TE 7 Commanders Briefing Procedure.pdf

Unaccompanied Furnishings Movers &

Handlers Technical Exhibit # 7

Commanders Briefing Procedures The contractor shall be responsible to initiate contact with newly assigned company commander identified as the PHRH, via email and phone in order to schedule commanders brief. A standard email has been generated for the contractor's utilization. The contractor is required to request three documents before scheduling the briefing: DA Form 1687, Assumption of Command Orders, and PCS orders. A standard email has been generated for the contractor’s utilization. If the commander has not provided the necessary documents for the in-brief, the contractor should reach out to the commander via email and phone to follow up on the requested documentation. A standard email has been generated for the contractor’s utilization. Furthermore, the contractor is tasked with creating a hand receipt folder that includes the commander's briefing checklist, assumption of command orders, DA Form 1687, PCS orders, a blank inventory form, completion memo for change of command (COC), discrepancy memo, the most recent signed hand receipt, the signed inventory from last commander, adjustment documents, and updated hand receipt. The contractor is responsible for maintaining the hand receipt tracker in the FMO shared drive, ensuring it is continuously updated during the hand receipt process.

Commanders Briefing Banks, Irma CIV USARMY IMCOM CENTRAL (USA)

Initial Contact w/

Commander

FMO Clerk brief

Commander,1SG,BM,S4,UH on required documents prior to scheduling briefing.

1. DA Form1687

2. Assumption of

Command Orders

3. 3. PCS Orders

Commander provides documents.

YES

NO

Email/Call

Commander,1SG,BM,S4, UH stating No Briefing scheduled

Schedule Briefing include standard verbiage. Include

Commander, 1SG, Barracks Manger, S4, all

UH staff

FMO Clerk generate HR Folder

1. Commander’s

Briefing checklist

2. Assumption of

Command Orders

3. DA Form 1687

4. PCS orders

5. Blank Inventory

6. COC Completion memo

7. Discrepancy Memo

1. Last HR signed

2. Inventory from last

Commander signed

3. Adjustment

Documents

4. Updated HR

Conduct Commander’s

Briefing

Update HR Tracker

START

END

END

Update HR Tracker

Follow up w/Unit /Commander pending documents IOT schedule CB x3 days

4a

LEFT SIDE RIGHT SIDE

4c

4b

Email to schedule Commander’s in-brief

Good Afternoon

Sir/Ma’am thank you for providing the required documents in a timely manner. You have been scheduled for your Commanders in-brief on xxxxxx. Please ensure your barracks manager(s), S4 and 1SG are present during this time. We look forward to meeting with you and providing detailed information on furnishing management and the impact it has on moral and quality of life for your Soldiers. Please ensure your barracks manager(s) and your supply clerk are present as well.

IAW DA PAM 710-2-1

9–3. Change of hand receipt holder inventory When the HRH is replaced, all property listed on hand receipts will be inventoried by the incoming and outgoing PHRH. Thirty days will be allotted to conduct the joint inventory.

IAW AR 735-5 Chapter 12(6)

(6) When Government property is reported missing, commanders at all levels, primary hand receipt holder, or the accountable officer will initiate a preliminary investigation and search to be conducted to ensure the missing property is actually missing before an adjustment document in paragraph 12–1c(1) is initiated. The preliminary search will be aggressively pursued to meet the time limits in paragraph 13–8.

AR 735-5 Chapter 13-8 (a) Active Army. The Active Army will initiate and present financial liability investigations of property loss to the appointing authority or approving authority as appropriate not later than 15 calendar days after the date of discovering the discrepancy

****Initial email will be sent to newly appointed Commanders, 1SG, Barracks Managers, S4 and all UH Staff

Exhibit 4a

Email w/information to schedule Commanders in-brief

Good Afternoon

You have been identified as the incoming Commander for Unaccompanied Housing facility xxxxxx. Prior to scheduling your Commanders briefing please submit the following documents:

1. Appointment Orders

2. PCS Orders

3. DA Form 1687 (Attached you will find a sample of the DA Form 1687). recommend including your barracks manager(s) and supply clerk as authorized representatives along with yourself. Allowing that flexibility for requesting and receiving furnishings/appliances for your barracks.

Submit all documents to Mr. Mario Limon, and (Whoever the FMO Clerk is for this area) We look forward to meeting with you and providing detailed information on furnishing management and the impact it has on moral and quality of life for your Soldiers. Please ensure your barracks manager(s) and your supply clerk are present as well.

Please keep in mind, we cannot schedule a Commanders in brief without the documents listed above. If you have any questions, please feel free to contact our office. Thank you in advance for ensuring the above mention items are submitted in a timely manner.

IAW DA PAM 710-2-1

9–3. Change of hand receipt holder inventory When the HRH is replaced, all property listed on hand receipts will be inventoried by the incoming and outgoing PHRH. Thirty days will be allotted to conduct the joint inventory.

IAW AR 735-5 Chapter 12(6)

(6) When Government property is reported missing, commanders at all levels, primary hand receipt holder, or the accountable officer will initiate a preliminary investigation and search to be conducted to ensure the missing property is actually missing before an adjustment document in paragraph 12–1c(1) is initiated. The preliminary search will be aggressively pursued to meet the time limits in paragraph 13–8.

AR 735-5 Chapter 13-8 (a) Active Army. The Active Army will initiate and present financial liability investigations of property loss to the appointing authority or approving authority as appropriate not later than 15 calendar days after the date of discovering the discrepancy

****Initial email will be sent to newly appointed Commanders, 1SG, Barracks Managers, S4 and all UH Staff

Exhibit 4b

Email – Commander has not submitted required documents for in-brief

Good Afternoon, On xxxxx our office sent you an email detailing process to schedule incoming Commanders in-brief. As of today, we have not received the documents required to schedule your briefing. Please contact our office if you have questions regarding the documents listed below.

1. Appointment Orders

2. PCS Orders

3. DA Form 1687 (Attached you will find a sample of the DA Form 1687). recommend including your barracks manager(s) and supply clerk as authorized representatives along with yourself. Allowing that flexibility for requesting and receiving furnishings/appliances for your barracks.

IAW DA PAM 710-2-1

9–3. Change of hand receipt holder inventory When the HRH is replaced, all property listed on hand receipts will be inventoried by the incoming and outgoing PHRH. Thirty days will be allotted to conduct the joint inventory.

IAW AR 735-5 Chapter 12(6)

(6) When Government property is reported missing, commanders at all levels, primary hand receipt holder, or the accountable officer will initiate a preliminary investigation and search to be conducted to ensure the missing property is actually missing before an adjustment document in paragraph 12–1c(1) is initiated. The preliminary search will be aggressively pursued to meet the time limits in paragraph 13–8.

AR 735-5 Chapter 13-8 (a) Active Army. The Active Army will initiate and present financial liability investigations of property loss to the appointing authority or approving authority as appropriate not later than 15 calendar days after the date of discovering the discrepancy

Contractor Include commander,1SG,BM,S4,UH Staff

Contractor follow up w/ commander X 3 days

Exhibit 4c