Terms and Conditions with Lapse Period 2~5.docx
DOCX document 14 KB Posted
- Attached to
- Rebid D 2 Gradall Attachments
- Solicitation number
- 20-494DOT-FINAD-B-15488
- Issued by
- Lee County, Illinois
About this file
This document outlines the Terms and Conditions for a remanufactured equipment procurement contract by the Illinois Department of Transportation. The contract requires newly manufactured equipment, with the State reserving the right to waive minor informalities or technical variances. If the equipment does not meet specified requirements within one year, the vendor must repair or replace it at no cost. Bids must be from established manufacturers or authorized dealers, and delivery must be made by August 1, 2020. Funding for this procurement lapses on August 31, 2020, but the Department has requested a rollover to the next fiscal year, which is uncertain.
The contract opportunity is for the Rebid of Gradall Attachments in Lee County, Illinois. Delivery and invoicing must be completed by August 1, 2020, unless the rollover request is approved, in which case the contract date will be extended to allow for delivery. Pricing terms, set-asides, and other financial details are not provided in this document.
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Text version
Terms and Conditions Remanufactured Equipment: Remanufactured and/or reconditioned equipment will not be accepted. All equipment must be newly manufactured.
Waiver of Technical Variances: The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgment, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.
Inspection: If within one year after delivery, the State discovers that the equipment does not meet an awarded specified requirement, the State may require the Vendor, at no charge to the State, to repair or replace the existing equipment with equipment that conforms to the specified requirement. This provision will apply to non-conformities discovered while repairing or maintaining the equipment and which would not be evident through the routine inspection upon delivery.
Vendor/Staff Specifications: Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.
Delivery Instructions: Delivery shall be made F.O.B. destination during the regular work week and during established receiving hours (8:00 am to 2:00 pm) unless previous arrangements are made with the delivery location a minimum of 24 hours prior to delivery of the equipment.
The successful vendor shall contact the District 24 hours prior to delivery of the equipment.
It is expected that delivery be made and invoice received prior to 08/01/2020. Funding for this procurement lapses on 8/31/2020. However, the Department has requested that these funds rollover to the next fiscal year. It is uncertain if the Illinois General Assembly will approve the request. If the solicitation is awarded and delivery cannot be made by 08/01/2020, no purchase order will be issued unless the rollover request is approved.
If delivery cannot be made and invoice received by 08/01/2020 the Department will extend the contract date to allow time for delivery once the rollover funds have been approved.
File details come from the government source that posted it. Updated .