Template for Multi-Year Proposals (Nov2021).docx

NGO Name

Proposal for PRM Funding – for Multi-Year Programs

For full instructions and other required documents, refer to the relevant Notice of Funding Opportunity (NOFO) for this proposal and PRM’s NGO Guidelines.

*Note Page Limit: Multi-year proposal narratives must not exceed 20 pages in length, using Times New Roman, 12-point font, on letter-sized paper with one inch margins on all sides. You may delete these and other instructions under each section (italicized text only) for additional space. Attachments do not count toward the page limit total; however, annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process. Proposals that exceed the 20 page limit cannot be considered. Exceeding page length limits, including through the inclusion of cover pages, will result in disqualification. PRM recommends that applicants submit proposals in Adobe PDF format, as Microsoft Word page lengths vary under certain settings and could look different to PRM reviewers. Additionally, all documents and attachments must be submitted in English.

Consortia Proposal: [Y/N] If yes see section 10 a.

1. Summary of Program

Indirect:

(Of the direct beneficiaries) Refugees:

Non-refugees (including host communities):

From PRM: Year 1 Year 2 Year 3 NGO Co-Funding: Year 1 Year 2 Year 3 From Other Donors: Year 1 Year 2 Year 3 From Beneficiary Community: Year 1 Year 2 Year 3

Objective 1:

Objective 2:

Objective 3:

Objective 4:

Objective 5:

Year 2 Objective 1:

Objective 2:

Objective 3:

Objective 4:

Objective 5:

Year 3 Objective 1:

Objective 2:

Objective 3:

Objective 4:

Objective 5:

2. Gap Analysis: Briefly describe the current or anticipated needs that this program seeks to address. Applicants are encouraged to be succinct and concise, and strongly encourage applicants to limit the narrative in this section to no more than one page. Provide specific evidence based on assessments, including any protection risk analysis, that have been conducted and other relevant background information collected to identify the needs of the target population, including dates and sources of information. How does this proposal provide protection and assistance not otherwise being provided, or expand upon efforts by the host country, UNHCR, another IO or NGO? All programs that include at least one livelihoods-sector objective must include: 1) a full market assessment and livelihoods competency/beneficiary capacity assessment as an attachment. Market assessments for livelihoods activities must be briefly described in this section and attached in full to the proposal. (Note: These attachments are required, failure to provide such will result in technical disqualification. These attachments do not count against the 20 page limit.)

3. Profile of the Target Population: Describe the anticipated beneficiary population for this project including the process of beneficiary targeting and selection; how refugees, returnees, host community members will be identified; and what actions you would take to ensure that potentially vulnerable and underserved groups are included. Clearly demonstrate that refugees, returnees, and/or other persons of concern as described in the relevant NOFO will constitute a minimum of 50 percent of the beneficiary population. (Note: Any projects or programs with less than a 50 percent refugee population will be disqualified, unless noted otherwise in the NOFO or concept note notice.) Using the most recent data available and citing sources, provide the anticipated demographic profile of the beneficiaries including the numbers of refugees, IDPs, returnees, host country nationals, etc., as well as locations, gender, age, and any other unique factors or vulnerabilities. List the specific locations – including the names of camps, provinces, districts, villages, neighborhoods, temporary accommodation centers, etc. – of proposed activities. Provide GPS coordinates, where available. If the locations are not yet known, explain how the sites would be chosen. Charts and tables are welcome in this section, as a means of cutting down on narrative text.

4. Program Description: Provide a description of the program including key activities, implementation plan, and any implementing or other partners, including their role in the program. Explain how this program responds to the needs identified and the targeted beneficiaries and expected outcomes. Identify goods or services to be provided. Explain why multi-year funding is necessary for this program to achieve its intended results, how longer periods of consultation with beneficiary populations will inform programming and enable interventions to be studied and improved, and how the proposed activities in year one will contribute to outcomes and impacts in years two and three. Articulate and quantify cost efficiencies that could not otherwise be attained through single year programs.

4a. Program Description, Protection Mainstreaming: Provide assessment and analysis of how the proposed program will uphold Sphere Protection Principles and mitigate potential protection risks as a result of proposed activities. If the standards differ from Sphere’s Core Humanitarian Standards, provide a justification for the variance. Assistance activities should mainstream protection by analyzing the protection risks in relation to each specific programming sector. An analysis of the risks should inform how assistance is designed to minimize risk and maximize protection of beneficiaries.

4b. Program Description, Gender Analysis: Briefly explain (1) Experiences of men, women, boys, and girls with a focus on the different familial roles, community privileges, and gender dynamics within the target population; (2) associated risks and threats experienced by women, girls, and other vulnerable populations based on their gender; (3) power imbalances and needs that arise based on gender inequalities that exist within the family or community; and (4) proposed responses within the program description that will address the above and mitigate any gender differences in access, participation, or decision-making that may be experienced by at-risk groups, particularly women and girls. The gender analysis should aim to specify and target specific at-risk sub-populations of women and girls as applicable, such as women and girl heads of households, out-of-school girls, people who identify as lesbian, gay, bisexual, transgender, queer, or intersex (LGBTQI), women and girls with disabilities, women and girl survivors of violence, married girls, and adolescent mothers who are often unaware of and excluded from programs and services and who may be the hardest to reach.

5. Objectives and Indicators: Complete the below table with the objectives for this program and indicators that you will use to measure progress toward each objective. Include distinct objectives and indicators for each year of the program. Applicants may orient tables horizontally or vertically but must continue to abide by page limits and must not change font size. Include baseline data for each indicator. Under “How measured/documented/collected,” include details on how indicators will be measured, frequency of measurements, and how progress will be documented. NGOs must include at least one standardized indicator per sector, where applicable, as well as program-specific indicators. PRM requires a minimum of one objective with at least two indicators per objective. Each objective should have at least one outcome or impact indicator that can be measured by the end of a twelve-month timeframe. Additionally multi-year programs are encouraged to include an impact indicator that can be measured over the full program duration. In instances where an indicator does not change between years, the target number should be broken down by year, and a total number of beneficiaries for all years provided. (See PRM’s General NGO Guidelines for additional information regarding developing objectives and indicators and for guidance on using PRM’s standardized indicators. You may attach any unique logical frameworks, workplans, etc., that your organization uses to guide program implementation; however, the main objective and indicator table below must be able to stand on its own in the proposal review process.)

(Note: In order to ensure greater accountability for protection outcomes, all overseas assistance program proposals must include the following protection outcome indicator under one of the objectives: Percentage of beneficiaries who report an improved sense of safety and well-being at the end of the program, disaggregated by age and gender. See the NGO Guidelines Appendix C for more details.)

(Note: Cash and Voucher Assistance programs must include one indicator from the selection contained in the NGO Guidelines in Appendix C.)

Example (please delete these specific examples from the proposal you submit to PRM):

Objective #1: To improve economic self-sufficiency by improving livelihoods opportunities for population X

Indicator 1:

Year 1: Number of individuals, including farmers, receiving business development or financial services from PRM assistance.

Year 2: Number of individuals, including farmers, receiving business development or financial services from PRM assistance.

Output

Output (80 refugees (50 women, 30 men), 20 host community (15 women, 5 men))

200 (100 Y1 beneficiaries will continue receiving support and an additional 100 will be assisted) This will be the first time this program is operating in this location.

(80 refugees (50 women, 30 men), 20 host community (15 women, 5 men)) -attendance records of livelihoods courses -signed receipts for received goods and funding -quarterly site visits and interviews by M&E staff

Indicator 2:

Year 2: Percentage of program participants, disaggregated by gender and population (refugee, host community) who self-report increased income by end of program period as compared to the pre-program baseline assessment.

Year 3: Percentage of program participants, disaggregated by gender and population (refugee, national) who self-report increased income by end of program period as compared to the pre-program baseline assessment.

Outcome

Outcome (80%) of program participants who received assistance in Year 1

(85%)

During the selection of beneficiaries, the pre-program individual and household income will be recorded. The results will be provided in the first quarter report.

Individual income in the target location is approximately $2.00 per day.

80 (80%) -individual interviews with each beneficiary conducted by program staff during individual employment counselling sessions on a quarterly basis -Interviews of at least 20% of beneficiaries conducted by M&E staff

During the selection of beneficiaries, the pre-program individual and household income will be recorded. The results will be provided in the first quarter report of Y1 and updated following beneficiary selection in Y2.

-individual interviews with each beneficiary conducted by program staff during individual employment counselling sessions on a quarterly basis -Interviews of at least 20% of beneficiaries conducted by M&E staff

Copy and paste the above chart for each additional objective.

6. Monitoring and Evaluation Plan: Describe the monitoring and evaluation plan for the program, including responsible staff. Include the timeline and frequency of the measurements, which monitoring and evaluation tools will be used (surveys, site visits, key stakeholder interviews, focus group discussions, interview logs, timelines, progress reports, etc.); and how problems identified during monitoring will be addressed and learning shared. Please also indicate as applicable, any planned long-term outcome or impact evaluations.

7. Accountability to Affected Populations: Describe how the target population is involved in program design and implementation, and the organization’s procedures for collecting, analyzing, and responding to beneficiary feedback throughout the life of the program. See Appendix B.3 of the NGO guidelines for information on PRM’s policies. Additional information on best practices for AAP is found at the IASC’s Results Group (RG2) portal and resource library.

8. Coordination: Describe the level of cooperation and coordination with relevant stakeholders including international organizations, NGOs, government entities and civil society that went into the program design, plans for partnerships, and plans to participate in ongoing coordination efforts. Applicants should include regional (and/or cross-border) coordination as applicable. For programs targeting refugees or other populations for which international assistance is being coordinated by UNHCR or another UN agency, NGOs may, but are not required to provide a letter of support from UNHCR or the relevant agency specific to the proposal, and share whether the proposed program falls within the scope of existing country humanitarian plans.

9. Sustainability and Capacity-Building: Explain how the program will include local capacity-building elements. Explain how the program will incorporate longer-term sustainability objectives into humanitarian programs, help graduate beneficiaries from humanitarian assistance, advance work towards durable solutions, and explain whether the program will be handed over to another organization (local/national government, NGO, or the private sector), be financed by other means, or sustainably close out after PRM funding ends.

10. Management and Past Performance: Provide details on the organization’s management structure, including specific management plans for the proposed program. Applicants must furnish names, titles, and brief biographical information on the education and experience of key personnel. Describe the organization’s relevant experience working in the proposed location and sector. Proposals that seek to continue current programs must include details regarding any changes in key personnel over the past year, a detailed discussion of what has been achieved with that programming to date and challenges in meeting objectives. Proposals seeking to implement new programs should provide specific examples of past performance in similar programs in this country and/or sector. State explicitly any similar program the organization has implemented in the last three years for which it has received PRM funding, in any country/location.

10 a. Consortia Proposals Only: If the applicant is applying as a consortium or partnership, a description of how the partnership will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees must be included in proposal narrative.

11. Sub-Contracts/Sub-Recipients: List the exact name of all sub-contractors/sub-grantees with whom you plan to fund through this program including, for each, the Legal Name, Organizational DUNS/UEI, Address, and Full Name of Organizational Representative. [Note: sub-awardees are required to have a DUNS/SAM.gov UEI number prior to award.] Describe how you have vetted or will vet these organizations to comply with U.S. Executive Order and law which prohibit transactions with and the provision of support to organizations associated with terrorism.

12. U.S. Government Recognition: Describe how your organization will recognize the U.S. government’s financial support, provided through PRM, for the proposed program/activities (e.g. in publications, press releases, social media, etc., and at the program site). PRM highly encourages the inclusion of recognition of funding through social media posts and on website platforms in proposals branding and marking strategy. Recipients should tag PRM’s Twitter account @StatePRM and/or Facebook account @State.PRM (rather than using hashtags). Additionally, the applicable U.S. Embassy should be tagged as well.

(If applicable) Explain exemption from the program site acknowledgement requirement: If your organization believes that publicly acknowledging USG financial support for a particular PRM-funded program/activity at the program site could potentially endanger the lives of the beneficiaries and your organization’s staff, invite suspicion about your organization’s motives or alienate the organization from the population it is trying to help, provide a brief explanation here for PRM’s consideration and a request for an exemption to the program site acknowledgement requirement

REMINDER: For full instructions and other required documents, refer to the relevant NOFO for this proposal and PRM’s NGO Guidelines.

Key programmatic information that has a bearing on the application should not be contained in annexes.. The proposal narrative must be able to stand on its own in the proposal review process.

To be considered for PRM funding, organizations must submit a complete application package including:

Note: All documents must be in English.

· Proposal Narrative, including objectives and indicators for each year.

· Budget Summary disaggregated by year

· Budget Detail disaggregated by year

· Budget Narrative disaggregated by year

· Completed and signed SF-424 and SF-424A, and SF-424B forms (if applicable). PRM requires that Box 21 of the SF-424 be checked.

· Form SF-424B is required only for those applicants who have not registered in SAM.gov, or those applicants who have not recertified their registration in SAM.gov since February 2, 2019 nor completed the online representations and certifications.

· Organizational Accountability to Affected Populations (AAP) Framework.

· Protection from Sexual Exploitation and Abuse (PSEA) Code of Conduct,

· Note: Please ensure consistency with the updated 2019 IASC Task Force’s six principles and that there is a country or regional implementation plan specific to the country or region of the application. (see NGO Guidelines for more details).

· Security Plan.

· Key Personnel including names, titles, and brief biographical information on education and experience.

· Risk Analysis (separate from Proposal Narrative and Security Plan).

· Most recent external audit report, if not submitted to the Federal Audit Clearinghouse.

If applicable:

· U.S. government Negotiated Indirect Cost Rate Agreement (NICRA), or a de minimis rate calculation if the applicant elects to use the de minimis rate

· Information in support of any cost-sharing/cost-matching arrangements.

· Information detailing the source of any in-kind contributions.

· Details on any sub-agreements associated with the program (must be part of the budget submission as noted above).

· Organizational Chart for award applicant and sub-recipient(s)

· A Market Analysis and a Beneficiary Competency/Capacity Assessment for all proposals that include at least one livelihoods sector objective.

· NGOs that have not received PRM funding since the U.S. government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. government by submitting copies of:

· the most recent external financial audit , if not submitted to the Federal Audit Clearinghouse;

· for U.S.-based NGOs, proof of non-profit tax status including under IRS 501 (c)(3)and Employer ID (EIN)/Federal Tax Identification number; for overseas-based NGOs, proof of registration in country of domicile; and NCAGE code (required for SAM.gov registration)

· a DUNS/UEI number.