Tech_Spec_-_West_Main_St_Area_Grounds_Upkeep_&_Debris_Removal_5.30.25_(1).docx

TECHNICAL SPECIFICATIONS FOR

WEST MAIN STREET AREA GROUNDS UPKEEP AND DEBRIS REMOVAL

(SHELTERED MARKET SOLICITATION)

8. SCOPE. The Community Redevelopment department is looking to have a company provide supplemental litter and debris removal (sometimes large items), minor landscaping, and upkeep of to the rights-of-way (road area, alleys, sidewalks, curbs), Salcines Park, Freedom Park, and other public areas and properties located along the West Main Street area. The geographic boundary for the service request area is identified on the attached map (Exhibit A). In addition, the selected company, while on duty, will observe and report to code enforcement issues, trip hazards, unsafe conditions, and other relevant public safety concerns related to the look and safety of the service area. Service calls should be initiated and reported to the City of Tampa customer service portal at www.tampaconnect.com.

Service is on City public property, not private property, not the post office or any private business. On the provided map, the property at the southeast corner of Ysolina ST and West Union ST is a City of Tampa (hereafter “City”) parking lot. The City only owns the parking lot that is Folio number 178782, not the portion of the parking lot under it with Folio Number 178783. That is private property. The Awardee will be responsible for the right of ways within the red boundaries. The Awardee is also responsible for the alleys.

The selected company will not replace or reduce current City services in the area but will only supplement them.

9. SERVICE FREQUENCY. The City expects the selected company to provide daily (7 days a week) starting in the early morning on each day until service is complete. The City is looking for approximately 365 service cycles per year, including City holidays unless authorized by the CRA manager. In addition, the City expects the option to change the service days when needed or to add additional services when needed.

10. DESCRIPTION OF WORK. The majority of the work is litter pick-up and disposal, spot cleaning, and that work shall be performed at every service cycle. The Awardee will be responsible for the following:

a. Remove all unwanted suckling/vines from trees, structures, etc.

b. Mow all high weeds/grass.

c. Properly dispose of all debris.

· All trash and debris shall be removed from the lot by the Awardee.

· The Awardee is encouraged to recycle clippings by mulching.

d. Uplift (trim) all trees and palms to a height of seven feet (7’) from ground.

e. Use small power equipment to cut any vegetation inaccessible to tractor mowers. This includes weeds/grass along fences, poles, bollards, structures, etc.

f. Awardee to clean site of all litter and illegal dumped material.

g. Each area worked is to be left free of weeds, debris, and trash of any kind.

h. Cut/mow grass and weeds no lower than three inches.

i. All curbs and gutters are to be edged and kept clean of debris and weeds. Chemical weed control agents (i.e. Round-up) may be used.

j. Touch-up Painting of City-owned, curbside, waste receptacles.

k. Pressure washing to spot clean sidewalks and trash receptacles.

l. Graffiti and gum removal and sticker removal as needed.

m. Monthly reports with pictures to be provided to CRA Manager and included with all invoices.

n. Perform special service requests within the West Tampa CRA boundary as needed.

11. BIDDER SUBMITTALS.

11.1 Bidders shall be required to furnish evidence in writing that they maintain permanent places of business and have adequate equipment, finances, personnel, and inventory to furnish the items offered satisfactorily and expeditiously and can provide necessary services as part of this bid document. Bidders shall furnish a current valid work site phone number where a representative can be reached at all times during working hours.

11.2 Bidders shall submit with their bid at least three letters of reference attesting to satisfactory performance of grounds maintenance services awards performed within the past two years. This reference list shall be complete with contact person (s), telephone numbers, and email addresses.

11.3 Bidders shall submit with their bid the current number of full-time and part-time employees that will be assigned to perform the services included in this contract including name, how long they have been employed with the Bidder’s firm, as well as years of experience in the ground maintenance/upkeep field. The estimated minimum number of crew members needed to maintain all the site in this contract is 2.

11.4 Bidders shall submit proof of Department of Agriculture and Consumer Services (DACS) or Pest Control Operator (PCO) licensing and shall maintain continuous licensing throughout the award period.

11.5 Bidders shall submit proof of certification/licensing in accordance with FL Statute Title XXXII Chapter 482 (Pest Control).

11.6 Bidders shall be required to furnish evidence in writing that they maintain permanent places of business in Hillsborough County or a county immediately adjacent to Hillsborough County. Bidders that have these facilities located outside of this identified region will not be considered.

11.7 Bidders shall provide a list of owned and/or leased equipment available for use on this award. Use of medium/heavy duty commercial landscape maintenance equipment is necessary for all turf and landscape bed maintenance.”

12. WORK INSPECTIONS

The Awardee shall, at all times, during the progress of the work and up to the date of final acceptance, allow the Community Redevelopment, or other appropriate City Department, Department representative the opportunity to inspect the work done or being done under this agreement.

12.1 The Awardee shall submit via email to the Department prior to 8:00 AM the next business day after service. Those sites listed shall have had a complete service. At no time should sites not complete be submitted for inspection with the intention of finishing them the next business day. All maintenance work shall be monitored by the representative(s) of the City of Tampa Community Redevelopment Department, and other City departments from time to time. Work performed by the Awardee on any other day besides Mondays, Thursdays, and Saturdays must be submitted in writing 24 hours in advance and approved by the Community Redevelopment Department Representative prior to execution. Department inspection shall be on the first working day after said days. Work not approved will be required to be re-done and must be re-done and completed within 24 hours after notice that the work was rejected. Notice will be returned to the Awardee within 24 hours of inspection of any work rejected. Re-done work cannot be combined with next cycle and must be completed and approved before the next cycle can commence.

12.2 The inspection of any work shall not relieve the Awardee of any of his or her obligations to perform proper and satisfactory work as herein specified. Finished or unfinished work found not to be in strict accordance with the agreement shall be redone or replaced as directed by the Community Redevelopment Department representative even though such work may have been previously approved, and invoice paid.

In addition, upon a second re-inspection of a site the Awardee shall pay to the Community Redevelopment Department as monetary deductions the sum of $100.00 for each task (i.e. mowing, litter pick up, weed removal, etc.) each calendar day thereafter that the work is not completed in full. In no way shall monetary deductions be construed as a penalty on the Awardee. The Community Redevelopment Department representative shall have the right to subtract the said monetary deductions from any amount due or that may become due to the Awardee under this Award or to invoice the Awardee for such monetary deductions the cost incurred exceeds the amount due the Awardee.

12.3 The Community Redevelopment Department representative shall have the right to reject materials and workmanship, which are defective or require their correction. Rejected work and materials must be promptly removed from the site, which must at all times be kept in a reasonably clean, neat, and safe condition.

12.4 Failure or neglect on the part of the Community Redevelopment Department to condemn or reject bad or inferior work or materials shall not be construed to imply an acceptance of such work or materials, if it becomes evident at any time prior to the final acceptance of the work by the Community Redevelopment Department. The City shall not be barred at any subsequent time from the recovery of damages or sums of monies needed to redo all portions in which inferior work or improper materials were used.

12.5 The Awardee shall furnish all necessary work schedules, labor, and materials, should it be considered necessary or advisable by the City at any time prior to the acceptance of any and/or all work completed. If such work is found to be below requirements in any respect, due to the fault of the Awardee or materials being used, the Awardee shall assume all expenses of such examination and of satisfactory completion of work per this award.

12.6 Awardee will submit, with invoices, time and date stamped photographs of the site before and after work is completed. Failure to do so may result in denial of payment until photographic evidence of work completion can be provided.

13. USE OF CHEMICALS

All chemicals used during maintenance must show approval of either the Environmental Protection Agency (EPA) or United States Department of Agriculture (USDA). Use of all chemicals and disposal of residues shall be in strict conformance with EPA, USDA, and manufacturer instructions. Final approval for use of all chemicals on the work site(s) shall rest solely with the Community Redevelopment Department representative. Awardee's employees shall be fully licensed by the State of Florida to apply pesticides. All chemicals shall be handled in strict accordance with the Federal, State and County regulations. Awardee shall use sound cultural practices that aid in minimizing the presence or proliferation of insect and disease.