TECHNICAL SPECIFICATIONS

AUTOMATED HEM/SGT-HEM EXTRACTION SYSTEM

1. General Description The Howard F. Curren Advanced Wastewater Treatment Plant Analytical Laboratory is seeking an automated hexane extractable materials (hereinafter "HEM") / silica gel treated hexane extractable materials (hereinafter "SGT-HEM") extraction system (hereinafter "AES") capable of accurately and precisely determining the concentrations of HEM and SGT-HEM as per United States Environmental Protection Agency (hereinafter "USEPA'') Method 1664A in a variety of aqueous sample matrices including, but not limited to, untreated wastewaters, highly treated wastewater effluents, and industrial wastewaters containing high concentrations of suspended particulates and colloidal solids.

For each of the specifications listed in items 2 through 8, the Bidder must clearly state whether the specification is met. For those specifications requiring information to be provided, Bidder must submit the specified information with the bid response.

2. Regulatory Compliance Specifications:

The system supplied must meet the following regulatory compliance specifications:

2.1. The system must be able to meet all method requirements as specified for USEPA SM 1664A.

2.2. The system supplied must be able to meet the relevant quality control standards adopted by

The NELAC Institute (hereinafter “TNI”) as specified under Rule 64E-1.0015 Florida Administrative Code (hereinafter "FAC'') available at https://www.flrules.org/gateway/ruleNo.asp?id=64E-1.0015.

3. Hardware Specifications:

The system hardware supplied must consist of at least the following components:

3.1. Completeness of system

3.1.1. The system must come with US standard electrical cables and plugs compatible with standard US receptacles.

3.1.2. All connection hardware, including any interface or connection cables, must be provided at the time of installation.

3.1.3. The system provided must include all necessary components to perform the automated extraction and evaporation of samples.

3.2. Extraction System

3.2.1. AES shall be capable of simultaneously processing three 1000mL samples onto three 100mm solid phase extraction (hereinafter “SPE”) disks.

3.2.2. AES shall include a controller capable of automating the performance of HEM and SGT-HEM analyses in a manner fully compliant with the analytical and quality control requirements specified in USEPA Method 1664A.

3.2.3. AES shall include all controller actuated valves as required to automate the transfer and processing of samples, solvents, and waste streams.

3.2.4. AES shall include a total of six SPE disk holders appropriate for use with 100mm SPE disks to allow sample rotations and to speed processing efficiency.

3.2.5. AES shall include a total of size sample container cap connectors suitable fo ruse with 1L wide mouth sample bottles using 53mm-400 screw caps.

3.2.6. AES shall include a total of nine appropriate sample extract receiving vessels to allow three vessels to be in use with the remaining vessels available to facilitate the rotation of samples for processing.

3.2.7. AES shall include any vacuum pump necessary to operate to meet the specifications stated herein.

3.2.8. AES shall include one appropriately designed solvent (n-hexane) evaporator system capable of being operated independently of each other and the sample extraction https://www.flrules.org/gateway/ruleNo.asp?id=64E-1.0015 equipment. These solvent recovery systems shall be capable of positioning large (105mm) aluminum weighing pans.

3.2.9. AES shall include all required tubing, connectors, clamps, adapters, hoses, cables, solvent bottles, and waste containers necessary to operate to meet the specifications herein.

3.3. Compatibility with Existing System

3.3.1. AES shall be operated in tandem with our existing Horizon SPE-DEX 3000 system and must be compatible with the existing consumables in use, specifically:

3.3.1.1. Pacific Premium Oil & Grease Disk, 100 mm

3.3.1.2. Pacific O&G Fast Flow Pre-Filter, 90 mm

3.3.1.3. Aluminum 125mL Weigh Pan, 105 mm

4. Installation Specifications:

4.1. Bidder shall install the system in the Administration Building at the Howard F. Curren Advanced Wastewater Treatment Plant located at 2700 Maritime Blvd., Tampa, Florida.

4.2. All costs of installation and initial system testing for conformance to specifications at the time of installation shall be included in the bid price.

4.3. Bidder shall provide familiarization training at the time of system installation.

4.4. Bidder agrees to allow City of Tampa personnel to video record this training for internal purposes.

4.5. The system installation must be complete, and instrument made fully operable by Bidder no later than 60 days after issuance of purchase order.

5. Conformance Specifications:

5.1. The system shall be operated for a period of 30 days following training and must be found to conform to the technical specifications above.

5.2. Bidder agrees to accept the return of the system should the system fail to conform to any required specification within this 30-day period.

5.3. Should the system be returned to the Bidder, the Bidder agrees to provide a full refund of the bid price of the system to the City of Tampa.

6. Document Specifications:

The following documents shall be provided in both print and digital format with the system:

6.1. System manuals for all hardware components.

6.2. Training manuals.

6.3. Parts, supplies, and accessories catalog.

7. Service Specifications:

7.1. Any Bidder with a documented history of unsatisfactory service with the City of Tampa relating to the types of services and/or products described in this bid will be deemed non-compliant.

7.2. For a period of one year following installation and acceptance, all repairs, parts, labor, travel, and living expenses shall be provided by the Bidder on a no charge basis to the City of Tampa as needed to maintain the system to the specifications listed in this bid and to the Bidder's product specifications.

7.3. For a period of 10 years commencing with the end of the one-year period following installation and acceptance, the Bidder shall make available one year service maintenance contract for preventive maintenance and emergency service on both the system hardware and software on a reoccurring annual basis if requested by the City.

7.4. Bidder shall submit with its bid documented proof of an established network of service and technical applications support personnel that shall respond promptly and effectively to any problems associated with the operation of the system bid.

7.5. References of at least 3 TNI accredited environmental / wastewater laboratories which are currently operating the system as specified in this bid must be provided to allow evaluation of Bidder's service and technical support network. References shall be included in the bid submittal.