DRAFT PWS Facility Logistics Support Srvs.pdf

PERFORMANCE WORK STATEMENT PENTAGON

FACILITY LOGISTICS SUPPORT SERVICES

PART 1

GENERAL INFORMATION

Date: December 27, 2024

1. General: This is a non-personal services requirement to provide logistics support services for the Facilities Operations and Services Division/ Reservation Logistics Services Branch (Dock Master Office and Property Management) of the Washington Headquarters Services (WHS) and for the Office of the Secretary of Defense Joint Staff and Liaison Office. The Government shall not exercise any supervision or control over the Contractor personnel performing the services herein. Contractor personnel shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all management, supervision, personnel, Personal Protection Equipment (PPE), supplies, transportation, tools, materials, supervision, and other items and subcontracted services that the Contractor, in its discretion, deems necessary to perform logistics support services tailored to each entity’s requirements as defined in this Performance Work Statement (PWS) (except for those items specified as Government furnished property and services). The Contractor shall perform to the standards in this PWS and not re-allocate resources between Contract Line Items (CLINS). The Government identified a portion of the contractor services performed under this contract as essential contractor services in support of mission-essential functions.

1.2 Background: All Department of Defense (DoD) agencies must demonstrate audit readiness in accordance with the Office of the Under Secretary of Defense for Comptroller, Financial Improvement and Audit Readiness (FIAR) Guidance, April 2016. WHS is moving towards being fully audited in compliance with the Chief Financial Officers Act of 1990 (CFO act). With the increase focus on audit readiness and requirement to ensure segregation of duties, the workload has severely increased and has to be supplemented by contractor support staff. The departments benefiting from this requirement will be able to better track, account, and increase emphasis on accountability for assets in compliance with these congressional standards which requires streamlining overhead, eliminating waste, and improving WHS' business practices; and to that end, ensuring that we operate in a common sense accountable, and modern business environment. In addition, WHS gained the responsibility of the disposal services (formerly Defense Reutilization Marketing Office (DRMO)) "in and around" moves within the Pentagon Reservation, from one warehouse to another throughout the National Capital Region (NCR), other satellite locations, (Tobyhanna, Pennsylvania, Defense Logistics Agency (DLA) locations-- Richmond and Norfolk, Virginia) within a 250-mile radius of the Pentagon Reservation. Any disposal services location(s) outside of the 250-mile radius of Pentagon Reservation will be considered as Surge Support Services per PWS Section 1.4.1.

The Contractor shall provide support to separate entities: Facilities Operations and Services Division (FOSD), Reservation Logistics Services Branch (RLSB) Dock Master Office and Property Management of the WHS and the Office of the Secretary of Defense (OSD) Joint Staff and Liaison Office. Each entity has responsibilities that requires different and distinct types and levels of service, as more fully described below:

1.2.1 The FOSD/RLSB Remote Delivery Facility (RDF)-Dock Master Office:

1.2.1.1 The Contractor shall provide RLSB Dock Master Office support at the RDF which is a 250,000 square foot shipping and receiving facility adjoining the Pentagon. The RDF provides a secure consolidated location to receive and screen all deliveries and the thousands of items shipped to the Pentagon each day.

1.2.1.2 The Contractor shall schedule and screen all deliveries for harmful contaminates and or explosive materials. The screening function is performed by the Pentagon Force Protection Agency (PFPA) with the RLSB Dock Master Office contracting support.

1.2.1.3 The Contractor shall account for ALL items that come to the dock until delivery to the customer or to the customer’s agent. The Contractor shall deliver cleared materials/deliveries to the customers as required. Note: The Dock Master Office contracting support does not deliver all items that come to the RDF. Other organizations also deliver from the dock to customer space.

1.2.1.4 The Contractor shall oversee logistics support at the RDF including receiving, assisting in screening, accounting of all packages, and delivery of mail and other packages with a mission goal of delivering all packages within twenty-four (24) hours of arrival at the RDF.

1.2.1.5 The Contractor shall deliver all food items to the Department of Defense Concessions Committee (DODCC) food and retail vendors in the Pentagon building.

1.2.1.6 The Contractor shall provide and manage a team of personnel that provide logistics support services for Special Events on the Pentagon Reservation in direct support to OSD.

1.2.1.7 The Contractor shall provide routine building sweeps (collection of unwanted material left in public space) and processes the material for disposal.

1.2.2 The OSD Joint Staff and Liaison Office:

1.2.2.1 The Joint Staff facility requires the Contractor to support the Joint Staff Directorates and Liaison Office customers.

1.2.2.2 The Contractor shall receive, store, and deliver supplies, equipment, and furniture, and conduct office moves within the Pentagon Reservation, the Springfield warehouse (6810 Loisdale Rd, Springfield, VA 22150) and throughout the NCR.

1.2.2.3 The Contractor shall receive, assemble, and disassemble workstation and executive furniture for Joint Staff and Liaison Office customers.

1.2.2.4 The Contractor shall operate a small supply/stock room located in the Pentagon and is responsible for receipt, storage and issuance of stock utilizing the DPAS Warehouse Module or other accountability system identified by the government.

1.2.2.5 The Contractor shall manage the inventory, storage, and request replenishment of authorized items within the supply/stock room and the Springfield warehouse.

1.2.2.6 The Contractor shall provide Logistics/Material Coordinators to perform data entry into DPAS and perform the logistical functions of receipt, storage, inventory, disposal, and issuance for materials received at the Pentagon Reservation for the Joint Staff or at the Springfield Warehouse.

1.2.2.7 In accordance with the DoD mandated FIAR, the Logistics/Material Coordinators shall perform data entry into the DPAS to ensure audit readiness.

1.2.2.8 The Contractor personnel performing duties within the DPAS shall possess and maintain a secret clearance.

1.2.2.9 The Contractor shall ensure documentation related to receipt, storage, issuance and disposition is maintained electronically and within the DPAS.

1.2.2.10 The Contractor shall coordinate safe moves and delivery within the NCR which includes Commonwealth of Virginia, Maryland, Pennsylvania, and District of Columbia.

1.2.3 The FOSD/RLSB OSD Logistics/Property Management Support:

1.2.3.1 The FOSD requires logistics services to support OSD components, organizations and customers and WHS maintained facilities (but not the uniformed services) "in and around" moves within the Pentagon Reservation. The Contractor shall perform logistics services from one warehouse to another throughout the NCR and other satellite locations, (Tobyhanna, Pennsylvania, Defense Logistics Agency (DLA) locations-- Richmond and Norfolk, Virginia) within a 250-mile radius of the Pentagon Reservation. Any disposal services location(s) outside of the 250-mile radius of Pentagon Reservation will be considered as Surge Support Services per PWS Section 1.4.1.

1.2.3.2 The Contractor shall move, distribute, turn-in, and deliver furniture and other durable office supplies and equipment to OSD organizations and WHS entities located in the Pentagon Reservation and other WHS maintained facilities.

1.2.3.3 The Contractor shall provide direct support to the Secretary of Defense Protocol section in the set up and break down of conference rooms and dining areas for the Secretary of Defense.

1.2.3.4 The Contractor shall provide Logistics and Material Coordinators to orchestrate the movement of assets from the WHS warehouses to customer sites.

1.2.3.5 In accordance with the DoD mandated FIAR the Logistics and Material Coordinators shall perform data entry into the DPAS to ensure audit readiness.

1.3 Objective: The objective of this contract is for the Contractor to provide professional services in support of the following:

1.3.1 Provide Facility/Logistics support to FOSB/RLSB, OSD Joint Staff and Liaison Office and their customers in its mission of receiving, screening, accounting, delivering and providing labor support for set ups and break downs of special events as detailed in the PWS.

1.3.2 In compliance with DoD Directive 5335.2, the Contractor shall provide disposal service support at the Pentagon Reservation, WHS tenants throughout the NCR and other satellite locations within/or over the 250-mile radius from the Pentagon Reservation.

1.3.3 Audit Readiness in accordance with the Office of the Under Secretary of Defense for Comptroller, FIAR Guidance, April 2016 outlined in the DoD 7000.14-R “DoD Financial Management Regulation”.

1.4 Scope: The scope of the required service is to provide all staffing, equipment, and materials necessary to perform the separate tasks required by each entity as defined in this PWS.

1.4.1 Surge Support Services: The Contractor may be required to provide overtime surge support services not specified in this contract or travel outside of the Pentagon Reservation’s 250-mile radius in support of the disposal services.

1.4.1.1 Task Order: Price Proposals for surge support services:

1.4.1.1.1 The Government will issue a Request for Proposal (RFP) for any surge support services providing a preliminary Performance Work Statement when required, any applicable special considerations and the required completion date.

1.4.1.1.2 If a site visit is required, the Contractor shall contact the Contracting Officer’s Representative (COR) within one (1) workday of receipt of the RFP for the purpose of scheduling a site visit. During the site visit the Contractor and the COR shall discuss the specifics of the requirement.

1.4.1.1.3 The Contractor shall prepare a detailed proposal; including a work plan and a cost proposal, including submittals for approval within two (2) days after the site visit or RFP using the firm fixed price from the Labor Category Pricing Schedule.

1.5 Period of Performance: The period of performance shall be one (1) twelve (12) month base year plus four

(4) twelve (12) month option years and one (1) six (6) month extension.

1.6 General Information

1.6.1 Quality Control (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which it assures itself that its work complies with the requirement of the contract. The quality control plan (QCP) is to be delivered within thirty (30) days after contract award or with the Contractor’s proposal if it is an evaluation factor, three (3) copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and COR within five (5) working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QC system.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day** Juneteenth National Independence Day Christmas Day Independence Day

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on Sunday will be observed on the following day.

1.6.4 Hours of Operation: The Contractor shall at all times maintain a work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is open at a minimum of 70% of overall manning. The Contractor is responsible for conducting business, as stated below based on the entity:

NOTE: If OPM status is “Government Closure”; Contractor employees are not to report to work.

If OPM status is “Delay” work start; Contractor employees shall report to work at the regular time without delay.

If OPM status is “Open with unscheduled leave”; Contractor employees shall report to work at the regular time without delay.

1.6.4.1 The FOSD/RLSB Remote Delivery Facility-Dock Master Office:

1.6.4.1.1 The Contractor is responsible for providing material delivery support for all Dock Master Office Functions, Monday through Friday 0600 to 1600 except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings (personnel are instructed to follow the guidance provided by the Office of Personnel Management).

1.6.4.1.2 RDF screening and delivery facility hours of operation are Monday through Friday from 0600 to 1600, ten hours a day, five days a week except Federal and any other day designated a holiday by Federal Statute, Executive Order, or proclamation.

1.6.4.2 The OSD Joint Staff and Liaison Office:

1.6.4.2.1 The Contractor is responsible for contract performance between the hours of 0800- 1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Lunch periods shall be rotated to ensure continued operation during 1100- 1300.

1.6.4.3 The FOSD/RLSB OSD Logistics/Property Management Support:

1.6.4.3.1 The Contractor is responsible for contract performance between the hours of 0700- 1730 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.3.2 Contractor personnel that support the Relocation Planning Team (RPT) duties hours may vary, to include after-hours support and weekends when mission requirements dictate as instructed by the COR.

1.6.5 Place of Performance:

1.6.5.1 The FOSD/RLSB Remote Delivery Facility-Dock Master Office:

1.6.5.1.1 The Pentagon Reservation: 1155 Defense Pentagon, Washington, D.C. 20301-1155

1.6.5.1.2 The Mark Center: 4800 Mark Center Drive, Alexandria, VA 22311

1.6.5.1.3 Fort Meyer VA 22211

1.6.5.2 The OSD Joint Staff and Liaison Office:

1.6.5.2.1 The Pentagon Reservation: 1155 Defense Pentagon, Washington, D.C. 20301-1155

1.6.5.2.2 6810 Loisdale Rd, Springfield, VA 22150

1.6.5.2.3 National Capital Region

1.6.5.2.4 See PWS Section 1.6.5.4

1.6.5.3 The FOSD/RLSB OSD Logistics/PM Support:

1.6.5.3.1 The Pentagon Reservation: 1155 Defense Pentagon, Washington, D.C. 20301-1155

1.6.5.3.2 WHS managed facilities within the National Capitol Region

1.6.5.3.3 Cheverly Warehouse in Maryland 6340 Columbia Park Road, Landover, MD

1.6.5.3.4 See PWS Section 1.6.5.4

1.6.5.4 Disposition Services: Pick-up, deliver, surplus item from one warehouse to another throughout the NCR, other satellite locations within 250-mile radius from the Pentagon listed below:

1.6.5.4.1 Norfolk, Virginia (Hampton Roads Area)

1.6.5.4.2 Richmond, Virginia

1.6.5.4.3 Fort Meade, Maryland

1.6.5.4.4 Toby Hanna, Pennsylvania

1.6.5.4.5 Or other location within a 250-mile radius from the Pentagon Reservation.

1.6.5.4.3 Location(s) outside of the 250-mile radius of Pentagon Reservation will be considered as Surge Support Services per PWS Section 1.4.1

1.6.6 Type of Contract: Indefinite Delivery Indefinite Quantity (IDIQ) Contract with Firm Fixed Price (FFP) task orders.

1.6.7 Pentagon Access and Privacy Requirement: The Contractor shall make application for Pentagon building access to controlled common building areas on the Pentagon Reservation. To gain access to the Government facilities, Contractor personnel shall pass a criminal background check. The below process is subject to change without prior notification.

1.6.7.1 DoD Badge: Prime and Sub-Contractor personnel shall be required to obtain and maintain a DoD Badge for access to the Pentagon. Personnel without a current background investigation (as verified through the Joint Personnel Adjudication System (JPAS)) shall provide the following personal identification information to allow the Government to conduct records check through the National Crime Information Center (NCIC).

1.6.7.1.1 The Contractor shall furnish a list of all personnel working on the project which may include but not limited to full name, driver license number, date and place of birth, height, weight, sex, citizenship, and social security number. The Personnel List shall be submitted to the COR within five (5) calendar days of the contract award. The purpose of this list is to provide Pentagon Reservation access.

1.6.7.1.2 All requests for DoD Building Badges shall be submitted by the Prime Contractor and validated through the COR.

1.6.7.1.3 The contractor employee shall be required to present at least one Government issued (State or Federal) Photo ID, original Social Security Card, and if non-citizen, current work authorization and Passport at the time of application. Each individual shall be required to present two forms of identification when presenting for Building Badge issue.

1.6.7.1.4 Upon successful adjudication of the NCIC inquiry, the individual shall be issued the appropriate DoD Badge. Personnel that are not favorably adjudicated shall be denied a DoD Badge and access to the Pentagon. The Contractor shall ensure that any material provided to an employee for site access, who is terminated or resigns, is returned to the COR within three (3) calendar days following the employee’s termination or resignation.

1.6.7.2 Vehicle Restrictions and Parking: All vehicles, trucks, equipment, material, and supplies requiring access to secured perimeter areas of the Pentagon Reservation are required to be screened at the Secure Access Lane (SAL) between the hours of 0600 to 1600. SAL screening is required to access loading docks in the RDF.

1.6.7.2.1 All requests for access shall be in writing and submitted to the COR a minimum of three

(3) business days (Monday through Friday) before date requested, to have a vehicle screened at the SAL. Notification must include vehicle make, model, description of cargo type, and vehicle tag number. All vehicle passengers in the screened vehicle require current active Pentagon Personnel Security badges.

1.6.7.2.2 Allow a minimum of 15 minutes to 1 hour for processing through the SAL. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

1.6.7.2.3 Departure from and reentrance from the restricted secured perimeter area, within a twenty-four (24) our period, will require SAL rescreening.

1.6.7.2.4 The Government reserves the right to deny access at any time.

1.6.7.3 Security Requirement: All key personnel and staffing performing duties within DPAS in performance of work under this contract must have a SECRET level Facilities Clearance at time of the proposal submission and must maintain the level of security required for the life of the contract.

The Contractor must have sufficient personnel with the ability to obtain individual clearances at the SECRET level to perform duties in DPAS at Pentagon Building 1E264, 1E274, 4B952 and other locations as specified by the government. The security requirements are in accordance with the attached DD254 (Technical Exhibit 11). Contractors are required to report to the Pentagon Force Protection Agency (PFPA) any derogatory information that may justify an unfavorable administrative action in a personnel security or building access determination. Derogatory information includes, but is not limited to, criminal conduct, illegal drug involvement, or psychological conditions that impair judgment, reliability, or trustworthiness. Derogatory information must be provided to the COR and KO as promptly as possible, but in no event later than three (3) business days after the Contractor becomes aware of the information. PFPA reserves the right and prerogative to deny and/or restrict facility and information access of any Contractor employee determined by PFPA at any time during performance to be unsuitable for access and/or present a risk of compromising sensitive Government information to which they would have access under this contract. A determination by PFPA that a person is not suitable to perform work under this contract is not a denial, suspension, or revocation of a previously granted security clearance by another agency, nor shall it be interpreted as a direction or recommendation to the Contractor regarding the suitability of an affected individual for employment outside the scope of PFPA.

1.6.7.4 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The Contractor shall be responsible for safeguarding all Contractor-provided property. All Pentagon Facility Access Cards (PFAC) and Common Access Card’s (CAC) are Government property and shall be returned to the COR within three

(3) business days of completion of the contract or termination/resignation from the Contractor’s company.

1.6.7.5 Key Control:

1.6.7.5.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system must be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.5.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.7.5.3 Lock or PIN Combinations. The Contractor shall establish and implement methods of ensuring that all lock or PIN combinations are not revealed to unauthorized persons. The

Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualification:

1.6.8.1 The Contractor shall be responsible for providing professional personnel to support the logistics support service contract. All personnel shall be US citizens, US issued and active driver’s license, literate in English and possess any required license and/or certification. The Contractor shall develop and maintain a contingency plan adequate to ensure that there will be no interruption of services due to labor disruption within the Contractor's own labor force. The contingency plan shall be included in the QCP.

1.6.8.2 The Contractor shall employ or have a contractual relationship with qualified personnel according to the categories listed in the Key Personnel below, to conduct the services required under this PWS. Although proposed Contractor personnel may meet the qualifications presented below, CORs have sole discretion to determine if proposed personnel will be acceptable to complete the services requested. CORs will make this determination by reviewing resumes and certifications, interviewing prospective personnel, and/or checking references to ensure that personnel will satisfy WHS requirements. The CORs for this contract will provide all official written correspondence to the Contractor on acceptance or non- acceptance of proposed personnel.

1.6.8.3 Contractor and sub-Contractor personnel operating material handling equipment must be MHE, forklift and OHSA safety training certified. Equipment must not operate above the 3-mph speed set by Pentagon Safety Office. Individuals must complete the Pentagon safety training courses provided by the Standard Compliance Division (SCD) to operate any Material Handling Equipment (MHE) and Self- Propelled Vehicles (SPV) on the Pentagon Reservation.

1.6.8.4 Conduct Requirements: The Contractor and subcontractors shall make certain that each employee complies with Federal Property Management Regulation, Title 32, CFR, and Part 234 concerning conduct on the Pentagon Reservation. The Government reserves the right to direct the Contractor to remove any contractor employee that fails to conform to requirements concerning conduct on the Pentagon Reservation and NCR.

1.6.8.5 Governmental Supervision of Contractor Employees: The Government shall neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees.

a. The Contractor shall ensure that contractor employees retain suitable and adequate current qualifications and proficiencies at no additional cost to the Government.

b. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity, and shall be responsible for administering disciplinary action as may be necessary to ensure satisfactory contract performance. In the event the Contractor fails to remove any employee from the contract work whom the KO or the COR deems incompetent, careless, insubordinate, unfit, objectionable or whose continued employment on the work is deemed by the Government to be inimical to the Government's mission, the KO may require the contractor to provide a suitable personnel alternative to perform in accordance with the PWS.

c. Contractor personnel may be required to attend mandatory Federal training at Government facilities. The KO or the COR will notify the Contractor when training is required.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The personnel listed below are considered essential to the work being performed hereunder. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the COR thirty (30) working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the KO. In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below.

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1.6.11.1 Key Personnel Qualifications:

Position

Minimum Qualification Requirements

Program Manager (PM)

The Program Manager has the overall responsibility for coordination of all technical activities on assigned projects associated with this PWS.

• Experience: Fifteen (15) years of industry experience in overseeing facility/logistics management of at least one (1) contract of similar complexity to the work stated in the PWS.

“OR”

• Education: Bachelor’s degree in Business Administration in Operation Management; Logistics and Supply Chain Management or Supply Chain Management Logistics with five (5) years of industry experience in overseeing facility/logistics management of at least one (1) contract of similar complexity to the work stated in the PWS.

“OR”

• Active Project Management Professional (PMP) certification with five (5) years of industry experience in overseeing facility/logistics management of at least one (1) contract of similar complexity to the work stated in the PWS.

• Other requirement(s):

o Must be able to obtain a Secret Clearance o Valid driver’s license from a state of the United States o Active Material handling equipment (MHE) certified o Active OSHA certified o Active Forklift certified o Obtain and maintain Common access card (CAC)

Senior Logistics Coordinator

• The Senior Logistics Coordinator has the responsibility to ensure effective communication and coordination between all project participants (including Contractors, subcontractors, and Government).

• Experience: Minimum twelve (12) years of industry experience in logistics management of at least one (1) contract of similar complexity of work stated in the PWS.

• Education: BS/BA Degree.

• Other requirement(s):

o Must be able to obtain a Secret Clearance o Valid driver’s license from a state of the United States o Active Material handling equipment (MHE) certified o Active OSHA certified o Active Forklift certified o Obtain and maintain Common access card (CAC)

Logistics/Material Coordinators

• The Logistics Coordinator has the responsibility to ensure effective communication and coordination between all project participants (including Contractors, subcontractors, and Government).

• Experience: Minimum five (5) years of industry experience in logistics/warehouse management of at least one (1) contract of similar complexity of work stated in the PWS.

• Education: High School Diploma

• Other requirement(s):

o Must be able to obtain a Secret Clearance o Valid driver’s license from a state of the United States o Active Material handling equipment (MHE) certified o Active OSHA certified o Active Forklift certified o Obtain and maintain Common access card (CAC)

Warehouse Supervisor Two (2)

The Warehouse Supervisor has the responsibility to manage all project activities, action items, and general function of the project.

• Experience: Ten (10) years of industry experience in facility/logistics support related services, of at least one (1) contract of similar complexity of work stated in the PWS.

• Education: High School Diploma

• Other requirement(s):

o Must be able to obtain a Secret Clearance o Valid driver’s license from a state of the United States o Active Material handling equipment (MHE) certified o Active OSHA certified o Active Forklift certified o Obtain and maintain Common access card (CAC)

Lead Material Coordinator Three (3)

Lead Material Coordinator has the responsibility to manage all project activities, action items, and general function of the project.

• Experience: Seven (7) years of industry experience in facility/logistics support related services, of at least one (1) contract of similar complexity of work stated in the PWS.

• Education: High School Diploma

• Other requirement(s):

o Must be able to obtain a Secret Clearance o Valid driver’s license from a state of the United States o Active Material handling equipment (MHE) certified o Active OSHA certified o Active Forklift certified o Obtain and maintain Common access card (CAC)

1.6.11.2 Duties:

1.6.11.2.1 Program Manager (PM):

1.6.11.2.1.1 The PM shall have full authority to act on behalf of the Contractor on all matters during the performance of this Contract as detailed within this PWS.

1.6.11.2.1.2 The PM shall provide technical support with ongoing Government agency programs to manage facilities and resource allocation to ensure full coverage of logistical services.

1.6.11.2.1.3 The PM shall have sufficient technical knowledge and awareness of details to be able to recognize when technical problems are developing in the various disciplines and to initiate corrective actions. Directs the work of employees assigned to the project.

1.6.11.2.1.4 The PM shall respond and provide customer support to customer service requests as detailed in this PWS Part 5.

1.6.11.2.2 Warehouse Supervisor:

1.6.11.2.2.1 The Warehouse Supervisor shall have the authority to act for the Contractor on a day-to-day basis and to sign inspection reports and all other correspondence on behalf of the Contractor. The Warehouse Supervisor must be present at the RDF at all times overseeing all work in progress.

1.6.11.2.2.2 The Warehouse Supervisor provide leadership, direction, and allocates tasks to ensure satisfactory performance and task completion. The Warehouse Supervisor shall be present and oversee all logistical services being performed at the RDF.

1.6.11.2.2.3 The Warehouse Supervisor shall have sufficient technical knowledge and awareness of details to be able to recognize when technical problems are developing in the various disciplines and to initiate corrective actions. Analyzes existing and anticipated customer requirements and provides technical solutions that results in an integrated approach to meet the mission.

1.6.11.2.2.4 The Warehouse Supervisor shall respond and provide customer support to customer service requests as detailed in this PWS at section 5.3 thru 5.19.5.

1.6.11.2.2.5 Must maintain active/current forklift and OSHA certifications.

1.6.11.2.2.6 Warehouse Supervisor duty locations: RLSB: RDF

1.6.11.2.3 RLSB: Pentagon Internal Logistics Coordinators:

1.6.11.2.3.1 Logistics Coordinators shall perform all logistics coordination duties which includes performing data entry in DPAS, planning, orchestrating movements of equipment and personnel to and from various locations, warehouses, disposal services, lease facilities and perform warehouse logistics tasks, such as inventory, issuing, transferring, and turn-in activities. Logistic Coordinators shall perform technical evaluations on third party logistics vendors to support the moving, relocation, and delivery of all items for large moves and surplus operations.

1.6.11.2.3.2 Logistics Personnel shall drive a Government-provided truck for the requirements detailed by the respective agency as detailed in this PWS at Part 3.

1.6.11.2.3.3. Logistics Personnel shall provide support in the set-up and breakdown of special event and ceremony sites detailed by the perspective agency as detailed in this PWS at section 5.13.14.

1.6.11.2.3.4 Logistics Personnel shall respond and provide customer support to customer service request as detailed by the respective agency as detailed in this PWS at section 5.3 thru 5.19.5.

1.6.11.2.3.5. Logistics Personnel shall provide support in the set-up and breakdown of system and executive furniture as detailed by the respective agency as detailed in this PWS at section 5.15.5.

1.6.11.2.3.6 Must maintain active/current forklift and OSHA certifications.

Identification of Contractor Employees:

1.6.11.2.3.6.1 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.11.2.3.6.2 The Contactor must ensure all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.11.2.3.6.3 Contractor personnel will be required to obtain and wear badges or CAC Cards that are visible above the waist in the performance of this service.

1.6.12 Contractor Travel: A Standards Compliance Division (SCD) Government vehicle will be utilized for some scheduled deliveries and/or visits. https://my.whs.mil/services/standards-and-compliance

1.6.13 Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 No Photos / No Video: No video or photography is allowed at any time by the Contractor or representatives of the Contractor except where authorized by the issuance of a Pentagon Photo Permit. Any video or photography requirements shall be conducted by Permit Holders on an as needed basis as determined by the COR.

1.6.15 Non-Disclosure Agreement (NDA):

1.6.15.1 The Contractor shall not release any information regarding any design, layouts, procurement quantities or other items relating to the Pentagon.

1.6.15.2 The Contractor shall not release any information regarding the layouts, roadways, specialized areas, event planning, and/or emergency incident information.

1.6.15.3 The Contractor must sign Non-Disclosure Agreements (NDAs) for the duration of the contract. The Contractor shall provide the signed NDAs five (5) days after award.

1.6.16 Phase-In/Transition/Phase-Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase-in/transition/phase-out period. During the phase-in/transition period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.7 Safety: Contractor and sub-Contractor personnel shall comply with all Occupational Safety and Health Administration (OSHA) regulations and requirement.

Emergency assistance numbers and instructions are conspicuously posted in the office spaces. An effective and active safety, first aid, hazardous material handling, awareness training is performed. Contractor employees are familiar with all building fire alarm messages. All accidents are reported, using OSHA supplemental Form 101 and submitted with full cooperation given to the COR within twenty-four (24) hours. All oil or hazardous substance spills are reported to the COR and or the Building Manager within twenty-four (24) hours. All personnel must use the proper PPE for the task. All PPE must meet OSHA, National Institute for Occupational Safety and Health (NIOSH) and American National Standards Institute (ANSI) requirements. All PPE is maintained and clean. Employees, occupants and visitors protected from injury using OSHA standards.

1.8 Contractor Limitation: The Contractor shall not hold the Government responsible for any action which results in illness, injury, or death. In addition to expecting compliance with OSHA regulations, Department of Defense Instruction (DODI), and other applicable WHS safety and health regulations [refer to Attachment J – Safety Requirements – EM-385 (11.30.14) in Part 7], WHS expects support in these efforts to achieve safety excellence through the application of the OSHA Voluntary Protection Programs (VPP) elements.

PART 2 DEFINITIONS & ACRONYMS

2.0 Definitions:

Contractor - A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (KO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

Contract Specialist (CS): An employee of the U.S. Government; creates, examines, negotiates and monitors contractual agreement between the Government and the Contractor, and is the primary point of contact (POC) on contracts.

Defense Logistics Agency (DLA) Disposition Services (formerly known as Defense Reutilization and Marketing Office (DRMO)). Responsible for the disposal of excess DoD personal property, foreign excess, personal property (FEPP), scrap, hazardous waste, and property requiring demilitarization.

Defense Reutilization and Marketing Office (DRMO): See Defense Logistics Agency (DLA) Disposition Services Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered but may include non-physical things such as meeting minutes.

Defense Property Accountability System – The Department of Defense (DoD) property management system.

Financial Improvement and Audit Readiness – DoD’s financial management program focus on accountability and improving our stewardship of taxpayer resources.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

National Agency Check with Inquiries (NACI) - is a background investigation for federal employees who will not have access to classified information.

Office of Personnel Management (OPM) – Federal Agency that sets Federal Offices operating statuses.

Quality Assurance - The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan - An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Physical Security - Actions that prevent the loss or damage of Government property.

Reservations Logistics Services Branch – Responsible for logistics services on the Pentagon reservation.

Small Packages - Packages weighing less than 40 pounds.

Sub-Contractor - One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-Contractor.

Top Eleven – The most senior leaders of the Department of Defense, consisting of: The Secretary of Defense, Deputy Secretary of Defense, Chairman of the Joint Chiefs of Staff, Vice Chairman of the Joint Chiefs of Staff, the Service Secretaries and the Military Chiefs of each uniformed service.

Workday- The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Is defined as Monday through Friday, unless specified otherwise.

2.1. Acronyms:

ANSI American National Standards Institute COR Contracting Officer Representative CFR Code of Federal Regulations DLA Defense Logistics Agency DOD Department of Defense DODCC Department of Defense Concessions Committee DPAS Defense Property Accountability System DRMO Defense Reutilization and Marketing Office FIAR Financial Improvement and Audit Readiness JS Joint Staff KO Contracting Officer MHE Material Handling Equipment NCIC National Crime Information Center NCR National Capitol Region NDA Non-Disclosure Agreement NIOSH National Institute for Occupational Safety and Health OCI Organizational Conflict of Interest PDA Personal Digital Assistant PFPA Pentagon Force Protection Agency POC Point of Contact PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RDF Remote Delivery Facility RLSB Reservations Logistics Service Branch SPV Special Purpose Vehicle TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 General: The Government shall provide, the facilities, equipment, materials, and/or services listed below.

Government property includes Government furnished property (GFP) and other Government property and facilities.

The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

Material or equipment that becomes damaged during this work shall be replaced with material or equipment of at least equal quality, value, and function by the Contractor and at its expense. All replaced material or equipment shall be approved by the COR prior to replacing.

3.1 Facilities/Property: The Government will furnish the necessary workspace for the Contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.1.1 The Contractor shall create and maintain all GFP records (to include but not limited to location, condition, service dates). A monthly report shall be provided to the CORs and KO.

3.1.2 GFP located in the Pentagon and the Government warehouse is available for Contractor use only at those sites and shall not to be taken offsite.

3.1.3 The Contractor shall be responsible for any and all damage or loss of Government property and facilities and bodily injury caused by Contractor personnel. This includes, but is not limited to, damage or loss of equipment, furniture, walls, elevators, floors, Material Handling Equipment (MHE), vehicles or other property owned or leased by the Government. The Contractor shall notify the COR within twenty-four (24) hours of any damage or loss of GFP or facilities and submit a damage report within 48 hours.

3.1.4 The Contractor shall maintain Government provided space(s) and equipment in a neat, clean, orderly fashion, and return the space(s) and equipment to the Government at the expiration of the contract in the same condition as at the beginning of the PWS.

3.1.5 The Government is not responsible for any damage or loss to the Contractor's or Contractor’s employees stored supplies, materials, or equipment.

3.1.6 The Contractor shall be…