TCI Catholic Services Solicitation.docx

THE OHIO DEPARTMENT OF REHABILITATION & CORRECTION

REQUEST FOR PROPOSALS

CATHOLIC SERVICES CONTRACT

Trumbull Correctional Institution 5701 Burnett Road Leavittsburg OH 44430

BACKGROUND: The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494, with responsibilities defined in Ohio Revised Code 5120 oversee the supervision of about 44,600 offenders in Ohio at 28 state prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC is to reduce recidivism among those we touch. The value of the agency is aligned to support the mission of the agency. The values of the agency are as follows: (1) Take care of our staff; they will transform our incarcerated population (2) One team-one purpose (3) Civility towards all and (4) Hope is job one.

Trumbull Correctional Institution serves as an integral component of ODRC. The institution is a 24-hour 7 day a week operation that houses approximately 1400 incarcerated persons. It has 330 full-time employees and operates 4 shifts per day.

CATHOLIC SERVICE CONTRACT POSTING

The Ohio Department of Rehabilitation and Correction seek the services of a Catholic Religious Service Provider to perform Catholic services at Trumbull Correctional Institution.

Responses to this Request for Proposal are to be submitted via OhioBuys.

SCOPE OF SERVICES

Catholic Mass worship services $66.95 per weekly service ($3,481.40 annually) Religious Catechism $56.65 per weekly service ($2,945.80 annually)

Religious Service Holiday Easter Service $206.00 Christmas $206.00

Specialized Ministry Pro-rated per quantity of service 1-5 Incarcerated Persons seen $15.45.

5-10 Incarcerated Persons seen $25.75.

11-20 Incarcerated Persons seen $46.35.

< 20 Incarcerated Persons seen $61.80.

Attend an annual Religious Service Meeting – Mandatory $75.00 Make referrals of inmates to appropriate services Distribution of religious literature and/or materials Assistance of chaplain in appropriate duties and/or conducting of religious programs

Complete a monthly report on services provided, including documentation of inmates seen for specialized ministry, the Contractor must document each inmate seen and service provided and submitted to the Deputy Warden of Special Services and the DRC Religious Services Administrator, Operation Support Center - No later than the 5th of the month.

Provide Specialized Ministry Services including:

Pastoral care and/or visitation of inmates in special units. This may include segregation, death row, hospital, hospice care, living units or visiting room.

Conduct Funeral Services for Catholic inmates.

Any other requested specialized ministry services and compensation must be pre-approved by the Operation Support Center Religious Services Administrator.

The contract amount for FY26 and FY27 is $10,165.50 per year.

The total contract amount for July 1, 2025, to June 30, 2027, is $20,331.00.

CREDENTIALS

As evidence of qualification for the contract chaplain position, candidates must submit the following. Current ecclesiastical endorsement by sponsoring denomination. License to preach and/or certificate of ordination from representative faith group. Resume which demonstrates previous experience in providing religious services outlined in the description of services.

SECURITY REQUIREMENTS

In compliance with the protocol for security, the contractor will complete the following: A criminal background check will be processed as a condition for commencement of services. The contractor must assume the responsibility of working in a potentially hazardous environment. The Standards of Conduct for Contractors and Volunteer will be completed for review. The contractor must participate in any designated contractor training and orientation, as scheduled by the institution.

UNUSUAL WORKING CONDITIOTNS

The contractor may be exposed to confined resident, consumer, or incarcerated person areas; may be exposed to potentially violent residents, consumers, or incarcerated persons; may be exposed to unusual noises, odors, or contagious diseases; may be required to work weekends; may be on call for emergency situations.