Teledyne SO2 Monitors - Sole Source Justification Form v.7.01 2-6-25 SPO Signed.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 25-532EPA-FISCP-R-253804

Requesting Agency/University Illinois Environmental Protection Agency

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: IEPA/ Air/ Air Quality Planning

Need Identified Date: Nov 18, 2024 Supply/Service Need By Date: Feb 1, 2025

Project Title: Teledyne SO2 Monitors

Vendor: Teledyne API

Provide a description of the supplies or services required: Eleven (11) Teledyne T100u Sulfur Dioxide (SO2) Ambient Air Monitors

Value: Actual Value of Initial Term, this Change Order or Amendment: 189,193.4

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Compatibility of Equipment, Accessories, Replacement Parts or Service

Are there secondary justification(s) for this sole source? Yes No

Version 7.01 Page 2 of 6

Bulletin Reference Number 25-532EPA-FISCP-R-253804

Requesting Agency/University Illinois Environmental Protection Agency

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 04/05/2023 06/30/2023 11,274 SO2 Monitors 23-532EPA-AIR53-P-4 Small Purchase

2 05/01/2023 05/01/2024 477,528 Teledyne T640 PM2.5 Monitor 23-532EPA-FISCP-511 Sole Source

3 11/06/2023 6/30/2024 48,257 OEM Repair parts for Teledyne Monitors 24-532EPA-AIR-P-587 Small Purchase

4 11/29/2022 12/30/2022 9,064 Teledyne Parts 23-532EPA-AIR53-P-4 Small Purchase

5 07/24/2019 06/30/2022 1,094,914.58 PM 2.5 Monitors 19-532EPA-AIR53-P-1 IFB

6 05/06/2021 6/30/2021 20,000 Teledyne API T500Y CAPS NO2 21-532EPA-AIR53-P-2 Small Purchase

7 09/02/2021 09/01/2025 440,981 Ozone Monitors 22-532EPA-AIR53-P-2 IFB

8 03/02/2022 03/31/2022 32,976 Upgrade kits for Teledyne API T640 22-532EPA-AIR53-P-3 Small Purchase

9 05/18/2022 06/24/2022 16,246 Repair parts for Teledyne-API gaseous Repair parts for pollutant monitors 22-532EPA-AIR53-P-3 Small Purchase

10 09/12/2022 11/30/2022 18,810 SP w/ SS cond Teledyne Parts 23-532EPA-AIR53-P-4 Small Purchase

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

USEPA has determined that breathing air contaminated by pollutants such as sulfur dioxide (SO2) and carbon monoxide, particulate matter (including speciation), lead, nitrogen oxides, and toxic compounds can reduce lung function and increase respiratory symptoms, especially asthma. Exposure to these air pollutants has also been associated with increased susceptibility to respiratory infections, medication use by asthmatics, doctor’s visits, and emergency department visits and hospital admissions for individuals with respiratory disease. Air pollutant exposure may also contribute to premature death, especially in people with heart and lung disease.

In order to warn the public when pollutant concentrations in the air reach levels that can be dangerous for at-risk populations, USEPA requires every metropolitan area with a population greater than 50,000 persons to continuously monitor pollutant levels and issue public advisories whenever those levels exceed specified unhealthy levels. These warnings have been deemed critical to the protection of the public from high levels of pollutants in the air. Air pollution levels in Illinois metropolitan areas may exceed these designated levels, making public advisories and warnings necessary.

Special consideration is warranted in this case as the health and safety of the citizens of the state is impacted by air quality. This procurement request is vital to ensure that the reporting of data collected by these monitors is both accurate and timely as the identification of potential threats to citizens due to hazardous air quality conditions is critical.

In order to continue providing this public service that aids in the preservation of citizen’s health, it is essential that the Illinois EPA is able to (and a USEPA requirement) maintain a fully-functional air monitoring network. The procurement of the Teledyne SO2 monitors is critical to continuing the proper functioning of our current aging SO2 monitors.

This procurement is for the purchase of eleven (11) Teledyne SO2 monitors for the purpose of updating and maintaining current equipment that meet the requirements of both USEPA and Illinois EPA requirements. If this procurement is not approved, the Illinois EPA runs the risk of not being able to meet the requirements of maintaining a fully functioning gaseous monitoring network. Failure to conduct the required monitoring or failure to issue public health advisories and warnings would constitute failure to achieve conditions of the Clean Air Grant and could place Illinois subject to grant sanctions, e.g. reduced funding. Such monitoring cannot be conducted without proper working SO2 monitors.

Version 7.01 Page 3 of 6

Bulletin Reference Number 25-532EPA-FISCP-R-253804

Requesting Agency/University Illinois Environmental Protection Agency

2. Provide a list and describe in detail the specifications required to satisfy the need:

Eleven (11) Teledyne T100u Ultra-Sensitive SO2 Monitors with zero/span ports, optical filter, USB and Ethernet ports, long-life sample filters, MODBUS communication protocol, and remote internet connection.

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

The Illinois EPA is federally required to maintain its Air Monitoring network. Besides maintaining monitors at the sites, Illinois EPA would not be able to maintain the network without having working spare units that are ready to be deployed when units fail or during scheduled maintenance and calibration times. Since Illinois EPA currently only operate SO2 monitors that are Teledyne, many spare components are on hand and therefore would not need to be purchased in the future. Also many components between different Teledyne monitors, samplers, and support equipment are interchangeable. Illinois EPA currently operates these Teledyne units: SO2 monitors, ozone monitors, CO monitors, NO2 monitors, PM samplers, ozone calibrators, ozone transfer standards, and multi gas dilution units.

Illinois EPA is not able to utilize other equipment manufactured by other manufacturers and vendors as substitutes. USEPA specifically approves each type of air monitoring equipment individually and uniquely. Different manufactures air monitors have unique USEPA identification approval and operational requirements. Therefore, Illinois EPA is not able to replace equipment back and forth with equipment with different USEPA identifications at Air Monitoring sites, Illinois EPA is limited to only use equipment with the same unique USEPA identification.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

Illinois EPA is required to purchase trace level SO2 monitors under USEPA's National Core Network (NCORE) where EPA has only approved 2 such monitors including these monitors from Teledyne. Illinois EPA currently operates these Teledyne SO2 monitors as well as other Teledyne equipment. Illinois EPA is not able to utilize other equipment manufactured by other manufactures and vendors as substitutes.

USEPA specifically approves each type of air monitoring equipment individually and uniquely. Different manufactures and even different models from the same manufacture has its unique USEPA identification approval and operational requirements. Illinois EPA is not able to replace equipment at Air Monitoring sites unless they are units with the same unique USEPA identification. USEPA has not approve other manufactures and vendors with the same unique identification as the Teledyne units. Teledyne is the sole source provider of all Teledyne equipment (see attached sole source letter).

It should also be noted that the Illinois EPA has had significant issues with operating equipment from the manufacturer of the other approved monitor in regards to not being compatible with the majority of our data loggers limiting where we can operate them.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

Again as stated in #4 above, Illinois EPA currently operates Teledyne SO2 monitors as well as other Teledyne equipment. Illinois EPA can only use monitors with the same unique USEPA identification. Teledyne is the sole source provider of all Teledyne equipment (see attached sole source letter). Illinois EPA is also unsure the compatibility of the alternative monitor.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

Teledyne provided a quote with a 20% discount totaling $46,954.60. The Agency believes it is fair and reasonable for this pricing given Teledyne typically does not or has not applied such discounts in the past and we are only able to purchase Teledyne equipment through them given they are the sole source sellers of the monitors where we cannot purchase these monitors from a secondary vender. The purchase of the other approved USEPA model would cost substantially more in initial cost, maintenance costs, and staffing costs given time required to learn to operate the monitor, as well as not knowing if they would be compatible with the majority of our data loggers.

Version 7.01 Page 4 of 6

Bulletin Reference Number 25-532EPA-FISCP-R-253804

Requesting Agency/University Illinois Environmental Protection Agency

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

8a. If yes, please provide details regarding future obligations and/or needs:

Illinois EPA is required to operate these SO2 monitors for years to come. There are annual expendables and repair components that will inevitably be needed to properly maintain the operation of the monitors.

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

Illinois EPA would incur a significant financial burden on maintaining the SO2 monitors. Components of SO2 monitors as well as all other Air Monitoring equipment are not compatible between different manufacturers, therefore Illinois EPA would need to spend a significant amount of money on creating a large inventory of new compatible replacement parts to maintain the monitors.

Illinois EPA staff currently know the typical calibration, operation, and data retrieval of its Teledyne SO2 monitors. Illinois EPA has more than 10 years of experience on how these units work and how to deal with issues that will come up when the monitors are not operating correctly. Monitors from other manufactures operate differently causing extended work time on all stages of operating of the monitors. It would take longer to perform calibrations, program data loggers for data retrieval and operational data flagging, and when issues arise, it would cause staff to spend extended time on identifying the issues and repairing the monitors

10. Is there any additional information you would like to add to justify this sole source?

No

Version 7.01 Page 5 of 6

Bulletin Reference Number 25-532EPA-FISCP-R-253804

Requesting Agency/University Illinois Environmental Protection Agency

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Mar 18, 2025

Printed Name John Martincic E-mail Address johnmartincic@il.gov

Phone Number 217-524-0875

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address andrew.g.shackelford@illinois.gov

Phone Number 217821249 Date Mar 18, 2025

Printed Name Andrew Shackelford

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-441-1798 Date Mar 18, 2025

Printed Name Robert Brice E-mail Address robert.brice@illinois.gov

Version 7.01 Page 6 of 6

Bulletin Reference Number 25-532EPA-FISCP-R-253804

Requesting Agency/University Illinois Environmental Protection Agency

Sole Source Justification Form - Part II Section I - General Information

Project Title Teledyne SO2 Monitors

Vendor

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229

In order to warn the public when pollutant concentrations in the air reach levels that can be dangerous for at-risk populations, USEPA requires every metropolitan area with a population greater than 50,000 persons to continuously monitor pollutant levels and issue public advisories whenever those levels exceed specified unhealthy levels. These warnings have been deemed critical to the protection of the public from high levels of pollutants in the air. Air pollution levels in Illinois metropolitan areas may exceed these designated levels, making public advisories and warnings necessary.

Special consideration is warranted in this case as the health and safety of the citizens of the state is impacted by air quality. This procurement request is vital to ensure that the reporting of data collected by these monitors is both accurate and timely as the identification of potential threats to citizens due to hazardous air quality conditions is critical.

In order to continue providing this public service that aids in the preservation of citizen’s health, it is essential that the Illinois EPA is able to (and a USEPA requirement) maintain a fully-functional air monitoring network. The procurement of the Teledyne SO2 monitors is critical to continuing the proper functioning of our current aging SO2 monitors.

This procurement is for the purchase of eleven (11) Teledyne SO2 monitors for the purpose of updating and maintaining current equipment that meet the requirements of both USEPA and Illinois EPA requirements. If this procurement is not approved, the Illinois EPA runs the risk of not being able to meet the requirements of maintaining a fully functioning gaseous monitoring network. Failure to conduct the required monitoring or failure to issue public health advisories and warnings would constitute failure to achieve conditions of the Clean Air Grant and could place Illinois subject to grant sanctions, e.g. reduced funding. Such monitoring cannot be conducted without proper working SO2 monitors.

Illinois EPA is not able to utilize other equipment manufactured by other manufacturers and vendors as substitutes. USEPA specifically approves each type of air monitoring equipment individually and uniquely. Different manufactures air monitors have unique USEPA identification approval and operational requirements. Therefore, Illinois EPA is not able to replace equipment back and forth with equipment with different USEPA identifications at Air Monitoring sites, Illinois EPA is limited to only use equipment with the same unique USEPA identification.

Q4Answer: Illinois EPA is required to purchase trace level SO2 monitors under USEPA's National Core Network (NCORE) where EPA has only approved 2 such monitors including these monitors from Teledyne. Illinois EPA currently operates these Teledyne SO2 monitors as well as other Teledyne equipment. Illinois EPA is not able to utilize other equipment manufactured by other manufactures and vendors as substitutes.

USEPA specifically approves each type of air monitoring equipment individually and uniquely. Different manufactures and even different models from the same manufacture has its unique USEPA identification approval and operational requirements. Illinois EPA is not able to replace equipment at Air Monitoring sites unless they are units with the same unique USEPA identification. USEPA has not approve other manufactures and vendors with the same unique identification as the Teledyne units. Teledyne is the sole source provider of all Teledyne equipment (see attached sole source letter).

It should also be noted that the Illinois EPA has had significant issues with operating equipment from the manufacturer of the other approved monitor in regards to not being compatible with the majority of our data loggers limiting where we can operate them.

Illinois EPA staff currently know the typical calibration, operation, and data retrieval of its Teledyne SO2 monitors. Illinois EPA has more than 10 years of experience on how these units work and how to deal with issues that will come up when the monitors are not operating correctly. Monitors from other manufactures operate differently causing extended work time on all stages of operating of the monitors. It would take longer to perform calibrations, program data loggers for data retrieval and operational data flagging, and when issues arise, it would cause staff to spend extended time on identifying the issues and repairing the monitors