TCE-HR Sources Sought.pdf

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or request for proposal and no contract or purchase order will be awarded from this notice. There is no solicitation available at this time. Military Sealift Command (MSC), Norfolk, is seeking eligible businesses to perform and deliver the following lodging and transportation services at MSC in Fort Eustis, VA, located at Training center East Hampton Roads 667 Monroe Avenue, Fort Eustis, VA 23604.

The Contractor shall provide lodging and transportation as specified herein, to the authorized Civil Service Mariners (CIVMARs) assigned to the Military Sealift Command (MSC) in Fort Eustis, VA. The Contractor shall furnish necessary facilities, including furniture, equipment and supplies. Such facilities shall be located within a twenty-five (25) mile driving radius of MSC Training Center East Hampton Roads (TC-E HR), located at Building 650, 667 Monroe Avenue, Fort Eustis, VA 23604, using www.mapquest.com AND excludes any hotel separated from Ft Eustis VA by a tunnel. Transportation to and from the contractor’s lodging facility and MSC TC-E HR will be provided by contractor. The commute time from each hotel to the training facility must not exceed one hour each way during normal peak traffic hours.

A. LODGING/FACILITIES

At the time of submission, the hotel (s) proposed to meet the requirements of this contract must be rated by the American Automobile Association (AAA) and must meet or exceed the minimum Three (3) Diamond Designation. If, any time after award of the contract, any of the hotel (s) assigned to meet the requirements of the contract loses its AAA Three (3) Diamond Designation, the contractor will have up to twelve months to replace the effected hotel (s). In cases where it is determined the reason for the loss of AAA Three Diamond rating results in reduced quality of life or is a safety issue, CIVMARs will be moved to a new property as soon as feasible.

The proposed hotel (s) may be at different locations, however, each facility shall be located within the mileage/commute requirements stated above and shall provide the same or lower room-night rates. The contractor shall provide a microwave and refrigerator in each room and maintain at least two (2) functional washers and two (2) functional dryers at each site. In the case where one hotel is providing more than 50% of the room required, that facility should have three (3) functional washers and three (3) functional dryers. The contractor shall provide free functional internet connection in each room. Hotel guests will have access to an on-site Business Center, which will consist of an area with at least two (2) desks, two (2) computers, printer and a copier. CIVMARs must be able to access the internet, print documents, and scan receipts. If a copier is not available, the front desk shall be willing to print documents as requested. The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The lodging facility must be within one half (1/2) mile distance of a public transportation designated stop OR the lodging facility must provide transportation to/from the nearest public transportation designated stop with set schedule OR the lodging facility must provide round trip shuttle service comparable to that of public transportation within a five mile driving radius with set schedule.

The Contractor shall provide hotel rooms when called for by the COR and/or Contracting Officer or his/her designated representatives. The Contractor shall ensure a sufficient number of single rooms are available at all times to meet the Government’s needs. Based on previous history, the room nights will vary with an estimated average of 50 rooms per night, to as many as 95 rooms per night. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs awaiting assignment or attending training. The length of a CIVMARs stay varies.

Each authorized CIVMAR shall be entitled to a single room. The Government estimates a maximum of 34,675 single room nights to be utilized during the contract period base year. This is only an estimate.

B. TRANSPORTATION

To and from Norfolk Naval Base The Military Sealift Command (MSC) is seeking potential contractors to provide daily transportation services for authorized Civilian Mariners (CIVMARs) between approved lodging facilities and the MSC Training Center East Hampton Roads. Services include:

• Daily transportation (single or round trip) to and from the training center, including potential weekend and holiday requirements.

• Coordination with the MSC Point of Contact (POC) for scheduling.

• Sufficient, climate-controlled vehicles to meet required timeframes.

• Acquisition of DBIDS base access passes within two weeks of contract award.

• The government estimates 1750 single trips per year but will only pay for actual trips provided.

• CIVMARs will present a valid CAC for authorization.

The Government anticipates a period of performance with a one (1) base year and four (4) 1-year option periods commencing on or about October 2026.

The appropriate NAICS Code is 721110. Again, THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL. This is a market research tool used to determine the availability and adequacy of potential business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

It is requested that interested businesses submit a brief capabilities package demonstrating ability to provide the requested services. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirement to be consistent with industry. This document shall address, as a minimum the following:

(a) Company profile to include number of employees, office location(s) and CAGE Code

(b) Point of contact, telephone number, address, and email address (if available)

(c) Small business standing (i.e., large or small business, if small business, the specific category/NAICS of small business).

(e) Answers to the following questions:

1. Does the property provide dining facilities for breakfast, lunch, and dinner or dining facilities within one half of a mile from the primary and each of the overflow hotels, including quick service restaurants and/or full service restaurants?

2. Does the hotel have an American Automobile Association (AAA) rating of Three (3) Diamond or more?

3. Does the hotel allow free parking?

4. All properties must be willing to supply a refrigerator and microwave for each room housing a CIVMAR. Will all of the properties be able to do this?

5. What is the location of your nearest public transportation stop?

6. Vendors will need to be registered in the SAM database (http://www.sam.gov).

7. Do the primary and alternate property(s) have safe deposit boxes IN the hotel rooms, vice just at front desk?

8. How will facility/hotel staff provide a means of storing and safeguarding (safe or vault) small, high value personal property of the occupants?

9. How many coin operated washers and dryers onsite?

10. Do you provide free, functional Internet connection in each room?

11. Could the property provide transportation on a daily basis between the training center and hotel?

RESPONSES ARE DUE on Wednesday 27 June 2025 by 1:00 PM Eastern Daylight Time. Responses shall be sent via email to the following address: Briana.k.veil.civ@us.navy.mil. Questions or comments regarding this notice may be addressed to Briana Veil at the above email address.

http://www.sam.gov/ mailto:Briana.k.veil.civ@us.navy.mil