Term_Contract_for_Seminole_County_Irrigation_Install_(Addendum_#1_Revision).pdf

INVITATION FOR BID

IFB-604540-23/LAS

TERM CONTRACT FOR SEMINOLE COUNTY

IRRIGATION INSTALL

1301 East Second St.

Sanford, FL 32771

RELEASE DATE: April 5, 2023

DEADLINE FOR QUESTIONS: April 28, 2023

RESPONSE DEADLINE: May 3, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/seminolefl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Seminole County

IFB #IFB-604540-23/LAS

Term Contract for Seminole County Irrigation Install

TABLE OF CONTENTS

I. Introduction II. Scope of Services

III. Instructions to Bidders IV. Instructions for the Preparation of Bids V. Pricing Proposal VI. Evaluation Phases

Attachments:

B - IFB-604540-23 DRAFT AGREEMENT

D - Specifications & Installation Details- "Appendix B"

Title: Term Contract for Seminole County Irrigation Install

1. INTRODUCTION

The Bidder is expected to completely analyze the information contained in this Invitation for Bid

(IFB) as guidance for the preparation of their written submittal. The Bidder’s written bid should be specific, detailed, and complete to demonstrate the Bidder’s understanding of the requested work clearly and fully and/or delivery requirements.

1.1. Summary

Seeking proposals for Irrigation Installation throughout Seminole County.

The selected vendor will be responsible for all labor, materials, equipment, coordination, and incidentals necessary to provide Irrigation Installation – Repairs and Maintenance for Seminole

County on an as needed basis.

Please refer to the solicitation package for complete details.

1.2. Contact Information

Louis Straffi Procurement Analyst II 1301 E 2nd Street Sanford, FL 32771 Email: lstraffi@seminolecountyfl.gov Phone: (407) 665-7114

Department:

Leisure Services - Greenways & Natural Lands

1.3. Timeline

Release Project Date April 5, 2023

Pre-Proposal Meeting (Non-

Mandatory)

April 24, 2023, 10:30am Purchasing & Contracts Division Building

1301 E. 2nd Street Sanford, FL 32771.

Question Submission Deadline April 28, 2023, 5:00pm

Proposal Submission Deadline May 3, 2023, 2:00pm mailto:lstraffi@seminolecountyfl.gov tel:(407)665-7114

2. SCOPE OF SERVICES

2.1. Scope of Services

Section 100 – General Standards- Maintenance of Traffic

1.00 Maintenance of Traffic Pg. 2

1.01 Scope of Work Pg. 2

1.02 General Requirements

1.03 Applicable Documents

1.04 Lane Closures

1.05 County Representative

1.06 Contractor Representative

1.07 Other Personnel Requirements

1.08 Employee Physical Capabilities

1.09 Standards of Conduct for Contractor Personnel

1.10 Employee Identification

1.11 Contractor Availability

1.12 Control of Personnel

1.13 Personnel Selection

1.14 Safety

1.15 Smoke Free Environment

1.16 No Work will be Completed on Legal Holidays or on Sundays

1.18 Office and Storage Area

1.19 Vehicle Registration

1.20 Circumstances to be Reported

1.21 Reporting a Crime or Suspicious Activity

1.22 Damages due to Fire, Theft, Accident, or Other Disaster

1.23 Equipment / Supplies

1.24 Hazardous Materials

1.25 Safety Data Sheets (SDS)

1.26 Premises

1.28 Gated Facilities Access

1.29 Quality Control Program

1.30 Deliverables

1.31 Prohibition Against Hiring Off-Duty County Employees

Section 200- Irrigation Work

2.00 Scope of Work

2.01 General Requirements

2.02 Access to Work

2.03 Availability of Materials

2.04 Contractor’s Title to Materials

2.05 Product Information

2.06 Care of Works and Site and Protection of Persons and Property

2.07 Quantities and

Variations

2.08 Warranty of Materials and Workmanship

2.09 Guarantee Defects and Rectification

2.10 Training, Operating, and Maintenance of Equipment

Appendix A General Notes

Appendix B Installation Details - See attachment

Appendix C Irrigation System Installation Procedures

Section 100 – MAINTENANCE OF TRAFFIC

1.00 Maintenance of Traffic (MOT):

The Maintenance of Traffic shall conform to the Florida Department of Transportation's (FDOT) most current editions of "Roadway and Traffic Design Standards" for Design, Construction, Maintained Systems and the "Manual on Uniform Traffic Control Devices for Streets and

Highways." These documents can be ordered from the State of Florida Department of

Transportation, Map and Publications Department, 605 Suwannee Street, Tallahassee, Florida, 32399-0450, Phone: (904) 488-9220. A proposed traffic control plan shall be submitted to

County Representative for approval prior to starting work. Lane closures will be limited to non-peak traffic volume hours and only as approved by the County Traffic Engineering Division.

1.01 Scope of Work:

The work specified in this section consists of maintaining pedestrian and vehicular traffic within the limits of the project for the duration of the construction period, including any temporary suspensions of the work. It shall include the construction and maintenance of any necessary detour facilities; the providing of necessary facilities for access to residences, businesses, etc.

along the project; the furnishing, installing and maintaining of traffic control and safety devices during construction; the control of dust; and any other special requirements for safe and expeditious movement of traffic. The term Maintenance of Traffic shall include all such facilities, devices and operations as are required for the safety and convenience of the public as well as for minimizing public nuisance.

1.02 General Requirements:

For projects requiring a maintenance of traffic. The Contractor shall provide the County with;

A. Florida Department of Transportation (FDOT) Maintenance of Traffic (MOT)

Certification.

B. Vendor shall provide a valid copy of their qualified staff members’ State of Florida

Irrigation Contractors License.

C. Maintenance of Traffic Plan. Prior to commencing work, the Contractor must receive written approval of the plan from the County.

1.03 Applicable Documents:

The Maintenance of Traffic Plan shall be based on the Federal Highway Administration’s

Manual on Uniform Traffic Control Devices (M.U.T.C.D.), Part VI. This document provides the minimum standards for Traffic Control for Highway Construction, Maintenance, and utility

Operations. It sets forth the basic principles and prescribes minimum standards to be followed in the design, application, installation, maintenance and removal of all traffic control devices and all warning devices and barriers which are necessary to protect the public and workers from hazards within the project limits. The standards established in this manual constitute the minimum requirements for normal conditions, and additional traffic control devices, warning devices, barriers or other safety devices will be required where unusual, complex, or particularly hazardous conditions exist.

1.04 Lane Closures:

There shall be no lane closures during the hours of 7:00 a.m. to 9:00 a.m. and 4:00 p.m. to 6:00 p.m., Monday through Friday. All lane closures shall be approved by Seminole County Traffic

Engineering.

1.05 County Representative:

All work in this contract will be under the supervision of the designated County Representative from the Leisure Services Department, Greenways and Natural Lands Division, 100 E. 1st

Street, Sanford, Fl 32771

1.06 Contractor Representative:

The Contractor will staff a full-time representative who will coordinate with the County's

Representative. The work schedule shall contain the route to be followed and the location of work on each day. The Contractor shall notify the County's Representative prior to any schedule variance. The notification shall occur before 8:00 a.m. on the day of the schedule variance. This should be coordinated with the County's Representative, who will perform inspections and verify that the work has been completed as scheduled and handle problems that may arise.

1.07 Other Personnel Requirements:

The Contractor shall furnish supervisory, administrative, and direct labor personnel to accomplish all work required. The Contractor shall provide only personnel who are E-verified legally entitled to work in the United States to accomplish work and services specified herein.

Information for back-ground checks shall be required from awarded contractor on all on-site personnel. The Contractor employees performing the services required by the contract shall have specialized training, prior work experience or demonstrated technical skills required to fulfill the specific contract requirements. The Contractor shall submit reports to the County's

Representative, via email in spreadsheet format, containing the location of work in progress and the percentage of work completed to date.

1.08 Employee Physical Capabilities:

There shall be no discrimination against employees based on disabilities; however, employees shall only be assigned to duties which they can perform without endangering the health, safety and welfare of themselves or others. The Contractor shall have a duty to reasonably accommodate any persons with disabilities.

1.09 Standards of Conduct for Contractor Personnel:

All Contractor personnel or representatives shall obey all regulations in effect during the contract period. The Contractor shall be responsible for maintaining satisfactory standards of employee competency and conduct and for taking disciplinary action against his/her employees as necessary. The County Contract Administrator will require the Contractor to remove from the job site any Contractor employee found under the influence of alcohol, drugs, or any other incapacitating agent during the tour of duty. The Contractor shall also remove any employee whose conduct or appearance reflects disgrace or dishonor upon the County. The County reserves the right to require removal from the job site of any employee who endangers persons or property, whose continued employment is inconsistent with the interests of the government security, or whose presence deters the accomplishment of work. Furthermore, the County reserves the right to refuse to permit any Contractor employee to perform services under the contract who is not in compliance with requirements of contract. In such cases, the County

Contract Administrator will advise the Contractor of the reason for requesting an employee’s removal or withdrawing his/her authorization to be in the facility. The removal from the job site of a Contractor employee shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract.

1.10 Employee Identification:

All Contractor employees shall wear a Contractor furnished identification uniform with logo which shall be visible on the outside of their clothing.

1.11 Contractor Availability:

The Contractor shall provide a local telephone number, which is not a toll call from Seminole

County, where he/she or the designated representative may be reached during normal duty hours. The Project Manager and Alternate shall carry a telephone and the number shall be provided to the County Contract Administrator or designated representative, prior to contract performance and immediately upon any change, throughout the term of this contract.

1.12 Control of Personnel:

The County will not exercise any supervision or control over Contractor personnel performing services under the contract. Contractor personnel shall not be placed under the supervision, direction, or evaluation of County personnel, or become an integrated part of the County organization in connection with performance under the contract, nor shall Contractor personnel be used in administration or supervision of County activities.

1.13 Personnel Selection:

The Contractor shall be responsible for selecting personnel who are well qualified to perform the required services, for supervising techniques used in their work, and for keeping them inform of all improvements, changes, and methods of operation.

1.14 Safety:

The Contractor shall comply with the most current edition of the FDOT Accident Prevention

Procedures Manual pertaining to employee safety and applicable OSHA standards. The

Contractor will be responsible for obtaining a copy of this manual by contacting FDOT Maps and

Publications Department in Tallahassee.

1.15 Smoke Free Environment:

Smoking is prohibited in County buildings except for designated smoking areas. Smoking is not permitted in offices or common areas such as hallways, stairwells, restrooms, elevators, entryways, lobbies, conference rooms, classrooms. Permissible areas will be so designated.

1.16 No Work will be Completed on Legal Holidays or on Sundays:

Days designated by Seminole County as legal holidays. These days are:

New Year's Day

Martin Luther King's Birthday

Memorial Day

Independence Day

Labor Day

Veteran's Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Day

When such holidays fall on Saturday, the preceding Friday shall be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

1.17 Security:

The Contractor shall be responsible for the security of his/her property and the property of the

Contractor’s employees.

1.18 Office and Storage Area:

The Contractor shall furnish his/her own office and storage area off post.

1.19 Vehicle Registration:

All vehicles operated in support of the contract, including Contractor and Contractor employees’ privately owned vehicles or subcontractor vehicles, shall be properly registered, insured, licensed and safety inspected in accordance with applicable Federal, State, and local government requirements.

1.20 Circumstances to be Reported:

The Contractor and the Contractor’s employees shall report any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of the work, unhealthy or hazardous conditions, and any delays or interference with the work caused by

County employees. Such items shall be reported to the County Contract Administrator immediately upon discovery by the Contractor. Emergency repairs must be notified immediately to EOC, Seminole County Fire Department Communications Center, at 407-665-5100.

1.21 Reporting a Crime or Suspicious Activity:

The Contractor shall report any crime to the Seminole County Sheriff Department at, 407-665-

6650, immediately upon learning of the crime. The Contractor shall also report all suspicious activities or conditions conducive to crime immediately.

1.22 Damages due to Fire, Theft, Accident, or Other Disaster:

The County will not be responsible for damage due to fire, theft, accident, or disaster to the

Contractor’s supplies, materials, equipment, or Contractor’s personal belongings brought into the County buildings or onto the government grounds.

1.23 Equipment / Supplies:

The Contractor shall furnish all equipment and supplies necessary to perform the required services.

1.24 Hazardous Materials:

When a substance is determined to be hazardous, the Contractor shall perform in accordance with regulations such as OSHA.

1.25 Safety Data Sheets (SDS):

The Contractor shall submit, at the request of the County Contract Administrator, any or all

Safety Data Sheets for hazardous materials proposed for use in the performance of the contract. In addition, the Contractor shall maintain copies available for review by the Contractor employees.

1.26 Premises:

Contractor shall assume full responsibility for any damage to any County, other contractors, or homeowner’s property caused or alleged to have been caused by or incident to the execution of this Work.

1.28 Gated Facilities Access:

The contractor shall provide a schedule so they can arrange to have access to the county facility to perform the maintenance.

1.29 Quality Control Program:

The Contractor shall establish and maintain a quality control program that identifies and results in correction of potential and actual problem areas throughout the entire scope of the contract. The Contractor’s quality control program shall contain processes for corrective action without dependence upon County direction and include a customer complaint feedback system for correction of validated complaints and to inform the customer of corrections. At a minimum, the customer complaint shall contain procedures for the customer to file complaints with the

Contractor, forms to be utilized by the customers, procedures for investigation of the complaint and feedback to the customer and the County on the results and actions taken on the complaint.

1.30 Deliverables

A. Resume of Supervisor – With submission of the Bid

B. FDOT MOT Certifications- With submission of the Bid

C. State of FL Irrigation Contractors License- With submission of the Bid

D. Contact information for Program Manager and Supervisor- 5 Days after execution of the contract.

1.31 Prohibition Against Hiring Off-Duty County Employees:

The Contractor shall not hire off-duty nor utilize under contract any person whose employment under the contract will, or appear to, result in a conflict of interest or violation of the standards of conduct. In instances of doubt, the Contractor shall refer the matter to the County Contract

Administrator.

END OF SECTION

Section 200- Irrigation Work

2.00 Scope of Work:

Provide all labor, materials, equipment, and incidentals and perform all work required to install

Irrigation systems in accordance with the plans and as specified. Work projects shall include but not be limited to, Parks, Roadway Medians,Retention Slopes, Facilities, and other County owned properties. The price of the materials shall include the labor and equipment to install the item. (Only in an emergency repair an hourly cost shall be added.)

2.01 General Requirements:

A. License requirements. The Vendor shall provide a valid copy of their qualified staff members’

a. State of Florida Irrigation Contractors License.

b. Florida Department of Transportation (FDOT) Maintenance of Traffic (MOT) Certification.

They must be valid for the entire term of the contract.

B. Permitting. The Contractor shall be responsible for any /all permits that are needed to perform any project that is required by any Federal, State, County and local codes, ordinances. Pay any fees associated with that permit.

C. Comply with applicable Federal, State, County and Local codes, ordinances and regulations governing landscape materials and work.

D. The work shall be coordinated with other trades to prevent conflicts.

E. All construction shall be performed by personnel familiar with Irrigation procedures and under the supervision of a qualified, licensed, and experienced irrigation foreman.

F. Contractor must have been three (3) years in business.

G. The Contractor shall perform a repair to the county within two business days from notice to proceed. For projects, a schedule shall be established that the contractor and the County will agree upon to perform the task.

H. At no time shall the provisions set forth in this contract supersede any Irrigation Maintenance requirements previously agreed upon and executed landscape Maintenance Service Contracts with Seminole County.

2.02 Access to Work:

The owner, the owner’s inspectors and other testing personnel, and inspectors from the

Department of Labor and Industry shall have access to the work at all times. The contractor shall provide proper facilities for access and inspection.

2.03 Availability of Materials:

If material specified in the contract documents is not available on the present market, alternate materials may be proposed by the contractor for approval of the owner.

2.04 Contractor’s Title to Materials

No materials or supplies for the work shall be purchased by the contractor or by any subcontractor subject to any security interest, installment or sales contract or any other agreement or lien by which an interest is retained by the seller or is given to a secured party.

The contractor warrants that he has clear title to all materials and supplies which he uses in the work or for which he accepts payment in whole or in part.

The goods and/or services delivered as a result of this bid shall remain the property of the seller until a physical inspection is made, and thereafter accepted to the satisfaction of the County. In the event the goods and/or services supplied to the County are found to be defective or do not conform to specifications, the County reserves the right to cancel the order upon notice in writing to the seller and return goods to seller at the seller's expense.

2.05 Product Information:

The offeror shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, catalog cuts and specifications with the bid/proposal to enable the County to determine if the product offered meets the requirements of the solicitation. Failure to do so may cause the bid/proposal to be considered non-responsive.

2.06 Care of Works and Site and Protection of Persons and Property:

A. Prior to the performing any work on the irrigation, the contractor shall be responsible for obtaining locates for all landscape underdrains, electrical cable, conduits, utility lines, oil tanks, supply lines and other subsurface structures, so that proper advance owner notification may be made and precautions may be taken not to disturb or damage any of these elements or improvements. Properly maintain and protect existing utilities.

In the event of any damage is caused by the Contractor, notwithstanding the County advising the Contractor of the location of any underground cables, sewage and water mains or any other such underground infrastructure, the Contractor will be responsible for the cost of any damage and/or necessary repairs.

B. Prior to placing soil backfill in any trench or ditch the Contractor shall obtain the County’s approval. Only clean fill shall be installed within the trench. Rocks and debris shall be removed prior to placement.

C. The Contractor shall take all necessary precautions to avoid damage to any sidewalk, building, building structure or waterproofing while working adjacent to fixed buildings, walls, or other structures. The parking or use of mechanical equipment within five (5) feet of any building or existing structure to shall be pre-approved by the County. The Contractor shall be responsible for the cost and repair of all damages to the subsurface utilities, walls, sidewalks, drainage structures, signage, signal equipment, irrigation system, communication lines, buildings, or building footings caused by his operations.

D. The Contractor shall be responsible for the care of the site, the works and all plant and materials from the time it obtains possession of the site until completion of the works.

E. In the event loss or damage occurs to the site, the works, plant, or materials the Contractor shall repair the loss or damage to the extent needed for completion of the works and the

Contractor’s obligations.

F. The Contractor shall take all reasonable steps to keep the site and works in an orderly state and in such a condition to avoid danger to persons and property. The Contractor shall take all practicable steps to provide and maintain a safe working environment, identify any significant hazards, ensure persons are not unnecessarily exposed to hazards and have proper procedures for dealing with emergencies when they arise.

G. The Contractor shall further maintain a register of accidents and serious harm. Investigate accidents and identify their cause and ensure all persons under the Contractor’s control are adequately supervised.

H. The County shall notify the Contractor of any safety hazards associated with the site or works or special safety measures required of which the County is aware and which an experienced contractor may not reasonably be expected to be familiar.

I. Irrigation systems shall be installed to eliminate water loss due to damaged, missing or improperly operating sprinkler heads, emitters, pipes, and all other portions of the irrigation system and shall not be installed or operated to overspray onto roads or pedestrian walkways.

All landscaped areas except preserve areas shall have an underground irrigation system designed to provide 100 percent coverage with 50 percent overlap.

J. All bonding of fittings and pipe shall be with Blue PVC cement and primed with purple primer.

K. Finish Grading- The Contractor shall return the site back to its original grade and condition as it was found prior to the related work. And is expected to remove and dispose of all work-related debris or excess spoils at the time of completion.

2.07 Quantities and Variations:

A. All quantities shall be based on plan specifications. Any variations shall be approved by the

County Representative.

B. The work to be carried out under this contract may be varied:

1) At the request of the County.

2) At the request of the Contractor (provided that if the need for such a variation is due to the fault of the Contractor then the County shall not be liable for any increase in the cost of the Contractor because of the variation); or

3) Due to an unforeseen ground or physical condition on the site.

4) Due to a requirement of a Council, or any other statutory authority relating to the work and if the need for such variation could reasonably have been anticipated by the

Contractor, the County shall not be liable for any increase in the cost to the Contractor because of that variation.

C. Before commencing work on a variation, the Contractor must provide notice in writing to the

County containing a description of the work and the price to the County. Based on the agreed upon predetermined price. The notice must be signed and dated by both parties to be a valid variation.

D. The Contractor shall be entitled to be paid such sum as is reasonable to compensate the

Contractor for any additional cost or such sum as may be agreed between the parties for the variation work.

E. For the avoidance of doubt, in the event the Purchaser does not consider a variation requested by the Contractor necessary (in the Purchaser’s sole discretion) the County is not required to accept such variation.

F. If the time for completion will be delayed by the variation, the Contractor must include in the notice an estimate of the additional time required.

G. Any variation shall be subject to the overall conditions of the contract. If the work must be varied due to the requirements of a statutory authority which were not known to the County at the date of this contract, and the County notifies the Contractor in writing that the County is unable to meet the cost of the variation, then the County will be entitled to end the contract by notice in writing to the Contractor.

H. If the contract is so ended the Contractor is entitled to payment in accordance with respect of completed stages and also for actual cost of work done since the completion of the last stage and of any materials on the site and cost of the work carried out since the completion of the last stage.

2.08 Warranty of Materials and Workmanship:

A. The contractor warrants that, unless otherwise specified, all materials and equipment incorporated in the work under the contract shall be new, in first class condition, and in accordance with the contract documents. The contractor further warrants that all workmanship shall be of the highest quality and in accordance with contract documents and shall be performed by persons qualified at their respective trades.

B. Work not conforming to these warranties shall be considered defective.

C. This warranty of materials and workmanship is separate and independent from and in addition to any of the contractor’s other guarantees or obligations in this contract.

2.09 Guarantee Defects and Rectification:

A. Except as otherwise specified, all work shall be guaranteed by the contractor against defects resulting from the use of inferior materials, equipment, or workmanship for six (6) months from the date of final acceptance of the entire project by the owner in writing.

B. If, within the guarantee period, defects are noticed by the owner which require repairs or changes in connection with the guaranteed work, those repairs or changes being in the opinion of the owner rendered necessary as the result of the use of materials, equipment or workmanship, which are defective, or inferior or not in accordance with the terms of the contract, then the contractor shall, promptly upon receipt of notice from the owner, such notice being given not more than two weeks after the guarantee period expires, and without expense to the owner:

(1) Place in satisfactory condition in every particular all of such guaranteed work and correct all defects therein.

(2) Make good all damage to the structure, site, equipment, or contents thereof, which is the result of the use of materials, equipment, or ` workmanship which are inferior, defective, or not in accordance with the terms of the contracts.

(3) Make good any work, materials, equipment, contents of structures, and/or disturbance of the site in fulfilling any such guarantee

C. In any case, where in fulfilling the requirements of the contract or any guarantee embraced in or required thereby, the contractor disturbs any work guaranteed under contract, he shall restore such work to a condition satisfactory to the owner and guarantee such restored work to the same extent as it was guaranteed under such other contract.

D. If the contractor, after notice, fails to proceed promptly to comply with the terms of the guarantee, the owner may have the defects corrected and the contractor and his surety shall be liable for all expense incurred.

E. All special guarantees applicable to definite parts of the work that may be stipulated in the specifications or other papers forming a part of the contract shall be subject to the term of this section during the first year of the life of such special guarantee.

F. Nothing contained in this section shall be construed to establish a period of limitation with respect to any other obligation which the contractor might have under the contract documents, including liability for defective work under Warranty of Materials and Workmanship section of these additional terms and conditions. This paragraph relates only to the specific obligation of the contractor contained in this section to correct the work and does not limit the time within which his obligation to comply with the contract documents may be sought to be enforced, nor of the time within which proceedings may be commenced to establish the contractor’s liability with respect to his other obligations under this contract.

G. In the event the work of the contractor is to be modified by another contractor, either before or after the final inspection, the first contractor shall remain responsible in all respects under the guarantee of work and under any other warranties provided in the contract or by law.

However, the contractor shall not be responsible for any defects in material or workmanship introduced by the contractor modifying its work. Both the first contractor and the contractor making the modifications shall each be responsible solely for the work done by each. The contractor modifying the earlier work shall be responsible for any damage to or defect introduced into the work which he is modifying. If any contractor shall claim that another contractor has introduced defects of materials and/or workmanship into the work of the first, it shall be the burden of the contractor making the claim to clearly demonstrate the nature and extent of such introduced defects and the responsibility of the other contractor. Any contractor modifying the work of another shall have the same burden if he asserts defects to have been caused by the contractor whose work he is modifying.

2.10 Training, Operating, and Maintenance of Equipment:

A. The contractor, in conjunction with his subcontractors and suppliers, shall provide the owner’s operations and maintenance personnel with instruction and training in the proper operation and maintenance of the equipment and related controls provided or altered in the work.

B. The contractor shall provide the owner with a minimum of two (2) copies of operating, maintenance and parts manuals for all equipment provided in the project. Further specific requirements may be indicated in the specifications.

C. The contractor shall provide with each piece of equipment an operations and maintenance manual with wiring diagrams, parts list, and a copy of all warranties.

All costs associated with the parts, materials, transportation, hourly labor, and equipment necessary to complete all projects associated with this Term Contract shall be incorporated in the Price Proposal worksheet included in this bid package. Including but not limited to; rental equipment such as excavators, trenchers, and directional boring equipment.

Appendix A

General Notes

1. The drawings are to be diagrammatic, as it may not be possible to accurately depict the exact locations for all material or anticipate those in-field variations which may require adjustment on site. The installer shall be expected to make minor modifications which may be necessary to maintain complete and accurate coverage, without deviation from the design concepts or intent.

The final locations of all major equipment, such as controllers, valves, supply connections, mainlines, etc. Shall be determined in the field, using the drawings as a guide, and approved prior to installation.

2. All work shall be done in accordance with prevailing codes and regulations. Although due diligence has been exercised in the preparation of the documents to avoid conflicts, the responsibility for verification and conformance to the particular codes for this location shall remain solely that of the installer. The installer shall obtain any necessary locates, permits and inspections.

3. All work shall be closely coordinated with that of other trades, in order to avoid conflicts. The installation shall be coordinated with all new and existing improvements, and with the actual bed lines, sod limits and plant locations.

4. All material and labor required to provide a complete, operational, and fully guaranteed system shall be considered part of the work, whether or not they are specifically indicated in the documents.

5. Unless specifically stated in the documents, all mainline piping and wiring passing under paved surfaces shall be sleeved with sch. 40 PVC, sized two sizes larger than the contained pipe, or 1’’ or larger as needed for control wiring. Lateral piping passing under traffic-bearing pavement of any width, or under sidewalks 5’ in width or greater, shall be sleeved in a similar manner. It shall be assumed that all sleeving is to be part of this work, unless specifically accepted in the documents. Any needed sleeves which are unusable or cannot be found shall be reported immediately to the project manager. Roadway/driveway sleeves are shown on this drawing. Sidewalk sleeves are not shown but are understood.

6. Control wiring shall be routed with the mainline wherever possible. Low- voltage wiring shall be uf # 14-1 PVC jacketed, single conductor cable, colored red for ‘’Hot’’ wires, white for valve common, and blue for spares, a minimum of two of which shall be run from the controller location to the farthest zone valve in each direction. Wires shall be installed with adequate slack and surge/expansion loops, and shall be spliced only in valve boxes, using ‘’dri-splice’’ wire connectors and sealant, or other waterproof type, if prior approval is obtained.

7. All heads shall be of the proper type for the plant material where located, and shall be installed in the prescribed manner, plumb, and with the proper height with respect to grade and plant height. All heads and other equipment shall be installed with adequate and uniform clearances from all paving, curbs, sidewalks, walls, and other obstacles, so that damage to equipment does not occur during Landscape Maintenance operations. All sprinklers shall be adjusted to obtain maximum coverage of plant material, while minimizing overspray onto windows or walls, or other impervious surfaces, particularly woodwork and/or trim. The installer shall utilize suitable pressure- compensating screens or adjustable arc nozzles where required to achieve maximum cover control.

8. The riser-mounted heads shall be installed at a location inset into the first row of plant material, so that the risers are protected and concealed by the plants. Risers and stakes shall be painted a durable flat color to be agreed upon by the parties.

9. Each controller shall require a standard 120-vac power feed, which shall be coordinated and hooked up by the installer or his designated electrician. A 3-wire power input surge arrestor shall be provided on the power feed, and a dedicated ground rod or rods shall be installed, which provide a resistance of no greater than 10 ohms to earth.

10. Each controller shall be equipped with a properly located and installed rain shutoff device, which shall be located in such a manner so that it is unobstructed and directly exposed to natural rainfall and sunlight from all directions, but not to runoff water from roofs, etc.

11. The minimum supply requirement for the system as designed is 30 gpm at 55 psi.

12. Each well pump will require a suitably sized 220-vac power feed, which shall be coordinated by the installer. Pumps shall be wired to start electrically from the irrigation controllers.

13. The wells shall be drilled to a depth so as to provide the cleanest water practically available.

The installer shall have the water from both wells tested and shall notify the owner immediately of any objectionable results (rust, odor, large particles, foreign objects, etc.) and shall suggest corrective actions.

14. The installer shall be expected to be familiar with and follow the instructions contained herein, on the drawings, in the construction details, and in the written specifications.

Should a conflict be discovered within the documents, he shall immediately notify the project manager and request clarification.

15. If this installation shall be supplied by wells until a reclaimed water supply becomes available. The work shall include any and all materials and methods required for the approved installation thereof, whether or not specifically indicated whether or not specifically indicated in the documents, including the installation of any required warning signage.

Notes:

1. All pipe sizes shall not exceed a velocity of 5’/ sec.

2. Use 12” pop-ups in ground cover beds.

3. Use 30” risers in shrub beds & hedges.

4. All heads shall be min. 4” from paved surfaces.

5. Use pressure compensating screens to adjust nozzle radius were necessary.

Appendix C

Irrigation System Installation Procedures

A. Place a stake or flag at every sprinkler location as indicated on your layout. Use string to show where the pipe will run.

STOP! Make sure you know where all gas lines, power lines and cable TV lines are before you start to dig. Be sure to call your utility companies if you need help.

B. Dig trenches following the string. Mark the sprinkler locations with flags or the stakes. Typical trench depths range from 6 to 12 inches.

To run pipe under existing walkways you can "drill" using water pressure. Get a piece of PVC long enough to go under the walk, glue a slip-female thread adapter to one end and attach a hose. On the other end glue, a slip-male thread adapter and connect a Jet Spray Nozzle.

Dig your trench up to the walk on both sides. Now turn on the water and work your way through.

It may take a while, and it will get muddy so turn off the water occasionally to let the water soak in.

Hook up your water supply.

C. Assemble your valve manifold. Connect the back-flow preventer if required.

PVC pipe is available in a variety of diameters and wall thicknesses. Your system will operate better and be more durable using a larger diameter (3/4", 1", or 1 1/4"), heavier gauge (schedule

40) pipe.

Poly pipe is mostly used in colder climates. Poly pipe is more flexible and is less likely to be damaged by freezing. We do not recommend using poly pipe for the main line connecting pipe.

PVC cement is applied to the inside of the fitting and the outside of the pipe. Quickly insert pipe all the way, giving a 1/4 turn to distribute the cement and hold a few seconds.

A primer is available to prepare the pipe and fittings for gluing. Read the manufacturer’s instructions before using PVC cement.

Poly is assembled by sliding a clamp over the pipe, insert the fitting all the way then bring the clamp into position and tighten.

D. Place lengths of pipe along the string after laying out the right sprinklers and connectors at each stake.

E. Start assembling moving from one sprinkler location to the next. Don't connect the sprinkler until everything is assembled so that you can flush the system with water to clear out any dirt that got in the pipes.

F. Manually flush the system.

Turn on the water at the "shut-off" to supply your system, then operate the valves manually to flush the system. Open each valve to flush the pipe with water, then close.

Refer to the valve instructions for manual operation. You should do this with each valve.

G. Attach the sprinklers after flushing the system with water.

H. Wire the valves to the timer following the instructions that come with your timer. Be sure to write down which timer "station" runs which zone and keep these notes near your timer.

I. Test each zone, using the timer to control the valves. Make any adjustments to the distance and directions of the sprinklers.

J. When everything is working right, bury the pipe.

3. INSTRUCTIONS TO BIDDERS

3.1. Contact

All prospective Bidders are hereby instructed not to contact any member of the Seminole

County Board of County Commissioners, the County Manager or Deputy Manager, or any

Seminole County Staff members other than the noted Purchasing & Contracts Division (herein referred to as ‘PCD’) Contact Person, Louis Straffi, regarding this IFB or their written bid at any time prior to the posting on the COUNTY’S Website of the recommendation and intent to award by County staff for this project. Any such contact shall be cause for rejection of your bid.

Interpretation of this clause will be solely at the discretion of the COUNTY.

3.2. Pre-Proposal Conference

Seminole County Purchasing and Contracts Division will conduct a Non-Mandatory Pre-

Proposal Conference on Monday, April 24, 2023 at 10:30 am. The meeting will take place at

Purchasing & Contracts Division Building 1301 E. 2nd Street Sanford, FL 32771..

3.3. Public Opening

Electronic bids shall be received by PCD online in accordance with the instructions in this solicitation documents, unless otherwise revised via posted Addenda. Persons with disabilities needing assistance to participate in the Public Opening should call the noted PCD Contact

Person at least forty-eight (48) hours in advance of the Public Opening at (407) 665-7114.The

Public Opening via ZOOM https://us06web.zoom.us/j/84499184101?pwd=UVhDbk9IS3lnZkZUMW9WV01vWlp3UT09 /

Meeting ID: 844 9918 4101 / Passcode: 760550

3.4. Delays

The COUNTY, at its sole discretion, may delay the scheduled due date and time for submission, if it is to the advantage of the COUNTY to do so. The COUNTY will post all changes in the scheduled due date and time for submission by written addendum posted to the COUNTY’s

Website: (https://secure.procurenow.com/portal/seminolefl)

3.5. Bid Submission and Withdrawal

The COUNTY will accept bids electronically via the COUNTY’s e-Procurement Portal until 2:00 pm on Wednesday, May 3, 2023. Bids received after the scheduled due date and time for submission shall not be considered. Bids submitted in any other format other than via the

COUNTY’S e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed. Companies shall register on the COUNTY’S e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective Bidder for this solicitation and will appear on the Follower’s list. Bidders that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the COUNTY’S e-Procurement Portal, and therefore will be unable to participate or be considered for this IFB. If a Bidder encounters technical difficulties using the

COUNTY’S e-Procurement Portal, or needs assistance using the Portal, Bidders may access the Help Center for vendor training guides provided by OpenGov-Procurement, the Software http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

Administrator. Proposers may also contact the Software Administrator using the real-time chat function on the COUNTY’S e-Procurement Portal (located in lower right-hand corner of the screen), or via email at support@procurenow.com for support.

The COUNTY will not be responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the COUNTY, nor the Software Administrator, will be held responsible. Bidders shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the Bidder is using to submit a response. Failure of the Bidder to successfully submit an electronic proposal before the deadline indicated herein shall be at the Bidder's sole risk, and no relief will be given for late and/or improperly submitted bids. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the Bidder will also receive an email confirmation from the COUNTY’s e-Procurement Portal. Telephone confirmation of timely receipt of any submittal should be made by calling (407) 665-7114, before the 2:00 pm deadline.

The Bidder is required to submit ONE (1) ELECTRONIC FORMATTED file of their complete written bid.

Bidders may withdraw their bid electronically via the COUNTY’S e-Procurement Portal at any time prior to the scheduled due date and time for submission.

3.6. Inquiries

All Bidders should carefully examine the IFB documents. Any ambiguities or inconsistencies shall be brought to the attention of PCD Contact Person in writing via the Q&A tab in the

COUNTY’S e-Procurement Portal prior to the scheduled due date and time for submission.

Failure to do so, on the part of the Bidder, shall constitute an acceptance by the Bidder of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the IFB documents including the attached Draft Agreement, shall be requested in writing, and received no later than 5:00 pm on Friday, April 28, 2023. Written requests shall be submitted via the COUNTY’S e-Procurement Portal The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this IFB. If the Q&A deadline has passed, a Bidder may contact the COUNTY directly if necessary at lstraffi@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.

3.7. Addenda

Should revisions to the IFB documents become necessary, the COUNTY will post Addenda information on the COUNTY's e-Procurement Portal. The COUNTY’s e-Procurement Portal will issue an automated email notification to all “Followers” on the IFB’s Followers list. All Bidders should check the COUNTY's Website or notify Louis Straffi to verify information regarding

Addenda. Failure to do so may result in rejection of the Bidder’s submitted bid and a determination as “Non-Responsive”. By execution of the Formal Notice for this IFB, the Bidder acknowledges receipt of all Addenda issued under this solicitation. Addenda information will be posted on the COUNTY’s Website (https://secure.procurenow.com/portal/seminolefl). It is the sole responsibility of the Bidder to ensure that they obtain information related to any Addenda.

3.8. Selection Process and Award

The award will be made in the best interest of the COUNTY, as determined by the COUNTY, based upon the low total price and/or line-item by line-item, to the Lowest Responsible Bidder(s) that meet the requirements listed in this solicitation. The COUNTY will determine the method that will more benefit the organization. The Bidder(s) understands that this Bid does not constitute an agreement or a contract with the Bidder. The COUNTY reserves the right to reject all bids/proposals, make multiple awards (award to more than one vendor), make a partial award, to waive formalities, to re-solicit and advertise for new bids/proposals, or to cancel the project in its entirety. In evaluating Bids, the COUNTY shall consider the information provided by the Apparent Low Bidder as described in these "INSTRUCTIONS TO BIDDERS." Any of the following causes may be considered as sufficient grounds for disqualification of a Bidder or the rejection of a Bid:

(a) Submission of more than one (1) Bid for the same Work by any entity under the same or different names.

(b) Evidence of collusion among Bidders.

(c) Submission of an unbalanced Bid in which prices quoted for some items are out of proportion to the prices quoted for other or similar items in the same Bid.

(d) Lack of responsibility as shown by past Work from the standpoint of life safety including, but not limited to, strict adherence to all maintenance of traffic requirements of COUNTY, workmanship, progress and financial irresponsibility.

(e) Uncompleted Work for which the Apparent Low Bidder is committed by contract which might hinder or prevent the prompt completion of Work under this Bid if an Agreement would have been awarded to the Apparent Low Bidder.

(f) Falsification of any entry made on the Bid Documents shall be deemed a material irregularity and will be grounds, at the COUNTY's option, for disqualification of the Apparent Low Bidder or rejection of the…