RFQ 19RP3825Q0013.pdf

This is a Request for Quotations (RFQ) issued by the U.S. Embassy Manila for conference requirements and hotel accommodations in Davao City, Philippines from January 12-24, 2025. The RFQ requires 9 single occupancy rooms and 7 double occupancy rooms for 12 nights, along with a conference venue that can accommodate 50 students, instructors, and interpreters for 8 days (January 13-17, 20-21, and 24, 2025).

The required services include daily breakfast, conference package with AV equipment and WiFi, Halal and vegetarian meal options, and airport transfers for 24 passengers. Quotations are due by January 2, 2025 at 12:00 NN Manila time and must be submitted electronically to ManilaPurchasing@state.gov in MS Office or PDF format under 10MB. Pricing must be firm-fixed price and VAT-exempt. Vendors must be registered in SAM.gov prior to submission and complete various required forms including SF-1449, pricing, representations/certifications, and technical specifications. The U.S. Government intends to award to the lowest-priced, acceptable offer without discussions, though discussions may be held if needed.