Thermal Roll Ticket Stock.docx

June 24, 2015

REQUEST FOR BIDS

FOR:

Bid #16-03 Thermal Roll Ticket Stock

GENERAL:

· The Massachusetts State Lottery Commission is requesting bids for thermal roll ticket stock.

· Submission of a bid in response to this request is confirmation of acceptance of and agreement to comply with all specifications listed herein.

PURPOSE OF PROCUREMENT:

· To purchase 5,000 rolls of Thermal Roll Ticket Stock (Production) to be delivered in two (2) shipments of 2,500 rolls and 500 rolls of Thermal Roll Ticket Stock (VOID) to be delivered in one (1) shipment of 250 cases.

ACQUISITION METHOD:

· Outright Purchase.

ANTICIPATED EXPENDITURE:

· The expenditure associated with this procurement is to be determined. Please submit pricing per unit. Delivery fees to be included in cost and will not be charged separately.

· The MSLC makes no guarantee that any commodities or services will be purchased from this bid.

BIDDING INSTRUCTIONS/INFORMATION:

· Bids submitted in response to this Request are due by Monday, July 6, 2015 at 3:00 P.M.

· PLEASE NOTE: Bids are to be submitted electronically via the Massachusetts CommBuys system – www.commbuys.com

· Any inquiry related to this Request must be emailed to Mary Clover OBrien, Procurement Coordinator, at mcobrien@masslottery.com and Kathy Chipman, Accounts Payable Supervisor, at kchipman@masslottery.com

· Please note that all bidders are required to direct their inquiries regarding this engagement to Ms. OBrien and/or Ms. Chipman. Communications as to this request with any other Lottery employee or employee of the State Treasurer’s Office will result in disqualification.

· The Lottery will award the contract based on an evaluation of responses to the Specification Requirements set forth below.

· Cost:

· Prices should be entered into the Massachusetts CommBuys system – www.commbuys.com. Additional information may be submitted as an attachment with your electronic bid in the CommBuys system.

· Vendors also need to submit delivery and packaging information in the comment field of the quote document within the CommBuys system.

· Technical Specifications:

· 5,000 rolls Thermal Roll Ticket Stock (Production) – 2,500 cases total (2 rolls per case)

· 500 rolls Thermal Roll Ticket Stock (VOID) – 250 cases total (2 rolls per case)

· Specification Sheet attached – vendors should reference part #70-0037-17 only

· Inner diameter of roll core is 1.27”

· Outer diameter of roll core is 1.77”

· Massachusetts State Lottery logos required to be printed on each side of the paper

· Two deliveries of Production stock to be made of 2,500 rolls (1,250 cases) in each delivery.

· One delivery of VOID stock to be made of 500 rolls (250 cases)

· First delivery will be made in October 2015 – this shipment will include both Production and VOID stock

· Second delivery will be made in March 2016 – this shipment will only include Production stock

· Sample rolls are available at request of vendor

DELIVERY:

· The Lottery requires a sample of the thermal roll ticket stock be mailed to the attention of Mary Clover OBrien and Kathy Chipman:

Massachusetts State Lottery Commission 60 Columbian St.

Braintree, MA 02184

Please label with “SAMPLE”

· Please make sure that samples are identified with your company name.

· PLEASE NOTE: If a vendor wishes to have his/her sample(s) returned at the vendor’s expense, please e-mail your request along with your shipping provider and account number to Mary Clover OBrien, Procurement Coordinator, at mcobrien@masslottery.com and Kathy Chipman, Accounts Payable Supervisor, at kchipman@masslottery.com.

· Packaging:

· In written response to this solicitation, vendor must provide:

· Number of rolls that will be included per case.

· NO mixing of Production stock and VOID stock.

· Number of cases that will be provided per skid.

· Number of skids that will be provided.

· Shipping Requirements:

· Shipment Due Date:

· First Shipment – October 2015

· Second Shipment – March 2016

· Deliveries can be made Monday- Friday 7AM- 1PM only.

· Each skid must be labeled on the front and the back with product description and quantities as well as contain Purchase Order information.

· All cases must be labeled with Purchase Order information.

· Packing slip must also contain the Purchase Order Information.

· Any trucking service used to make deliveries must also have the Purchase Order information clearly marked on all paperwork.

· All inside deliveries must be made to one of two possible locations:

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