TECHNICAL EXHIBITS.docx

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R499--598-21-1-169-0007 VISN 16 ANNUAL PHARMACY WALL TO WALL INVENTORY (VA256-15-C-0161)
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36C25620Q1092
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TECHNICAL EXHIBIT 1

All items in PRS should match up to and reference the exact wording elsewhere in the PWS. Typically, it is matched to a specific task in Section 5. EDITED Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objectives

Performance Standard
Acceptable Quality Level (AQL)
Method of Monitoring
Incentives

PRS # 1.

The Contractor shall provide sufficient staffing of inventory specialists in all sites described in PWS paragraphs 1.5.3, 1.5.4, 1.5.9,4.1, 5.2, and 5.3.

The Contractor provided adequate staffing in order to complete all tasks outlined in PWS within an 8 hour day between the hours of 6:00am and 5:00pm Monday through Friday between the timeframe of January 1st and February 28th of each calendar year.

95%
POC monitor inventory process / printed reports, spot checked with corrections/ final reports checked and corrections made if necessary / report to COR.
Favorable Annual Contractor Performance Assessment System (CPARS) Reports.

Exercise of Next Option Period.

PRS # 2

The Contractor shall provide all reporting requirements outlined in paragraph 1.5.1, 1.5.5, 4.1, 4.3, 5.2, and 5.3.

Contractor provides all inventory reports in format defined and in the correct time frame outlined by PWS.
100%

Facilities Inventory POC will report to COR on the day of inventory and again when final invoices are received.

Favorable Annual (CPARS) Reports.

Exercise of Next Option Period.

PRS # 3

The contractor shall schedule each site individually in acceptable time frames included in paragraphs 1.2, 1.5.3, 3.4, 4.1, and 4.3.

Communicate with local POC to setup appropriate inventory schedule.
100%
Facilities/Inventory point of contact will report to COR
Favorable Annual (CPARS) Reports.

PRS # 4

The contractor shall use appropriate scanners to complete requirements outlined in paragraphs 4.1-4.5 and 5.1-5.3.

Use of real time scanning technology compatible with McKesson database
100%
Facilities/ Inventory point of contact will report to COR
Favorable Annual (CPARS) Reports.

Exercise of Next Option Period.

PRS # 5

The contractor shall provide inventory accuracy outlined in this PWS.

Provide accurate reports and data with no more than a five (5) percent rate of error
100%
Facilities/ Inventory point of contact will report to COR

Favorable Annual (CPARS) Reports.

Methods of QA Surveillance

The following surveillance methods will be used:

a. Direct Observation

b. Inspection

b. Review of Inventory Reports

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable
Frequency
# of Copies
Medium/Format
Submit To
Site Specific Reports are preliminary reports performed immediately after physical count and described in paragraph 5.4
Prelimanary report provided upon completion of each individual site at the close of inventory day, with a final corrected report to follow within seven (7) business days
One preliminary report copy provided to POC at close of inventory day. One final report to follow within seven (7) business days
Prelimanary report printed in Excel format in easy to read font and character size.

Final report electronic copy emailed in Excel format

Prelimanary report printed in Excel format and given to POC of each particular site.

Final report emailed in Excel format to POC of each particular site

Progress Reports segregated by site summarizing the inventories of each site as described in paragraph 5.4
Completed within seven (7) days of completing site physical count
One copy provided to COR
Electronic copy emailed in Excel format
COR
Final Report described in paragraph 5.4
Completed within seven (7) days of completing physical count of final site.
One electronic copy to each recipient
Electronic copy emailed in Excel format
COR and the local pharmacy point of contact provided by the Governement
Random Check Report performed during the physical count described in paragraphs 5.3 and 5.4
Supplied during physical count while performing count and after count is finished before the Contractor leaves the facility
Provided as areas are finished to VA pharmacy employees and POC at each particular site
Printed in Excel format in easy to read font and character size.
Provided to Va pharmacy employees and POC at each particular site

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

(This technical exhibit lists the historical workload data, i.e., the hours previously performed under the PWS by labor category. This workload data should be used to prepare the Independent Government Cost Estimate (IGCE), if available. Note: Based on the PWS, historical workload data can be provided in other formats, i.e., the volume of tasks order issued over a five year period, the number of users by locations requiring Information Technology Support, etc.)

ITEM

NAME

ESTIMATED QUANTITY

1
[Insert the Labor Category, i.e, Contract Manager, etc.]
________
[Insert the number of hours, i.e., 200 HRs, etc.]
2
[Continue to insert the Labor Categories, using example provided above.]
________
[Same as above.]
3
[Same as above.]
________
[Same as above.]
4
[Same as above.]
________
[Same as above.]
5
[Same as above.]
________
[Same as above.]

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