TGP-2025-20-CO2 Soil Sensor Network .pdf

IFB # TGP-2025-20- CO2 Soil Sensor Network System Page 1

May 22, 2025

INVITATION FOR BID NAME: CO2 Soil Sensor Network System

INVITATION FOR BID NUMBER: TGP-2025-20

CONTACT PERSON: TRINIDAD PADILLA, PROJECT MANAGER, TPADILL1@uwyo.edu

Please bid on the provided sheet the price at which you will furnish, D.A.P. Incoterms® 2010, University of Wyoming, Laramie, WY, 82071, any or all items listed below, subject to the usual inspection and approval at the place of delivery.

Questions regarding this invitation for bid (IFB) must be in writing and be directed to the University via the BidNet platform any time after the issuance of this IFB through and including 2:00 p.m. MT on May 30th, 2025. Questions received after the date/time and/or not submitted electronically through the BidNet platform may not be addressed. Each question submitted, as well as the University’s response thereto, shall be provided in a questions and answers document/addendum via www.bidnetdirect.com Note: Every question must be submitted individually. Multiple questions per entry may not be answered.

The University of Wyoming will only accept and consider electronically submitted bids from suppliers, which must be submitted and received in the www.bidnetdirect.com electronic solicitation portal on or before 2:00 p.m. MT on June 5th, 2025, at which time the submission portal will close and no further submissions be allowed or considered. It is the sole responsibility of the supplier to see that the response to the IFB is submitted through the BidNet portal by the submission deadline. Responses received after this date and time or outside of the BidNet portal will be deemed non-responsive. This completed and signed bid form shall be uploaded to the BidNet platform along with any additional requested information.

Sales Prohibited/Conflict of Interest: No officer, employee, or member of the University, shall have a financial interest in the sale to the University of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the University. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the University is prohibited.

Contact with University personnel regarding this solicitation, other than inquiries to the specific Procurement Agent noted above may be grounds for elimination from the selection process.

Collusive or sham bids: Any bid deemed to be collusive, or a sham bid will be rejected and reported to authorities as such. Your authorized signature on this bid assures that such bid is genuine and is not a collusive or sham bid. The University of Wyoming reserves the right to accept or reject a bid on any or all items, to waive any irregularities or informalities and to award the contract in the best interest of the University.

**Please find more information about doing business with the University here:

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PREFERENCE: Preference shall be allowed in the purchase of materials, supplies, equipment, machinery, or provisions provided by bona fide Wyoming residents when such materials, supplies, equipment, machinery or provisions are of quality equal to those offered by an out-of-state supplier. Such preference shall be five percent (5%) and shall apply to materials, supplies, equipment, machinery or provisions produced, manufactured or grown in this state, and to materials, supplies, equipment, and machinery supplied by a Wyoming Resident. (Wyoming Statute 16-6-105) However, preferences shall not be given in violation of any Federal law, rule or regulation.

Whenever Federal laws are applicable, Federal laws shall supersede any State laws.

Suppliers must have a current Wyoming residency certification on file with the Wyoming Department of Workforce Services at the time of the bid submission in order to qualify for resident preference. Inquiries regarding obtaining a residency certification number should be directed to the Wyoming Department of Workforce Services, Labor Standards Office at (307) 777-7261. The Department of Workforce Services certifies residency and enforces the preference law.

EQUAL EMPLOYMENT OPPORTUNITY:

Both parties shall fully adhere to all applicable local, state and federal law, including equal employment opportunity and including but not limited to compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 http://www.bidnetdirect.com/ http://www.bidnetdirect.com/ https://www.uwyo.edu/procurement/_files/docs/how-to-do-business-with-uw-april-2025.pdf

IFB # TGP-2025-20- CO2 Soil Sensor Network System Page 2 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and the American with Disabilities Act of 1990. The University is committed to equal opportunity for all persons in all facets of the University’s operations and is an Equal Opportunity/Affirmative Action employer.

The University will provide all applicants for admissions, employment and all University employees with equal opportunity without regard to race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, genetic information, gender identity, creed, ancestry, political belief, any other applicable protected category, or participation in any protected activity. The University ensures non-discriminatory practices in all matters relating to its education programs and activities and extends the same non-discriminatory practices to recruiting, hiring, training, compensation, benefits, promotions, demotions, transfers, and all other terms and conditions of employment.

Contractors are notified that they may be subject to the provisions of 41 CFR Section 60-300.5(a); 41 CFR Section 60-741.5(a); 41 CFR Section 60-1.4(a) and (c); 41 CFR Section 60-1.7(a); 48 CFR Section 52.222-54(d); and 29 CFR Part 471, Appendix A to Subpart A with respect to affirmative action and posting requirements. If applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans. If applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a).

This regulation prohibits discrimination against any qualified persons with physical or mental disabilities and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected persons with physical or mental disabilities.

SUSTAINABILITY PRACTICES: The University of Wyoming strongly encourages the campus community to adhere to sustainable practices. For product categories that have ENERGY STAR rated products available, the university will focus its procurement efforts on products with this rating, consistent with the needs of the UW campus community.

EXPORT COMPLIANCE: The University, its employees and its agents are subject to and shall comply with U.S. export control laws that prohibit or restrict a) transactions with certain parties, and b) the type and level of technologies and services that may be exported.

These laws include, without limitation, the Arms Export Control Act, the Export Administration Act, and the International Economic Emergency Powers Act, and regulations issued pursuant to these, including the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR).

As part of its commitment to compliance with U.S. export controls, UW requires information on the product(s) being purchased to enable the University to determine the applicable export controls. To be considered for this bid award, Bidder must identify the export jurisdiction (ITAR or EAR) and classification of its product, component, or service(s) in the response to this bid request. The suggested format for this information is set out in Exhibit 1 below.

PAYMENT TERMS: Payment terms are Net 45. It is the University of Wyoming’s policy to not prepay for goods or services to be provided by suppliers.

All bids are subject to the University’s Terms and Conditions that can be found at http://www.uwyo.edu/procurement/.

Bid below the total price to provide the products as indicated in this detailed listing. The total for each bid line must include material, freight, handling, fees, set-up fees, labor, duties, and all other costs that might be associated with an order for each item quantity, delivered D.A.P. Incoterms® 2010, University of Wyoming, Laramie, WY, 82071.

All Bidders must be a partner with the equipment manufacturer in good standing.

All equipment bid must be new products and carry any manufacturer’s product warranty for USA purchases. Used equipment will not be considered and proposed equals will be considered. Bids for proposed equals must meet or exceed specifications contained herein.

The University of Wyoming will be the sole evaluator in approving proposed equals.

This IFB will be awarded on an all-or-nothing basis and the bidder must be capable of making full delivery of support indicated below.

Objective The University of Wyoming is requesting bids from suppliers for the purchase of CO2 Soil Sensor equipment, per the specifications provided herein. Any equipment purchased as a result of this IFB shall be delivered to the following address and unloaded by the supplier onto the loading dock located at: 16 & Gibbon., Laramie, WY 82071.

http://www.uwyo.edu/procurement/

IFB # TGP-2025-20- CO2 Soil Sensor Network System Page 3

Deadline The equipment must be delivered before November 15th 2025.

Required Information Suppliers shall submit the following information with their bid submission:

• Fully completed bid form

• Completed Exhibits 1

• Current lead time for equipment, after receipt of order

• Specification sheet for proposed equipment

• Warranty on proposed equipment

Required Items The system must be able to take measurements no less than 5 times per day from three separate depths, when provided with "mini-wells" connecting the three depths to the sample intake lines appropriately. If this multi-depth sampling is not provided, an alternative method of profiling the subsurface must be provided. The time of sampling must not drift/process from day to day. The data must be available for download over the duration of the project (not to exceed 2 years from day of delivery). The system must be mature, with at least one successful deployment recorded.

Minimum specifications/requirements listed below:

• CO2 measurement range: 10ppm to 50,000ppm

• O2 measurement range: 1%-20%

• Temperatures: -40C to +40C

• function when exposed to soil moisture, including >%60 R.H. after large rainstorms.

• function off-grid without connected electricity and without a connected data hardwire-line (telecom cellular connection is okay).

• transport data to a website or portal which can be accessed from UWyo offices

• measure and report CO2 concentration, oxygen concentration, temperature, humidity, barometric pressure, and at least one proxy for solar intensity.

• The supplier must be able to provide a minimum of one dozen (12) systems

Bid Pricing and Information

UNIT PRICE (Price per each): $_________________________________________________________

TOTAL BID (Extended price for 12 units): $_________________________________________________________

PROPOSED MANUFACTURER AND MODEL:___________________________________________________________________

WARRANTY: _______________________________________________________

LEAD TIME ARO:__________________________________________

DATE WHEN PO MUST BE SUBMITTED TO GUARANTEE DELIVERY BY DEADLINE: ____________________________

The undersigned hereby agrees to furnish, in conformity with this bid, any or all of the above articles at the prices bid.

This bid is irrevocable for 30 days.

Wyoming Workforce Certification #____________

IFB # TGP-2025-20- CO2 Soil Sensor Network System Page 4

Authorized signature ___________________________________________________ Printed name of authorized signature Date

Business name, address, zip code, telephone number and fax # Email address

Exhibit 1

Are any of the products, components, or services subject to the Export Administration Regulations (EAR)?

Yes _____ No _____

If YES, indicate the ECCN No. of each product:

Are any of the products, components, or services subject to the International Traffic in Arms Regulations (ITAR)?

Yes _____ No _____

If YES, indicate the USML Category and Sub – Category of each product: