Tennis Courts and Resurfacing Project 050820.pdf

Griffin-Spalding County Schools

210 S. Sixth Street Griffin, GA 30224

770-229-3700

Request for Proposal:

TENNIS COURT

RESTORATION PROJECTS

GRIFFIN HIGH SCHOOL AND

SPALDING HIGH SCHOOL

GRIFFIN, GEORGIA

Bruce Ballard Construction & Facilities Director E-mail: bruce.ballard@gscs.org

May 8, 2026

DIRECTIONS

The Griffin-Spalding County School System is soliciting proposals for “Tennis Court Restoration Projects” at Griffin High School (GHS) and Spalding High School (SHS).

Qualified Tennis Court Builders interested in providing a proposal shall be knowledgeable and adequately qualified to perform the work described. Qualified Tennis Court Builders shall have a minimum of five (5) years experience in the related field of work and have experience with at least seven (7) projects that were of similar or larger scope and size as those included in this RFP. All interested contractors must provide the pertinent required data.

Please read all materials enclosed before submitting a proposal. It is the responsibility of each person or company proposing to understand the scope of the work involved and to fully comprehend the work required. Please ensure that the entire scope of the work being requested is fully understood prior to submitting a proposal. Potential proposers shall visit the tennis courts, to ensure all questions concerning the scope of work are clarified, and to fully understand the proposal package and scope of the work prior to submitting a proposal.

A mandatory pre-proposal meeting will be held on May 28, 2026 at 10:00 P.M. for all interested proposers. Please plan to meet at the GHS athletic complex, using the entrance off of Hwy 16 that is located immediately east of the intersection of Hwy 16 and Pine Hill Road.

All contractors submitting a proposal should include in the proposal package the following items: 1) a list of at least seven (7) references from previous jobs with addresses, phone numbers and contact names; 2) a completed Proposer’s Qualification Form (provided) ; 3) a completed proposal sheet(s) (provided); 4) a signed and dated Agreement and Certification Form (provided); 5) Copies of liability and workman’s comp. insurance coverage as described herein; 6) executed copies of the pertinent

“GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OCGA 13-10-

90” documents (provided); 7) any other materials which may be of use to the school system in determining the willingness and/or ability to do the proposed projects.

The proposal package should be mailed or delivered to: Griffin-Spalding County Schools, 210 S. 6th St., Griffin, GA 30224 – attention: Bruce Ballard. On the outside of the envelope should be noted:

Tennis Court Restoration Projects Griffin High School and Spalding High School Griffin, GA

All proposals must be received at the Construction and Facilities Department in the Hawkes Building located at 210 S. 6th Street, Griffin, GA 30224 by 2:00 P.M. local time on Thursday, June 11, 2026. All proposals received after that time will not be opened or considered. Proposals will be opened at a later time, when the Construction and Facilities Director can arrange a time to open them with at least two (2) witnesses present, including at least one representative of the G-SCS Finance Department.

The school system reserves the right to reject any and all proposals and to wave technicalities. The school system will award the agreement/P.O. based on the proposed cost including the chosen add alternates, any offered discounts, qualifications, the ability to complete the work in the specified time frame, references, proper insurance and workman’s compensation coverage, e-verify compliance, other required forms and data, subsequently provided data and other factors which the system deems important. That being the case, it is the School Systems intent to award the project(s) to the company that submits the lowest bid and also meets the other requirements of the proposal. Therefore, there should be no assumption that the lowest price proposal will necessarily be the proposal awarded. Each proposed project will be viewed as separate projects, so may be addressed separately or jointly as the School System may determine. Therefore, companies should provide prices specific to each project, and duly note any discount that might be offered, if awarded multiple projects, under the designated space on the proposal forms.

Proposals may not be withdrawn for a period of thirty (30) days after the date of receipt of the proposal, except as otherwise expressly provided by applicable law. The contract, if awarded, will be on a stipulated sum basis. Proposals must be accompanied by a bid bond payable to Griffin-Spalding County Board of Education in an amount equal to five percent (5%) of the base bid. A performance bond and a labor and material payment bond, each in an amount equal to 100% of the contract sum, will be required of the successful proposer. These bonds are to be executed by a surety company licensed to do business in the state of Georgia, be listed on “Department of the Treasury Circular 570” and have an A.M. Best Company rating of at least Class “A”, with a financial size of VI or better. Bonds must be accompanied by a letter stating company’s current rating for verification prior to acceptance by the owner.

All questions should be addressed to Bruce Ballard, Construction and Facilities Director, at bruce.ballard@gscs.org. Clarifications may be issued by the owner up until the day before proposals are opened.

GENERAL SCOPE and EXISTING CONDITIONS

TENNIS COURT RESTORATION PROJECTS

GRIFFIN HIGH SCHOOL (GHS) AND SPALDING HIGH SCHOOL (SHS)

Griffin High School - 1617 W. Poplar Street, Griffin, GA 30224

There are two (2) sets of courts located at GHS. A set of four (4) courts that were rebuilt in 2013 (overall asphalt dimension 122’x 222’) at the original location where the initial courts were installed 25-years earlier. Additionally, there were two (2) new tennis courts (108’ x 120’ playing surface) constructed in 2013 at the field SE of the existing courts.

All of these courts have been touched up and recoated over the past thirteen (13) years.

The courts have unfortunately not been maintained as well as they should have been, there are a number of existing and previously patched cracks that will need to be properly addressed and some areas where the surfacing material is also cracking. Therefore, it is believed that court restoration is warranted. It is our desire to have all of the courts restored to a like new condition that can be warranted for at least 5-years and be used for GHSA Tournaments. The fencing is in good shape and may be reused.

Spalding High School - 433 Wilson Road Griffin, Georgia 30224

The six (6) courts (3 – 108’x 120’ playing surfaces) at SHS were originally constructed in 2002. These courts have been relatively well maintained and are still in fairly good condition. These courts were refurbished with an asphalt tennis court surface color coating system in 2013 and have all been touched up and recoated over the past thirteen

(13) years. The courts have unfortunately not been maintained as well as they should have been, there are a number of existing and previously patched cracks that will need to be properly addressed and a number of stains where rust or other discoloration has blead through surfacing material. Therefore, it is believed that court restoration is warranted. It is our desire to have all of the courts restored to a like new condition that can be warranted for at least 5-years and be used for GHSA Tournaments. The fencing is in good shape and may be reused.

General Notes:

Please note we have utilized the basic specifications we used when work was previously done in 2013, to provide a better understanding of how the courts were constructed.

Therefore, there are some items included that will not necessarily be utilized for this proposal.

It is anticipated that as part of the restoration process, comprehensive crack repair will be required. Though we have evaluated several options we believe to be viable, it will be the responsibility of the proposer to make full recommendations based on the full process to be administered and the manufacturer and products being utilized.

Furthermore, in addition to the pre-proposal meeting the proposer shall make the necessary arrangements to conduct a thorough visual inspection and crack mapping, perform slope and drainage testing, determine if any core sampling or base probing are subsurface moisture testing is needed in order to provide the documentation and reporting required for a making a substantiated and verifiable proposal.

SPECIFICATION

TENNIS COURT RESTORATION PROJECTS

GRIFFIN HIGH SCHOOL (GHS) AND SPALDING HIGH SCHOOL (SHS)

GRIFFIN, GEORGIA

GENERAL SPECIFICATION

1.1 DESCRIPTION

A. Furnish and apply an asphalt tennis court surface color coating system on accepted asphalt pavement. Any existing surfacing and markings shall be removed in its entirety with underlying asphalt repaired and / or replaced as necessary and surface completely cleaned before application of new color coating surfacing materials. The Tennis Court Builder (TCB) hereinafter referred to as CONTRACTOR shall furnish all labor, materials, equipment, supervision, services, and incidentals necessary for the proper completion of the tennis courts and related work indicated within the construction documents.

All quantities and dimensions shall be field verified by the CONTRACTOR.

Approximate project start date at both locations is July 27, 2026 with 100% completion at both schools to be achieved no later than November 20, 2026.

B. Project must conform to codes and standards as set forth by the:

American Sports Builders Association (ASBA) United States Tennis Association (USTA) International Tennis Federation (ITF) National Federation of State High School Associations (NFHS) Georgia High School Athletic Association (GHSA) National Asphalt Pavement Association (NAPA) American Society of Testing and Materials (ASTM)

C. Court Construction: Refer to the American Sports Builders Association

(ASBA) manual Tennis Courts: A Construction & Maintenance Manual, Seventh Addition or later if available, for court construction details.

1.2 ASPHALT AND CONCRETE WORK

SUB-BASE:

A. The area of all courts is defined by the existing courts surface.

B. The areas should be stripped of all surface and subsurface vegetation and the ground sterilized to prevent future growth.

C. The sub-base shall be laser graded to ensure slopes not less than 0.83% (1:120) and not more than 1% (1:100). Each court must slope on a true plane, preferably from side to side (but from end to end or from corner to corner are acceptable, or in the shortest direction for good drainage and water runoff.

D. The sub-base should be consistently compacted over the entire area. The sub-base should have a compaction of at least 97%.

E. Any vegetation, soil, debris, etc. generated during grading and site preparation shall be removed from the site unless an area of need can be identified and approved by the owner.

BASE:

A. The base should have a minimum thickness of 6”.

B. Material: A base course of stones, comprised processed/recycled asphalt of sizes up to 1.5” is recommended. Properly prepared millings, processed/recycled asphalt and crushed aggregate can also be utilized. If the latter are utilized they should be evenly distributed throughout the base area and should be limited to no more than half of the depth of the compacted base layer.

C. The base should be laser grade to ensure a uniform density and thickness throughout the court area and a level surface within ¼” in 10’.

D. The base course should be rolled and compacted to 95% minimum Proctor Test with equipment that provides uniform density.

E. The surface of the compacted base course should not vary more than ½” from the true plane of the court.

ASPHALT

A. The asphalt shall be placed with the utmost care and professionalism. The asphalt shall be placed in layers of consistent depth and in accordance with all standards and recommendations for asphalt applications and asphalt tennis court construction.

B. Compacted Asphalt Leveling Course: A leveling course of 12.5 mm hot plant mix asphalt should be applied over the base course to a compacted thickness of not less than 1 ½”. The leveling course should be spread and compacted by methods and in a manner that produces a uniform density and thickness. The finished level of the leveling course should not vary more than ¼” in 10’, when measured in any direction. Upon completion of the leveling course it should be the responsibility of the contractor to flood the surface immediately after the asphalt is capable of handling traffic, but within 24 hours. If, after one hour of drying time, there are birdbaths evident as defined by the ASBA, they shall be marked and record. Such areas shall be properly repaired prior to applying the surface course.

C. Compacted Asphalt Surface Course: A surface course of 9.5mm Type I “H” hot plant mix asphalt shall be applied over the leveling course to a compacted uniform thickness of 1 ½”. The leveling course should be spread and compacted by methods and in a manner that produces a uniform density and thickness. The finished level of the leveling course should not vary more than 1/8” in 10’, when measured in any direction. Upon completion of the leveling course it should be the responsibility of the contractor to flood the surface immediately after the asphalt is capable of handling traffic, but within 24 hours. If, after one hour of drying time, there are birdbaths evident as defined by the ASBA, they shall be marked and record. Such areas shall be repaired to ensure full compliance with ASBA and other applicable standards prior to allowing the 30 day cure time before the tennis court surface color coating system.

D. Begin rolling asphalt when a mixture will bear roller weight without excessive displacement. The layers shall be rolled to produce a minimum density equivalent to 95% of the laboratory design density, as determined by the Marshall Stability test method and obtain a minimum Marshall stability value of 1,500 pound or as recommended by the tennis court surface color coating

E. Perform finish rolling while mixture is still warm enough for removal of roller marks. Continue rolling until roller marks are eliminated and course has obtained maximum density.

F. Any oil spills (hydraulic, diesel, motor oil, etc.) must be completely removed, either by chipping out or removing and replacing with new, keyed in asphalt.

The minimum depth of any asphalt replacement shall be one inch. The curing time for the asphalt base is 21 days. It shall be the responsibility of the CONTRACTOR to determine if the asphalt substrate has cured sufficiently prior to the application of tennis court surface color coating system.

G. It shall be the responsibility of the CONTRACTOR to determine if the asphalt substrate meets all design specifications, i.e. slopes, planarity, evenness, small irregularities and specific project criteria.

H. New asphalt shall be allowed to cure a minimum of 30 days prior to the application of any tennis court surface color coating system and shall meet the manufacturer’s requirements.

I. All new hot mix asphalt shall meet the specifications and type requirements of the manufacturer of the tennis court surface color coating system.

CONCRETE

It shall be the responsibility of the CONTRACTOR in conjunction with the owner to determine the method of patch or repair of concrete curbs, gutters, drains and field event areas once existing surfacing materials have been removed.

A. Manufacturer instructions should be followed for proper preparation of concrete to receive new surfacing materials.

B. All concrete shall be a minimum of 3,000 psi.

C. See attached concreted details, cut sections etc. for curbs, etc.

1.3 QUALITY ASSURANCE

A. Asphalt surface shall comply with guidelines of the ASBA, NAPA and USTA for slope, planarity, evenness and density (density only in the case of new asphalt work). The CONTRACTOR and manufacturer must supply the owner with a letter stating that new or existing asphalt and concrete surfaces are acceptable, noting any discrepancies in planarity, and that once work begins to install the tennis court surface color coating system that they have accepted responsibility for the condition of the asphalt, concrete or existing court surface and their product’s ability to bond to these surfaces and perform as outlined in their product literature.

B. All liquid materials shall be from a single source and manufactured for the purpose of tennis court surface color coating system.

C. The manufacturer must have a designated representative available to help resolve material issues and to provide inspection of the project as recommended by the manufacturer.

D. The CONTRACTOR shall record the batch number of each product used on the site and maintain it throughout the warranty period.

1.4 INSTALLER QUALIFICATIONS

A. The CONTRACTOR shall be an authorized applicator of the specified/approved tennis court surface color coating and must provide written evidence of same to owner.

B. CONTRACTOR shall be a builder member of the ASBA in good standing for at least the last five years.

C. The CONTRACTOR must have been in the business over the last five years of installing the type of tennis court surface color coating system chosen by the School System and must provide written evidence of the successful completion of at least five such track surfaces over the past three years.

D. The CONTRACTOR must supply the owner with a fully executed Statement of Proposer’s Qualifications along with their proposal.

E. The job site superintendent for the CONTRACTOR must:

1. Speak fluent English

2. Be on site at all times when work is being performed and materials are being delivered

3. Be able to provide proof of extensive experience installing the specified track surface

1.5 SUBMITTALS

The Griffin-Spalding County School System will determine the tennis court surface color coating system to be used in accordance of the data submitted in the RFP. Being that time is of the essence it is imperative that the CONTRACTOR provide all needed data and materials to adequately justify that the proposed product meets are exceeds the products specified in the RFP package. Such data and information shall be submitted with the proposal.

The following submittals must be supplied for the specific tennis court surface color coating system that the owner chooses to have installed within 10 days of a Notice of Award Letter/Purchase Order being issued by the owner:

A. Standard manufacturer’s printed specifications

B. An authorized applicator certificate from the tennis court surface color coating system manufacturer.

C. Documentation signed by an officer of both the manufacturer and CONTRACTOR indicating the number of guarantee years provided for the workmanship and surfacing system.

E. An affidavit attesting that the surfacing materials to be installed meet the requirements as set forth by the manufacturers currently published specifications and any modifications outlined in those technical specifications and that these materials have been produced specifically for use in tennis court surface color coating system construction.

F. A complete list of materials to be used in the construction of the tennis court system.

G. Current material safety data sheets (MSDS) for the liquid components

H. Shop drawings of the tennis court striping and markings, including specific dimensions.

I. Asphalt and concrete details and specifications.

J. Cross sections and details related to the tennis court, curbs, pads, etc. to adequately depict the scope of the work to be undertaken.

J. Base, asphalt and concrete sections and applicable details to ensure that the scope and specifications will be adequately met.

K. Certification that asphalt surface meets the manufacturer’s requirements and specifications for application and warranty of tennis court surface color coating

1.6 MATERIAL HANDLING AND STORAGE

A. Store material in accordance with manufacturer’s specifications and MSDS in a location acceptable to the owner

B. Deliver products to the site in original unopened containers with labels attached

C. Close and secure all material containers at the end of each day’s work

D. CONTRACTOR shall be liable for damage to surrounding areas and must clean up any spills promptly, properly dispose of, and restore the area as required by law or regulations

E. Special care shall be taken to protect the owners property such as bleachers, stairs, walkways, athletic fields, surrounding landscape and building structures when bringing heavy equipment and materials onto the property and while operation thereon.

1.7 SURFACING, MARKING AND MEASUREMENTS

A. Contractor shall use tennis court surface color coating system, surfacing products, color coat systems and line paint, etc. manufactured by a single company. The manufacturer and tennis court surface color coating system chosen as the basis for this specification is Advanced Polymer Technology’s (APT) – Laykold Color Coat System (Manufacturer Specifications Attached).

Therefore, this will establish the minimum requirements for the tennis court surfacing efforts. Considering the condition of the courts and potential for future cracking, Laykold Colorflex will likely be the best solution. Any other manufacturer or products shall meet or exceed the standards of the specified system. Product shall be applied in accordance with manufacture’s recommendations.

B. Asphalt shall be allowed a minimum cure period of 30-days prior to applying tennis court surface color coating system.

C. All asphalt/existing tennis court surfaces shall be thoroughly cleaned and free of all loose material, dirt, dust, debris of any type prior to applying any components of the tennis court surface color coating system.

D. Patching: Prior to applying the tennis court surface color coating system the asphalt surface course/existing tennis court surface should be flooded to identify any low areas/bird baths. Any such areas that have a depth greater than 1/16” shall be outlined and patched with Laykold Acrylic Deep Patch.

E. Filler Coats: Apply two (2) coats of Laykold Acrylic Resurfacer in accordance with manufacture’s recommendations. Laykold Nusurf can be used in lieu of the acrylic resurfacer and shall be used in conjunction with Laykold Colorflex is used.

F. Textured Color Coats: Apply two (2) coats of Laykold ColorCoat Concentrate in accordance with manufacture’s recommendations.

G. Game Lines: Apply two (2) coats of Laykold Textured White Line Paint in accordance with manufacture’s recommendations.

H. Owner shall select colors for finish system. Allow for finish color system to consist of two colors excluding the line striping.

The CONTRACTOR shall:

1. Establish and set all necessary control points

2. Layout all lines and markings to tolerances set forth by ASBA, USTA and governing body requirements

3. Prepare all necessary drawings

4. Prepare all computations and measurements in organized form

5. All lines shall receive sufficient paint to assure complete opacity and uniformity of color

6. Surfacing products and paints shall be used directly from original containers.

7. Amount of surfacing products and paints used shall be as recommended by the manufacturer

8. All measurements shall be made by competent, experienced, and fully qualified personnel

9. Upon completion of the court markings, the owner shall receive a letter signed by the CONTRACTOR that the line striping and markings are accurate, correct and in compliance with the ASBA, USTA, National Federation of State High School Associations (NFHS) and Georgia High School Association (GHSA) standards and be supported by copies of the computations, calculations, and drawings that were used to obtain this accuracy, detail and justification.

1.8 GUARANTEE

The CONTRACTOR and materials manufacturer shall supply a warranty (5 year minimum) covering all labor and material cost associated with the repair or replacement of the court surface due to faulty workmanship and material failure upon written notification within the guarantee period. Please note that the warranty period will be considered, and could be used for selecting the CONTRACTOR especially if the costs are close.

Warranties will become effective on the date established in the certificate of substantial completion (see section 1.09 MISCELLANEOUS part E. below) and will cover the number of years for the tennis court surface color coating system as outlined in the required warranty documentation of section 1.5 SUBMITTALS part D. above.

1.09 MISCELLANEOUS

A. Cover finished work of other trades, pre-finished items, and surfaces not being worked on concurrently. CONTRACTOR is responsible for providing all necessary coverings and / or barriers to provide this protection.

B. Remove from the premises daily all rubbish and accumulated materials of whatever nature not caused by others and leave work areas in clean, orderly, and acceptable condition. The contractor is responsible for properly disposing of all material in compliance with all applicable laws and regulations. The contractor is responsible for supplying a construction dumpster and any materials necessary to be placed under the dumpster to protect asphalt, concrete, grass or other surfaces upon which the container may be placed.

The CONTRACTOR must also provide and service portable toilet facilities during the length of the project. The CONTRACTOR should consult with owner on acceptable location to place these items on project sites.

C. The CONTRACTOR must only use tools and equipment that are commensurate with the work to be done and that are clean and in good working order.

D. The owner and / or its representative(s) reserve the right to inspect work at any time to make sure all manufacturer instructions are being followed.

E. The CONTRACTOR must provide an initial punch list to the owner upon substantial completion. The owner in conjunction with the product manufacturer representative will then check this punch list during an onsite visit providing a list of any additional punch list items to the CONTRACTOR.

The CONTRACTOR must complete, initial, and date each item on the punch list and return to the owner when they believe they have satisfactorily and thoroughly completed each item. Completion of punch list items does not relieve the CONTRACTOR from correcting items that may not have been discovered in the punch list phase of the project. Substantial completion will be a date as established by the owner upon consultation with the CONTRACTOR when the work has been complete to such an extent that the athletic surface can be used for its intended purpose with little or no interference from the CONTRACTOR and when only minor touch up items are left to be finished. The agreed upon date of substantial completion will also be the date used to establish the start and finish dates of all applicable warranties.

F. For the scope of work associated with these projects, the CONTRACTOR may expect to be paid on a monthly basis for materials stored on-site and the associated percentage for actual work completed less 10% retainage. Such pay applications will be approved based on review and acceptance of work completed and associated data and/or verification provided by the CONTRACTOR in conjunction with the pay application. Upon successful conclusion of the project, receipt of all close out documentation and verification that all the requirements as established by items E. and H. of this section are met in full, the final 10% of the overall contract price will be approved for processing. All payments should be made within 30 days of acceptance of pay applications by the owner’s representative.

G. If the CONTRACTOR performs work on this project that could be interpreted to be outside the parameters of the scope as outlined within this document without first receiving authorization from the owner, the contractor will not be reimbursed for the work performed or material used for this added work.

H. The CONTRACTOR must execute the following documents complete with a signature from an officer of the CONTRACTOR’s company, dated, notarized, stamped and crimped with the CONTRACTOR’s company seal.

Prior to the issuance of a Notice to Proceed the Owner must receive:

• An acceptable proposal in conformance with requirements as set forth by the owner in their advertisement for bid, bid form documentation, this document, and any amendment(s) thereto.

• Purchase Order and/or Contractor – Owner Construction Services Agreement

• Insurance Certificate as outlined in the Contractor -- Owner Construction Services Agreement to include worker’s compensation and general liability coverage with a 30-day notice of cancellation

• A bid bond payable to the Griffin-Spalding County Board of Education in an amount equal to five percent (5%) of the base bid

(MUST ACCOMPANY PROPOSAL)

A Performance Bond and Labor and Material Payment Bond each in an amount equal to 100% of the contract sum

A planned schedule for performing the work approved within its agreement. Throughout the period of the agreement the Contractor and Construction and Facility Director/Assistant Construction Manager shall update such schedule to depict any changes and alterations of the schedule that are mutually agreed to.

Prior to Project Close Out:

• Lien waiver indicating all material men and suppliers have been paid in full

• A statement that no asbestos containing materials were used on the project

• Certificate of Substantial Completion

• Material and safety data sheets for each product used on the project

• Operation and maintenance documentation associated with the products used

• Warranty documentation from the contractor and surfacing manufacturer as referenced in section 1.5 SUBMITTALS part D.

and 1.8 GUARANTEE on all materials, workmanship, and labor

I. The contractor must remain within pre-determined boundaries at the project site. Communication with students is prohibited. The contractor is responsible for maintaining a safe site and work environment. Appropriate fire extinguishing equipment must be kept on site at all times.

J. A pre-construction meeting will be held prior to the commencement of work.

The purpose of this meeting is to introduce those members of the owner’s staff and other personnel who will be involved with the project and to review and ensure all contract documents and submittals are completed and in compliance with all agreements.

1.10 GENERAL REQUIREMENTS OF THE AGREEMENT:

Contractor agrees to abide by the following general requirements at all times.

The Contractor shall work with the construction, maintenance and grounds staff, as needed, to advise and help with the scope of work and required efforts.

Sites shall be maintained in accordance with the standards and acceptable industry practice within the local region.

Work shall be performed by competent people, capable of operating the equipment and machinery as intended by the manufacturers.

All workers will refrain from using tobacco products while on school property.

No alcohol, drugs or illegal substance of any type are allowed on school property. If any such substances are found they could result in arrest and will warrant immediate termination of the agreement.

The Contractor shall strive to ensure that its employees pose no threat to students and faculty at the school sites

No workers will wear clothes with words, emblems or advertisements inappropriate for young children to see; it is encouraged that workers wear company shirts or identification of some kind.

The Contractor will furnish all equipment, machinery, etc. required to perform the work in an acceptable manner.

The Contractor has permission to work at the site at any time permissible to local ordinances and/or restrictions.

The Contractor shall make-up missed work due to inclement weather or other reasons as necessary and is expected to do so to keep-up with the schedule.

All workers will make every effort to protect the property of the school system, its employees, students and visitors.

Workers shall inform the Construction and Facilities Department if any damage is done to any property and shall be responsible for cost of appropriate repairs; upon agreement, the School System may make needed repairs and deduct cost from the invoiced amount.

Contractor shall provide proof of required insurance and workman’s compensation coverage prior to contract start-up that shall show coverage for the length of the contract.

Minimum Insurance Requirements are as follows:

Certificate of Liability $1,000,000 Each Occurrence $2,000,000 General Aggregate $ 50,000 Fire Legal Liability $1,000,000 Personal & Advertising Injury $ 5,000 Medical Payments Workman’s Compensation Statutory Limits $500,000 EL Each Accident $100,000 EL Disease-EA Employee $500,000 EL Disease-Policy Limit

Contractor shall be prepared to provide verifiable proof of financial stability;

inspection of equipment to be used may be required.

Contractor must be able to provide, upon request, a written guarantee as to the ability of his/her company to complete the work as specified.

Any deficiencies noted following the acceptance of final completion will be issued as a warranty request and shall be rectified as soon as possible.

Time is of the essence within the period of the agreement. The contractor shall make all efforts to ensure that the work is satisfactorily completed within the time periods established in this agreement.

END OF SECTION

Part 2 – Net Posts and Nets Acceptable for Reuse:

A. Contractor shall inspect and make a recommendation as to whether they feel the net posts and cranks are in good enough condition to refurbish and remain or they will need to be replaced. If deemed they will remain, they shall be adequately protected during the court refurbishing efforts, then repainted and refurbished to good working order by the contractor.

Need for New Items:

A. Provide and install new external crank 2 7/8” net post and nets. The manufacturer and models chosen as the basis for this specification is as follows:

a. Net Posts: Douglas Sidewinder (#63001)

b. Tournament Nets: Douglas TN-30DM (#30030) with Center Stap

(#20600) Therefore, this will establish the minimum requirements for the tennis court surfacing efforts. Any other manufacturer or products shall meet or exceed the standards of the specified system. Product shall be applied in accordance with manufacture’s recommendations.

B. Net posts and center strap anchor shall be installed in accordance with the methods and details provided in the Tennis Courts – A Construction and Maintenance Manual, Chapter 13: Net Posts and Nets.

Part 3 – Fencing A. The fencing is generally in good condition, so the plan is to carefully remove, store and replace, unless it is determined and agreed to by the owner that the project can be adequately achieved without removing the fence..

B. Any replacement or new fencing will be based on standard 10’ high, 9-gauge galvanized chain link fence material. New posts shall 2 ½” and 3” as recommended for 10’ fencing and shall not exceed 10’ spacing.

C. Any replacement or new fencing materials shall be installed in the accordance with the manner and standards of the existing fencing.

D. Fence post footings and installation in accordance with the tennis court system should be done in accordance with the methods and details provided in the Tennis Courts – A Construction and Maintenance Manual, Chapter 12: Fencing or as otherwise provided.

Statement of Proposer’s Qualifications Tennis Court Improvement Projects

All questions must be answered and the data given must be clear and comprehensive.

This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Proposer may submit any additional information desired. Attach all additional sheets to this statement.

1. Name of Proposer:

2. Permanent main office address:

3. When Organized:

4. If a Corporation, place of incorporation:

5. General description of work performed by your company:

6. How many years have you been engaged in this type business under your present firm or trade name?

7. Have you ever failed to complete any work awarded to you? If so, where and why?

8. Have you ever defaulted on a contract? If so, where and why?

9. Background and experience of the principal member of your organization, including officers:

10. Please provide a list of seven (7) jobs of similar or larger scope and size: (Attach a schedule of these, showing company/owner, name of owner and owner’s representative, contact number, location, contract amount, and period of agreement).

11. Please provide evidence to support your authorization/certification as an applicator for ______________________________________ surface systems.

12. Please provide evidence to support that you have been a builder member of the ASBA in good standing for at least the last five years.

13. List of personnel to be involved with noted projects that are ASBA - Certified Tennis Court Builders (if applicable).

14. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Statement of Proposer’s Qualifications.

Dated this _________ day of ______________________, 2026.

PROPOSER:

By: ___________________________________________

Title: __________________________________________

State of ______________________________________

County of ____________________________________

____________________________________ (Name) being duly sworn deposes and says that he or she is __________________________________________________ (Title) of

________________________________________________________ (Company) and that the answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn before me this _____ day of ____________, 2026.

Notary Public: ___________________________________

My Commission Expires: ___________________________

(Date)

Agreement and Certification

I hereby certify that all information and documentation provided are reliable to the best of my knowledge and represent the truth in all respects. I further certify that I have read and understand all materials, requirements and responsibilities as provided to me concerning this agreement and that I have either personally inspected all properties involved or acknowledge that I realize the scope of work included in this agreement. I also certify and swear that I am able to complete the job as outlined and am able to maintain the necessary schedule required to fulfill the agreement. I understand that the School System will pay monthly as long as their established procedures for payment are followed and that deviations will not be allowed. Further, I acknowledge that the School System maintains the right to terminate this agreement, at any time; if the requirements of the agreement are not met or in its sole opinion the job is not being completed satisfactorily.

I agree that I will maintain safe, appropriate and reliable equipment and that equipment will always be used in such a way as to not endanger children, staff, school or private property to the best of my ability. Furthermore, I agree that no tobacco, drugs, illegal substance or alcohol products will be used while on school property.

Agreed and certified this day, _______________________, 2026 by:

Signature: ___________________________________

Printed Name: ___________________________________

Company: ___________________________________

Phone Number: ___________________________________

Email: ___________________________________

Griffin, Georgia

“GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

OCGA 13-10-90”

TO ALL PROSPECTIVE VENDORS:

If you are providing service, performing work or delivering goods to the Griffin- Spalding County Schools including, but not limited to schools, warehouses and central office, the applicable Georgia Security and Immigration Compliance documents found here must be completed, signed, notarized and submitted with your bid proposal. Failure to provide this document with your bid proposal will result in the disqualification of the proposal.

1) Griffin-Spalding County Schools shall comply with the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq.,

2) In order to insure compliance with the Immigration Reform and Control Act of 1986(IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq., the Contractor must initial the section below:

_____ Contractor has registered at https://www.e-verify.uscis.gov/enroll/ to verify information of all new employees in order to comply with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act; and shall execute any affidavits required by the rules and regulations issued by the Georgia Department of Labor as set forth as Rule 300-10-1-.01 et. seq.

3) In the event that the contractor employs or contracts with any subcontractor in connection with a covered contract the contractor will secure from the subcontractor attestation of the subcontractor’s compliance with O.C.G.A.§13-10-90 et seq. and Georgia Department of Labor Rule 300-10-1- .02 by the subcontractor’s execution of the subcontractor affidavit shown in Georgia Department of Labor Rule 300-10-1-.02 or a substantially similar affidavit.

4) Contractor agrees that, in the event the (insert your company’s name) _________________________________________________employs or contracts with any sub-contractor in connection with the covered contract under O.C.G.A.§13-10-90 and DOL Rule 300-10-1-.02, that the (insert company’s name)____________________________________________ will secure from each sub-contractor the employee-number applicable to the sub-contractor.

5) Contractor agrees to provide Griffin Spalding County Schools with all affidavits of compliance as required by O.C.G.A.§13-10-90 et seq. and Georgia Department of Labor Rule 300-10-1-.02, 300-10-1-.03, 300-10-1-.07 and 300-10-1-.08.

“CONTRACTOR AFFIDAVIT AND AGREEMENT”

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is contracting with the Griffin-Spalding County Board of Education has registered with and is participating in federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the Griffin-Spalding County Board of Education, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and to provide a copy of each such verification to the Griffin-Spalding County Board of Education at the time the subcontractor(s) is retained to perform such service.

EEV/ E-Verify ™ (Basic Pilot Program) User Identification Number

BY: Authorized Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORD BEFORE ME ON THIS THE

__________ DAY OF _______________________________, 20_____

Notary Public

My Commission Expires:_____________________________

“SUBCONTRACTOR AFFIDAVIT”

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with(name of contractor), which has a contract with the Griffin Spalding County Board of Education, has registered with and is participating in a federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

EEV/ E-Verify ™ (Basic Pilot Program) User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Subcontractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

__________DAY OF________________________________, 20____

Notary Public

My Commission Expires:_____________________________

PROPOSAL FORM

TENNIS COURT IMPROVEMENT PROJECTS

GRIFFIN HIGH SCHOOL (GHS) AND SPALDING HIGH SCHOOL (SHS)

Tennis Court Contractor: __________________________________________________________

Tennis Court Contractor Contact Person: _____________________________________________

Email: _________________________________ Phone: ________________________________

Acknowledgement of Receipt of Addendum #___________ and owner Clarifications #_____________

We hereby acknowledge that we will be able to adequately complete the work by November 20, 2026, Yes: ___________ No: ____________. If no, please provide the reason on another page and a completion date that would be acceptable. Recommended Date: ______________________

5% Bid Bond Provided: Yes: ___________ No: ____________

Payment and Performance Bond Company: _____________________________________________

Cost of Payment and Performance Bonds: $ _________________________

GRIFFIN HIGH SCHOOL:

Tennis Court Surface Color Coating System Manufacturer: _________________________________

Tennis Court Surface Color Coating System Product _________________________________

Length of Proposer’s Guarantee ____________ Years

FOUR (4) TENNIS COURTS:

After careful review and consideration, we believe the noted courts can be adequately restored to a like new condition that will adequately allow for GHSA tournament play.

Yes________ No ________

If yes, we hereby provide the details as to how we intend to refurbish the courts to a like new condition.

Such details shall consist of planned preparation efforts, comprehensive crack and court repairs, materials to be used, any potential concerns or unknowns that might impact the efforts, anticipated schedule, cost, etc.

If no, we hereby provide details as to why we do not think the courts can be adequately restored to a like new condition and what we would recommend as a better option.

Base Bid (4):

Professionally prepare, seal cracks, restore base surface and provide and apply tennis court surface color coating system (Laykold Colorflex System or equivalent) and court markings in accordance with the manufacturers recommendations, plans and specifications.

Total Cost: $_______________________ Warranty: ________ Years

Alternate #1 (4): Professionally prepare, seal cracks, restore base surface and provide and apply tennis court surface color coating system (Laykold Color Coat System or equivalent) and court markings in accordance with the manufacturers recommendations, plans and specifications.

TWO (2) TENNIS COURTS:

After careful review and consideration, we believe the noted courts can be adequately restored to a like

If yes, we hereby provide the details as to how we intend to refurbish the courts to a like new condition.

If no, we hereby provide details as to why we do not think the courts can be adequately restored to a

Base Bid (2):

color coating system (Laykold Colorflex System or equivalent) and court markings in accordance with

Alternate #1 (2): Professionally prepare, seal cracks, restore base surface and provide and apply tennis

Spalding High School:

SIX (6) TENNIS COURTS:

After careful review and consideration, we believe the noted courts can be adequately restored to a like

If yes, we hereby provide the details as to how we intend to refurbish the courts to a like new condition.

If no, we hereby provide details as to why we do not think the courts can be adequately restored to a

Base Bid (6):

color coating system (Laykold Colorflex System or equivalent) and court markings in accordance with

Alternate #1 (6): Professionally prepare, seal cracks, restore base surface and provide and apply tennis