Teaming_to_Serve_Exploited_Children.pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

REQUEST FOR PROPOSAL (RFP)

952-0825-26

For

TEAMING TO SERVE EXPLOITED CHILDREN

RELEASE DATE: August 29, 2025

RESPONSE DUE: November 3, 2025, 5:00 pm

SUBMIT PROPOSAL TO: RFP COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Umiika Wright

Phone: (707) 784-3236 uwright@solanocounty.gov

Any proposer participating in this solicitation is required to have a vendor application on file with the

County. This application may be downloaded from the Solano County website at www.solanocounty.gov . Include the application with your proposal. The County will post any changes and information relating to this RFP digitally via OpenGov. Proposers are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this RFP.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

Director (Currently Vacant)

DUSTIN D. LENO, MBA, A.A.E.

Acting Director ddleno@solanocounty.gov

(707) 784-2781

LORRAINE C. TANG

Support Services Manager lctang@solanocounty.gov

(707) 784-3426

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 www.solanocounty.gov https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.gov/

Solano County

REQUEST FOR PROPOSAL

Teaming to Serve Exploited Children

TABLE OF CONTENTS

1. Introduction

2. Scope of Services

3. Prerequisites

4. Contract Duration and Funding Availability

5. Evaluation of Proposals

6. Award Notice and Acceptance Period

7. Protest and Appeal

8. Terms and Conditions

9. Sample Budget Narrative

10. Electronic Proposal Submittal

Attachments:

A - Special Terms and Conditions

C - Exhibit C - General Terms 6_12_18

Request For Proposal #952-0825-26 Title: Teaming to Serve Exploited Children

1. Introduction

The purpose of this Request for Proposals ("RFP") is to define the the County of Solano's minimum requirements, solicit proposals, and gain adequate information by which the County of Solano may evaluate the services offered by Proposers that fall within the Scope of Service/Project as further described in this RFP.

1.1. Summary

The purpose of this Request for Proposals (RFP) is to define the County's minimum requirements, solicit proposals, and gain adequate information by which the County may evaluate the services offered by Proposers that fall within the scope of service as further described in this RFP.

The County of Solano, Department of Health & Social Services, Child Welfare Services (CWS) Division, hereinafter referred to as the “County,” intends to secure a contract with a qualified proposer to:

A. Coordinate and conduct Multi-Disciplinary Team (MDT) Meetings for Solano County youth who are at risk of Commercial Sexual Exploitation (CSE) or have been exploited to ensure victim-centered, trauma-informed, strengths-based planning and engagement with youth and families.

B. Work alongside Child Welfare staff to provide emergency and ongoing case management for

CSE-identified children and youth; and

C. Participate in community outreach and education to raise awareness of CSE issues in the community.

The County is seeking a qualified contractor to utilize a harm reduction approach when working with CSE-identified youth and children. The California Department of Social Services (CDSS) has identified the harm reduction approach as an evidence-informed practice. For more information on utilizing harm reduction strategies with Commercially Sexually Exploited Youth, please read All County Information Notice No. I-28-19.

The goals of the service outlined in this RFP are to provide CSE-identified children/youth and their families with support within their communities, psychoeducation, and connection to resources that can be utilized on an ongoing basis to ensure services are in place that meet the needs of the youth and families served. The County strives to become a place where human trafficking does not exist.

1.2. Background

The County provides numerous services to residents through several departments within Solano

County, including Administration, Behavioral Health, Child Welfare Services (CWS), Employment and

Eligibility Services, Public Health Services, and Medical Services.

The mission of CWS is to protect children from abuse and neglect by strengthening families or finding safe, permanent homes so that they can grow into healthy productive adults. CWS includes a

Hotline, 24/7 Emergency Response Services, Intensive Family Maintenance and Family Reunification

Services, Permanent Placement Services, Supportive Transition Services, and Adoption Services.

California Child Welfare Services (CCWS) is a state-supervised and County-administered program. The program’s purpose is to prevent, identify, and respond to allegations of child abuse and neglect. Families in the CWS receive services that promote children remaining safely in their https://www.cdss.ca.gov/Portals/9/ACIN/2019/I-28_19.pdf?ver=2019-07-23-145815-020 https://www.cdss.ca.gov/Portals/9/ACIN/2019/I-28_19.pdf?ver=2019-07-23-145815-020 homes and reunify children who are temporarily removed from their homes with their families. For cases in which children are unable to reunify with their families, efforts are made to find a permanent home through adoption or guardianship.

In 2014, Senate Bill No. 855 (SB 855) amended the Welfare and Institutions Code (W&IC) Section

300 to clarify that under existing law, commercially exploited children whose parents or guardians failed or were unable to protect them may fall within the description of 300(b) and be adjudged as dependents of the juvenile court. During State Fiscal Year 2014-15, counties were able to opt into the Commercial Sexual Exploitation of Children (CSEC) Program by developing interagency protocols to serve children who have been commercially sexually exploited. In addition, on September 29, 2014, the President signed Public Law 113-183, Preventing Sex Trafficking and Strengthening

Families Act to Benefit Children and Youth. This new federal law contains several provisions relating to sex-trafficked children, including a requirement that agencies develop policies and procedures for identifying, documenting, and determining appropriate services for serving youth who the State has reasonable cause to believe is, or are at risk of being, a victim of sex trafficking. The CDSS operates the Child Trafficking Response Unit (CTRU) and administers Senate Bill 855, a voluntary (opt-in)

CSEC Program, and provides support to child welfare and probation agencies in all counties in

California to meet federal and state requirements to screen and assess the needs of children at-risk or victims of CSEC. For more information on CSEC, please visit https://www.cdss.ca.gov/inforesources/Child-Welfare-Protection/Child-Trafficking-Response.

In 2016, the County CWS opted into the CSEC Program and convened interagency partners to create a CSEC Memorandum of Understanding (MOU) to address the needs of CSE children and youth. In the MOU a Steering Committee was formed and the ways in which the CSEC youth are to be served were outlined. A CSEC Multidisciplinary Team was formed, and representatives include CWS, Probation, Mental Health, Substance Abuse, and Public Health as required by law. The purpose of the MDT will be to allow the agencies participating in the MDT, in whole or in part, to share confidential information to determine how best to protect and meet the needs of the CSEC youth. Currently, MDT meetings are offered weekly following the County’s Interagency Meeting. A copy of the CSEC MOU is attached for reference.

The following CWS data provides the population of identified CSE children/youth in Solano County. In

2024, the hotline received a total of sixty-two (62) referrals regarding CSE children/youth and of those referrals, approximately thirty-two (32) were investigated either immediately or within ten (10) days.

1.3. Contact Information

Umiika Wright Senior Buyer 675 Texas Street Ste 2500 Fairfield, CA 94533 Email: uwright@solanocounty.gov Phone: (707) 784-3236

Department:

Health and Social Services mailto:uwright@solanocounty.gov tel:(707)784-3236

1.4. Timeline

The County reserves the right to adjust this schedule as it deems necessary. Notifications of any adjustments to the schedule will be posted here on OpenGov and Proposers will be emailed directly regarding any such updates or Addenda posted to this procurement.

To receive electronic notifications regarding this opportunity with the County, click the follow button while viewing this solicitation on the County's eprocurement website.

RFP Issued August 29, 2025

Pre-Proposal Conference (Non-

Mandatory)

October 2, 2025, 11:00am

Microsoft Teams:

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Meeting ID: 279 451 147 251 4 Passcode: wy68ik9C

Dial in by phone +1 323-457-3408,,994158805# United States, Los Angeles Find a local number Phone conference ID: 994 158 805#

Please insert contact name and company in chat upon entering room.

Question Submission Deadline October 2, 2025, 5:00pm

County's Responses to Questions October 8, 2025

Proposal Submission Deadline November 3, 2025, 5:00pm

Interviews and Presentations November 20, 2025 https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2VjMDIzZjYtMDg4Ny00MmRmLWEwYzAtY2RmZDliZjRmZWRk%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%222ff5461d-04af-4975-87c9-a49c129feab6%22%7d

Contractor Selection Date December 9, 2025

Desired Contract Start Date July 1, 2026

2. Scope of Services

2.1. Scope of Work/Project:

Based on the following overarching scope of services, it is the proposer’s responsibility to propose a scope of services and deliverables that explain in detail the proposer’s approach. The proposed scope of services will be used as the basis for negotiating the final scope of services for inclusion in

Exhibit A of the County’s standard contract. The Standard Contract includes the terms and conditions required by the County (see Exhibit C).

2.2. Coordinating and Conducting MDT Meetings:

The Contractor shall:

A. Lead, coordinate, and conduct MDT meetings for minors identified by the County as being CSE or at risk of being CSE.

B. Ensure MDTs are conducted on a flow basis, ranging from within one (1) business day, for identified acute-needs situations, to up to one (1) calendar week for less-acute referrals.

C. Coordinate with all relevant MDT partners and establish working relationships with key members. Coordination of MDTs shall also include the development of written individualized follow-up plans for CSE-involved/at-risk youth as part of each MDT, including identified referrals to services and responsibilities of MDT members.

D. Conduct follow-up/closure meetings with each client/family to assess progress.

E. Adhere to the guiding principles outlined in the CSEC MOU (attached) when developing and commencing MDT meetings. These guiding principles include:

1. Victim-Centered

2. Trauma-informed

3. Strengths-based

4. Developmentally appropriate

5. Culturally, linguistically, and LGBTQ competent and affirming

6. Committed to active efforts that engage CSEC early and often

7. Multidisciplinary, collaborative, individualized, flexible, timely, and

8. Data and outcome-driven.

2.3. CSEC Referral Teaming:

A. Work with Child Welfare staff to engage CSE identified children and youth when a referral indicates concern regarding the youth being, or at risk of being, exploited.

B. This may include teaming with Emergency Response during crises during business and non-business hours.

2.4. Case Management:

1. Utilize a harm reduction approach when working with youth and their families and provide appropriate resources to the identified child or youth while working with the county to ensure their needs are met.

2. Engage in light case management activities following an MDT to ensure all items on the developed action plan are completed. Case management activities may include the utilization of discretionary funds to carry out case plan activities, such as purchasing clothing, providing incentives, or signing youth up for extracurricular activities.

2.5. Staff Training, Qualifications, and Oversight:

The Contractor shall:

1. Train the participants as required by WIC Code 18961.7, in the prevention, identification, or treatment of child abuse and neglect and be qualified to provide a broad range of services related to child abuse, to participate in an MDT meeting.

2. At a minimum, employ the following staff:

1. An experienced supervisor responsible for conducting the MDT meetings and supervising other staff, preferably a clinically licensed (LCSW, MFT, Ph.D.) or supervised-license-eligible (ACWS, MTFI) individual.

2. A survivor of CSE, in the role of MDT participant, able to work under supervision, on the implementation of the MDT follow-up plans with CSE identified/at risk-youth, their families, and MDT members.

3. Staff to accompany Child Welfare social workers in the field on referrals.

2.6. Community Outreach and Awareness:

A. Provide outreach and awareness to further educate the community on what CSEC is, who the victims are, and how to help prevent this within their community. This may include participation in existing community resource fairs or school-based programming.

https://codes.findlaw.com/ca/welfare-and-institutions-code/wic-sect-18961-7/#:~:text=(a)%20Notwithstanding%20any%20other%20law,to%20Section%2011160%2C%2011166%2C%20or

2.7. Performance Measures and Reporting Requirements:

A. Follow up on 100% of referrals received and make genuine attempts to engage the family and youth in the MDT process.

B. Ensure 80% of the referrals received result in the development of an initial MDT.

C. Ensure that of the families/youth who receive initial MDTs, 90% have follow-up/action plans and receive ongoing light case management for a period of sixty (60) to ninety (90) days.

D. Provide staff that go out on referrals (immediate response and 10 days) on at least 90% of referrals involving CSE identified youth/children.

E. Participate in at least two (2) community events per contract year to raise awareness about

CSE children/youth.

F. Attend quarterly meetings to discuss program utilization and any system barriers.

G. Provide the following reports:

1. Monthly reports outlining services provided, to include, how many MDT meetings were held, number of participants, number of youth served, outcomes of meetings, referrals made on behalf of the youth and families, case management activities occurring, and status of each held case.

2. Aggregate reports, every quarter, detailing the following: number of referrals received, attempts to engage families referred, number of MDTs held, number of MDTs that resulted in follow-up/action plans, number of youth/families receiving ongoing case management, number of child welfare referrals staff went out on. Reports shall also include summaries of discretionary dollars spent, treatment plan goals achieved at discharge, community events participated in to raise awareness, and information pertaining to case management activities and identified supports and services for youth and families served.

3. Prerequisites

Proposers shall possess the following minimum qualifications:

• Minimum of five (5) years' experience providing services to youth experiencing CSEC, and

• A minimum of one (1) licensed Clinician providing supervision to direct service workers.

4. Contract Duration and Funding Availability

The County intends to award one (1) three-year contract(s) with an estimated cost not to exceed

576,000, to the responsible proposer(s) whose proposal is determined to be the most responsive to the requirements of this RFP. The term of the resulting contract(s) will begin on or about July 1, 2026, and terminate on June 30, 2029.

An example of funding is as follows:

1. Amount of $192,000 for FY 2026/2027

2. Amount of $192,000 for FY 2027/2028

3. Amount of $192,000 for FY 2028/2029

The County reserves the right to award a one-year contract through this RFP, which may be renegotiated and/or renewed/extended, subject to contractor performance and continued funding, for two additional one-year terms without a competitive bid process, representing a total contract term of no more than three (3) years at the sole discretion of the County, provided the County notifies the Contractor in writing of its intention to do so at least thirty (30) days prior to the contract expiration date.

An extension of the term of this contract will be affected through an amendment to the contract. If the extension of the contract necessitates additional funding beyond that which was included in the original contract, the increase in the County’s maximum liability will also be affected through an amendment to the contract and shall be based upon rates provided for in the original contract and response.

The funding or portions of this funding for the contract resulting from this RFP may be contingent upon the State budget; receipt of funds from and/or obligation of funds by the Federal government to the State and from the State to the County; and inclusion of sufficient funding for the services hereunder in the budget approved by the County’s Board of Supervisors for each fiscal year covered by said contract. If such approval, funding, or appropriations are not forthcoming, or are otherwise limited, the contract may be immediately terminated, reduced, or modified without penalty.

5. Evaluation of Proposals

Evaluation Committee: A County Evaluation Committee (CEC) will evaluate all proposals. The CEC will be composed of County staff and other parties that may have relevant expertise or experience.

The CEC will score and recommend proposals in accordance with the evaluation criteria set forth below. Evaluation of the proposals shall be within the sole judgment and discretion of the CEC.

If desired by the County, the top-rated firms scoring highest on the first round of evaluations may be invited for an interview and further rated. The County reserves the right to determine the number of proposers to be interviewed. The same evaluation criteria used for the proposal evaluation process will be used to rate the firms during the interviews. At the end of the interview process, the CEC will re-rank the firms to determine the best evaluated firm. The project manager and any key team members should attend the interview. The determination as to the need for interviews, the location, order and schedule of the interviews is at the sole discretion of the County. The evaluation interview panel may include representatives from the County and other agencies, but the specific composition of the panel will not be revealed prior to the interviews. The proposer must bear all costs incurred to attend.

If the evaluation process includes a two-stage approach to develop a short list of proposers that will continue to the final stage of oral interview and reference checks; the preliminary scoring will be based on the total points, excluding points allocated to references and oral interview. If a short list process is used for a solicitation, references shall only be performed on the short-listed proposers and the score is not included in the preliminary short list score. Only the proposers meeting the short list criteria will proceed to the next stage. All other proposers will be deemed eliminated from the process.

The County will select the proposal that presents the best value and is most advantageous to the

County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County. The County reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints and to award to a single or multiple proposers.

The evaluation criteria and their respective weights are as follows:

No. Evaluation Criteria Scoring Method Weight (Points)

1. General Qualifications and Experience

Proposals will be evaluated against the

RFP specifications and the questions below:

A. Do the individuals assigned to the project have experience on similar projects?

B. How extensive is the applicable education and experience of the personnel designated to work on the project?

Points Based 30 (30% of Total)

2. Scope of Work/Program Description

Proposals will be evaluated against the

RFP specifications and the questions below:

A. Has proposer demonstrated a thorough understanding of the purpose and scope of the project?

B. How well has the proposer identified pertinent issues and potential problems related to the project?

C. Has the proposer demonstrated that it understands the deliverables the County expects it to provide?

D. Does the methodology depict a logical approach to fulfilling the requirements of the RFP?

E. Does the methodology match and contribute to achieving the objectives set out in the RFP

Has the proposer demonstrated that it understands the County’s time schedule and can meet it?

Points Based 30 (30% of Total)

3. Budget/Cost

A. Reasonableness (i.e., does the proposed pricing accurately reflect the proposer's effort to meet requirements and objectives?).

B. Realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?); and

C. Affordability (i.e., the ability of the

County to finance the services).

The County will select the proposal that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the

County.

Points Based 20 (20% of Total)

4. Interview/Presentation/Demonstration

A. The oral interview on the proposal shall not exceed 60 minutes.

B. The oral interview may include responding to standard and specific questions from the CSC regarding the Proposer (s) proposal.

The scoring may be revised based on the oral interview.

Points Based 20 (20% of Total)

6. Award Notice and Acceptance Period

After the evaluation of proposals and final consideration of all pertinent information available, the

County will either reject all proposals or issue a written notice of intent to award the Contract to the highest rated responsive Proposer. The notice shall identify the highest rated proposal. The notice shall not create rights, interests, or claims of entitlement for the highest rated Proposer and all proposals may still be rejected.

The highest rated Proposer should be prepared to enter into a Contract with the County which shall be substantially the same as the Standard Contract included as an attachment to this RFP. The

Contract provided with this RFP is to be considered a sample and the County reserves the right to add terms and conditions, deemed to be in the best interest of the County based on the selected proposal, during final contract negotiations.

If a Proposer fails to sign and return the Contract drawn pursuant to this RFP and final Contract negotiations within 14 days of its delivery to the Proposer, the County may cancel the award and award the Contract to the next highest rated Proposer.

7. Protest and Appeal

Any actual Proposer who wishes to protest the notice of intent to award a Contract may submit a protest. The protest must be submitted in writing to the Director of the General Services Department within 7 calendar days after such Proposer knows or should have known of the facts giving rise to the protest, but in no event later than 7 calendar days after the date of the notice of intent to award the

Contract. All letters of protest shall clearly identity the reasons and basis for the protest. The protest must also state the law, rule, regulation, or policy upon which the protest is based. The Director of the

General Services Department will issue a written decision within 10 working days after receipt of the protest which shall include the reason for the action taken and the process for appealing the decision.

Proposers shall frequently check the County website and https://procurement.opengov.com/portal/solanocounty for any updates related to this RFP.

8. Terms and Conditions

A. The County’s Purchasing & Contracting Policy Manual, found at http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595, is fully incorporated into and made a part of this RFP by this reference and governs this RFP.

https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595

B. RFP Amendment, Cancellation and Right of Rejection.

1. The County reserves the unilateral right to amend this RFP in writing at any time by posting of an Addendum to the County’s bidding website. Proposers are responsible for staying up to date on the project by reviewing all notifications and Addenda released through the bidding website. Proposers shall respond to the final written RFP and any Exhibits, Attachments, and Addenda to the RFP. The County also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFP.

2. The County reserves the right, in its sole discretion, to waive variances in proposals provided such action is in the best interest of the County. Where the County waives minor variances in proposals, such waiver does not modify the RFP requirements or excuse the applicant from full compliance with the RFP. Notwithstanding any minor variance, the

County may hold any proposal to strict compliance with the RFP.

C. Confidentiality. The County will retain a master copy of each response to this RFP, which will become a public record after the award of a Contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law under Government Code section

7920.000 et seq. Proposers may clearly label part of a submittal as "CONFIDENTIAL" if the

Proposer agrees to indemnify and defend the County for honoring such a designation. The failure to have so labeled any information shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the County, the County will notify the Proposer of the request and delay access to the material until 7 working days after notification to the Proposer. Within that time delay, it will be the Proposer’s duty to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

9. Sample Budget Narrative

(Note: The Budget narrative is the justification of “how” and/or “why” a line item helps to meet the program deliverables. The categories will change based on the proposed budget)

A. Personnel

1. Salary – Total: $55,396.00

Program Director currently oversees the program and will spend 100% of their time hiring, supervising and training staff. This individual’s annual salary is $26,596.00 and will be covered for the 12 months of the contract.

Program Coordinator will spend 100% of their time providing direct service to the participants (describe services). This individual’s annual salary is and will be covered for the 12 months of the contract totaling $22,000.00.

Program Assistant is a part-time assistant which will provide (describe services). This individual’s annual salary is $10.00 per hour for 20 hours a week for 34 weeks of the contract year totaling $6,800.00.

2. Fringes Benefits – Total: $18,629.00

FICA will be paid for all salaries: $55,396.00 x .0765 = $4237.79

Unemployment cost is $31,722.00 x 3 x .03 = $2,855.00

Retirement for full-time employees: $48,596.00 x .06 = $2,916.00

Health Insurance cost for full-time employees is the following:

Director: $357 x 12 months = $4,284.00

Coordinator: $365 x 12 months = $4,380.00

B. Operating Expenses

1. Travel – Total: $1,689.00

The staff is expected to travel around the county/State to visit sites, attend meetings and trainings/conferences, meet with county partners, visit families etc. The agency reimbursable rate is 0.445 and not the Federal rate of 0.585.

Program Director 300 miles x 0.445 = $134; Daily Subsistence $91.75 x 5 days = $458.75;

Total $593.00

Program Coordinator 200 miles x 0.445 = $89; Daily Subsistence $91.75 x 5 days =

$458.75; Total $548.00

Program Assistant 200 miles x 0.445 = $89; Daily subsistence $91.75 x 5 days = $458.75;

Total $548.00

2. Equipment Purchases – Total: $1,200.00

One computer package including printer, scanner, and Word Programs will be purchased. The computer will be based in the administrative office and will be used to develop and maintain client databases in addition to performing administrative work connected to this program.

3. Transportation - Total $5,280.00

Due to the lack of transportation services in the county, transportation is provided for families and children to participate in activities.

Gas: $100.00 a month x 12 months = $1200.00

Insurance: Automobile Liability per year for $1380.00

Repair and Maintenance: Routine Maintenance for Van (oil change, tires, etc.) as needed

$300.00

Van Rental for use of County Transportation Vans ($200.00 a month x 12 months) =

$2,400.00

4. Medical Supplies and Expense – Total $100.00

4 First-aid kits will be purchased in case of a medical emergency. 4 x $25.00 = $100.00

5. Facility Expenses – Total $7,133.00

Monthly rent and utilities cost is necessary for the site location to provide the services and activities. The cost is pro-rated at 50% for Rent and Utilities because the Department of

Education contract covers the other 50% of the cost.

Rent: $600.00 a month (pro-rated 50% of usage) $300.00 x 12 months = $3600.00

Utilities: $300.00 a month (pro-rated 50% of usage) $150.00 x 12 months = $1800.00

Repair/Maintenance: $50 a month x 12 months = $600.00

Janitorial Supplies: $30 a month x 12 months = $360.00

Liability/Property Insurance: $1546.00 per year (pro-rated 50%) = $773.00

6. Other – Total $11,151.00

Meeting Supplies: to provide supplies for administrative meetings, workshops, etc. $75.00 x 12 months = $900.00.

Employee Training: to provide supplies for professional development and orientation for staff. $41.67 x 12 months = $500.00.

Dues and Subscriptions: to maintain memberships to organizations $10.00 x 12 months =

$1200.00.

Flex Funds: to provide financial support to participants, pay bills, and provide clothing, etc.

$91.66 per month x 12 months = $1100.00.

Office Supplies: including binders, file folders, printer paper, toner, staples, etc. $100.00 per month x 12 months = $1200.00

Phone and Internet Service: This service is needed to stay connected to funding sources, parents, community collaborators and staff $125.00 per month x 12 months = $1500.00

Postage: Includes mailing, postage of flyers, program announcements, fiscal reports, etc.

$100.00 x 12 months = $1200.00.

Printing: to include flyers, registration forms, handouts, workshop information, binding etc.

$41.67 x 12 months = $500.00.

Advertising: to include hiring notices, meetings, special events $50.00 x 12 months =

$600.00.

Sub-Contracting for Lawn and Parking Lot: to maintain the appearance and safety of the outside area of the organization $83.33 x 12 = $1,000.00.

Curricula Cost: (Name Curricula and population it will serve): $1200.00.

Snacks: provided for meetings, participants, etc. $70.92 x 12 months = $851.00.

7. Indirect Costs – Total $0

Please provide a percentage based on the agency’s cost allocation plan unless the agency is using the Direct Allocation Method.

Total: $100,000

10. Electronic Proposal Submittal

10.1. Proposal Requirements:

The technical proposal (excluding the cover letter, resumes, sample forms, or writing samples) shall not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages.

10.1.1. Federal Tax ID Number:*

Enter your Federal Tax ID Number

*Response required

10.1.2. Cover Letter:*

The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a period of 90 days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the

County must sign the cover letter.

Address the cover letter as follows:

Solano County General Services Department Purchasing Services 675 Texas Street Suite 2500 Fairfield, CA 94533 Attention: Umiika Wright, RFP Coordinator

*Response required

10.1.3. Approach and Management Plan:*

This section shall provide the proposer’s proposed approach and management plan for providing the services. Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

If applicable, Proposers also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County. This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

*Response required

10.1.4. Team Member Qualifications and Experience:*

Proposer shall provide the qualifications and experience of the key team member(s) that will work on the project.

Emphasize the specific qualifications and experience from projects similar to this project for the key team members as evidenced by resumes. Key team members are expected to be committed for the duration of the project. Replacement of key team members will not be permitted without prior consultation with and approval of the County.

Please download the below documents, complete, and upload.

Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Key_Team_Member_Reference_F...

*Response required

10.1.5. Agency References:*

Please download the below documents, complete, and upload.

The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years.

THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• Agency_Reference_Form_-_RFP...

*Response required

10.1.6. Coordinating and Conducting MDT Meeting: *

Discuss your agency’s ability in coordinating and conducting MDT meetings and engaging system averse families. Additionally, describe your agency’s current office space and location to ensure adequate space to host the MDT meetings include adequate confidential and secure facilities, and to ensure the space is local and accessible to youth and families served. Please explain how your agency plans to meet these needs.

*Response required

10.1.7. CSEC Referral Teaming:*

Discuss your agency’s ability to team with Child Welfare staff in addressing the needs of youth being, or at risk of being exploited. Additionally, describe your agency’s capacity to respond to crisis situations during both business and non-business hours.

*Response required

10.1.8. Guiding Principles: *

Provide a narrative that includes the agency’s knowledge on how best to ensure the guiding principles outlined in the CSEC MOU (attached) are adhered to. Include the agency’s experience and training in these guiding principles, which may include a general understanding of practical use amongst all populations and must include information specific to working with CSE children and youth.

*Response required

10.1.9. Case Management: *

Provide information on your agency’s experience in utilizing a harm reduction approach. Additionally, explain your agency’s ability to offer flexible response hours to ensure staff are available to work with Child Welfare when referrals are received, and to provide ongoing case management to children and youth.

*Response required

10.1.10. Staff Training, Qualifications, and Oversight: *

https://government-project.s3.us-west-2.amazonaws.com/49299/2854777e-f01e-4b37-8215-fa16dc10f60f_Key_Team_Member_Reference_Form_-RFP_OG.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GNCEP45Y%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T213113Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJIMEYCIQDAAkpXI1AL6rOQ%2FDp%2FXYZ%2FOr%2B%2B3UDE8oW2d4dF645vxAIhAJ7e8W4rYeN%2FRSF%2FX%2B1yBazn%2BBgSZVlEKM4sbDedUoG1KowFCMb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgwx%2F0DY0Q2qWhAGKPEq4ATlrPsrRBCcvcNNAJi4sBSP%2F8eWmN9jaJZd7ZJ%2FnyqeAv%2B7aV1fGNNr8PSKRCaowlEyyKgs%2FlAKEDovwQPxblLmC%2Bvef4Fp8qysmOASfxnOipEXgabLmQa4eqenbj6cs%2FDvIQL8brtLehhB1A3onzyVa2Sow4lJ2ucKioukMmj4D4JO5cP62pHatAaKP2EzMxLj5N2hb9Fl5vu5lFThsNBOYkNVftISGf0P7Ti6Ff808q9UbEJrvEzlImHqmNuvvyonnRJoNSjak%2BJ2MOF2PkFdTdGCzL5ijoqmuhPTtq9ZvkEzX5O91yJHpg9T%2FAbh88dN5jiJTSBZauyPyn8m1j4sBUl0X%2BWTh%2F7l02sj2Rktnf0rYKW3kcguGxlhSbZS6Pm0xX2aQhb7FakuWcUP%2BLFSLgo%2BTwh5SA2ek1uF9pPtHu2gRmbIgJNSTthnoPJry9gsnEvq1R0pTV0GXx5GqKkyam4wz6OiMJSWdGoCyNuO5Sjx50bWGTzkCicCnjy6dWlsO2dAOgNxuDLr5O7G6BJtxZeijfbEERXaWFdAgHBmEHjT%2FxmCeEBKM9XghpUMvk0xIyD%2BxxhxJMm%2FsWVdzPU4fkhVhuLaASftYnhGoIRM%2FNkc9Q4gxaYIkcR6Nd8CrANH4VfXQ0kHH4wX3lsyPaPWKkqOdkJRsAtAv19KExG6HMa0EkdC3xeCVcblxAQ5CDPn9V0jjZsD8Xbtsglz7rTpVW8mKvyj2VQ7QMJAySJLZewKAlLRJ6vzMFzUxHBCZdbGw2I0etjK7BJsvmhO%2BGn66gFb%2BfNpb5OVxAKUeLl0NjDSs8jFBjqaAe1Vicokf9%2FuW7p3DNBvsHlZKGpazcdZzAVMEa6WGMuJ4MU5C%2FYUkZFQ8WEIK9mepQ4g%2BUj59%2Fe9jHmyguQfJQKvw%2Fze7PKM%2BWi8%2B1eqiE0OOlAA4diw7ITfS9pdWcSevfc6X0XMZtZCHu3uyxTu9hcP6%2Bt%2F6p%2BqHw60hoD3EOLWJ3UBc%2FiRIpqppTyYfX5ND3g2UxP4v41HlzY%3D&X-Amz-Signature=025e4b7af6e049746842688f4b72b81c9cad47fe3b6e821cdd7091c3e36d9231&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Key_Team_Member_Reference_Form_-RFP_OG.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/49299/3ea1588a-f197-41ba-bc05-63a9d7fd3f1b_Agency_Reference_Form_-_RFP_OG.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GNCEP45Y%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T213113Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJIMEYCIQDAAkpXI1AL6rOQ%2FDp%2FXYZ%2FOr%2B%2B3UDE8oW2d4dF645vxAIhAJ7e8W4rYeN%2FRSF%2FX%2B1yBazn%2BBgSZVlEKM4sbDedUoG1KowFCMb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgwx%2F0DY0Q2qWhAGKPEq4ATlrPsrRBCcvcNNAJi4sBSP%2F8eWmN9jaJZd7ZJ%2FnyqeAv%2B7aV1fGNNr8PSKRCaowlEyyKgs%2FlAKEDovwQPxblLmC%2Bvef4Fp8qysmOASfxnOipEXgabLmQa4eqenbj6cs%2FDvIQL8brtLehhB1A3onzyVa2Sow4lJ2ucKioukMmj4D4JO5cP62pHatAaKP2EzMxLj5N2hb9Fl5vu5lFThsNBOYkNVftISGf0P7Ti6Ff808q9UbEJrvEzlImHqmNuvvyonnRJoNSjak%2BJ2MOF2PkFdTdGCzL5ijoqmuhPTtq9ZvkEzX5O91yJHpg9T%2FAbh88dN5jiJTSBZauyPyn8m1j4sBUl0X%2BWTh%2F7l02sj2Rktnf0rYKW3kcguGxlhSbZS6Pm0xX2aQhb7FakuWcUP%2BLFSLgo%2BTwh5SA2ek1uF9pPtHu2gRmbIgJNSTthnoPJry9gsnEvq1R0pTV0GXx5GqKkyam4wz6OiMJSWdGoCyNuO5Sjx50bWGTzkCicCnjy6dWlsO2dAOgNxuDLr5O7G6BJtxZeijfbEERXaWFdAgHBmEHjT%2FxmCeEBKM9XghpUMvk0xIyD%2BxxhxJMm%2FsWVdzPU4fkhVhuLaASftYnhGoIRM%2FNkc9Q4gxaYIkcR6Nd8CrANH4VfXQ0kHH4wX3lsyPaPWKkqOdkJRsAtAv19KExG6HMa0EkdC3xeCVcblxAQ5CDPn9V0jjZsD8Xbtsglz7rTpVW8mKvyj2VQ7QMJAySJLZewKAlLRJ6vzMFzUxHBCZdbGw2I0etjK7BJsvmhO%2BGn66gFb%2BfNpb5OVxAKUeLl0NjDSs8jFBjqaAe1Vicokf9%2FuW7p3DNBvsHlZKGpazcdZzAVMEa6WGMuJ4MU5C%2FYUkZFQ8WEIK9mepQ4g%2BUj59%2Fe9jHmyguQfJQKvw%2Fze7PKM%2BWi8%2B1eqiE0OOlAA4diw7ITfS9pdWcSevfc6X0XMZtZCHu3uyxTu9hcP6%2Bt%2F6p%2BqHw60hoD3EOLWJ3UBc%2FiRIpqppTyYfX5ND3g2UxP4v41HlzY%3D&X-Amz-Signature=192ec4a38b6bbe3b44134c4336593b37be59ade647de7b7a7b50f00a384f9528&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Agency_Reference_Form_-_RFP_OG.pdf%22&x-id=GetObject

Provide information on your agency’s training, qualifications and experience that demonstrates your agency’s ability to meet the mandate of coordinating and conducting MDT meetings. Describe how your agency will provide oversight and supervision of staff, in particular the survivor position.

*Response required

10.1.11. Community Outreach and Awareness: *

Please provide examples of how your agency will be involved in community outreach and awareness.

*Response required

10.1.12. Reporting Requirements: *

Please provide a brief narrative as to how your agency will ensure performance measures and reporting requirements are met. Provide an example of how data may be presented, which may include tools utilized by the agency in the past to present information in an organized, efficient clear and timely manner.

*Response required

10.1.13. Staffing Plan:*

Proposer shall provide a staffing plan (by month) and an estimate of the total hours (detailed by position) required for preparation of the program tasks as outlined. Discuss the workload, both current and anticipated, for all key team members (if applicable), and their capacity to perform the requested services for the project, according to your proposed schedule. Discuss the approach for completing the requested services for this project within budget.

*Response required

10.1.14. Work Plan and Schedule:*

Proposer shall provide a description of how each task of the project will be conducted, this shall include identification of deliverables for each task and a schedule. The work plan should be in sufficient detail to demonstrate a clear understanding of the project. The schedule should show the expected sequence of tasks and include durations for the performance of each task, milestones, submittal dates and review periods for each submittal. Discuss the approach for completing the requested services for the project on schedule. The project is expected to commence no later than July 1, 2026 and all public meetings, draft and final documents fully completed by June 30, 2029.

*Response required

10.1.15. Cost Control:*

Proposer shall provide information on how project costs will be controlled to ensure all work is completed within the negotiated budget for the project. Include the name and title of the individual responsible for cost control.

*Response required

10.1.16. ***Optional**** Additional Information:

Please provide any additional or relevant information that you would like to have considered by the County of

Solano.

10.1.17. Budget:*

Proposer shall include a budget breakdown that accounts for the following: (a) the total dollar amount requested to complete the project, (b) any other resources, including in-kind, that will support the proposed project, (c) the number of anticipated hours and rate of the project manager and key team members per year. The estimated level of hours for other staff can be summarized in general categories.

*Response required

10.1.18. Detailed Budget:*

The amount budgeted for this contract is estimated at a value not to exceed 576,000 for the duration of the contract. Please download and complete the attached worksheet and upload here when complete. The proposed budget shall include the following:

A. A single agency line-item budget (see Sample Budget Narrative) for the entire contract broken down by fiscal year.

B. Budget narrative utilizing a format similar to that shown in the Sample Budget Narrative describing costs and detailing cost allocation methods utilized to prepare the budget.

C. A cost allocation plan that clearly differentiates between direct and indirect costs. Agency to ensure the same costs have been treated as indirect costs have not been claimed or budgeted as direct costs, and that similar types of costs in like circumstances have been accounted for consistently.

D. (If Applicable) A federally approved negotiated indirect cost rate. If Agency does not have such a negotiated indirect cost rate agreement, the Agency may claim an indirect cost rate of up to 10% of modified total direct costs, provided the Agency does not use the Direct Allocation Method for allocating indirect costs.

• Budget_Worksheet.pdf

*Response required

10.1.19. Detailed Documentation of Financial Resources:*

The Proposer shall provide the following documentation of sufficient financial strength and resources to provide the scope of services as required:

A. The Proposer’s most recent independent audited financial statements for a fiscal year ended within the last 36 months.

B. In lieu of audited financial statements, the County may accept, on a case-by-case basis, o a current written bank reference, in the form of a standard business letter, indicating that the

Proposer’s business relationship with the financial institution is in positive standing; or o Documentation disclosing the amount of cash flows from operating activities for the Proposer’s most current operating period. Said documentation must indicate whether the cash flows are positive or negative, and, if the cash flows for the most recent operating period are negative, the documentation must include a detailed explanation of the factors contributing to the negative cash flows.

*Response required

10.1.20. Non-Collusion Declaration:*

Non-Collusion Declaration

The undersigned declares: I am the authorized representative of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not https://government-project.s3.us-west-2.amazonaws.com/191815/71b05e13-f4e5-44e7-a9bf-db9a5eecc5eb_Budget_Worksheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GNCEP45Y%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T213113Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEG4aCXVzLXdlc3QtMiJIMEYCIQDAAkpXI1AL6rOQ%2FDp%2FXYZ%2FOr%2B%2B3UDE8oW2d4dF645vxAIhAJ7e8W4rYeN%2FRSF%2FX%2B1yBazn%2BBgSZVlEKM4sbDedUoG1KowFCMb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgwx%2F0DY0Q2qWhAGKPEq4ATlrPsrRBCcvcNNAJi4sBSP%2F8eWmN9jaJZd7ZJ%2FnyqeAv%2B7aV1fGNNr8PSKRCaowlEyyKgs%2FlAKEDovwQPxblLmC%2Bvef4Fp8qysmOASfxnOipEXgabLmQa4eqenbj6cs%2FDvIQL8brtLehhB1A3onzyVa2Sow4lJ2ucKioukMmj4D4JO5cP62pHatAaKP2EzMxLj5N2hb9Fl5vu5lFThsNBOYkNVftISGf0P7Ti6Ff808q9UbEJrvEzlImHqmNuvvyonnRJoNSjak%2BJ2MOF2PkFdTdGCzL5ijoqmuhPTtq9ZvkEzX5O91yJHpg9T%2FAbh88dN5jiJTSBZauyPyn8m1j4sBUl0X%2BWTh%2F7l02sj2Rktnf0rYKW3kcguGxlhSbZS6Pm0xX2aQhb7FakuWcUP%2BLFSLgo%2BTwh5SA2ek1uF9pPtHu2gRmbIgJNSTthnoPJry9gsnEvq1R0pTV0GXx5GqKkyam4wz6OiMJSWdGoCyNuO5Sjx50bWGTzkCicCnjy6dWlsO2dAOgNxuDLr5O7G6BJtxZeijfbEERXaWFdAgHBmEHjT%2FxmCeEBKM9XghpUMvk0xIyD%2BxxhxJMm%2FsWVdzPU4fkhVhuLaASftYnhGoIRM%2FNkc9Q4gxaYIkcR6Nd8CrANH4VfXQ0kHH4wX3lsyPaPWKkqOdkJRsAtAv19KExG6HMa0EkdC3xeCVcblxAQ5CDPn9V0jjZsD8Xbtsglz7rTpVW8mKvyj2VQ7QMJAySJLZewKAlLRJ6vzMFzUxHBCZdbGw2I0etjK7BJsvmhO%2BGn66gFb%2BfNpb5OVxAKUeLl0NjDSs8jFBjqaAe1Vicokf9%2FuW7p3DNBvsHlZKGpazcdZzAVMEa6WGMuJ4MU5C%2FYUkZFQ8WEIK9mepQ4g%2BUj59%2Fe9jHmyguQfJQKvw%2Fze7PKM%2BWi8%2B1eqiE0OOlAA4diw7ITfS9pdWcSevfc6X0XMZtZCHu3uyxTu9hcP6%2Bt%2F6p%2BqHw60hoD3EOLWJ3UBc%2FiRIpqppTyYfX5ND3g2UxP4v41HlzY%3D&X-Amz-Signature=4b648cb58a7ffd62b691c7f0b545c0f44bcdeef3c28ba3d4c315681b51bc028a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Budget_Worksheet.pdf%22&x-id=GetObject directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.