tennis courts reconditioning RFB.pdf

REQUEST FOR BIDS

Galesburg Augusta Community Schools (GACS) will accept sealed bids for its High School Tennis Courts

Reconditioning Project. Bids will be accepted until 1:00 pm on February 25, 2020 at which time they will be publicly opened at the District Admin Office, 1076 N 37th St, Galesburg, MI 49053. No oral, telephonic, email, telegraphic or facsimile proposals will be accepted. No proposals will be accepted after the time of closing of bids.

GACS reserves the right to delay the opening of bids, reject any and all bids, and to waive omissions, irregularities or clerical errors not affecting substantial compliance with the plans and specifications.

Bids shall be firm for ninety (90) days from the date of the bid opening. All bids must meet or exceed all specifications. Bids must be submitted on the attached bid form and be signed by the bidder. Two

(2) signed copies of the bid form should be addressed to the attention of:

Wendy Somers, Superintendent

Galesburg Augusta Community Schools

1076 N 37th St

Galesburg, MI 49053

"HIGH SCHOOL TENNIS COURTS RECONDITIONING BID"

The Galesburg Augusta Community Schools is in compliance with the Asbestos Hazard Emergency

Response Act, AHERA. The building may have asbestos containing building materials, ACBM, and presumed asbestos containing building materials, PACBM, in identified locations. Consult the building AHERA plan in the Main Office for specific location(s) or contact Frank Couch at 909-297-

9242. All materials utilized in this / these project(s) must be asbestos and lead free. In accordance with MiOSHA regulations, contractor employees who work in areas where they may contact, but not disturb asbestos containing materials, must receive asbestos awareness training from their employer.

Any questions should be referred to Frank Couch at 909-297-9242.

Galesburg Augusta High School Tennis Court Reconditioning Project

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INSTRUCTIONS TO BIDDERS:

1. Specifications and plans are to be considered as the minimum accepted standard. Alternates will be accepted for evaluation only. The primary bid shall minimally meet the requirements specified in these documents.

2. The naming of a manufacturer, brand or model number shall not be considered as excluding other brands or models. Specifically, similar products with comparable construction, material and workmanship shall be considered as equal. However, the Board of Education of the GACS shall evaluate the merits of all bids submitted and reserves the right to accept or reject any or all bids. It is the intent of the attached specifications to define the minimum quality acceptable.

3. Bidders may withdraw their bid at any time prior to the scheduled time of opening the bids

Bidders must present proper identification to withdraw their bid. After the opening of the bids no proposal shall be withdrawn for a period of sixty (60) days or such longer time as indicated in the request for bid.

4. Bidders shall submit appropriate documents of insurance (certificates of acord); workers compensation $500,000, liability $1,000,000, coverage pertaining to vehicles, property damage and public liabilities, personal injury, etc., and shall hold the school district blameless in any incident involving the contractor, contractor employees, contractor equipment, and contractor vehicles.

5. Bidders are responsible for being familiar with all conditions, instructions, and documents governing this contract. Failure to make such preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of this contract.

Bidders may visit the project site to familiarize themselves with the scope of the project.

Visits must be arranged with Frank Couch 909-297-9242. Project location is:

Galesburg Augusta High School

1076 N. 37th St.

Galesburg, MI 49053

7. The bidder shall submit a list of three (3) project references complete with names, address, phone number and a contact person, which will allow the Owner to verify ability to meet the terms of this document.

8. The contractor/bidder shall provide items of a minor nature, not specifically noted in these specifications, in order to provide a complete, operable and Owner acceptable installation.

9. Samples shall be submitted upon request of the owner at the expense of each bidder. These samples will be retained as control items until the completion of delivery and installation.

10. The Owner’s preferred timeline is for the project to be completed by May 1, 2020. This would mean the contractor would need to work with the Owner to minimize the impact on tennis practices and games. Work may commence on a mutually agreed schedule determined at the post-bid meeting. Work hours will be determined by the owner at a post-bid meeting.

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11. The contractor will have access to the owner’s water supply.

12. It is the responsibility of the contractor/bidder to field verify all existing conditions.

13. Contractors/Bidders and their sub-contractors are required to comply with the Galesburg

Augusta Community Schools Safety Rules and Accident Prevention plan, a copy of which is enclosed.

14. The contractor/bidder shall clean their job area daily and dispose of all trash and debris leaving the area broom clean. The Owners dumpster is not to be used for contractor’s trash. A suitable area for storage may be arranged by prior agreement with the Owner.

SCOPE OF WORK:

The Contractor will complete the project based on specifications listed below and all manufacturing instructions related to the use of the products selected. The scope of this project is to repair, resurface, and repaint 8 outdoor tennis courts in accordance with these specifications:

1. Preparation

a. Surface shall be thoroughly cleaned of all dirt, debris, loose/peeling surface and vegetation using the appropriate equipment.

b. Cracks with vegetation shall be treated with herbicide.

c. Entire surface washed with a 2500+ psi deck pressure washing unit or other appropriate equipment.

d. Areas that have been affected by standing water shall be pressure washed, or sanded, then primed prior to applying leveling compound.

e. Cracks shall be routed out with a crack router.

2. Crack filling and leveling

a. Cracks shall be filled from bottom to top with acrylic patch binder patch mix (special care shall be taken to assure that the void below the crack is completely filled). Prior to surface application, repairs shall be sanded smooth.

b. Install Armor Crack Repair System or comparable system on excessive cracks according to manufacturer instructions. Alternates can be considered.

c. Pre-coat with textured acrylic resurfacer until blended with surrounding area.

d. Level all surface depressions with a leveling compound recommended by the acrylic surface manufacture.

e. Pre-coat with textured acrylic resurfacer until blended with the surrounding area

3. Color System

a. The color finish shall be ELITE SPORT COATING SYSTEM, SPORTMASTER or approved equal. This system includes the following:

i. Two (2) coats of textured resurfacer shall be applied to the entire court area in order to provide a uniform and even surface. NOTE: Contractor shall strictly follow manufacture’s recommended mix & dilution rates.

ii. Two (2) coats of sand filled acrylic color shall be applied to the entire court surface. The second coat shall be applied upon thorough drying of first coat.

Contractor should consult with the Owner in order to add the proper amount of silica and create the proper play speed. Color combination will be decided

-4-by owner prior to the start of the repair. NOTE: Contractor shall strictly follow manufacture’s recommended mix & dilution rates.

b. Lines shall be taped in order to assure razor sharp edges prior to painting. Two (2) coats of acrylic line paint shall be applied accurately and in accordance with the

ASBA guidelines. Baseline should be 3 inches wide. Add USTA 60’ lines on both courts. Color combination will be decided by owner prior to the start of the repair.

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EXECUTION: Smoking or use of tobacco products on the school property is prohibited.

1. All project workers must wear safety equipment, name badge, company information at all times when on school property.

2. Use of heavy equipment must be coordinated with the Owner to prevent injury to students and staff.

3. Protect all existing pavement and cement work during the entire project.

4. Train the Owners personnel on the procedures and schedules related to the operation, troubleshooting, servicing, inspection and maintenance of the equipment. Provide applicable

Owners operation and maintenance manuals.

5. Remove all construction related debris from the site. Broom clean the work and installation areas.

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Safety Rules and Accident Prevention

Galesburg Augusta Community Schools is committed to safety on all of its projects. All contractors and sub-contractors shall be made aware of the Project Safety Rules listed below:

1. All contractors (sub), before beginning the project will give their employees a safety orientation and explain the Project Safety Rules.

2. Hard hats shall be worn in all instances where required by OSHA rules and regulations.

3. Any accident shall be reported to the site supervisor immediately. All contractors (sub) are required to maintain current MSDS sheets and to train their employees in the identification and safe handling of hazardous chemicals.

4. Eye, face, and hearing protection must be used when cutting, grinding, chipping, burning, welding, air cleaning or using power actuated tools. Personal protective equipment shall be maintained and kept in clean working order.

5. Proper work clothing and work boots area required. No shorts, cut-offs, street shoes or gym shoes are allowed.

6. The use of alcohol, marijuana, illegal drugs or tobacco products will be grounds for immediate removal from the project.

7. Any horseplay, pranks or any action, which may endanger others, will not be allowed.

8. Mobile scaffolding on castors with work platform’s higher than four (4) feet will use a guard rail system

9. Safety belts / harnesses, lanyards, rope grabs and lifelines will be used above six (6) feet if no other means of fall protection would be in effect as outlined in OSHA subpart M.

10. Compressed gas cylinders must be tied off in an upright manner.

11. All ladders and scaffolding must be erected and used properly. Any broken or defective equipment must be removed from service and disposed of properly.

12. All work areas, walkways, and stairs must be kept clean of debris and scattered materials.

13. All tools must be kept in good working order with guards and safety devices in place and working properly.

14. Only authorized personnel may operate equipment. No riders are allowed on handling equipment.

15. All gasoline or other flammable materials must be stored in approved containers / cans.

Machinery and equipment must be shut down/off prior to fueling.

16. Areas where burning or welding are being done must be clear of debris and the operator must have a fire extinguisher adjacent to the work area.

17. Electrical tools and cords shall be checked at regular intervals. Those items worn or defective must be removed from service. Ground Fault Interrupters (GFIC) devices will be used for electrical tools when used outside and in any wet or damp environment when an extension cord is connected to a power outlet without GFCI protection.

18. Contractors (sub) employees must comply with all safety and health rules issued by

OSHA, MiOSHA, Michigan Dept. of Public Health, NESHAP, Michigan Bureau of

Construction Codes, Office of Fire Safety and the Owners rule and regulations.

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HIGH SCHOOL TENNIS COURTS RECONDITIONING

BID SUBMISSION FORM Part 1 of 2

Bidders are requested to list and describe individual project tasks, the estimated work-hours for each task and key materials, manufacturers, and brand names used.

Task # Task Description

Major materials used (included manufacturer and brand names)

Estimated work hours

P re p ar at io n

C ra ck F ill in g an d L e ve lin g 6

C o lo r

Fi n is h a n d L in e

P ai n ti n g

O th er

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HIGH SCHOOL TENNIS COURTS RECONDITIONING

BID SUBMISSION FORM Part 2 of 2

Total Project Bid $

Warranties (please list and describe the warranties included with your proposed services and products)________________________________________________________________________

Timeline

The Owner’s preferred timeline is for the project to be completed by May 1, 2020. This would mean the contractor would need to work with the Owner to minimize the impact on tennis practices and games. Please identify your estimated timeline for completion of the Project:

Bidding Firm Name

Address

City/State/Zip

Telephone Number Fax email address

Terms (net 30 unless otherwise indicated)

The undersigned, representing the bidding firm, does by his/her signature affirm that he/she has read and understands all the terms and conditions of this document and all other documents included by reference. Further, that he/she will abide by these terms and all applicable state, federal and local laws.

We hereby certify that the product bid meets or exceeds all specifications, terms and conditions set forth in the request for bids. _____ yes _____no

If no, all exceptions, substitutions and or variations are listed as follows (attach details as needed)

Other comments, conditions or exceptions to the bid

Signature of Representative Title Date of Submission

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FAMILIAL DISCLOSURE AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized agent of (the bidder) pursuant to the familial disclosure requirement provided in PA 232 Sec. 1267 of the

Revised School Code, hereby represents and warrants, except as provided below, that no familial relationship exists between the owner(s) or any employees of:

and any member of the Board of Education of the School District or the Superintendent of the Galesburg

Augusta Community Schools.

List and Describe Any/All Familial Relationships:

Bidder:

By:

Its:

STATE OF MICHIGAN}

)ss

COUNTY OF

Subscribed and sworn to before me on the day of , 20 by

Notary Public

County, Michigan

My Commission Expires

Acting in the County of

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ____________________________________

(the “Bidder”), pursuant to the compliance certification requirement provided in the Galesburg

Augusta Community Schools (the “School District”) Request for Bids for HS Tennis Court

Reconditioning, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran

Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event

Bidder is awarded a Contract as a result of the aforementioned Request for Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the

Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an

Invitation To Bid for three (3) years from the date the it is determined that the person has submitted the false certification.

BIDDER:

Name of Bidder

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the _____ day of ____________, 20 , by __________________________.

___________________________________, Notary Public

______________ County, __________

My Commission Expires:______ _____

Acting in the County of :___ ________