a work shift. HM must be in the employee’s possession during use and must be removed from the base at the end of each shift. HM for use shall only be transported, stored, and used on base from its original container, with the yellow sticker issued by the HazCell affixed to the container.

4.5.4.5. Spent or used HM generated as a result of the services provided will be carefully collected and transferred to a suitably sized collection container. The collection container must be labeled with the contents, date, company name, responsible point of contact, and phone number. The contractor shall ensure that empty HM containers or other refuse is not discarded in a government refuse can or dumpster. The Contractor shall manage its generated waste IAW applicable federal, state and local laws when disposing of wastes.

4.5.4.6. The Contractor shall use rags instead of absorbent pads or “kitty litter” to clean the work site. Rags are considered tools and shall be accounted for IAW the tool and FOD instructions DAFI 21-101.

4.6 SAFETY REQUIREMENTS: In performing work under this contract, the Contractor shall:

4.6.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.6.2 Take such additional immediate precautions as the CO may reasonably require for safety and mishap prevention purposes.

4.6.3 Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

4.6.4 All subcontractors are required to comply with the safety provisions of this contract as applicable.

4.6.5 Record and report promptly (within 1 hour) to the CO or authorized GR all available facts relating to each instance of damage to government property or injury to either Contractor or Government personnel.

4.6.6 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.6.7 If the Government elects to conduct an investigation of the accident/mishap, the

Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.6.8 All subcontractors will cooperate and assist in accident reporting and investigation.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFI Air Force Instruction AAMXL Small Launch and Targets Division, Logistics Branch ARO After Receipt of Order CCU Climate Control Unit CFR Code Federal Regulation CO Contracting Officer COTS Commercial Off the Shelf FOD Foreign Object Damage GR Government Representative HM Hazardous Material IAW In Accordance With NFPA National Fire Protection Agency OEM Original Equipment Manufacturer PWS Performance-Based Work Statement RSLP Rocket System Launch Program SDS Safety Data Sheets SSC Space Systems Command USSF United States Space Force UTTR Utah Test and Training Range

APPENDIX B

ESTIMATED WORKLOAD DATA

ITEM NAME QUANTITY UNIT SERIAL NUMBERS

1 T-1000 CCUs 4 3000078444, 3000078445, 3000092711, 3000092712

2 TS-500 CCUs 6 3000041262, 3000058928, 3000054383, 0773DS2497, 3000056252, 3000060006

Periodic Maintenance Table for T-1000 and TS-500 CCUs

Examine Door Seals for damage Check low coolant level alarm Note any unusual noises Check engine oil pressure Verify adequate fuel level Check engine oil, oil filters, and fuel filters Check engine oil level Drain water from fuel tank and check vent Check coolant level Replace fuel filters, drain water separator Visually inspect hoses Check defrost initiation and termination Inspect coils – condenser/evaporator Inspect battery terminals and electrolyte level Inspect for any fluid leaks Check for damage or loose wires Inspect battery Check for proper suction pressure Check air filter Inspect for any fluid leaks Inspect defrost drains Inspect taper roller bearing fan shaft or fan transmission and idlers for linkage and bearing wear

Check ducting Check damper door Check engine oil pressure Visually inspect belts Check ammeter Note any unusual noises Visually inspect belts Clean crank case breather Check removable insulation blanket Inspect fuel transfer pump inlet strainer Verify for proper air flow Check ammeter Check damper door Check cycle sequence on all modes Check for damaged or loose wires Check protection shutdown circuits Check refrigerant level Check throttling valve regulating pressure on defrost

Inspect CCU for damage Check all CCU and fuel tank mounting bolts, brackets, lines, hoses, etc.

Check/replace air filter

ITEM