The_Museum_on_the_Main_Collier_County_Government_Campus_-_Hurricane_Ian_repairs.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

THE MUSEUM ON THE MAIN COLLIER COUNTY

GOVERNMENT CAMPUS - HURRICANE IAN REPAIRS

Sara Schneeberger, Contract Administration Specialist

Procurement Services Division

3335 Tamiami Trail East,Naples, FL, 34112 sara.schneeberger@colliercountyfl.gov

(239) 252-5013

Quick Quote Title: The Museum on the Main Collier County Government Campus - Hurricane Ian repairs

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - FPP FEMA FY25 5.1.25

C - Pictures for The Museum on the Main CC Govt Campus - Hurricane Ian Repairs

1. QUICK QUOTE

The Museum on the Main Collier County Government Campus - Hurricane Ian repairs

Release Project Date: August 18, 2025

Question Submission Deadline: August 28, 2025, 12:00pm

Response Submission Deadline: September 2, 2025, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Facilities Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. The Museum on the Main Collier County Government Campus - Hurricane

Ian repairs

Scope:

Location: Collier County Main Campus Museum – 3331 Tamiami Trail East, Naples, FL 34112

Chickee Hut Roof Repairs

• Rethatch the five (5) chickee hut roofs at the museum. Contractor may use existing thatching as appropriate. Contractor should make a complete repair, eliminate any holes, and prevent water leaks to ensure a complete repair to the roofs, and walls, if necessary, on all sides. Use all matching fasteners.

Contractor to field verify all measurements.

• Replace all damaged, rotted, or missing cross bracing in kind (diameter, length, style, wood material, etc.) that thatched roof is nailed to, as needed to make a complete repair and match existing. Resecure cross beams to match existing.

• This project is all inclusive costs.

Missing thatched areas include:

• Chickee Hut #1: 26.12669° N, 81.76258° W (northernmost) approximately 480 SF

Replace all damaged cross bracing (approx. 100%) on Chickee Hut #1.

• Chickee Hut #2: 26.12655° N, 81.76269° W approximately 190 SF

Replace all damaged or rotted cross bracing (approx. 70%) on Chickee Hut #2.

• Chickee Hut #3: 26.12650° N, 81.76262° W approximately 285 SF

Replace all damaged or rotted cross bracing (approx. 60%) on Chickee Hut #3.

• Chickee Hut #4: 26.12632° N, 81.76263° W approximately 255 SF

Replace all damaged or rotted cross bracing (approx. 50%) on Chickee Hut #4.

• Chickee Hut #5: 26.12624° N, 81.762672° W approximately 290 SF

Replace all damaged or rotted cross bracing (approx. 50%) on Chickee Hut #5.

Specifications

• All work must comply with Collier County Vertical Standards (CCVS) and the Florida Building Code.

• Provide all necessary items, tools, hardware, resources, materials, etc. to fully and properly complete all project tasks. Install all items per manufacturer’s recommendations and installation instructions.

• All materials and items replaced that Collier County does not want to store must be properly disposed of at the cost of the contractor.

• Provide all necessary permitting and any documentation, sketches, fees, etc. required for permits. A selected vendor may utilize the owner’s as-built drawings, if available, to complete the project.

• The contractor will be required to provide photographs of the progress and successful completion of the work.

For each repair item the contractor shall take before and after pictures of scope items below. Upon submittal of pre-construction photos, any temporary repairs completed should be coordinated with the County Project

Manager prior to proceeding.

• The contractor shall submit specifications, product data and/or shop drawings on all materials, devices, equipment or systems being installed on the project for approval by the Project Manager and/or project consultant. All materials must be replaced in kind and installed per the manufacturer’s specifications and recommendations. All items shall match existing colors, materials, quality, and style and use fasteners to match existing, unless specifically stated otherwise.

• The contractor must warranty the work completed for a minimum of one (1) year following the completion of this project. Any call-back or remediation work will be completed at no charge to Collier County.

• All work must be performed by properly qualified employees. Credentials may be requested by Collier

County.

• The contractor and their subcontractors are required to comply with County Ordinance 2004-52, as amended.

Background checks are valid for five (5) years, and the vendor / subcontractor shall be responsible for all associated costs. The cost is $40.00 per person.

• The awarded contractor will receive a Purchase Order for work requested and may not start work prior to receiving the Purchase Order.

• Contractor is responsible for blocking off and maintaining any safety perimeters necessary for work. The contractor shall properly block off construction areas as appropriate until the work item is complete.

• The objective of this project is to repair all damage to the referenced site. All facilities and sites that have received damage shall be repaired back to the condition prior to the hurricane damage. Detailed damage and repairs needed are listed below. Quantities are from damage assessment reports and have been field measured but must be considered approximate; the contractor is responsible for verifying all quantities and areas at the location and/or consider variations when bidding. Include all necessary work to provide a complete restoration project without change orders.

• Contractor is responsible for repairing all associated parts, finishes, accessories, hardware, wiring, fasteners, etc. to provide a complete and finished product.

• Examples for clarification: If a light pole or fence post is replaced and the soil around the pole is disturbed during the work, the contractor shall place new sod or mulch as appropriate to match the existing landscape and provide a finished product when complete.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence https://apps.fldfs.com/bocexempt/

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Replace all damaged cross bracing

(approx. 100%) on Chickee Hut #1

1 LS

2 Replace all damaged or rotted cross bracing (approx. 70%) on Chickee Hut

#2

1 LS

3 Replace all damaged or rotted cross bracing (approx. 60%) on Chickee Hut

#3

1 LS

4 Replace all damaged or rotted cross bracing (approx. 50%) on Chickee Hut

#4

1 LS

5 Replace all damaged or rotted cross bracing (approx. 50%) on Chickee Hut

#5

1 LS

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Provide W-9*

*Response required

3. Provide Sunbiz Verification*

4. Provide E-Verify Registration Summary*