TEGL 20-20.pdf

EMPLOYMENT AND TRAINING ADMINISTRATION

ADVISORY SYSTEM

U.S. DEPARTMENT OF LABOR

Washington, D.C. 20210

CLASSIFICATION

SCSEP

CORRESPONDENCE SYMBOL

OWI DNPTTA

DATE

May 6, 2021

ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 20-20

TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM

GRANTEES

FROM: SUZAN G. LEVINE

Principal Deputy Assistant Secretary

SUBJECT: Program Year (PY) 2021 Planning Instructions and Allotments for Senior

Community Service Employment Program (SCSEP) State, Territorial, and

National Grantees

1. Purpose. To provide SCSEP grantees with PY 2021 allotments and grant application instructions, and dissemination of annual Federal poverty guidelines used in SCSEP eligibility determinations.

2. Action Requested. To apply for PY 2021 grant funds, SCSEP grantees must follow the instructions in this TEGL and submit all documents to https://www.grants.gov with a copy to their respective Federal Project Office, as well as the SCSEP program office at grants.scsepdocs@dol.gov, by May 24, 2021. SCSEP grantees should also note the

Employment and Training Administration’s (ETA) plan for disseminating poverty and low-income guidelines in future years.

3. Summary and Background.

a. Summary –ETA releases grant planning guidance each program year to advise SCSEP grantees of the number of authorized positions and associated allotments for the program year and ETA’s requirements for obligating funding to grantees. This TEGL provides

SCSEP state, territorial, and national grantees with the PY 2021 SCSEP allotments and instructions for PY 2021 grant submissions.

b. Background – SCSEP funds are allocated by a formula provided in Section 506 of the

Older Americans Act of 1965 (OAA), as amended, 42 USC §3056d, and operate on a PY basis, from July 1 through the following June 30. The Consolidated Appropriations Act of 2021, Pub. L. 116-260, (from this point forward, referred to as “the Act”) Division H, Title I, secs. 106(b) and 107, allows the Secretary of Labor (Secretary) to set aside up to

0.5 percent of each discretionary appropriation for activities related to program integrity and 0.75 percent of most operating funds for evaluations. In PY 2021, after reducing the appropriation by $1,123,000 for set-asides authorized by the Act, $403,877,000 is

RESCISSIONS EXPIRATION DATE

TEGL 22-19 and TEGL 22-19, Change 1 Continuing available for SCSEP program activities. Any funds not used for these reserve activities will be distributed by formula to state, territorial, and national grantees.

SCSEP funds are allocated to and administered through grants to all state governors, Puerto Rico, the District of Columbia, and four territories, as well as competitively awarded to national non-profit agencies for services across the country. The national non-profit organizations compete for the awards every four years (subject to annual appropriations), with an optional one-year extension. ETA renews SCSEP state and territorial grant awards on an annual basis and SCSEP national grants on an annual basis during non-competitive years, which includes PY 2021 (as PY 2020 was a national competition award year). Each year, ETA requires grantees to submit a grant application that includes an SF-424, an SF-424A, the geographic areas to be served, a detailed budget narrative, a program narrative, signed programmatic assurances, and any optional special requests.

Each year in January, the U.S. Department of Health and Human Services (HHS) publishes the poverty and low-income guidelines based on the last calendar year’s increase in prices as measured by the Consumer Price Index. These numbers, multiplied by 125 percent, are the basis of “low income” for eligibility determinations as defined at

Section 518(a)(3)(A) of the OAA Amendments of 2006, 42 USC §3056p(a)(3)(A).

4. Program Details – Annual Grant Guidance. This section provides detailed submission instructions for state and territory formula grantees, as well as current national grantees.

a. Program Allotments (Attachment I). Attachment I details the funding amounts and authorized positions for each grantee in PY 2021.

b. Grant Application Requirements. Grantees must submit a complete grant package to receive PY 2021 funds. ETA will not obligate funds to any grantee until it has provided all of the information outlined in this guidance. Additionally, grantees must ensure that the components of the grant application package are consistent with each other.

i. Application and Budget Information Form. Grantees must submit current versions of the SF-424 Application for Federal Assistance and the SF-424A

Budget Information Form. Budgets must include the non-Federal share of at least 10 percent of the total cost (OAA Sec. 502(c)(1), 42 USC §3056(c)(1)).

These interactive documents and accompanying instructions are available at the following link1: https://www.grants.gov/forms/sf-424-family.html.

ii. Geographic Areas. Item 14 of the SF-424 requires a list of the “Areas Affected by Project.” Grantees must list the states and counties the grant will serve and must use www.scseped.org to obtain that information. Grantees can export the data for the service area(s) to an Excel spreadsheet and attach the list as a separate document.

iii. Budget Narrative (Attachment II). Grantees must submit a budget narrative that provides the information outlined in Attachment II, including:

1 Choose the SF-424 and SF-424A that note “Agency Owner” as “Grants.gov”.

A detailed description of costs associated with each line item on the SF-424A

Budget Information Form;

Both the percentage and total dollar amount allocated to participant wages and fringe benefits as described at 20 CFR 641.565;

Both the percentage and total dollar amount allocated to administrative costs as described at 20 CFR 641.856; and

Infrastructure contributions to the workforce system in accordance with WIOA

Sec. 121(h), 29 USC §3151(h).

iv. Program Narrative (Attachment III). All grantees must submit a narrative that includes the information outlined in detail in Attachment III, including:

SCSEP operation, service delivery, and coordination;

Services to minorities; and

Organizational structure, monitoring, and audits.

Additionally, national grantees may also choose to provide any relevant updates to the statement of work that was included in the grant award documents following the PY 2020 National Competition. State grantees may also choose to provide any updates since submission of the SCSEP portion of the PY 2020 State

Plan.

v. Programmatic Assurances (Attachment IV). Grantees must review, sign, and submit the programmatic assurances in Attachment IV that outline program requirements based on the OAA and the SCSEP regulations at 20 CFR Part 641.

Adobe signatures are acceptable. The signatory must be the same individual as the Authorized Representative listed in item 21 of the SF-424.

vi. Optional Requests (Attachment V). Grantees may submit one or more of the optional requests described in Attachment V.

c. Notices of Award. ETA will issue Notices of Award with new grant numbers and allocation amounts to SCSEP grantees for PY 2021.

d. Office of Management and Budget (OMB) Approval. As required by the Paperwork

Reduction Act, OMB has reviewed and approved this information collection (OMB

Control Number 1205-0040, which expires on November 30, 2021). Under 5 CFR

1320.5(b), an agency cannot conduct, sponsor, or require a response to a collection of information unless the collection displays a valid OMB Control Number.

e. Poverty Guidelines. HHS published updated Federal poverty guidelines on January 13, 2021. These guidelines provide the basis for determining the income eligibility of

SCSEP applicants and enrollees. Grantees must multiply the appropriate base poverty guideline by 125 percent (or 1.25) to convert the poverty guidelines to “low income” as defined at Section 518(a)(3)(A) OAA, 42 USC § 3056p(a)(3)(A). The poverty guidelines are published annually on the HHS website and in the Federal Register. The HHS website that provides federal poverty guidelines (https://aspe.hhs.gov/poverty-guidelines) also provides a chart with percentages of the guidelines, including 125 percent levels.

Until last year, ETA published an annual TEGL indicating the numbers to be used for

SCSEP eligibility, based on the definition at OAA Section 518, 42 USC § 3056p and derived from the HHS guidelines. Given the availability of this information via the

Federal Register and the HHS website, going forward, ETA will no longer publish annual

TEGLs to convey poverty guidelines. Rather, grantees should review the poverty guidelines to be used on one of these sites, which provide the poverty guideline numbers that are effective as of the publication date. ETA will notify grantees informally once the poverty guidelines are published, and will post links to the guidelines at https://www.dol.gov/agencies/eta/seniors and https://olderworkers.workforcegps.org/.

Continued SCSEP Provisions of the CARES Act. The CARES Act, (Pub.L 116-136, March 27, 2020) Sec. 3223(2) provided the Secretary authority to increase the administrative costs for a project as described in OAA Sec. 502(c)(3) (42 USC

§3056(c)(3)) to an amount not to exceed 20 percent of the grant amount if such an increase is appropriate due to the effects of the COVID-19 public health emergency. This

TEGL provides SCSEP grantees the opportunity once again to request an increase to their administrative cost limitation to up to 20 percent of the grant amount if the grantee can demonstrate that such an increase will help it mitigate the impact of the COVID-19 public health emergency on its operations, employees, or participants. As noted above in the instructions for the Budget Narrative and in Attachment II, grantees should note in their

Budget Narrative whether they plan to request the increased 20 percent cost limitation.

To use this flexibility, grantees must request and obtain ETA’s approval according to the instructions in Attachment V, Optional Special Requests, addressing the justification requirements in 20 CFR 641.870.

5. Inquiries. Please direct inquiries to the appropriate Federal Project Officer.

6. References.

Older Americans Act of 1965, as amended, 42 USC §3056, et seq.; Older Americans Act

Reauthorization Act of 2016, Pub.L. 114-144 (April 19, 2016); Supporting Older

Americans Act of 2020, Pub.L.116-131 (March 25, 2020);

Consolidated Appropriations Act, 2021 [Including Coronavirus Stimulus & Relief], Pub.L. 116-260 (December 27, 2020);

TEGL 17-20, Update Guidance on Priority of Service, Durational Limits, and State Plan

Submissions (April 15, 2021)

Coronavirus Aid, Relief, and Economic Security Act of 2020 (CARES Act), Pub. L.

116-136 (March 27, 2020)

TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18, 2017);

Workforce Innovation and Opportunity Act (WIOA), Pub. L. 113-128, Sec. 121, Funding of One-Stop Infrastructure;

Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);

SCSEP Performance Data Collection Approval (Office of Management and Budget

No. 1205-0040) (expiration date November 30, 2021);

OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule, 78 FR 78589 (December 26, 2013), published at 2 CFR

Part 200;

TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining

Senior Community Service Employment Program (SCSEP) Eligibility (December 28, 2006);

VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, Pub. L. 112-56

(November 21, 2011);

Federal Poverty Guidelines, Federal Register 86 FR 7732 (February 1, 2021); or HHS website at https://aspe.hhs.gov/poverty-guidelines.

7. Attachments.

Attachment IA-IE: Funding Allocations and Authorized Positions

Attachment II: Budget Narrative Instructions

Attachment III: Program Narrative Instructions

Attachment IV: Programmatic Assurances

Attachment V: Optional Requests

Attachment IA

USDOL/ETA

Senior Community Service Employment Program

PY 2021 Authorized Positions and Funding* for State Agencies and Territories, by State

States Positions Dollars

Alabama 153 $1,486,856

Alaska 177 1,716,108

Arizona 110 1,067,654

Arkansas 151 1,460,656

California 710 6,884,079

Colorado 84 812,203

Connecticut 91 877,704

Delaware 177 1,716,108

District of Col 48 465,052

Florida 488 4,735,671

Georgia 184 1,781,608

Hawaii 177 1,716,108

Idaho 44 427,256

Illinois 322 3,124,363

Indiana 217 2,102,559

Iowa 106 1,028,355

Kansas 84 818,753

Kentucky 157 1,526,157

Louisiana 140 1,355,856

Maine 51 497,802

Maryland 114 1,106,955

Massachusetts 180 1,748,857

Michigan 276 2,678,962

Minnesota 197 1,906,058

Mississippi 103 995,604

Missouri 205 1,984,659

Montana 52 504,352

Nebraska 63 615,703

Nevada 44 427,256

New Hampshire 44 427,256

New Jersey 234 2,266,310

New Mexico 47 451,952

New York 547 5,305,523

North Carolina 217 2,102,559

North Dakota 50 484,702

Ohio 361 3,504,265

Oklahoma 133 1,290,356

Oregon 122 1,179,005

Pennsylvania 443 4,296,818

Puerto Rico 113 1,100,405

Rhode Island 45 432,302

South Carolina 113 1,093,855

South Dakota 57 556,752

Tennessee 169 1,637,507

Texas 459 4,454,019

Utah 55 537,102

Vermont 46 445,402

Virginia 180 1,742,307

Washington 122 1,185,555

West Virginia 93 903,903

Wisconsin 212 2,056,709

Wyoming 44 427,256

State Agencies Total 8,811 $85,451,134

American Samoa 94 908,723

Guam 94 908,723

Northern Marianas 31 302,909

Virgin Islands 94 908,723

Territories Total 313 $3,029,078

* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09

State Agencies

Territories

U. S. Department of Labor / Employment & Training Administration Attachment IB

Senior Community Service Employment Program

PY 2021 Authorized Positions* for Non-Minority National Sponsors, by State

State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G] NOWCC NULI OPERABLE SER SSAI TWP Total

Alabama 0 0 0 0 189 0 0 0 0 0 0 0 0 0 0 0 411 0 600

Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Arizona 0 0 147 0 169 0 0 0 0 0 0 0 0 0 0 0 0 0 316

Arkansas 205 0 0 0 0 0 0 0 0 385 0 0 0 0 0 0 0 0 590

California 0 0 551 0 0 0 166 0 400 0 366 0 172 0 0 812 0 0 2,467

Colorado 141 0 0 0 0 0 0 0 0 0 0 0 0 0 0 186 0 0 327

Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 356 356

Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

District of Col 0 0 56 0 0 0 0 0 0 130 0 0 0 0 0 0 0 0 186

Florida 1,142 0 0 0 0 0 0 0 0 367 0 0 0 400 0 0 0 0 1,909

Georgia 223 0 0 0 0 0 0 0 0 0 494 0 0 0 0 0 0 0 717

Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Idaho 0 0 0 0 156 0 0 0 0 0 0 0 0 0 0 0 0 0 156

Illinois 0 103 0 0 172 81 0 0 385 90 0 0 0 0 0 0 366 0 1,197

Indiana 199 69 0 0 0 382 0 0 0 0 0 0 0 0 0 0 197 0 847

Iowa 238 176 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 414

Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 319 0 0 319

Kentucky 0 0 0 0 0 270 0 0 0 0 219 0 0 124 0 0 0 0 613

Louisiana 0 0 495 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 495

Maine 0 0 0 199 0 0 0 0 0 0 0 0 0 0 0 0 0 0 199

Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 445 0 445

Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 356 0 307 0 663

Michigan 0 0 0 0 0 0 0 0 0 804 0 0 0 226 0 0 0 0 1,030

Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 752 0 752

Mississippi 0 0 0 0 0 0 0 0 0 156 0 0 0 0 0 0 243 0 399

Missouri 272 0 0 0 0 175 0 0 0 221 0 0 0 0 0 110 0 0 778

Montana 0 0 0 0 0 201 0 0 0 0 0 0 0 0 0 0 0 0 201

Nebraska 0 239 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 239

Nevada 159 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 159

New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 156 0 0 0 156

New Jersey 0 0 0 0 292 0 0 0 0 0 391 0 0 232 0 0 0 0 915

New Mexico 0 0 0 0 0 156 0 0 0 0 0 0 0 0 0 0 0 0 156

New York 0 0 0 442 137 0 0 0 86 0 215 0 0 303 0 0 555 342 2,080

North Carolina 0 0 0 0 0 0 0 0 0 179 216 0 0 0 0 0 452 0 847

North Dakota 0 0 0 0 0 0 0 0 0 0 0 194 0 0 0 0 0 0 194

Ohio 270 0 0 0 128 252 0 474 0 140 147 0 0 0 0 0 0 0 1,411

Oklahoma 0 0 0 0 389 0 0 0 0 0 0 0 0 0 0 0 0 0 389

Oregon 0 0 0 0 476 0 0 0 0 0 0 0 0 0 0 0 0 0 476

Pennsylvania 342 0 130 165 0 0 0 0 0 0 555 0 0 153 0 0 0 351 1,696

Puerto Rico 169 0 0 0 0 0 0 0 0 0 276 0 0 0 0 0 0 0 445

Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 172 172

South Carolina 0 0 0 0 0 441 0 0 0 0 0 0 0 0 0 0 0 0 441

South Dakota 0 0 0 0 0 0 0 0 0 0 0 201 0 0 0 0 0 0 201

Tennessee 0 0 0 0 0 0 0 0 0 0 157 0 0 0 0 0 504 0 661

Texas 1,016 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 391 0 1,740

Utah 0 0 0 0 216 0 0 0 0 0 0 0 0 0 0 0 0 0 216

Vermont 0 0 0 177 0 0 0 0 0 0 0 0 0 0 0 0 0 0 177

Virginia 233 0 0 0 0 243 0 0 0 0 208 0 0 0 0 0 0 0 684

Washington 256 0 0 0 0 164 0 0 0 0 0 0 0 0 0 0 0 0 420

West Virginia 0 0 0 0 0 0 0 0 0 0 364 0 0 0 0 0 0 0 364

Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 564 239 0 803

Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 156 0 0 0 0 0 156

Total 4,865 587 1,379 983 2,324 2,365 166 474 871 2,472 3,608 395 328 1,438 512 2,324 4,862 1,221 31,174

* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09

U. S. Department of Labor / Employment & Training Administration Attachment IC

Senior Community Service Employment Program

PY 2021 Authorized Funding* for Non-Minority National Sponsors, by State

State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G] NOWCC NULI OPERABLE SER SSAI TWP Total

Alabama $0 $0 $0 $0 $1,832,082 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,984,050 $0 $5,816,132

Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Arizona 0 0 1,424,484 0 1,637,673 0 0 0 0 0 0 0 0 0 0 0 0 0 3,062,157

Arkansas 1,986,685 0 0 0 0 0 0 0 0 3,731,091 0 0 0 0 0 0 0 0 5,717,776

California 0 0 5,342,541 0 0 0 1,609,550 0 3,878,433 0 3,548,766 0 1,667,726 0 0 7,873,219 0 0 23,920,235

Colorado 1,368,445 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,805,182 0 0 3,173,627

Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,449,025 3,449,025

Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

District of Col 0 0 542,898 0 0 0 0 0 0 1,260,300 0 0 0 0 0 0 0 0 1,803,198

Florida 11,077,339 0 0 0 0 0 0 0 0 3,559,881 0 0 0 3,879,979 0 0 0 0 18,517,199

Georgia 2,163,773 0 0 0 0 0 0 0 0 0 4,793,291 0 0 0 0 0 0 0 6,957,064

Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Idaho 0 0 0 0 1,511,608 0 0 0 0 0 0 0 0 0 0 0 0 0 1,511,608

Illinois 0 999,246 0 0 1,668,643 785,815 0 0 3,735,044 873,127 0 0 0 0 0 0 3,550,717 0 11,612,592

Indiana 1,930,329 669,310 0 0 0 3,705,455 0 0 0 0 0 0 0 0 0 0 1,910,929 0 8,216,023

Iowa 2,310,722 1,708,769 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,019,491

Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,094,943 0 0 3,094,943

Kentucky 0 0 0 0 0 2,619,517 0 0 0 0 2,124,719 0 0 1,203,037 0 0 0 0 5,947,273

Louisiana 0 0 4,799,784 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,799,784

Maine 0 0 0 1,934,339 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,934,339

Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,314,560 0 4,314,560

Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,450,429 0 2,975,511 0 6,425,940

Michigan 0 0 0 0 0 0 0 0 0 7,795,237 0 0 0 2,191,199 0 0 0 0 9,986,436

Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,291,475 0 7,291,475

Mississippi 0 0 0 0 0 0 0 0 0 1,512,566 0 0 0 0 0 0 2,356,112 0 3,868,678

Missouri 2,638,610 0 0 0 0 1,697,635 0 0 0 2,143,871 0 0 0 0 0 1,067,085 0 0 7,547,201

Montana 0 0 0 0 0 1,954,010 0 0 0 0 0 0 0 0 0 0 0 0 1,954,010

Nebraska 0 2,321,207 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,321,207

Nevada 1,540,915 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,540,915

New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,511,608 0 0 0 1,511,608

New Jersey 0 0 0 0 2,831,197 0 0 0 0 0 3,791,090 0 0 2,249,445 0 0 0 0 8,871,732

New Mexico 0 0 0 0 0 1,511,608 0 0 0 0 0 0 0 0 0 0 0 0 1,511,608

New York 0 0 0 4,287,430 1,328,909 0 0 0 834,206 0 2,085,515 0 0 2,939,120 0 0 5,383,538 3,317,423 20,176,141

North Carolina 0 0 0 0 0 0 0 0 0 1,734,940 2,093,559 0 0 0 0 0 4,380,967 0 8,209,466

North Dakota 0 0 0 0 0 0 0 0 0 0 0 1,881,883 0 0 0 0 0 0 1,881,883

Ohio 2,618,604 0 0 0 1,241,412 2,444,030 0 4,597,105 0 1,357,795 1,425,684 0 0 0 0 0 0 0 13,684,630

Oklahoma 0 0 0 0 3,770,322 0 0 0 0 0 0 0 0 0 0 0 0 0 3,770,322

Oregon 0 0 0 0 4,616,186 0 0 0 0 0 0 0 0 0 0 0 0 0 4,616,186

Pennsylvania 3,317,504 0 1,261,040 1,600,550 0 0 0 0 0 0 5,383,670 0 0 1,484,147 0 0 0 3,404,807 16,451,718

Puerto Rico 1,638,563 0 0 0 0 0 0 0 0 0 2,675,997 0 0 0 0 0 0 0 4,314,560

Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,665,499 1,665,499

South Carolina 0 0 0 0 0 4,275,217 0 0 0 0 0 0 0 0 0 0 0 0 4,275,217

South Dakota 0 0 0 0 0 0 0 0 0 0 0 1,947,453 0 0 0 0 0 0 1,947,453

Tennessee 0 0 0 0 0 0 0 0 0 0 1,523,167 0 0 0 0 0 4,889,659 0 6,412,826

Texas 9,855,159 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,230,086 3,792,684 0 16,877,929

Utah 0 0 0 0 2,091,709 0 0 0 0 0 0 0 0 0 0 0 0 0 2,091,709

Vermont 0 0 0 1,717,956 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,717,956

Virginia 2,258,196 0 0 0 0 2,355,114 0 0 0 0 2,015,900 0 0 0 0 0 0 0 6,629,210

Washington 2,481,949 0 0 0 0 1,589,999 0 0 0 0 0 0 0 0 0 0 0 0 4,071,948

West Virginia 0 0 0 0 0 0 0 0 0 0 3,527,710 0 0 0 0 0 0 0 3,527,710

Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,471,301 2,318,513 0 7,789,814

Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 1,511,608 0 0 0 0 0 1,511,608

Total 47,186,793 5,698,532 13,370,747 9,540,275 22,529,741 22,938,400 1,609,550 4,597,105 8,447,683 23,968,808 34,989,068 3,829,336 3,179,334 13,946,927 4,962,037 22,541,816 47,148,715 11,836,754 302,321,621

Attachment ID

U. S. Department of Labor / Employment & Training Administration

Senior Community Service Employment Program

State IID NAPCA NICOA Total

Alabama 0 0 0 0

Alaska 0 0 0 0

Arizona 0 0 120 120

Arkansas 48 0 0 48

California 0 162 0 162

Colorado 0 0 0 0

Connecticut 0 0 0 0

Delaware 0 0 0 0

District of Col 0 0 0 0

Florida 0 0 0 0

Georgia 0 0 0 0

Hawaii 0 0 0 0

Idaho 0 0 0 0

Illinois 0 62 0 62

Indiana 0 0 0 0

Iowa 0 0 0 0

Kansas 0 0 0 0

Kentucky 0 0 0 0

Louisiana 106 0 0 106

Maine 0 0 0 0

Maryland 0 0 0 0

Massachusetts 0 75 0 75

Michigan 0 0 0 0

Minnesota 0 0 19 19

Mississippi 37 0 0 37

Missouri 0 0 0 0

Montana 0 0 0 0

Nebraska 0 0 0 0

Nevada 0 0 0 0

New Hampshire 0 0 0 0

New Jersey 0 0 0 0

New Mexico 0 0 48 48

New York 0 57 0 57

North Carolina 0 0 0 0

North Dakota 0 0 13 13

Ohio 0 0 0 0

Oklahoma 0 0 89 89

Oregon 0 0 0 0

Pennsylvania 0 53 0 53

Puerto Rico 0 0 0 0

Rhode Island 0 0 0 0

South Carolina 0 0 0 0

South Dakota 0 0 18 18

Tennessee 0 0 0 0

Texas 55 55 0 110

Utah 0 0 0 0

Vermont 0 0 0 0

Virginia 0 0 0 0

Washington 0 105 0 105

West Virginia 0 0 0 0

Wisconsin 0 0 17 17

Wyoming 0 0 0 0

Total 246 569 324 1,139

PY 2021 Authorized Positions* for Minority National Sponsors, by State

Attachment IE

U. S. Department of Labor / Employment & Training Administration

Senior Community Service Employment Program

State IID NAPCA NICOA Total

Alabama $0 $0 $0 $0

Alaska 0 0 0 0

Arizona 0 0 1,164,197 1,164,197

Arkansas 465,679 0 0 465,679

California 0 1,571,665 0 1,571,665

Colorado 0 0 0 0

Connecticut 0 0 0 0

Delaware 0 0 0 0

District of Col 0 0 0 0

Florida 0 0 0 0

Georgia 0 0 0 0

Hawaii 0 0 0 0

Idaho 0 0 0 0

Illinois 0 601,502 0 601,502

Indiana 0 0 0 0

Iowa 0 0 0 0

Kansas 0 0 0 0

Kentucky 0 0 0 0

Louisiana 1,028,374 0 0 1,028,374

Maine 0 0 0 0

Maryland 0 0 0 0

Massachusetts 0 727,623 0 727,623

Michigan 0 0 0 0

Minnesota 0 0 184,331 184,331

Mississippi 358,961 0 0 358,961

Missouri 0 0 0 0

Montana 0 0 0 0

Nebraska 0 0 0 0

Nevada 0 0 0 0

New Hampshire 0 0 0 0

New Jersey 0 0 0 0

New Mexico 0 0 465,679 465,679

New York 0 552,993 0 552,993

North Carolina 0 0 0 0

North Dakota 0 0 126,121 126,121

Ohio 0 0 0 0

Oklahoma 0 0 863,446 863,446

Oregon 0 0 0 0

Pennsylvania 0 514,187 0 514,187

Puerto Rico 0 0 0 0

Rhode Island 0 0 0 0

South Carolina 0 0 0 0

South Dakota 0 0 174,629 174,629

Tennessee 0 0 0 0

Texas 533,590 533,590 0 1,067,180

Utah 0 0 0 0

Vermont 0 0 0 0

Virginia 0 0 0 0

Washington 0 1,018,672 0 1,018,672

West Virginia 0 0 0 0

Wisconsin 0 0 164,928 164,928

Wyoming 0 0 0 0

Total 2,386,604 5,520,232 3,143,331 11,050,167

PY 2021 Authorized Funding* for Minority National Sponsors, by State

Attachment II

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Senior Community Service Employment Program (SCSEP) Budget Narrative

Instructions Program Year 2021

Grantees must provide a detailed budget narrative that includes the information outlined below.

1. Detailed Description of Costs on SF-424A Budget Information Form (Section 6, Object

Class Categories). Provide a detailed description for each line item on the SF-424A and ensure that each line item in the Budget Narrative indicates the same dollar amount as on the

SF-424A.

a. Personnel. Refers to wages/salaries paid to employees of the grantee who are directly involved in grant implementation. This line item does not include personnel hired by the sub-grantee; those costs are included in the "Contractual" line item. Provide the following information:

i. Position: Include titles for all SCSEP staff positions and they must match the information provided in the program narrative. If there is more than one employee in the same position, at the same salary level and employed for the same period of time, enter each employee on a separate line.

ii. Percent of Time: List the percent of time each staff person will devote to the project.

For example, if a staff person were full-time but only spending 75 percent of their time on the project, indicate “.75 FTE” (full-time equivalent).

iii. Monthly Salary: Enter the average monthly salary, not the average fulltime salary.

Since pay periods vary from organization to organization, the average would be the annual total salary divided by 12 months. If you expect that an employee will receive a salary increase during the grant period, figure the average monthly salary for the entire year based on the sum of the two salary figures for the number of months the employee will receive each salary.

iv. Number of Months: Enter the projected number of months an employee will fill the position during the grant period.

v. Cost: The total cost equals (Percent of Time) times (Monthly Salary/Wage) times

(Number of Months).

b. Fringe Benefits. Refers to the cost of benefits paid to the personnel on the grant, including the cost of employer's share of FICA, health insurance, workers' compensation, and leave. Provide a detailed list of the benefits provided to employees as well as the fringe benefit percentage:

i. Positions that receive fringe benefits.

ii. Benefits: The type of benefits that you will provide employees. If multiple benefits are included in the base amount, list each of them in a separate row.

iii. Rate: Include the fringe benefit rate used to calculate benefits for each source. If the list of fringe benefits is itemized, list the source for each item.

iv. Base Amount: Enter the Gross Salary used against the rate for the salary (or salaries) you are calculating.

v. Cost: The total cost is (Rate) times (Base Amount).

c. Travel. Refers to personnel travel costs that are reasonable and necessary to effectively manage and carry out grant activities, provide oversight, or measure program effectiveness (such as mileage, plane fare, meals and incidentals, and lodging). When air

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travel is necessary, obtain it at the lowest possible customary standard (coach or equivalent fare). You may charge travel costs on an actual basis or on a per-diem or mileage basis in lieu of actual costs. This line item does not include a sub-recipient’s travel expenses; those costs are included in the "Contractual"' line item. Provide a narrative describing the purpose of the travel and the assumptions used to generate the travel amounts. Enter each type of travel cost (mileage, per diem, etc.) on separate lines.

i. Item: Briefly describe the travel item you will charge to the grant. Remember to enter travel for contracted employees under the "Contractual" category.

ii. Number of Staff: Provide the number of staff who will charge this type of travel.

iii. Number of Units: Provide the number of units you estimate you will charge to the grant per traveler (staff) for the year.

iv. Cost per Unit: Provide the cost of the travel item per traveler. If calculating based on mileage, enter the cost per mile.

v. Cost: The total cost is (Number of Staff) times (Number of Units) times (Cost per

Unit).

d. Equipment. Refers to non-expendable personal property that has a useful life of more than one year and a per-unit cost of $5,000 or more. The only type of equipment that you may acquire with federal funds is equipment necessary for the operation of the grant. In the instance of a purchase, prorate the cost of the equipment over the projected life of the equipment to determine the cost to the grant. Use of grant funds to purchase equipment with a unit cost of $5,000 or more requires special review and approval from the grant officer prior to purchase. Include necessary shipping, delivery, and installation in the budgeted amount.

If you wish to obtain approval for the purchase of equipment at the time of your grant proposal submission, state this in the Budget Narrative and provide the following information: an explanation of how this equipment will be used to further the grant's objectives, a justification for the need for the equipment, the basis for valuation of the equipment, and a description of the equipment to be purchased. If the grant officer approves the equipment, your grant approval letter will state this. Otherwise, you must make a subsequent written request to the grant officer for approval.

e. Supplies. Refers to all consumable materials costing less than $5,000 per unit (such as copy paper, pens and pencils, computers, any training materials, agreements for evaluating the grant, or providing training). Include the total supply costs of all sub-grant contracts in this line item. Charge supply purchases to the grant at their actual prices after deducting all cash discounts, trade discounts, rebates, or allowances. Include any necessary shipping and delivery costs. Lump supplies under larger categorical headings and provide detailed information on computations justifying the respective amounts.

Indicate the basis for all estimates.

f. Contractual. Refers to the cost of any contract or sub-grant agreement. Include the cost of any contract or sub-grant agreement between the grantee and another organization

(i.e., vendor). Examples of contractual costs are sub-agreements for evaluating the grant, providing training, maintenance contracts, or other service contracts. Provide the name of the vendor if known, an explanation of the services that will be provided under the contract or sub-agreement, and the contracted amount. Include information about what

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specific fringe benefits you will charge to the grant, including the fringe benefit percentage.

g. Construction. SCSEP regulations typically do not allow expenditures for construction

(20 CFR 641.850(e)).

h. Other. Refers to items that do not fit under any of the other cost categories, such as rent, utilities, supportive services, and training/tuition costs. If you have items under this category itemize them along with an explanation and justification for the items.

i. Total Direct Cost. The sum of lines a through h.

j. Indirect Cost. Refers to costs incurred for common or joint objectives that benefit more than one project. They may originate in your unit or in other parts of your organization that supply goods, services, or facilities to the SCSEP grant. Most often, the term

"indirect costs" indicates costs incurred to support the overall operation of the organization. Indirect costs may be both administrative and programmatic.

If you have a single funding source then you do not need an indirect cost rate. If you have multiple funding sources, especially federal funding sources, that support the operations and activities of the organization, you need an indirect cost rate.

An indirect cost rate equitably distributes costs to all benefiting activities. It provides for the systematic allocation of indirect cost-to-cost objectives in reasonable proportion with the benefits received. These costs are not readily assignable to specific awards and activities because a direct relationship to cost objectives (such as grants, contracts, fundraising, or services to members) cannot be shown or would be arbitrary in nature.

If you have an approved indirect cost rate, include a copy of the indirect cost agreement or cost allocation plan, signed by the issuing Federal agency, as an attachment to the grant proposal. Organizations with no prior approved indirect cost rate that intend to charge indirect costs to the grant must develop an indirect cost rate proposal and submit it to a cognizant agency no later than 90 days after the effective date of the agreement.

k. Totals. The sum of lines i and j.

2. Participant Wages and Fringe Benefits. You must clearly list both the percentage and total funding dollar amount allocated to participant wages and fringe benefits as defined at 20

CFR 641.565 in the appropriate section of the SF-424A. The SF-424A does not have a line item exclusively for participant wages and fringe benefits. In most cases, list participant wages and fringe benefits on the “Contractual” or “Other” line.

3. Administrative Costs. You must clearly list both the percentage and total funding dollar amount allocated to administrative costs as described at 20 CFR 641.856. In general, SCSEP has a maximum allowed administrative costs total of 13.5 percent of the federal grant funds

(or up to 20 percent if you have requested and received approval from ETA per the instructions in Attachment V). The SF-424A does not have a line item for Administrative

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costs. Because your administrative costs may come from multiple line items, you must clearly itemize and summarize your administrative costs separately.

4. Infrastructure Contributions to the Workforce System. You must clearly identify your infrastructure contributions to the workforce system. WIOA, Sec. 121(h) describes the responsibilities of required partners, including SCSEP. Training and Employment Guidance

Letter (TEGL) 17-16, “Infrastructure Funding of the One-Stop Delivery System,” outlines how one-stop partners must determine and pay for infrastructure and additional costs in the local one-stop delivery systems. The SF-424A does not have a line item exclusively for infrastructure contributions. List your infrastructure contributions on the “Administrative,”

“Contractual,” or “Other” line as appropriate. If you are not paying any infrastructure contributions into the workforce system, explain why you are not doing so in the Budget and

Program Narrative. This explanation alone does not relieve any SCSEP grantee from the requirements of WIOA Sec. 121(h), but ETA will review an explanation before further discussions with a grantee.

Attachment III

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Senior Community Service Employment Program (SCSEP) Program Narrative

Instructions Program Year 2021

All grantees must provide a program narrative that concisely covers the areas below. As indicated in the Training and Employment Guidance Letter, national grantees may also provide any updates to the statement of work that were included in the grant award documents following the PY 2020 National Competition. State grantees may also provide any updates to the SCSEP portion of the PY 2020 State Plan.

1. Services to Minorities (OAA Title V, Section 515). Grantees must describe efforts to serve individuals from minority populations, as well as any disparities in those participants’ outcomes. The minority report does not have participation and enrollment data for the three

Pacific territories and the U.S. Virgin Islands; these four grantees will answer the questions in terms of outcomes only. Using the PY 2019 SCSEP Minority Report (the Outcome section of Volume II of the report was distributed to grantees via email on March 4, 2021 for

PY 2021 grant planning purposes; the Participation section of Volume II will be sent to grantees around the end of April), as well as SPARQ and InfoSPACE data for PY 2020, grantees must describe any significant disparities in enrollment levels or performance outcomes for minority individuals identified in the PY 2019 report, the extent to which those disparities existed in prior years, and the extent to which they continue to exist. Include:

a. The factors that may have caused these disparities in enrollment and outcomes; and

b. The steps you have already taken and/or plan to take to address any under-service or disparities in outcomes for minorities.

2. Organizational Structure, Monitoring, and Audits (Uniform Administrative Guidance (2

CFR part 200). Describe the structure of your SCSEP project and explain how you will effectively manage any subprojects. Ensure that these descriptions are consistent with the information in your Budget Narrative. Include:

a. A description of your SCSEP key staff, including experience implementing SCSEP, primary responsibilities, and the amount of time each individual is assigned to the grant. If you have sub-recipients or local affiliates, include a table with their names, locations, the number of authorized positions for which they are responsible, and their level of experience implementing SCSEP;

b. A legible SCSEP organizational chart (may be an attachment) that depicts key SCSEP staff and includes sub-recipients or local affiliates involved in implementing the grant

(including host agencies).

c. A description of how you ensure that policies, procedures, and other important information are communicated and implemented throughout the program, and a description of how training will be provided to local staff, sub-recipients, or affiliates;

and

d. A description of how you will monitor projects for program and financial compliance, including audit plans and how you will transfer participants if new providers are selected to serve in the State.

Attachment IV

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Senior Community Service Employment Program (SCSEP) Programmatic Assurances

You must certify that you will conform to these assurances throughout the period of the grant by checking each of the assurances below. These assurances apply fully to any sub-recipient, local project, or grantee staff involved in the delivery of services. Please provide an explanation for any unchecked boxes.

You agree to the following:

Recruitment and Selection of Participants

Develop and implement methods to recruit and select eligible participants to assure maximum participation in the program.

Use income definitions and income inclusions and exclusions for SCSEP eligibility as described in TEGL No. 12-06 to determine and document participant eligibility.

Develop and implement methods to recruit minority populations to ensure at least proportional representation in your assigned service area as listed in the latest Minority

Report.

Develop and implement strategies to recruit applicants who have priority of service as defined in Older Americans Act section 518(b)(1)-(2) and by the VOW (Veterans

Opportunity to Work) to Hire Heroes Act of 2011.

Individuals with priority are those who:

Are covered persons in accordance with the VOW (covered persons who are SCSEP-eligible must receive services instead of or before all non-covered persons);

Are 65 years or older;

Have a disability;

Have limited English proficiency;

Have low literacy skills;

Reside in a rural area;

Have low employment prospects;

Have failed to find employment after utilizing services provided under Title I of the

Workforce Innovation and Opportunity Act (WIOA); or

Are homeless or are at risk for homelessness.

Assessment

Assess participants at least twice per 12-month period, or more frequently if appropriate.

Use assessment information to determine the most appropriate community service assignments for participants.

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Individual Employment Plan (IEP)

Establish an initial goal of unsubsidized employment for all participants.

Update the IEP at least as frequently as assessments occur (at least twice per 12-month period).

Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes clear that unsubsidized employment is not feasible.

For participants who will reach the individual durational limit or would not otherwise achieve unsubsidized employment, include a provision in the IEP to reflect other approaches to self-sufficiency, transition to other services or programs.

Rotate participants to a new host agency (or a different assignment within the host agency) based on a rotation policy approved by the Employment and Training

Administration (ETA) in the grant agreement and only after making an individualized determination that the rotation is in the best interest of the participant. Such rotation must further the acquisition of skills listed in the IEP.

Community Service Assignment

Base the initial community service assignment on the assessment made at enrollment.

Select only designated 501(c)(3) organizations or public agencies as host agencies.

Put in place procedures to ensure adequate supervision of participants at host agencies.

Ensure safe and healthy working conditions at the community service assignment through annual monitoring of the host agency site and annual safety consultation with the participant at the host agency site.

Recertification of Participants

Recertify the income eligibility of each participant at least once every 12 months, or more frequently if circumstances warrant.

Physical Examinations

Offer physical examinations to participants upon program entry, and each year thereafter, as a benefit of enrollment.

Obtain a written waiver from each participant who declines a physical examination.

Not obtain a copy or use the results of the physical examination to establish eligibility or for any other purpose.

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Host Agencies

Develop and implement methods for recruiting new host agencies to provide a variety of training options that enable participants to increase their skill level and transition to unsubsidized employment.

Comply with maintenance of effort: Ensure that community service assignments do not reduce the number of employment opportunities or vacancies that would otherwise be available to individuals who are not SCSEP participants. You must specifically ensure that community service assignments do not:

Displace currently employed workers (including partial displacement, such as a reduction in non-overtime work, wages, or employment benefits).

Impair existing contracts or result in the substitution of Federal funds for other funds in connection with work that would otherwise be performed.

Assign or continue to assign a participant to perform the same work, or substantially the same work, as that performed by an individual who is on layoff.

Orientation

Provide orientations for participants and host agencies, including information on:

Project goals and objectives

Participant rights and responsibilities

Community service assignments

Opportunities for paid training outside the community service assignment

Available supportive services

Availability of free physical examinations

Local staff must address the topics listed above and provide additional orientation to participants on:

SCSEP goals and objectives

Grantee and local project roles, policies, and procedures

Holiday and sick leave

Assessment process

Development and implementation of IEPs

Evaluation of participant progress

Health and safety issues related to each participant's assignment

Role of supervisors and host agencies

Maximum individual duration policy, including the possibility of an extension, if applicable, and the documentation required to support an extension

Termination policy

Grievance procedure

Wages

Provide participants with the highest applicable required wage (highest of Federal, state, or local minimum wage for the most nearly comparable covered employment or

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minimum age under the Fair Labor Standards Act of 1938, or the prevailing rate of pay for persons employed in similar public occupations by the same employer) for time spent in orientation, training, and community service assignments.

Participant Benefits

Provide workers' compensation, other benefits required by state or Federal law (such as unemployment insurance), and the costs of physical examinations.

Provide compensation for scheduled work hours during which the participant’s host agency is closed for Federal holidays, which may be paid or in the form of rescheduled work time, and establish written policies related to this compensation.

Establish written policies relating to approved breaks in participation and any necessary sick leave that is not part of an accumulated sick leave program.

Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick leave, or bonuses.

Procedures for Payroll and Workers' Compensation

Make all required payments for participant payroll and pay workers' compensation premiums on a timely basis.

Ensure that host agencies do not pay workers' compensation costs for participants.

Durational Limits

Maximum Average Project Duration - 27 Months

Maintain average project duration of 27 months or less, unless ETA approves an extension to 36 months.

Maximum Individual Participant Duration - 48 Months

Allow participants to participate in the program no longer than 48 months (whether or not consecutively), unless your approved policy allows for an extension and the participant meets the extension criteria.

Notify participants of your policy pertaining to the maximum duration requirement, including the possibility of an extension if applicable, at the time of enrollment and each year thereafter, and whenever ETA has approved a change of policy.

Provide 30-day written notice to participants prior to durational limit exit from the program.

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Transition Services

Develop a system to transition participants to unsubsidized employment or other assistance before each participant's maximum enrollment duration has expired.

Begin transition planning for participants who will exit for durational limit at least 3-6 months prior to their exit date.

Termination Policies

Provide a 30-day written notice for all involuntary terminations that states the reason for termination and informs the participants of grievance procedures and right to appeal.

Maintain written termination policies in effect and provide to participants at enrollment:

Provision of false eligibility information by the participant

Incorrect initial eligibility determination at enrollment

Income ineligibility determined at recertification

Participant has reached individual durational limit

Participant has become employed while enrolled

IEP-related termination

Cause (must be approved by ETA prior to implementation)

Equitable Distribution

Comply with the equitable distribution plan for each state in which the grantee operates and only make changes in the location of authorized positions within a state in accordance with the state equitable distribution plan and with prior ETA approval.

Comply with the authorized position allocations/equitable distribution listed at www.scseped.org.

Collaborate with all grantees authorized to serve in a state in which you operate to achieve compliance with authorized positions while minimizing disruption to the participants.

Over-Enrollment

Manage over-enrollment to minimize impact on participants and avoid layoffs.

Administrative Systems

Ensure representation at all ETA-sponsored required grantee meetings.

Communicate grant policy, data collection, and performance developments and directives to staff, sub-recipients, and local project operators on a regular basis.

Develop a written monitoring tool that lists items you will review during monitoring visits, and provide this tool to sub-recipients and local project operators.

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Develop an annual monitoring schedule, unless the federal project officer approves a different standard; notify sub-recipients and local project operators of monitoring plans;

and monitor subrecipients and local project operators on a regular basis.

Develop and provide training to increase sub-recipients' and local project operators' skills, knowledge, and abilities.

When appropriate, prescribe corrective action and follow-up procedures for sub recipients and local project operators to ensure that identified problems are remedied.

Monitor the financial systems and expenditures, including sub-recipients and local project operators on a regular basis to ensure compliance with cost allocations as specified in the regulations.

Ensure that sub-recipient and local project operators receive adequate resources to effectively operate local projects.

Train sub-recipients and local project operators on SCSEP financial requirements to help them effectively manage their own expenditures, and provide general financial training as needed.

Ensure that all financial reports are accurate and submit them in a timely manner, as required.

Ensure full implementation and monitoring of requirements for customer satisfaction surveys, including participant, host agency and employer surveys.

Develop a written plan for both disaster response and recovery so that the project may continue to operate and provide services under emergency circumstances.

Collaboration and Leveraged Resources

Collaborate with other organizations to maximize opportunities for participants to obtain workforce development, education, and supportive services to help them move into unsubsidized employment. These organizations may include but are not limited to:

workforce development boards, American Job Centers, vocational rehabilitation providers, disability networks, basic education and literacy providers, and community colleges.

Supportive Services

Provide supportive services, as needed, to help participants participate in their community service assignment and to obtain and retain unsubsidized employment.

Establish criteria to assess the need for supportive services and to determine when participants will receive supportive services, including after obtaining unsubsidized employment.

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Sub-Recipient Selection (If Applicable)

In selecting sub-recipients in areas with a substantial population of individuals with barriers to employment, national grantees will give special consideration to organizations with demonstrated expertise in serving individuals with barriers to employment

(including former recipients of national grants), as defined in the statute.

Complaint Resolution

Establish and use written grievance procedures for complaint resolution for applicants, employees, sub-recipients, and participants.

Provide applicants, employees, sub-recipients, and participants with a copy of the grievance policy and procedures.

Maintenance of Files and Privacy Information

Maintain participant files for three program years after the program year in which the participant received his/her final follow-up…