TE 01 - Military Corrections Complex Security.pdf

Technical Exhibit 01 (TE 01)

Military Corrections Complex (MCC) Security & Access

Fort Leavenworth, KS

Due to the sensitive and dynamic nature of the confinement facilities within the 15th Military Police Military Confinement Complex area of operations, this Technical Exhibit is for reference only, the laws, policies, rules and regulations are subject to change without notice. All referenced documents, forms, letters and other such regulatory vehicles may be reviewed through the United States Disciplinary Barrack’s (USDB) Security Office when requesting or applying for Contractor Access to these facilities.

1. Military Correctional Complex (MCC) At Fort Leavenworth, Kansas. The Military Correctional Complex (MCC) at Fort Leavenworth, Kansas consists of the United States Disciplinary Barracks (USDB), its satellite Trusty Unit (TU) and the Joint Regional Correctional Facility (JRCF). The USDB is a Level III maximum security military prison. The JRCF is a Level II medium security and pre-trial confinement/military prison. These facilities are located geographically in the North-West corner of the Fort Leavenworth military installation, at the terminus of USDB Road. USDB address: 1301 N. Warehouse Rd. JRCF address: 831 Sabalu Rd. Trusty Unit is located off of Sylvan Trail, between McPherson Ave and Bluntville Ave (circled area on map).

2. Final Decision Authority. The Commander, 15th Military Police Brigade serves as the final decision authority on all matters pertaining to all facilities of the MCC.

2.1 Removal and Dismissal. The Commander, 15th Military Police Brigade may temporarily suspend and/or bar Contractors or Contractor employees from MCC facilities for reasonable cause. Reasonable cause includes actual or attempted violations of MCC, USDB or JRCF policies and/or security procedures; and actions the Commander deems may threaten or compromise the security of the MCC, including the results of a Criminal History Background Check.

2.2 Suspension. If a Contractor or Contractor employees are temporarily suspended pending review, their access to MCC facilities and/or grounds is denied. Their badge is confiscated and turned into the Information System Security Office and the individual’s picture, name, rank, organization, effective date, and badge number (if applicable) is entered into the MCC Gate Program and added to the USDB/JRCF Bar Roster. Upon completion of the review by the Commander, notification will be made in writing of the results.

2.3 Review. If the review determines the Contractor or Contractor employees shall be permanently barred from MCC facilities in the best interest of the MCC, the Contractor will be notified and the individual concerned will be permanently barred from MCC facilities and/or grounds. As applicable, the relevant licensing body shall be notified.

2.3.1 If the review determines the infraction does not warrant permanently barring the individual from MCC facilities but re-training is required, the Contractor will be notified and the individual will be re-instated once the training is completed.

3. Rules and Restrictions. Access to and work inside the MCC is subject to the below restrictions:

3.1 Prison Rape Elimination Act (PREA). All Contractors or Contractor employees shall comply with all MCC PREA Regulations, Standing Operating Procedures (SOPs), and policies.

Any disclosure of sexual abuse or sexual harassment by inmates or staff on inmates will be reported to the nearest security staff member. The security and safety of all concerned parties shall be paramount.

3.2 Safety. All Contractors or Contractor employees shall comply with all MCC Safety Regulations, SOPs, and policies. All Contractors or Contractor employees shall immediately notify MCC staff when they observe, or are subject to safety violations. The security and safety of all concerned parties shall be paramount.

3.3 Physical Security. The Contractor shall submit an employee access roster to the Contracting Officer (KO). The access roster shall be a list of all Contractor employees to include names, social security numbers and birth dates; and/or Contractor vehicles (if applicable), to include types of vehicles, color and license plates. The Contractor shall submit access rosters to the KO at least ten working days before their employees begin work to allow the MCC Information Systems Security Office time to conduct Criminal History Background Checks.

Criminal History Background Checks will be conducted each time the contract is renewed or an option year is awarded. The Contractor shall notify the KO in writing a minimum of ten working days in advance to add employees or equipment to the work force. The Contractor shall immediately notify the KO in writing should a Contract employee(s) need to be removed from the work force. This requirement also included alternate or backup employees in the event the primary or regular service technician is not capable of performing these services.

3.4 Background Checks. The Government reserves the right to deny Contractors or Contractor employees access to the USDB or the JRCF, should the results of a security investigation or Criminal History Background Check determine them a security risk.

3.4.1 Neither the MCC nor the Contractor shall hire or promote anyone who may have contact with inmates, and shall not enlist the services of any sub-contractor or employee who may have had contact with inmates, who –

3.4.2 Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997;

3.4.3 Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

3.4.4 Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph 3.4.3

3.5 The Contractors shall not omit material instances of sexual misconduct described in the paragraphs above, nor provide materially false information with respect thereto. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination.

3.6 Inspection and Search. All Contractors or Contractor employees, vehicles and materials shall be subject to inspection and search upon entry into and exit from the USDB or the JRCF.

Except for emergency vehicles (fire trucks and ambulances), Contractors or Contractor employees and vehicles shall be given first priority in entering and departing the USDB or the JRCF. All Contractors or Contractor employees shall obey special handling or parking instructions for equipment that could be used to breach security when idle. When USDB or JRCF Corrections Specialists search Contractor vehicles entering or leaving the USDB or the JRCF, all Contractors or Contractor employees shall exit their vehicle, shut the engine off, and open all doors and compartments.

4. Rules of Conduct. All Contractors or Contractor employees shall read and comply with ACC Policy Letter #17, Standards of Conduct; 15th Military Police Brigade Regulation 190-3, Rules of Conduct; and MCC Regulation 1-2, Prison Rape Elimination Act (PREA) in its entirety, and sign a Statement of Understanding (SOU) prior to beginning work.

4.1 SOU Processing. The Contractor shall attach Contractor employees’ SOU to the access rosters submitted to the Contracting Officer Representative or designated POC in accordance with paragraph 1.6.7.4.6 above, in order to process individual Contractor or Contractor employees for clearance.

4.2 Entry and Exit Points. Contractors or Contractor employees shall enter and exit the USDB or JRCF through either the Main Entrance or the West Gate.

4.3 Badges. Contractors or Contractor employees will either be issued Special Staff Badges, Black Contractor Badges, or Red Visitor Badges. The badge shall be worn on the outer garment at all times. Contractors or Contractor employees who lose a badge must immediately report the loss to the Physical Security Officer.

4.3.1 Special Staff Badges. Contractors or Contractor employees who require a Special Staff Badge to perform their duties shall attend the 15th Military Police Brigade Pre-Service and any required follow-on training before receiving their Special Staff Badge. Contractors or Contractor employees shall pick up and turn in their Special Staff Badge at the main entrance of either the USDB or the JRCF. Special Staff Badges require one form of photo identification.

4.3.2 Black Contractor Badges. Contractors or Contractor employees will sign for Black Contractor badges when entering and leaving the USDB or JRCF. Black Contractor Badges require one form of photo identification.

4.3.3 Red Visitor Badges. Contractors or Contractor employees who do not have a Special Staff Badge or Black Contractor Badge, will report to the main entrance of either the USDB or the JRCF and provide two forms of identification; one must be a photo identification to receive a red numbered badge. All Contractors or Contractor employees who receive a red badge will be escorted at all times while inside either facility.

4.4 Vehicles. Contractor vehicles will not be permitted to enter or depart the USDB or JRCF West Gates between 1100 and 1230, except those deemed necessary to complete ongoing work. Privately-owned vehicles will not be allowed in the secure perimeter of the USDB or JRCF. Contractor or Contractor employees will not leave vehicle keys in the ignition switch at any time the vehicle is unoccupied. Contractor or Contractor employees will lock all unattended Contractor vehicles. Contractors or Contractor employees will render inoperable all idle contractor vehicles, or equipment without key ignitions.

4.5 Conduct Inside the MCC. Once inside the secure perimeter of the USDB or JRCF, Contractors or Contractor employees shall travel only from the Main Gate entrance or the West Gate entrance to the Contractor’s work site. All Contractors or Contractor employees will remain at designated work sites. Correctional Specialists will escort Contractors or Contractor employees who require access to additional work sites.

4.6 Interaction with Inmates. Contractor or Contractor employees are not permitted to talk with inmates, except as actual work may require. Contractor or Contractor employees shall not give or accept any items from inmates at any time. If there are problems with inmates, a Correctional Specialist or the Physical Security Officer will be notified.

4.7 Contraband Items. The following items are contraband, and Contractor or Contractor employees will not bring them through the Main Entrance or West Gate of the USDB or JRCF:

• Guns or firearms of any type, and their component parts, including, but not limited to, ammunition clips or magazines.

• Explosives and ammunition.

• Incendiary devices or mechanical or chemical components thereof.

• Knives (including pocketknives).

• Razor blades or blades of any type.

• Narcotics and nonprescription drugs. This does not include a limited supply of over the counter medications (e.g., aspirin, acetaminophen, ibuprofen, cold medicines), stored in their original containers.

• Intoxicants or alcoholic beverages.

• Currency not carried on the person or contained in a purse or handbag accompanying the person.

• Cellular phones and radio transmitters (not specifically authorized by the USDB Deputy Commandant or the JRCF Deputy to the Commander, as applicable).

• Photographic equipment, including, but not limited to, cameras and film.

• Printed material and media not in compliance with MCC Regulation 28-1, Mail Screening Policy and Procedures.

• Wi-Fi, Bluetooth and recording devices, including, but not limited to, MP3 players, iPods, portable hard drives, thumb drives; as well as any headphones and listening devices. Only government purchased memory storage devices may be used on government owned machines and must be approved by the Information Systems Security (ISS) Office.

• Extra clothing not worn at the job site.

• Glass containers (unless approved by the USDB Deputy Commandant or JRCF Deputy to the Commander, as applicable).

• Metal fingernail files.

• Metal eating utensils (e.g., forks, spoons, knives).

• Weight-lifting dietary supplements (e.g., creatin). This does not include a limited supply of diet or food items (e.g. Slim Fast).

• Personally owned or retained handcuff keys or picklocks.

• Tobacco of all kinds, including, but not limited to, cigarettes, cigars, cigarillos, and loose tobacco.

• Smoking-related products of all kinds, including, but not limited to, pipes, lighters, matches, e-cigarettes. Smokeless tobacco, including, but not limited to, chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).

4.7.1 Tools. Contractor or Contractor employees will secure all tools and equipment under lock and key at all times, unless in actual use.

4.7.1.1 Exceptions. The Commander, 15th Military Police Brigade may grant exceptions to the above instructions on a case-by-case basis. Contractors shall submit exception requests to specific items above to the Contracting Officer, Fort Leavenworth, KS three (3) weeks prior to the proposal response date. If an exception is approved, all offeror’s in receipt of the Request for Proposal will be so notified before the proposal response date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception; Contractors will submit exception requests in writing as soon as the circumstances become known; but in no case, less than three (3) working days prior to the desired effective date of the exception.

5. Controlled Access Areas. The contractor is required to enter two (2) controlled access areas, the USDB and the JRCF. The contractor is required to enter these facilities as specified below:

5.1 USDB. The contractor shall enter the USDB at the West end of the complex between 0900 and 1100 or 1230 and 1430 only on a Tuesday or Thursday. This facility is a Level III (Maximum) security military prison.

5.2 JRCF: The contractor shall enter the West Gate of the JRCF between 0900 and 1100 or 1230 and 1430 only on a Tuesday or Thursday. This facility is a Level II (medium) security military prison.

5.3 The last work day prior to, or immediately after, a Federal Holiday, the MCC complex (USDB & JRCF) facilities may not be accessible due to manpower shortages. Do not schedule services on these days.