Technical Specifications 19RP3825Q0013.xlsx
XLSX spreadsheet 26 KB Posted
- Solicitation number
- 19RP3825Q0013
- Issued by
-
Department of State
About this file
This is a technical specifications spreadsheet for solicitation 19RP3825Q0013 detailing requirements for hotel accommodations and conference services in Davao, Philippines. The requirements include 9 single rooms and 7 double rooms for January 12-24, 2025 (12 nights), with amenities such as breakfast, WiFi, coffee/tea facilities, and parking. Conference facilities are needed for 50 attendees over 8 days (January 13-17, 20-21, and 24, 2025), including a ballroom with classroom setup, AV equipment, dedicated internet connection, meeting essentials, and full-day food service.
Additional requirements include packed meals for 50 people on January 22-23, 2025, and airport transfer services via van on January 12 and 24. The venue must be within the hotel building and include standard security measures. Vendors must submit fixed-price quotes (VAT-exempt) by January 2, 2025, at 12:00 NN Philippine time to ManilaPurchasing@state.gov. Payment will be made via Electronic Fund Transfer within 30 days, with U.S. firms eligible for payment in USD while foreign firms must receive payment in local currency. All contractors must be SAM registered and compliant with NDAA telecommunications requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ 19RP3825Q0013.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| TECHNICAL SPECIFICATIONS: 19RP3825Q0013 - SOUTHEAST ASIA TRAINING TEAM - TRAINING EVENT DAVAO (HOTEL) |
| NOTES: ENTER COST PER LINE ITEM |
| I. | Room Accommodation | |||||||
| DESCRIPTION | ROOMS | CHECK-IN | CHECK-OUT | NIGHTS | COST (in PHP) | TOTAL COST | Remark | |
| 1 | Single Room Occupancy | 9 | 12-Jan-25 | 24-Jan-25 | 12 | Can accommodate 2 pax | ||
| Double Room Occupancy | 7 | 12-Jan-25 | 24-Jan-25 | 12 |
| TOTAL: | |||||
| Inclusions: (pls. mark the columns with an "x" if the ammenities are "yes", inclusive / "no" not inclusive with the room rate. Kindly fill up "cost of additional ammenities / day" if in non inclusive. | YES | NO | cost of additional ammenities/night or per requirement; PHP | TOTAL COST | |
| a | buffet breakfast | ||||
| b | high-speed wi-fi access in-room and public areas | ||||
| c | in-room coffee and tea facilities | ||||
| d | (2) bottled water, replenished daily | ||||
| e | in-room iron and ironing board | ||||
| f | parking | ||||
| TOTAL: | |||||
| NOTE: | |||||
| Hotel should employs / standard security measures | |||||
| TOTAL ROOM RATES, PHP: |
| II. | Conference Package - includes use of function room, meals, and complementary equipment and materials (do not separate the cost of the venue) | ||||||
| DESCRIPTION | NO. OF PAX | DATES | NO. OF DAYS | COST (in PHP) | TOTAL COST: | ||
| 1 | BALLROOM or VENUE THAT CAN ACCOMMODATE 50 PAX - | ||||||
| WHOLE DAY MEETING - CLASSROOM SETUP | 50 | 13 - 17 January 2025 |
20 - 21 January 2025
| 24 January 2025 | 8 | |||
| TOTAL: | ||||
| Inclusions: (pls. mark the columns with an "x" if the ammenities are "yes", inclusive / "no" not inclusive with the room rate. Kindly fill up "cost of additional ammenities / day" if in non inclusive. | YES | NO | TOTAL COST |
(if not included in conference package; PHP)
| 1 | Meal requirements: AM snacks, buffet lunch with one round of soda in can, and PM snacks. | ||||||
| 2 | Free flowing coffee, tea, and water service | ||||||
| 3 | exclusive use of venue from 8AM to 5PM, excluding ingress & egress | ||||||
| 4 | use of audio-visual equipment including: | ||||||
| ~ Regular PA system | |||||||
| ~ at least 2 wireless microphones | |||||||
| ~ 1 LCD projector with screen | |||||||
| ~ Extension cords and adapters for each table | |||||||
| 5 | exclusive use of wifi for our conference room only and not shared by the entire hotel | ||||||
| 6 | Use of (1) dedicated LAN connection for (1) laptop with maximum speed of 30 mbps, capable of presentations | ||||||
| 7 | Meeting essentials to include: | ||||||
| ~Notepads with pens/pencils | |||||||
| ~4 whiteboards with markers and erasers | |||||||
| ~1 podium | |||||||
| ~place cards (toblerone name) for each attendees | |||||||
| ~digital signage | |||||||
| 8 | Standby IT / AV technician support | ||||||
| 9 | Registration area outside the venue with provisions of alcohol or hand sanitizer | ||||||
| 10 | Standby waiter | ||||||
| TOTAL: | |||||||
| Note: | |||||||
| Conference venue should be inside the hotel building | |||||||
| TOTAL FUNCTION RM. RATES, PHP: | |||||||
| III. | Other Requirements | ||||||
| DESCRIPTION | NO. OF PAX | BEGIN DATE | END DATE | NO. OF DAYS | COST (in PHP) | TOTAL COST: | |
| A | Packed meals (AM, PM Snacks, lunch) | 50 | 22-Jan-25 | 23-Jan-25 | 2 | ||
| coffee, tea and water | |||||||
| beverages for lunch | |||||||
| TOTAL: | |||||||
| TOTAL ADDITIONAL MEAL RATES, PHP: |
| B | Airport to hotel transfers | |||||||
| DESCRIPTION | TYPE OF VEHICLE | BEGIN DATE | END DATE | NO. OF WAYS | COST (in PHP) | TOTAL COST: | ||
| 1 | AIRPORT TRANSFER - 12JAN ARRIVAL / 24JAN DEPARTURE / PASSENGERS W/ LUGGAGE AND EQUIPMENT | VAN | 12-Jan-24 | 24-Jan-24 | 2 | Please quote for 1 vehicle per 1 way. |
| TOTAL: | |
| TOTAL TRANSFERS RATES, PHP: | |
| V. | GRAND TOTAL , PHP: |
| TOTAL ROOM RATES, PHP: | |
| TOTAL CONFERENCE PACKAGE. RATES, PHP: | |
| TOTAL ADDITIONAL MEAL RATES, PHP: | |
| TOTAL AIRPORT-HOTEL TRANSFER RATES, PHP: | |
| GRAND TOTAL , PHP: |
| TOTAL |
| USD EQUIVALENT |
File details come from the government source that posted it. Updated .