TE18019b.docx

Request for Quotes (RFQ) TE18019 100’ Manlift The Washington State Department of Transportation (WSDOT) issues this Request for Quotes (RFQ) under the authority of the Revised Code of Washington (RCW) 39.26. WSDOT reserves the right to modify dates and times. Any changes will be sent electronically as Amendments to all users of Washington’s Electronic Business Solution (WEBS) who downloaded this RFQ.

Posting Date 11/21/18

Quotes Are Due 12/12/18 at 2:00 pm

Anticipated Award Date 12/20/18 (usually within one month of due date)

Deliver Quotes to tefbids@wsdot.wa.gov

IMPORTANT: Bids must be delivered via Email to tefbids@wsdot.wa.gov and should have the following information in the body of the email:

· RFQ Number

· Bid Due Date and Time

· Procurement Coordinator’s Name

· Bidder’s Company Name & Address

Required bid submittals shall be attached to the email as PDF, Microsoft Word, or Microsoft Excel format.

Description of Requirements:

The Washington State Department of Transportation (WSDOT) is seeking quotes for a 100’ Manlift The initial unit will be delivered to the following locations:

1 - Unit WSDOT Northwest Region 6431 Corson Ave South Building 2 Seattle, WA 98108

All special terms, conditions, and technical requirement will be described in upcoming sections.

Bid Submittal The following checklist identifies the submittals which will comprise a Bid. Any Bid received without a REQUIRED submittal may be rejected as being non-responsive. Please identify each page of the submittals, as well as any supplemental materials with your company name or other identifiable company mark.

· Signature (REQUIRED): Complete, print, sign and return in PDF format the Authorized Offer & Contract Signature Page as instructed (SEE PAGE 13). WSDOT prefers blue ink.

· Price Sheet (REQUIRED): Complete and return a copy of the Price Sheet Appendix (sample provided) as instructed. Failure to address each line item as instructed may result in a bid being rejected for lack of responsiveness.

· Technical Specifications (REQUIRED): Complete, and return the Technical Specifications Appendix (sample provided) as instructed. Failure to address each line item may result in a bid being rejected for lack of responsiveness. Material deviations from the specifications may disqualify the Bid.

Format One (1) copy of all required documents shall be submitted as attachments to an email addressed to tefbids@wsdot.wa.gov. All attached documents must be legible and completed in ink or with an electronic printer or other similar office equipment, and properly signed by an authorized representative of the Bidder. WSDOT prefers the same file format(s) as the format(s) used to create the submittals (i.e. MS Word, Excel) unless written information is included as a part of the submittal, such as a signature. For submittals with written information or copies of other documents such as licenses, please submit as a .pdf. All changes and/or erasures shall be initialed in ink. Unsigned quote will be rejected unless satisfactory evidence was submitted clearly establishing the Bidder’s desire and intent to be bound by the Quote, such as a signed cover letter. Incomplete or illegible quote may be rejected.

Due Date and Time Quote packages must be received on or before the due date and time at the email address specified on the cover page. Time of receipt will be determined by the receipt date/time posted on the WSDOT email system when the email is received in the tefbids@wsdot.wa.gov inbox.

Vendors should allow sufficient time to ensure timely receipt of the proposal by the RFQ Coordinator. Late Responses will not be accepted and will be automatically disqualified from further consideration.

WSDOT assumes no responsibility for delays caused by Vendors’ e-mail, network problems or any other party. Zipped files cannot be received by WSDOT and must not be used for submission of Responses.

If a Quote is late or received at a location other than that specified it will be rejected.

Quote Opening After the Quote due date and time, the Procurement Coordinator will open and process the quotes protecting the confidentiality of the contents. The names of the Bidders will be recorded and made available upon request, Quote contents will not be available for public view until after the announcement of the Apparent Successful Vendor has been made (RCW 39.26).

General Provisions

· Bidder Responsiveness, Responsibility and Price Factors which will be evaluated based on the Evaluation Process described in this section.

· WSDOT anticipates that one award will be to the bidder that have been determined to be Responsive, Responsible and offer the lowest cost based on the evaluation and award criteria established herein and subject to consideration of all factors identified in RCW 39.26, WAC 200-300, and other criteria identified in the RFQ.

· Bidders whose quotes are determined to be non-responsive will be rejected and will be notified of the reasons for such rejection.

· To aid in the evaluation process, after the Quote due date and time, WSDOT may require individual Bidders to appear at a date, time and place determined by WSDOT for the purpose of conducting discussions to determine whether both parties have a full and complete understanding of the nature of Contractual requirements. In no manner shall such action be construed as negotiations or an indication of WSDOT’s intention to Award.

WSDOT reserves the right to: (1) Waive any informality; (2) Reject any or all quotes, or portions thereof; (3) Accept any portion of the items quote unless the Bidder stipulates all or nothing in their quote; (4) Cancel an RFQ and re-solicit quotes; (5) Negotiate with the lowest Responsive and Responsible Bidder to determine if that quote can be improved for the Purchaser; (6) Award on an all or none consolidated basis taking into consideration ”lifecycle costs”; and (7) Award in aggregate when in the best interest of the state.

Determination of Responsiveness Quotes will be reviewed initially on a pass/fail basis to determine compliance with administrative requirements as specified herein.

WSDOT reserves the right to determine at its sole discretion whether a Bidder’s response to a minimum RFQ requirement is sufficient to pass. However, if all Bidders fail to meet any single RFQ requirement, WSDOT may reject all quotes and cancel the RFQ or waive the requirement from the RFQ’s requirements for responsiveness.

Responsive quotes will be further evaluated based on the requirements in this RFQ.

Determination of Responsibility During evaluation, WSDOT reserves the right to make reasonable inquiry to determine the responsibility of any Bidder. Requests may include, but are not limited to, financial statements, credit ratings, references, record of past performance, clarification of Bidder’s offer, and on-site inspection of Bidder's or Bidder's Subcontractor's facilities. Failure to respond to said request(s) may result in a quote being rejected as non-responsive.

Price Evaluation Only Responses that have been determined to be both Responsive and Responsible will have costs evaluated.

Costs will be evaluated as follows:

Price sheets will be evaluated to verify that all line items have been completed and to verify that the Evaluated Cost is correct. The Evaluated Cost will be calculated by adding the Extended Price for each item together to achieve the Subtotal. In the event of a mathematical error in the calculation of the Extended Price, unit prices shall prevail. The Subtotal will then have Prompt Payment Discounts (if offered), applied to the totals to arrive at the Evaluated Cost.

The bidder offering the lowest Evaluated Cost will be determined to be the lowest bidder.

See Price Worksheet Appendix.

Specification Evaluation Once the lowest bidder has been determined, the lowest bidders’ specifications, including any offered equals or alternatives, may be reviewed by a stakeholder group consisting of subject matter experts.

The stakeholder group will perform an advisory role to the Procurement Coordinator and review and make a finding as to whether or not a submitted specification, including any offered equal or alternative, meets the intent of the RFQ specifications.

The stakeholder group will inform the Procurement Coordinator of its finding in order to assist the Procurement Coordinator in determining if the lowest bidder’s submitted specifications will be acceptable in meeting WSDOT’s needs. WSDOT shall be the sole and final arbiter of whether the submitted specifications, including any proposed equals or alternatives, are acceptable.

Selection of Apparent Successful Bidder The Bidder whose quote is the most advantageous to WSDOT, will be declared the Apparent Successful Bidder. To ensure conformity with RFQ terms and minimum requirements, WSDOT reserves the right to request data, test, and measure as part of the evaluation process prior to award. Failure to provide requested data which ensures conformity with the RFQ terms and minimum requirements within ten days may result in disqualification.

Prior to the Award, WSDOT may negotiate with an Apparent Successful Bidder to determine if a Quote can be improved.

Designation as an Apparent Successful Bidder does not imply that WSDOT will issue an Award to your firm. It merely suggests that at this moment in time, WSDOT believes your quote to be responsive. This designation allows WSDOT to perform a responsibility analysis and ask for additional documentation. WSDOT is also at liberty to re-review and determine whether the quote is truly responsive as initially believed. The Bidder must not construe this as an Award, impending Award, attempt to negotiate, etc. If you act or fail to act in reliance of this notification, you do so at your own risk and expense.

Announcement of Apparent Successful Bidder (ASB) WSDOT will notify all Bidders of the Apparent Successful Bidder prior to the actual Award. This notification is usually communicated by a means outside of the WEBS notification system.

Award An Award, in part or full, is made by WSDOT signature on the signature page (Authorized Offer and Contract Signature Page). WSDOT may include an Award Letter which further defines the Award and is included by reference in the Contract.

WSDOT reserves the right to Award on an All or Nothing consolidated basis.

Following the Award, all Bidders will receive a Notice of Award; usually through a WEBS notification.

Bid Information Availability after announcement of ASB After the notification of the apparently successful bidder has been made, information regarding results of the RFQ may be obtained by contacting the Procurement Coordinator. Bidders may also schedule an appointment to review the bidding process.

Terms and Conditions The following terms and conditions apply in accordance with Washington State Laws and Regulations, and the Washington State Department of Enterprise Services, which are hereby incorporated by reference.

Right to Cancel WSDOT reserves the right to cancel or reissue all or part of this Solicitation at any time as allowed by law without obligation or liability.

Changes No alteration in any of the terms, conditions, delivery, price, quality, quantities, or specifications of an order resulting from this solicitation will be effective without prior written approval of the WSDOT.

Acceptance This Request for Quote and any order resulting from this solicitation expressly limits acceptance to the terms and conditions stated herein. Any terms proposed by Supplier are objected to and hereby rejected, unless otherwise provided for in writing by WSDOT.

Brands When a particular brand is specified, it shall be construed solely for the purpose of indicating the standard of quality, performance, or use desired. Brands of equal quality, performance, and use may be considered, provided the Supplier specifies the brand and model and submits descriptive literature. WSDOT shall be the sole and final arbiter of whether a proposed equal is in fact of equal quality, performance or use and whether a proposed equal is acceptable.

Any bid containing a brand which is not of equal quality, performance, or use specified must be represented as an alternate and not as an equal. WSDOT will review the Bidder’s proposed alternate, including any specification exceptions and supporting documentation, in determining whether or not the proposed alternative will be acceptable in meeting WSDOT’s needs. WSDOT shall be the sole and final arbiter of whether the proposed alternate is acceptable.

Rejection All goods or materials purchased herein are subject to written approval by WSDOT. Any rejection of goods or materials resulting because of nonconformity to the terms and specifications of this order, whether held by WSDOT or returned will be at Supplier’s risk and expense.

Infringements Supplier agrees to protect and save harmless WSDOT against all claims, suits, or proceedings for patent, trademark, copyright, or franchise infringement arising from the purchases, installation, or use of goods and materials resulting from this solicitation. Supplier assumes all expenses and damages arising from such claims, suits, or proceedings.

Warranties Supplier warrants that items supplied as a result of this solicitation conform to specifications herein and are fit for the purpose for which such goods are ordinarily employed, except that if a particular purpose is stated, the material must then be fit for the particular purpose.

Liens, Claims, and Encumbrances Supplier warrants and represents that all the goods and materials ordered as a result of this solicitation herein are free and clear of all liens, claims, or encumbrances of any kind.

Save Harmless Supplier shall protect, indemnify, and save WSDOT harmless from and against any damage, cost, or liability for any injuries to persons or property arising from acts or omissions of Supplier, his employees, agents, or subcontractors, howsoever caused.

Anti-trust Supplier and WSDOT recognize that in actual economic practice, overcharges resulting from anti-trust violations are in fact borne by WSDOT. Therefore, Supplier hereby assigns to WSDOT any and all claims for such overcharges.

Default WSDOT may terminate any order or contract resulting from this solicitation, without penalty or further liability, upon not less than Thirty (30) days prior written notice to Supplier, if Supplier defaults on any provision of the order or contract and fails to cure such default within that Thirty (30) day period, or such longer period, as may be reasonably determined by WSDOT, if Supplier is diligently working to cure the default.

Termination In the event of a breach by Supplier of any of the provisions of an order or contract resulting from this solicitation, WSDOT reserves the right to cancel and terminate the contract forthwith upon written notice to Supplier. Supplier shall be liable for damages suffered by WSDOT resulting from Supplier’s breach of contract.

Attorney’s Fees In the event of controversy, claim, or dispute arising out of any order or contract resulting from this solicitation for which the Supplier is adjudged by a court of competent jurisdiction to be at fault, Supplier shall pay to WSDOT all attorney’s fees, costs and expenses incurred by WSDOT in connection therewith.

Dealer Authorization The Bidder, if other than the manufacturer, shall provide upon request a current, dated, and signed authorization from the manufacturer that the Bidder is an authorized distributor, dealer or service representative and is authorized to sell the manufacturer's products. Failure to provide manufacturer’s authorization upon request may result in Bid rejection.

Add-on By mutual written agreement, additional quantities of items may be purchased within 12 months of the date of award provided the original purchase price, terms, conditions, and specifications remain the same.

Add-on purchases shall be submitted to the Supplier using a WSDOT Purchase Order and shall reference the original contract or purchase order.

Pricing - Include all Cost Components in Pricing Bidders must identify and include all elements of recurring and non-recurring costs in their pricing. Unless otherwise specified, this must include, but is not limited to, all administrative fees, maintenance, manuals, documentation, shipping charges, labor, travel, training, consultation services, wiring and supplies needed for the installation (including cost of all uncrating, disposal of shipping materials), set-up, testing and initial instruction to agency personnel, warranty work and maintenance of the products/services, handling charges such as packing, wrapping, bags, containers, reels; and any processing fees associated with credit card payment.

Notwithstanding the foregoing, in the event that market conditions, laws, regulations, or other unforeseen factors dictate, at WSDOT’s sole discretion, additional charges may be allowed during the contract term.

Purchase Card Acceptance It is not mandatory that suppliers accept the credit card as payment; however, WSDOT encourages suppliers to consider this alternate payment process. Any processing fees associated with the purchasing card must be included in the product pricing and not as a separate fee.

Shipping Instructions Unless otherwise specified, all goods are to be shipped prepaid, FOB Destination. Where shipping addresses indicate room numbers; Supplier shall make delivery to that location at no additional charge.

Where specific authorization is granted to ship goods FOB shipping point, Supplier agrees to prepay all shipping charges and route as instructed, or if instructions are not provided, route by cheapest common carrier and bill WSDOT as a separate item on the invoice for said charges. Each invoice for shipping charges shall contain the original or a copy of the bill indicating that the payment for shipping has been made.

WSDOT reserves the right to refuse COD shipments.

Identification All invoices, packing lists, packages, shipping notices, instruction manuals, and other written documents affecting this order shall contain the applicable purchase order number. Packing lists shall be included with each shipment pursuant to this order, indicating the contents of each package therein.

Cash Discount In the event WSDOT is entitled to a cash discount, the period of computations will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is made part of the contract but the invoice does not reflect the existence of a cash discount, WSDOT is entitled to a cash discount with the period commencing on the date it is determined by WSDOT that a cash discount applies.

Payments and Assignments Invoices will not be processed for payment until items invoiced are received. WSDOT will not honor drafts nor accept goods on a sight draft basis. Furthermore, the provisions or monies due under this contract shall only be assignable with prior written approval of WSDOT.

Statewide Vendor Payment Registration Suppliers are required to be registered in the Statewide Vendor Payment system, prior to submitting a request for payment under this procurement. Purchasers who are Washington state agencies require registration to be completed prior to payment.

The Washington State Office of Financial Management (OFM) maintains a central contractor registration file for Washington State agencies to process contractor payments. To obtain information and registration materials visit the Receiving Payments from the State website.

Collection of Retail Sales and Use Taxes In general, Suppliers engaged in retail sales activities within the State of Washington are required to collect and remit sales tax to Department of Revenue (DOR). In general, out-of-state Suppliers must collect and remit “use tax” to Department of Revenue if the activity carried on by the seller in the State of Washington is significantly associated with Contractor’s ability to establish or maintain a market for its products in Washington State. Examples of such activity include where the Contractor either directly or by an agent or other representative:

· Maintains an in-state office, distribution house, sales house, warehouse, service enterprise, or any other in-state place of business;

· Maintains an in-state inventory or stock of goods for sale;

· Regularly solicits orders from Purchasers located within the State of Washington via sales representatives entering the State of Washington;

· Sends other staff into the State of Washington (e.g. product safety engineers, etc.) to interact with Purchasers in an attempt to establish or maintain market(s); or

· Other factors identified in WAC 458-20 .

Department of Revenue Registration for Out-of-State Suppliers Out-of-state suppliers meeting any of the above criteria must register and establish an account with the Department of Revenue. Refer to WAC 458-20-193, and call the Department of Revenue at 800-647-7706 for additional information. When out-of-state suppliers are not required to collect and remit “use tax,” Purchasers located in the State of Washington are responsible for paying this tax, if applicable, directly to the Department of Revenue.

Public Disclosure of Purchasing Information Per WAC 200-300-115, after bids, quotes or proposals have been received, all such information becomes the property of the purchasing activity and shall not be released or otherwise distributed until after the evaluation has been completed and final award(s) announced. Evaluation team members shall maintain confidentiality of information to ensure the integrity of the process. The purchasing activity assumes no responsibility for the confidentiality of bids, quotes or proposals after award.

Any document(s) or information which the bidder believes is exempt from public disclosure per RCW 42.17.310 shall be clearly identified by bidder and placed in a separate envelope marked with bid number, bidder's name, and the words "proprietary data" along with a statement of the basis for such claim of exemption. The state's sole responsibility shall be limited to maintaining the above data in a secure area and to notify bidder of any request(s) for disclosure within a period of five years from date of award. Failure to so label such materials or failure to provide a timely response after notice of request for public disclosure has been given shall be deemed a waiver by the bidder of any claim that such materials are, in fact, so exempt.

Copies of documents related to this or any other WSDOT procurement that are subject to public disclosure may be requested after the formal award is announced via the Washington Electronic Business Solution (WEBS) by sending an email to PublicDisclosureRequests@WSDOT.WA.GOV. When requesting procurement documents be sure to include the name of the procurement coordinator and the solicitation number for the information you are requesting.

Gifts The supplier shall comply with all applicable sections of the State Ethics law, RCW 42.52, which regulates gifts to State officers and employees. Under that statute, any State officer or employee who has or will participate with the Supplier regarding any aspect of the Contract involving the purchase of goods or services is prohibited from seeking or accepting any gift, gratuity, favor or anything of economic value from the Supplier. Neither the Supplier nor any agent or representative shall offer anything of economic value as a gift, gratuity or favor directly or indirectly to any such officer or employee.

Title VI Notice to the Public It is Washington State Department of Transportation (WSDOT) policy to ensure no person shall, on the grounds of race, color, national origin, or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its federally funded programs and activities. Any person who believes his/her Title VI protection has been violated may file a complaint with WSDOT’s Office of Equal Opportunity (OEO). For Title VI complaint forms and advice, please contact OEO’s Title VI Coordinator at 360-705-7082 or 509-324-6018.

Appendices

COMPLAINT, DEBRIEF AND PROTEST PROCEDURES…………………………………..……

SPECIFICATION REQUREMENTS ……………………………………………………………………………

PRICE WORKSHEET………….……………………………………………………………………………………

SPECIAL TERMS AND CONDITIONS ……………………………………………………………………

CERTIFICATIONS & ASSURANCES

We make the following certifications and assurances as a required element of submitting this Bid, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the RFP are conditions precedent to the award or continuation of the resulting Contract.

1. We have read, understand, and agree to abide by all information contained in the RFP, all Appendices, and incorporated documents.

2. The prices in this Bid have been arrived at independently, without engaging in collusion, bid rigging, or any other illegal activity, and without for the purpose of restricting competition any consultation, communication, or agreement with any other Bidder or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered. The prices in this Bid have not been and will not be knowingly disclosed by the Bidder, directly or indirectly, to any other Bidder or competitor before Contract award unless otherwise required by law. No attempt has been made or will be made by the Bidder to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. However, we may freely join with other persons or organizations for the purpose of presenting a Bid.

3. The attached Bid is a firm offer for a period of 90 days following the Bid Due Date specified in the RFP, and it may be accepted by WSDOT without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 90-day period. In the case of a protest, our Bid will remain valid for 90 days or until the protest and any related court action is resolved, whichever is later.

4. In preparing this Bid, we have not been assisted by any current or former employee of the state of Washington whose duties relate (or did relate) to the state's RFP, or prospective Contract, and who was assisting in other than his or her official, public capacity. Neither does such a person nor any member of his or her immediate family have any financial interest in the outcome of this Bid. (Any exceptions to these assurances are described in full detail on a separate page and attached to this document.)

5. We understand that the state will not reimburse us for any costs incurred in the preparation of this Bid. All Bids become the property of the state, and we claim no proprietary right to the ideas, writings, items or samples unless so stated in the Bid. Submittal of the attached Bid constitutes an acceptance of the evaluation criteria and an agreement to abide by the procedures and all other administrative requirements described in the RFP.

6. We understand that any Contract awarded as a result of this Bid will incorporate all RFP requirements. Submittal of a Bid and execution of this Certifications and Assurances document certify our willingness to comply with the Contract terms and conditions appearing in the RFP, all Appendices, and incorporated documents if selected as a Contractor. It is further understood that our standard Contract will not be allowed as a replacement for the terms and conditions appearing in the RFP, all Appendices, and incorporated documents of this RFP.

7. By submitting this Bid, Bidder hereby offers to furnish materials, supplies, services and/or equipment in compliance with all terms, conditions, and specifications contained in this RFP.

8. We are not submitting any exceptions.

AUTHORIZED OFFER & CONTRACT SIGNATURE PAGE

In submitting this Bid, the Authorized Signatory below acknowledges having read and understood the entire RFP and agrees to comply with its terms and conditions including the Certifications and Assurances. The Authorized Signatory also agrees to fulfill the offer made in this Bid and any subsequently awarded Contract.

In witness whereof, the parties hereto, having read this Contract in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto.

This is an Award for: RFQ TE18019 – 100’ Manlift will be effective upon WSDOT final signature.

APPROVED (WSDOT)

APPROVED (VENDOR/CONTRACTOR)

Department of Transportation Department of Transportation 7345 Linderson Way SW

POB 47357

Tumwater, WA 98501

Washington State Department of Transportation

Bidder’s Company Name & Address

Signature Date

Signature Date

Typed or Printed Name, Title

Typed or Printed Name, Title

Steve Jenkins

Manager’s Typed or Printed Name, Title

CONTACT INFORMATION

CONTACT INFORMATION

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ProtestPolicy.doc complaint, Debrief, and Protest Procedures

Instructions on How to File a Complaint, Request for Debrief, and Protest

The purpose of these instructions is to provide a clear and transparent process for vetting issues or concerns with the Washington State Department of Transportation (WSDOT) competitive procurement solicitations. All WSDOT competitive solicitations will be posted in the Washington Electronic Business Solution (WEBS) and will include these instructions.

Complaints, requests for debrief, and protests will be:

· In writing; and delivered either in person, by USPS, courier, or email to the Procurement Coordinator identified on the cover page of the solicitation.

· Signed by the complaining or protesting Bidder, unless sent by email.

· Be submitted and delivered within the time frame outlined in this document.

· Identified with the WSDOT solicitation number.

· Identified as “Complaint”, “Request for Debrief”, or “Protest” in the subject line of the correspondence or email.

Complaint Process

The complaint process is available to bidders with unresolved issues or concerns that were not resolved during the question and answer period of the solicitation. Every attempt should be made to address and resolve issues or concerns during the question and answer period.

A complaint must be received by the Procurement Coordinator, not less than five (5) business days prior to the deadline for bid submission. The Procurement Coordinator’s name, PO Box, physical address, and email address will be listed on the cover page of the solicitation.

Grounds for Complaint

To be considered, complaints may be based only on the following:

· The solicitation unnecessarily restricts competition.

· The solicitation evaluation or scoring process is unfair or flawed; or

· The solicitation requirements are inadequate or insufficient to prepare a response.

Complaint Content

The complaint shall include:

· The legal name of the Business, mailing address, phone number, email address, and the name of the individual submitting the complaint.

· The solicitation document name and number and reference to WSDOT as the issuing agency.

· Specific and complete statement of WSDOT action that is the subject of the complaint.

· Facts and arguments.

· Specific reference to the basis for the complaint.

· Description of the relief or corrective action requested.

Complaint Review Process

The Procurement Coordinator will consider all the facts available after receiving a complaint.

The Procurement Coordinator will send the response to the complaint directly to the Supplier and post the complaint and the response in WEBS prior to the bid submission deadline.

If additional time is needed to provide a response to the complaint and it affects the bid submission deadline, the Procurement Coordinator will extend the bid submission date with an amendment to the solicitation.

The WSDOT response to the complaint is final and not subject to appeal or protest.

Debrief Conference (Protest Precondition)

Following the announcement of the Apparent Successful Bidder, a Bidder who submitted a responsive bid may request a debrief conference. A debrief conference provides an opportunity for a Bidder to discuss their bid and evaluation with the Procurement Coordinator.

Request For Debrief Conference

The request for a debrief conference must be made via email to the Procurement Coordinator at the email address listed on the cover page of the solicitation. Subject line must include “Request for Debrief”. The request for a debrief conference must be received by the Procurement Coordinator within three (3) business days after the announcement of the Apparent Successful Bidder.

Location of Debrief Conference

A debrief conference may be conducted in person at a designated WSDOT facility, or by telephone, as determined by the Procurement Coordinator, and may be limited by WSDOT to a specified period of time.

The failure of a Bidder to timely request and attend a debrief conference shall constitute a waiver of the right to submit a protest.

Protest Process

The protest process is available only to a Bidder who submitted a responsive bid.

The protest period begins the first business day after the protesting Bidder has attended a debrief conference.

For a protest to be considered it must be submitted and received by the Procurement Coordinator within five (5) business days after the debriefing conference.

Grounds for Protest

To be considered, protests may be based only on the following:

· Bias, discrimination, or conflict of interest on the part of an evaluator;

· Errors in computing the scores; or

· Non-compliance with procedures described in the solicitation document, Department of Enterprise Service’s policy, or applicable State or Federal laws or regulations.

Protest Content

A protest shall contain the facts and arguments upon which the protest is based, and shall be signed by a person authorized to bind the Bidder to a contractual relationship.

At a minimum, the protest shall include the following information:

· Business Name, mailing address, phone number, email address, and the protesting Bidder’s name.

· Solicitation document name, number, and reference to WSDOT as the issuing agency.

· Specific and complete statement of WSDOT action(s) being protested.

· Specific reference to the grounds for the protest.

· Description of the relief or corrective action requested.

Protest Authority

The Procurement and Materials Manager has been delegated as the Protest Authority for WSDOT Transportation Equipment Fund (TEF) procurements. The Procurement Coordinator will forward the protest to the Procurement and Materials Manager within one (1) business day.

Protest Review Process

The Procurement and Materials Manager will assign a neutral party who was not involved in the evaluation and award process of the protested solicitation.

The neutral party will objectively review all protest materials submitted by the Bidder and all other relevant facts known to WSDOT.

The Procurement and Materials Manager may request the authority to sign a contract before the protest process is completed from the Director, Department of Enterprise Services, due to exigent circumstances.

Protest Decision

The Procurement and Materials Manager will review the recommendation of the neutral party and issue a decision within ten (10) business days of receipt of the protest. If more time is required, the Procurement and Materials Manager will notify the protesting Bidder, in writing, of any delay.

The final determination shall:

· Find the protest lacking in merit and uphold the award;

· Find only technical or harmless errors in the procurement process, determine substantial compliance, and reject the protest;

· Find merit in the protest and provide options that may include:

· Correct errors and reevaluate all proposals; or

· Reissue the solicitation document; or

· Make other findings and determine other courses of action as appropriate.

The protest authority’s decision is final and no appeal process will be allowed.

References:

Chapter 39.26.170 RCW - Procurement of Goods and Services

Complaints and Protests Policy # Department of Enterprise Services 170-00

Solicitation TE18019 image3.emf

TE18019 - Technical Requirements 100' Manlift.doc Specification Requirements

Manlift; 110 foot with elevator

Specification Requirements

Be sure to address each line below. Failure to do so may result in bid rejection

Check

If Meet or Exceed

Describe Offered Alternatives

Note: Equals or Alternatives offered may be evaluated by subject matter experts. Equals or Alternatives offered that are not found to meet the specification requirements may cause the bid to be rejected.

I.

General:

1.

This specification is intended as a general indication of the type of equipment desired. Because of the variation in types of equipment available, other configurations may be evaluated and WSDOT reserves the right to reject any and all bids which do not meet the intent of the specifications in the judgment of the Department. Bidders shall furnish complete specifications of the unit bid, including make and model numbers as well as all other pertinent data to facilitate evaluation for compliance with the intent of the specifications. See the Specification Evaluation section of the RFQ.

2.

This specification intends to describe the Department of Transportation’s requirements for an aerial lift device (man lift) with a minimum working height of 110 feet, utilizing an elevator type pedestal.

3.

Bidders shall provide a detailed dimensional drawing of the unit bid, to include all compartment dimensions, and a weight distribution analysis. Weight of completed unit with full fuel, DEF, hydraulic oil, driver, and passenger must not exceed Washington state bridge law limits for GVW and each axle

II.

Chassis, Load Capacity and Measurements

1.

For bidding purposes the Chassis shall be a Navistar/International HV™ Series.

2.

The chassis load rating shall be at least 58,000 lbs. GVWR, or lift manufacturer’s required GVWR, whichever is higher.

3.

Lift manufacturer shall determine wheelbase.

4.

Lift manufacturer shall determine cab to axle (CA) dimension.

III.

Frame

1.

The entire length of the frame rails shall be full depth.

2.

The frame rails must meet the lift manufacturer’s requirements for dimensions, RBM, section modulus, and tensile strength.

3.

The frame rails will be fully painted (min 2 mils epoxy primer and 2 mils top coat) or powder coated (min 4 mils) to curtail rusting and deterioration from exposure to salt and anti-icing materials. Color shall be black.

4.

There shall be no holes and/or fasteners in the top flange of the frame rails, from the back of the cab to the trunnion.

5.

Shall have a steel front bumper, of sweptback design, with two front tow loops or hooks accessible through the bumper.

IV.

Cab and Related Equipment

1.

Shall be the chassis manufacturer’s standard cab with at least the following equipment:

2.

Tilt and telescoping steering column

3.

AM/FM Radio

4.

Power windows and locks

5.

Overhead storage pockets for the driver and passenger

6.

Reading lights

7.

Door storage pockets

8.

Courtesy lights under instrument panel.

9.

Coaxial speakers

10.

Standard instrumentation and warning alarm package

11.

Sun visors for both driver and passenger and an auxiliary sun visor on driver’s side.

12.

Factory installed blend air type heater and air conditioner.

13.

Heated and motorized outside rearview mirrors. The mirrors shall be equipped with an integral convex spot mirror and extend out to provide unrestricted visibility down the sides of the body.

14.

Factory installed look-down mirror mounted over the RH side door window

15.

Factory installed RH and LH heated front fender (hood) mounted convex mirrors

16.

Shall be equipped with an air horn.

17.

The cab noise level shall not exceed FMVSS requirements during normal operating conditions

18.

Shall be equipped with both interior and exterior, egress / ingress assist handles on the driver and passenger side of the cab.

19.

Body will be painted with manufacturer’s standard epoxy primer and base coat/clear coat paint system, color shall be white.

20.

Driver and passenger seats shall be a cloth covered, high back, air ride seat with an adjustable lumbar support and arm rest on the inboard side.

V.

Fuel Tank

1.

Shall have a minimum fuel tank capacity of 70 gallons. Tank will be located per the body builder’s instructions

2.

DEF tank capacity sized appropriately for fuel tank capacity.

VI.

Chassis Electrical & Lighting Systems

1.

All lighting shall be LED.

2.

The battery box shall be mounted as per the body vendor’s requirements.

3.

All cable ends shall be sealed, and equipped with rubber retainers and covers. All battery cables exiting the battery box shall be routed through rubber grommets.

4.

Shall have automatic circuit protection in lieu of fuses.

5.

Shall have a 7-pin trailer socket with combined stop and turn signal light circuit mounted near the trailer hitch.

6.

Shall be equipped with an electric trailer brake controller.

7.

Shall be equipped with the chassis manufacturer’s integrated CAN Bus auxiliary electrical system to operate all auxiliary and warning lighting, aerial system master switch, transmission PTO, outrigger warning lights, work lights, boom storage warning lights, etc.

8.

CAN bus system specified in “g” above shall have sufficient number of places for all switches and indicator lights required per this specification, plus a minimum or 2 additional switches for future use.

9.

Bidder must ensure that the control panel on all equipment associated with this purchase are wired and labeled uniformly.

10.

Body builder splices into the factory wiring harness are unacceptable and may be grounds for bid rejection.

VII.

Engine

1.

Shall have at least 390 gross horsepower and 1400 ft lbs of torque. The engine shall meet all current Federal emissions requirements.

2.

Shall be equipped with a compression brake.

3.

Shall be equipped with 1000-1500 watt 110 volt block heater with the plug-in receptacle located on the left side under the driver’s door.

VIII.

Air Cleaner

1.

Shall be dual element, dry-type, with fresh air intake.

IX.

Engine Cooling System

1.

Shall be equipped with a temperature controlled, two speed air clutch fan drive.

2.

Shall have long life antifreeze with min. ‑35 (F of protection.

X.

Engine Exhaust System

1.

Shall have a vertical exhaust pipe

XI.

Transmission

1.

Shall be equipped with an Allison 4500 RDS six speed transmission.

2.

Transmission will be equipped with auto-neutral feature that will automatically shift the transmission into neutral when the parking brake is applied.

XII.

Axles and Suspension

1.

Front Axle shall be an 18,000 lbs. minimum rating with tapered leaf springs, equipped with oil-filled hubs having an oil level sight glass and heavy-duty, double acting shock absorbers. OR equivalent rated front drive axle if required by lift manufacturer for application.

2.

Rear Axles shall have Hendrickson HMX suspension with a minimum 40,000 lbs. rating and a gear ratio to allow 65-mph at approx. 1450 engine RPM.

3.

Shall be equipped with a driver controlled power divider lock

4.

Shall be equipped with driver controlled locking differentials.

XIII.

Wheels and Tires

1.

Front tires shall be 385/65R 22.5 or greater if required to meet GVWR and Washington bridge law requirements for application.

2.

Rear tires shall be size 11R 22.5

3.

All wheels shall be powder coated white.

4.

Lead wheel weights are unacceptable.

XIV.

Brake System

1.

Shall be an anti-lock air braking system.

2.

Shall have outboard mounted brake drums, and the size of the drums will be the manufacturers standard for the GVWR of the chassis or greater. WSDOT will also accept air disc brakes.

3.

All brake linings shall be non-asbestos.

4.

Shall have at least a 15 C.F.M. air compressor or greater f required to meet FMVSS requirements.

5.

Shall be equipped with a Wabco System Saver 1200 air dryer.

6.

The air tank drains will be accessible from outside the frame rails.

7.

Shall include all required equipment for towing trailers equipped with air brakes, including tractor protecting valve, hand operated trailer brake control valve, and glad hands mounted at the hitch area

XV.

Body and Aerial

1.

The unit shall be equipped with a full-length heavy-duty flatbed body that meets all FMVSS, ICC, and DOT requirements for width, lighting, and rear bumper.

2.

Shall have a receiver hitch with a minimum towing rating of 16,000 lbs., to include safety chain eyes or D-rings.

3.

The bed will be decked with be diamond plate steel or aluminum and coated with Rhino Lining or Line-X spray-on bed liner material

4.

The bed will have access ladders/steps on at least the passenger side and rear of the bed with handrails and/or grab handles as required to maintain 3-point contact while climbing on or off of the bed.

5.

Traffic cone holders shall be installed on the front and rear bumpers of the unit.

6.

The unit shall be equipped with four rubber wheel chocks with metal storage compartments located in close proximity to the rear wheels.

XVI.

Aerial

1.

Unit shall be an insulated, non-over center, elevating and telescoping boom with a two section vertical lift, to include an elevator-type pedestal.

2.

The aerial shall meet or exceed the following requirements:

a) Vertical reach of 105 feet to the bottom of the platform. (based on a 40” chassis frame height), to allow for a working height of no less than 110 feet.

b) Horizontal reach of 45 feet measured from the centerline of the chassis to the centerline of the platform.

c) The bottom of the platform shall be no higher than 5 feet from the ground when in the fully lowered position.

3.

The unit shall be equipped with an audible automatic boom overload system.

4.

The unit shall be equipped with an interlock system that locks out all boom and elevator functions unless the outriggers are extended.

5.

The turret shall be capable of continuous and unrestricted 360 degree rotation.

6.

Shall be equipped with a boom and elevator stow protection system to prevent damage from excessive down pressure during stowage of the boom.

7.

Shall be equipped with an automatic upper boom latch.

8.

Shall be equipped with a truck level indicator

9.

Shall be tested and rated for electrical work at 46 kv and below in accordance with ANSI A92.2 requirements.

XVII.

Two person platform

1.

The platform shall:

2.

Be boom mounted.

3.

Be automatically self- leveling to include a control for hydraulically tilting the platform for manual leveling, clean-out, or removing injured operators. The tilt feature will be able to be controlled from both the upper and lower control stations.

4.

Be equipped with a hydraulic rotator, operated by a control lever that rotates the platform 180 deg. from one side of the boom, through the end-position, to the other side of the boom.

5.

Measure 24 X 48 X 42 inches.

6.

Have a minimum 700 pound load capacity.

7.

Be of fiberglass construction and include ingress/egress steps having non-skid coating.

8.

Stow in a level position

9.

A cushioned support shall be provided for the platform to rest upon in the stowed position.

10.

Be equipped with a waterproof storage cover for the platform and controls that is able to remain in place during road travel.

11.

A free-swinging basket is not acceptable.

12.

Shall have 2- full-body, ANSI approved safety harnesses and shock absorbing lanyards.

13.

The platform shall have one harness attaching point on each side.

14.

Access steps will be provided to enter/exit the platform from the flatbed deck.

15.

The rear end of the body shall have integral steps to allow safe and easy access onto the platform.

XVIII.

Controls

1.

There shall be two sets of controls for the aerial

a) One will be located at the platform

b) The other will be located on the passenger side of the truck, near the front of the body in the bed access ladder well and allow for operator to be in a normal standing position while operating the controls.

2.

The controls located at the platform shall be able to be operated from either side of the platform.

3.

The platform controls will be an all function, single joystick control, to include a Dead-Man feature and interlock. A set of separate lever controls shall be included to operate the rotation and tilt of the platform, elevator functions, and any other options

4.

All controls shall have full pressure and full feathering capability, and be self-centering.

5.

The unit shall be equipped with remote engine stop-start, two-speed or variable throttle, and 12V emergency back-up controls at both control locations. Automatic, load-sensing throttle control is also acceptable

6.

The stop-start system shall not allow the engine starter to engage while the engine is running

7.

The upper and lower controls will both be equipped with emergency stops.

XIX.

Outriggers

1.

The outriggers shall be radial type with double-acting hydraulic cylinder assemblies and swivel type pads. Unit shall be shipped with laminated wood pads for the outriggers to include storage bins located in close proximity to each outrigger.

2.

WSDOT desires the most narrow outrigger spread that will meet stability requirements. Please indicate the overall width of the outrigger spread for the unit being bid

3.

Outriggers controls shall be located at the rear of the truck. Each outrigger shall have individual controls and the controls will be located to allow viewing of the outrigger while in operation.

4.

The operator shall have the ability to switch from boom control to outrigger controls at the passenger side outrigger control location.

5.

The edges of the outrigger pads shall be rolled.

6.

An alarm will sound when outriggers are in motion.

7.

Shall have a two speed throttle control at the outrigger control locations unless the unit has an automatic load sensing throttle system.

8.

Outrigger extended indicator lights shall be provided.