Terms and Conditions Fencing BPA.pdf

TERMS AND CONDITIONS

Blanket Purchase Agreement

(BPA) Fence and Gate Installation and Repair Services

1. Description of Agreement. The contractor will provide fencing supplies and fencing installation services in accordance with the attached price list approved by the Contracting Officer. The contractor will furnish a firm-fixed price list annually or as requested by the Contracting Officer. The prices are effective as of 16 September 2026.

2. Performance Period. The BPA Performance Period is 16 September 2026 through 316 September 2031. The BPA will be reviewed annually to ensure that it still represents the best value to the Government.

3. Extent of Obligation. The agreement may be terminated unilaterally at any time by either party and may be rewritten or revised at the option of the Contracting Officer. The Government is obligated only to the extent of authorized purchases made under the BPA.

4. Purchase Limitation. Individual purchases via Government Purchase Card (GPC) under this BPA are not to exceed $25,000.00. Orders over $25,000.00 are authorized via either a call order issued by Form DD 1155 or Expanded Use GPC Purchase Card executed by the Contracting Officer.

5. Individuals Authorized to Purchase Under the BPA. A list of Government personnel authorized to purchase under this BPA, identified either by position title or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual will be furnished to the service provider by the Contracting Officer. If the Contractor cannot verify the authority of the caller, they may refuse the request and contact the Contracting Officer for further assistance.

6. Delivery Tickets. All calls/orders under this agreement must be accompanied by contractor delivery tickets or sales slips that shall contain the following minimum information:

• Name of Service Provider

• BPA Number

• BPA Call Number

• Date of Call

• Requesting Unit, Location (building Number)

• Itemized list of supplies furnished

• Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

• Date of Delivery

7. Ordering Procedures. Ordering under this BPA is decentralized to support all units and tenants located at Davis-Monthan Air Force Base, AZ. Calls can be placed by Authorized Callers below the Government Purchase Card (GPC) Threshold of $25,000. Orders over the GPC Threshold will be issued by a Contracting Officer in accordance with the terms and conditions of this BPA. Authorized Callers will follow the procedures outlined below prior to placing or confirming an Order.

a. Request for new Fencing or Services. All Davis-Monthan Air Force Base units and tenants must submit an Air Form 332, Base Civil Engineer Service Request, to the

355th Civil Engineer Squadron SharePoint portal for review and approval on all calls for new fencing or services on existing fencing, prior to requesting a quote from the contractor.

b. Request for Quote: Authorized Government callers must submit an e-mail to the contractor requesting quotation on required products and services. Requests must include the following information:

• Requesting unit name and location (building number) where order is to be delivered.

• Detailed description of product and quantity required.

c. Quote Evaluation. Authorized Government callers must review the quote received from the contractor and confirm it’s complete and accurate, in accordance with the agreed BPA pricing. Order quotes over $25,000 must be submitted to the Contracting

Officer for evaluation.

d. Placing Orders. For approved Orders under $25,000; Authorized callers must send an email to the contractor and provide the Order Number to confirm acceptance of pricing. For approved Orders over $25,000; Authorized Callers must submit a funding

Air Force Form 9, Request for Purchase, to the Contracting Officer for issuance of

Order. The Air Force Form 9 order request must include a copy of the pricing quote received from the vendor.

8. Pricing. The contractor must ensure the Government is receiving the best pricing available.

Attachment 1 provides the agreed pricing for all potential products and services that may be ordered under this BPA. Prices must not escalate, and Attachment 1 is not subject to upward adjustment during Year 1 Term of the BPA. The authorized prices for products will be that which is approved and in effect at the time of order placement. All prices will be reviewed annually, or as required to determine whether additional adjustments may be required. The contractor must notify the Contracting Officer of any changes pertaining to the pricing terms and conditions of this BPA. Orders will be firm fixed price; unless otherwise approved by the

Contracting Officer. Only the products applicable to the North American Classification

System (NAICS) Code 332618, Other Fabricated Wire Products, can be purchased under the terms and conditions of this BPA.

9. Inspection and Acceptance. Inspection and acceptance of products ordered will occur at time of completion/delivery by the BPA Authorized Caller.

10. Invoices. A summary invoice must be submitted for all requests for supplies under the BPA.

Copies of Invoices must be provided to the Authorized Caller and the Contracting Officer. At a minimum invoice must include the following information.

• BPA Number

• Order Number

• Date of Order

• Location of Delivery (i.e. Base Unit name/designation)

• Name of Authorized Requestor

• Description of each product ordered

• Quantity of each product ordered

• Total Amount

• Date of Delivery

11. Payment. The method of payment for all products delivered under this agreement will be made via the GPC for orders under $25,000. The credit card number will be provided to the contractor by the Authorized Caller for billing purposes upon acceptance by the Government.

BPA orders for products over $25,000.00 must be submitted for payment in the Wide Area

Workflow (WAWF) system www.wawf.eb.mil . Instructions for invoice submission in WAWF will be provided under individual BPA call order(s) issued on a Form DD 1155.

12. Security Requirements

a. Reporting Requirements. Contractor personnel must immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of War personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the

Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request

Suspicious Activity Reporting training material. Contact the Base Defense Operation

Center (BDOC) to report actual suspicious activity at 520-228-3200.

b. Incident Notification. Contractor personnel must be alert for notifications from the base public address system (i.e. Giant Voice). Additional notifications can be received via the

Davis Monthan AFB Facebook page. In the event of an incident, contractor personnel should adhere to the guidance provided by Air Force personnel.

c. Pass and Identification Items. The contractor must ensure all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

d. Real ID Requirement. Davis Monthan Air Force Base requires all visitors seeking base access to possess a REAL ID in accordance with the REAL ID Act of 2005 and DoD

Manual 5200.08 Vol 3, Physical Security Program: Access: to DoD Installations.

Federal installations, including Davis-Monthan AFB, will no longer accept non-marked state-issued identification cards after May 6, 2025. As mandated by the Department of

Homeland Security (DHS), state-issued licenses and identification cards must include a

REAL ID-compliant marking–star markings, “Enhanced” verbiage, etc.—indicating adherence to federal standards. Enhanced Driver’s Licenses (EDLs) issued by

Washington, Michigan, Minnesota, New York and Vermont are also acceptable for federal purposes. Although most EDLs do not contain REAL ID star marking, they meet DHS criteria for access.

http://www.wawf.eb.mil/

To obtain a REAL ID, individuals must visit their state’s driver licensing agency website for documentation requirements. At a minimum, applicants must provide proof of full legal name, date of birth, Social Security number, two proofs of address and lawful status.

States may impose additional requirements. Minors under 18 years of age are not required to present REAL ID-compliant credentials for travel or base access, but their accompanying adult must be compliant.

Individuals issued a “LIMITED-TERM” REAL ID—commonly non-citizens with documentation such as a Permanent Resident Card, visa, or employment authorization— must present the same documentation when requesting access to DMAFB.

Common REAL ID-compliant credentials include U.S. passports, permanent resident cards and other identification approved under DODM5200.08v3. Current Defense

Biometric Identification System (DBIDS) badges are not impacted by this change.

However, new or replacement DBIDS badges will only be issued upon presentation of

REAL ID-compliant credentials. When screening visitors for DBIDS Contractor Badges and EAL sponsorship visitation requests, it is the direct responsibility of the DoD-affiliated sponsor to verify that the personnel they are requesting badging or visitation for are REAL ID compliant.

For DBIDS contractors, Visitor Control Center badging personnel will confirm contractors’ REAL ID compliance when they come to receive their DBIDS badge.

Security Forces personnel will verify visitors’ driver’s licenses and identification cards to ensure REAL ID compliance is met. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

Security Forces entry controllers will verify REAL ID compliance of visitors when verifying their credentials with Entry Authorization Lists. Non-compliance will result in immediate denial to the installation until REAL ID compliance is met.

For more information on REAL ID compliance and requirements, visit www.dhs.gov/real-id.

For questions regarding access to Davis-Monthan AFB, contact the 355th Security Forces

Squadron Pass and Badge Office at 520-228-3224.

e. Retrieving Identification Media. The contractor must retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor must immediately notify the Contracting Officer of the termination.

f. Traffic Laws. Contractor employees must comply with all base traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

g. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

h. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

i. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

j. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for delivery of products, or travel directly to and from these locations.

13. Advanced Notice of Termination for the Convenience of the Government. The contractor agrees that, upon 24 hours advanced notice by the Contracting Officer, should services provided hereunder no longer be required under an individual call, that no further charges will be incurred by the Government.