Text for SAM RFQ 1333ND24QNB670286.pdf

STREAMLINED SOLICITATION FOR COMMERCIAL SERVICES

COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Laboratory Control Consoles Solicitation No. 1333ND24QNB670286

(i) This is a combined synopsis/solicitation for commercial Services prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 1333ND24QNB670286, and the solicitation is issued as a

Request for Quotation (RFQ) restricted to small businesses. This acquisition is for a commercial service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures and FAR Part 12— Acquisition of Commercial Services. A Fixed-Price type of Purchase Order contract is contemplated for any resulting contract entered into as a result of this solicitation.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Federal Acquisition Circular (FAC) Number/Effective Date: 2024-05 / 05-22-2024.

(iv) The North American Industry Classification System (NAICS) code for this procurement is

337214-Office Furniture (Except Wood) Manufacturing with the small business size standard of 1,100 employee-based.

(v) Attachments: Specifications document and Pictures Illustrating Tasks to be Completed.

(vii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb

1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/?q=browsefar http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title48/48cfrv5_02.tpl

(End of provision) https://www.acquisition.gov/?q=browsefar

The following provisions apply to this acquisition and are incorporated by reference:

• FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

• FAR 52.204-7, System for Award Management

• FAR 52.204-16, Commercial and Government Entity Code Reporting

• FAR 52.204-17, Ownership or Control of Offeror

• FAR 52.204-20, Predecessor of Offeror

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

• FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation

• FAR 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations- Representation

• FAR 52.212-1, Instructions to Offerors-Commercial Services

• FAR 52.212-3, Offeror Representations and Certifications-Commercial Services

• FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran

The clause at FAR 52.252-2, Clauses Incorporated by Reference, applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far

(End of clause)

Schedule

The table below identifies the required contract line item numbering (CLIN) structure for this Solicitation.

CLIN Description Total Price

Corner Desk Console

(Firm-Fixed Price)

Delivery Date: 02/01/2025-02/28/2025

Single Desk Console https://www.acquisition.gov/browse/index/far

Collaboration/Meeting Table

Installation

10 Business Days After Delivery of CLINs 0001-0003

Shipping & Delivery

Questions

CAR 1352.215-73 INQUIRIES (APR 2010):

Quoters must submit all questions concerning this solicitation in writing electronically to Mr. Seth Kaplan, Contract Specialist, at seth.kaplan@nist.gov. Questions must be received by or before June 17, 2024, at 5:30 PM ET. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

Quotation Due Date Quotations shall be submitted via email to seth.kaplan@nist.gov so that they are received by or before June 26, 2024, at 5:30 PM ET. To be considered for award, the Quoter must be an “active” registrant in the U.S. System for Award Management (SAM) at time of solicitation close.

Instructions to Offerors Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service.

The Contractor shall provide a Firm-Fixed-Price Quotation corresponding to the requirements identified in the attached Specifications document. All costs related materials and labor required to complete each deliverable must be included in the quotation either as a separate line item or contained in the total price of the quote. Additionally, the Firm-Fixed Price Quotation shall include any prompt payment discount terms, if applicable.

mailto:seth.kaplan@nist.gov

The quoter’s quotation shall be submitted electronically via email to seth.kaplan@nist.gov and shall consist of two volumes as detailed below. Each quotation volume shall include the quoter’s name, UEI number, and CAGE code in the cover page, header/footer, or other easily identified location. The Contracting Officer intends to award a purchase order without discussions but reserves the right to enter into discussions if in the best interest of the Government.

Volume 1: Technical Response

This volume shall contain the quoter’s cover letter and technical response. Cover letter and technical response (not including cover page, table of contents) shall not exceed twenty (20) single sided pages. Text shall be no less than 12-point font, in read-only Microsoft Word or searchable Adobe PDF format.

The cover letter shall include the name, title, phone number, and email address of the quoter’s primary solicitation point of contact and the individual authorized to negotiate on behalf of the Quoter (if negotiations are determined to be necessary).

The technical response shall include the following:

Technical Capability:

The quoter shall submit technical capability documentation which may include a narrative, charts, graphs, tables, drawings, product / service literature, and demonstrated authority to provide the necessary items and perform the required services identified in the specification / statement of work. The documentation shall clearly describe, in sufficient detail, the quoter’s authority, proposed items, resources and methods to successfully fulfill the requirements including specifications, performance capability requirements, delivery schedules, warranties and all service requirements per the Request for Quotations. The quotation shall also include the quoter’s catalog of interchangeable and adjustable hardware for a wide range of peripherals commonly found in a mission-critical control room.

Schedule/Delivery:

The quoter shall submit document(s) that clearly and unambiguously confirms delivery of all items and / or performance of services by required delivery / performance dates; or propose alternate delivery / performance dates. The schedule shall identify proposed item installation dates, training dates, and any other critical date identified in the specification / statement of work.

Installation:

The quoter shall submit document(s) that clearly and unambiguously identify the quoter’s approach to the installation of all equipment. The approach shall address personnel and resources used, and actions the vendor proposes to minimize the impact to current NIST operations. Submittals shall clearly identify all assumptions and all requirements (i.e. door width, utility requirements, etc. for installation and full operation of the item/equipment).

Volume 2: Price Response

This volume shall contain the quoter’s business response/quotation in read-only Microsoft Excel format or in searchable PDF format. All figures must be rounded to the nearest hundredth.

Quotations shall be submitted on a firm fixed price basis in accordance with the contract line-item numbering structure identified in Section II: Schedule of this solicitation.

Additionally, quoters shall include a proposed fixed price payment schedule for fixed price CLINs with payments tied to the acceptance of deliverables to the maximum extent practicable. The Government requests that the quoter provide discounts off of its price to the maximum extent possible.

Evaluation Factors for Award

The Government intends to award a purchase order resulting from this solicitation to the responsible offeror whose quotation, conforming to the solicitation, represents best value to the Agency. Best value shall be determined using the trade-off evaluation method.

Quotations shall be evaluated against the following non-price evaluation factors and price.

Non-price evaluation factors include the following in descending order of importance: 1) Technical Capability; 2) Installation; and 3) Schedule. Non-price factors when combined are more important than price for this requirement.

The Government anticipates making an award without discussions. It is requested that the contractor submit its best quotation and the contractor is encouraged to provide discounts.

(1) Technical Capability:

The following specific capabilities will be evaluated:

The Government will evaluate the quoter’s demonstrated resources, capability and methods to meet all requirements. The quoter’s submittals will be evaluated in terms of demonstrated understanding of the requirements and demonstrated capability to meet or exceed the requirements. This may include the authority to provide the required items (i.e. authorized dealer/seller/reseller), authority to provide maintenance and repair services, and the capability and method to successfully meet all the requirements including but not limited to item specifications, delivery schedule, installation, warranty, etc.

• Availability of interchangeable and adjustable hardware for a wide range of peripherals commonly found in a mission-critical control room (e.g., computer monitors, displays, telephones, radios, industrial instrumentation, 19-inch rack devices), enabling NIST to easily modify and upgrade the console as our mission and needs change.

• Cable management and power distribution embedded within the console, enabling NIST to easily modify and upgrade the console as our mission and needs change.

(2) Installation:

The Government will evaluate the extent to which the quoter resources, capability and methods to meet all installation requirements with minimal impact to NIST current operations.

(3) Schedule:

The Government will evaluate the quoter’s delivery / performance schedule requirements and whether the quoter is capable of meeting the required delivery / performance schedule per this RFQ requirement.

(4) Price:

Pricing will be evaluated but not scored. Price evaluation will determine whether the proposed prices fair, reasonable and complete in relation to this RFQ requirement.

(ix) The Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Services, with its offer. This requirement may be fulfilled by current completion of this provision in www.SAM.gov.

(x) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Services, applies to this acquisition.

(xi) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders-Commercial Services, applies to this acquisition and is incorporated by reference.

The following provisions of FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Services are applicable to this solicitation:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post Award Small Business Program Representation 52.222-3 Convict Labor http://www.sam.gov/

52.222-19 Child Labor-Cooperation With Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers With Disabilities 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on certain foreign purchases 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management

The following provisions apply to this acquisition:

• FAR 52.204-20 Predecessor of Offeror

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

• FAR 52.204-26 Covered Telecommunications Equipment or Services-

Representation

• FAR 52.209-5 Certification Regarding Responsibility Matters

• FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

The following clauses apply to this acquisition and are incorporated by reference:

• FAR 52.204-13 System for Award Management Maintenance

• FAR 52.204-18 Commercial and Government Entity Code Maintenance

• FAR 52-204-19 Incorporation by Reference of Representations and Certifications

• FAR 52.212-4 Contract Terms and Conditions--Commercial Services

• FAR 52.232-39 Unenforceability of Unauthorized Obligations

• CAR 1352.201-72 Contracting Officer's Representative (COR)

(xii) The provision at CAR 1352.233-70 AGENCY PROTESTS (APR 2010) applies to this acquisition and incorporated in full text:

An agency protest may be filed with either (1) the Contracting Officer, or (2) at a level above the Contracting Officer, with the agency Protest Decision Authority. See 64 Fed.

Reg. 16,651 (April 6, 1999).

Agency protests filed with the Contracting Officer shall be sent to the following email and mailing address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: Hing Pan Wong, CONTRACTING OFFICER 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 Email: hingpan.wong@nist.gov mailto:hingpan.wong@nist.gov

Agency protests filed with the Protest Decision Authority shall be sent to the following address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: HEAD OF THE CONTRACTING OFFICE (HCO)

100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 A complete copy of all agency protest, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

Service upon the Contract law Division shall be made as follows:

U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W.

Washington, D.C. 20230

FAX: (202) 482-5858

(End of Provision)

(xiii) The provision at CAR 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS

PROTESTS (APR 2010) is applicable to this solicitation and incorporated in full text.

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W.

Washington, D.C. 20230.

FAX: (202) 482-5858

(End of Provision)

(xiii) The following provisions and clauses apply to this acquisition and are hereby incorporated by reference. All CAR clauses may be viewed at http://www.ecfr.gov

1352.201-70 – Contracting Officers Authority 1352.209-73 – Compliance with the Laws (APR 2010) 1352.209-74 – Organizational Conflict of Interest

1352.246-70 – Place of Acceptance

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

100 Bureau Drive, Gaithersburg, MD. 20899

NIST LOCAL-53 Contract Performance During Changes in NIST Operating Status

All contractors performing work on active contracts at the U.S. Department of Commerce(DOC), National Institute of Standards and Technology (NIST) campuses and/or working in NIST workspaces should go to the www.nist.gov website and under the “About NIST” tab click on “Visit”. This site includes information about campus access and security information; identification requirements; parking information and more.

Contractor personnel are required to check the appropriate campus operating status and personnel requirements at https://www.nist.gov/campus-status daily prior to arriving on site. All personnel must adhere to the requirements set forth in the operating status.

Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of NIST that will impact normal days of business operation such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

(303) 497-3000 option 2

In the event of a lapse in appropriation, access to Government facilities and resources, including equipment and systems will be limited to excepted personnel for both Federal employees and contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless the contractor has been, or is notified that it is required to work under an excepted status, the contractor must stop work. The work http://www.ecfr.gov/ stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at www.nist.gov (banner on front page) and/or the NIST operating status line(s). Additionally, contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status. All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed.

Contractors with active supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would not cause the Government to incur additional obligations during the lapse in appropriation may continue performance.

Please note that in all circumstances that impact operations on the NIST campuses, contractors are expected to follow all direction and guidance provided by NIST authorities.

(End of Clause)

NIST LOCAL 54 – BILLING INSTRUCTIONS

NIST requires that Invoice/Voucher submissions are sent electronically via email to

INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and

(10) Any other information or documentation required by the contract.

(End of Clause)

(xiv) The following additional contract requirement(s) or terms and conditions as determined by the contracting officer are necessary for this acquisition and consistent with customary commercial practices: There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.

(xv) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xvi) The alphanumeric Unique Entity Identifier (UEI) in SAM.gov, the Taxpayer Identification

Number (TIN), and the certification of business size must be included in the response.

All offerors must have an active registration in the System for Award Management (SAM) at www.sam.gov.

(xvii) All responses must be received no later than the date specified in this announcement.

Late responses will not be accepted. All responses must reference the subject solicitation number. Responses must be submitted electronically to seth.kaplan@nist.gov. Facsimile responses will not be accepted. For information regarding this solicitation, contact Seth Kaplan, Contract Specialist, by email at seth.kaplan@nist.gov or by phone at 301-975-4042.