Technical Specifications - 191T7025Q0038.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

VIA VENETO 119/A ROME ITALY

Multipurpose Building First Flor doors replacement

Facility Management

Drafted by Di Mario

Work to replace broken doors on first floor of Multipurpose Building located in Rome at Via Boncompagni n. 2

General description of the service

The scope of the project is the replacement of the existing doors on the first floor of Multipurpose building which in most of the case are broken or malfunctioning. Also the existing locks do not garantee security of the rooms as well they cannot be open from inside without the usage of a key representing safety hazard.

It is the contracting company’s responsibility to provide the following:

- Isolate the work site with protections in plastic, cardboard and/or wood according to the needs

- Keep both the construction site and the transit areas cleaned, organizing a daily disposal of debris

- Submit a work plan

- Provide all the work, materials and equipment needed to complete the project in a workmanlike manner.

- Comply with the workplace safety directives in force, by providing both proper equipment and likewise training to the workers involved in the operation

- Provide a safety plan specific for this project

- Execute any minor work to hand the project completed

- Refrain from smoking within the premises

- Submit samples of all the material within 10 days from the signature of the contract

- Provide certification for the disposal of all the resulting material

- Deep cleaning of the entire work area at the end of the project, All the following is to be understood as "minimum required performance" and, therefore, does not release the Contractor from all its own and wider responsibilities concerning both compliance with the National and

International regulations applicable to the case, and the adoption of technologies more suitable for achieving the best manufacturing and management quality standards.

Participants are obliged to carry out an inspection of the site subject to the intervention, and to take the final measurements and as regards the success of the project, since the Contractor himself is responsible for discrepancies and deficiencies.

The Contractor is fully responsible to check all the quantities and the good conditions of all materials.

The Contractor is fully responsible for any damage caused by its own actions or of its employees to people and / or things.

Technical specification and BoQ

Corridor door

Remove and dispose n. 1 double door size 125 cm x 211 cm including the removal of the frame € x 1 = €

Supply and install a new frame to refinish the door structure in anodized silver aluminum size 125 x 211 x 20 cm.

€ x 1 = €

Remove and dispose existing room doors including frame and hardware

Size 95 cm x 211 cm x 19 cm.

€ x 19=€

Supply and Installation of New Aluminum Doors. The new doors will be entirely made of anodized silver aluminum and will include the following features:

• Double insulated paneling for enhanced thermal efficiency.

• A reinforced intermediate dividing band for added structural support.

• New frame and cornice in anodized silver aluminum

• A lock system equipped with both internal and external handles.

• A latch and bolt mechanism activated by a shaped cylinder equippend with three keys and openable from iside by the latch

See belove pictures for reference

Size of the doors 95cm x 211cm x 19 cm.

€ x19 = €

Safety Plan

DEFINITIONS

A glossary of terms and relative equivalents used in the drawing up of the tender documents are indicated hereunder:

Client, Administration, Project Supervisor, COR, CO: all these denominations identify the technical administrative staff, predisposed to handle the contract on behalf of the Embassy of the United States of

America.

Contracting Company, Contractor: all these denominations identify the subject that undertakes to carry out the work described in the contract.

Contract, Purchase Order (P.O.), Work Order: these terms identify the contract document with which the project is awarded. The Client at his indisputable judgment shall make the formal selection of the different types of documents.

For safety plan purposes, the figures of the Embassy that are key elements in the definition of roles and responsibility in the safety plan are:

"RUP RESPONSABILE UNICO DEL PROCEDIMENTO" The

Contracting Officer of Tri-Missions Rome, whose name appears in the contract or Purchase Order.

"COMMITTENTE" The Senior Facility Manager of Tri-Missions Rome, whose name shall be communicated after the award.

"RESPONSABILE DEL SERVIZIO PREVENZIONE E

PROTEZIONE" and "RESPONSABILE DEI LAVORI" The POSHO

(Post Safety and Health Officer) of the Tri-Mission Rome, whose name shall be communicated after award. The POSHO shall perform his/her duties also using an A/POSHO part of his/her staff.

"DIRETTORE DEI LAVORI" The COR nominated by the Contracting

Officer after award.

NOTE: The Embassy, being an international entity representing a foreign government, does not follow the bureaucracy of the hosting country, thus considering safety a cardinal issue that must be ensured in any case.

For this reason in the following chapter shall be outlined the requirement for the safety plan that, necessarily, cannot be a simple transposition of the

Italian standard Plan for Coordination of Safety on the job (PSC).

SAFETY PLAN

In the solicitation process set up by the Contracting Officer (RUP), to verify the professional technical suitability, the Embassy asks the offerors a statement on the average annual workforce and on collective bargaining agreement (Contratto di lavoro) applied to employees, the details of the workers' complaints made to INPS, INAIL and Casse Edili.

In the case of private works, no permission from construction and the amount of the work less than € 100,000, the verification of the suitability of the company is simplified and is considered satisfied through the presentation by the company of the certificate of registration in the

Chamber of Commerce, Industry e Handicraft and the Single Document of

Regularity Contribution (DURC), accompanied by self-certification in order to meet the other requirements set out in Annex XVII of the Local

Consolidated Law on Finance.

The contractor shall submit with the offer a preliminary safety plan that must take into account all kind of work to be performed within the project being solicited.

The plan must be detailed sufficiently to let the team evaluating the offers that the contractor had understood correctly the nature of the work and its own typical risks, and therefore, had evaluated the relevant costs in their proposal.

The Preliminary Safety Plan must contain:

- For each sequence of work a brief description of the related risks.

- For each sequence of work brief description of the practices, the measures, the individual and collective protection devices that will be adopted by the company in order to respond, minimizing the highlighted risks.

- For each sequence of work a cost-analysis of the selected measures.

The estimate must be congruous, analytical for single items, per unit or per measure.

After the tender closure, the company entitled to the work must submit a detailed

Operational Safety Plan (Piano Operativo di Sicurezza) at least 15 days before starting the operations.

The safety plan submitted must clearly identify the professional figures as follows :

"DIRETTORE TECNICO DI CANTIERE" The construction site technical director is the person who manages for the contractor the construction site. This role can be played by both an employee of the company and by an external professional, with a specific and formal assignment.

The figure of the technical director of the construction site must not be confused with that of the construction manager, who is instead appointed by the client and checks that the works are carried out in accordance with the provisions of project and related specifications.

"PREPOSTO" an individual who is identified for the functions he/she performs and is therefore comparable to what with other terms is indicated as site manager, workshop manager, department head, office manager, etc.

He/she must also be trained to be able to perform the functions attributed to him, as indicated in art. 19 letter g) of paragraph 1 and according to the objectives set by art. 37 of D.Lgs. 81/08.

The PREPOSTO, insures continuously and effectively that the workers:

1) follow the safety regulations imparted and outlined in the safety plan.

2) use the required personal protective equipment (PPE).

3) promptly report to the employer or manager any deficiencies in the procedures, tools, personal protective equipment and persistent protocols disregards.

The PREPOSTO must carry out that control directly, that is, personally and without intermediation of others; however "that does not mean that the person in charge cannot leave the place in which work the worker, nor also dedicate himself to other surveillance or work tasks "(Criminal Cassation

Section IV, 5 November 1987, Grotti).