TBOSS_RFI_Matrix_10312024_GOV Responses Revised 30 Dec 2024.pdf

RFI # Document Paragraph

Reference Page Content Question Government Response

1 Draft RFP Draft RFP, CLIN

0015-0018 page 6-7

In CLIN 0015-0018, the RFP states “The contractor shall not apply any indirect rates, fees, or profit to the purchase price of materials and/or equipment. The Government will only reimburse the actual price of materials purchased.”

In accordance with FAR 31.203(d), “…once an appropriate base for allocating indirect costs has been accepted, the contractor shall not fragment the base by removing individual elements. All items properly includable in an indirect cost base shall bear a pro-rata share of indirect costs irrespective of their acceptance as Government contract costs.” According to FAR and DCAA requirements, contractors are required to apply our burdens in a consistent and fair manner to all contracts. By not allowing the application of our indirect rates to the purchase of CAP on this contract, those costs will be considered unallowable and will reduce the contractor's overall profit.

We request the Government change the above sentence in CLIN 0015-0018 to “The contractor shall not apply any fee or profit to the purchase price of materials and/or equipment.”

The bidder may propose indirect rates applicable to material (CAP) purchases based on the estimated material costs provided in the cost reimbursable (CR) CLINs in the RFP Pricing Matrix and the provided workload data. This method allows bidders to ensure compliance with their accounting system methods as applicable and ensure material cost bases and indirect costs are captured. The indirect rates applicable to the CR material will be captured in the Firm Fixed Price CLINs for “Material Management.” The Material Management CLINs are FFP and profit/fee are captured in this CLIN.

2 Draft RFP ITB 2.1.1.

ITB 2.1.1. Two-Step

Sealed Bidding Procedures

2.1.1. Contract award will be made utilizing the two-step sealed bidding procedures described in Federal Acquisition Regulation (FAR) Subpart 14.5, as supplemented in the Defense Federal Acquisition Regulation Supplement (DFARS) and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS). Step-one consists of the request for, submission, evaluation, and (if necessary) discussion of a technical proposal. No pricing is involved. Step-two involves the submission of sealed priced bids by those who submitted acceptable technical proposals in step one.

Once a bidder is deemed acceptable in Step 1, what length of time will the Government give prior to the Step 2 due date?

The government currently estimates that price bids will be due 14 days after request for price bids.

3 Draft RFP ITB 4.8.8.

ITB 4.8.8. Adequate Accounting System

Information

4.8.8.1. Accounting System Requirements

As stated in FAR 16.301-3(a)(3), a cost-reimbursement contract may only be awarded to a contractor whose accounting system is adequate for determining costs applicable to the contract. Defense Contract Management Agency (DCMA) determines the adequacy of a contractor’s accounting system following an audit performed by Defense Contract Audit Agency (DCAA).

Since CLINs X015 – X018 are Cost Reimbursable CLINs, any potential contract awardee must have their accounting system determined adequate before contract award can be made.

Due to the heightened amount of ODC and CAP, we recommend the Government require the Adequate Accounting System approval within the Step 1 gate review. We recommend the Government eliminate the Preaward survey mentioned in 4.8.8.3.

To promote competition, the government intends to provide bidders the maximum amount of time to meet the requirement and produce an acceptable bid. It is in the governments best interest to require a Pre-award Survey described in ITB 4.8.8.3. The government has posted a request offerors on SAM.gov to provide information to support the preaward survey.

4 Draft RFP/ PWS PWS PWS

In anticipation of the federal ruling regarding the Cybersecurity Maturity Model Certification (CMMC), and to reduce the burden on the Government to perform the assessment post award, each bidder must prove it has adequate security on all covered information systems.

There are high risks to the government associated with the selection of a service provider that is not Defense Contract Management Agency (DCMA) and CMMC Third Party Assessor Organization (C3PAO) certified to be “CMMC Ready” and these risks include:

High risk for NIST SP 800-171 R2 basic and derived security requirements that, if not implemented, could lead to significant exploitation of the network, or exfiltration of Controlled Information leading to the service provider not being able to provide material management software services.

High risk that companies “self-certifying” will not pass initial audit and obtain approval resulting in significant delays in a certification to cause the service provider to be unable to provide interconnectivity with government systems and material management software services.

High risk of jeopardizing potential IDIQ CLIN awards if the service provider only has a Conditional Level 2 CMMC Status. Conditional status places the burden on the service provider to complete reassessment within 180 days. If that term expires the service provider will be ineligible for additional awards (including IDIQ CLINS).

High Risk that a Level 2 Conditional can result in a mandatory POA&M and that POA&M must meet all the CMMC Level 2 POA&M requirements. Please note, POA&M is not always granted by the C3PAO and extensions are not authorized.

Recommend that the government mitigate this high risk set of issues by including the following in the final RFP:

PWS 3.3.9: Add “The Service Provider must have been assessed by a C3PAO and DCMA members as CMMC Ready.”

Section L: Recommend that the Service Provider provide proof of a passing score from a C3PAO and DCMA at the time of proposal submission.

Section M: Add pass/fail requirement for C3PAO and DCMA prior to submission.

This requirement, specifically the Performance Work Statement, does not require a Cybersecurity Maturity Model Certification as outlined in the DFARS Subpart 204.75. DFARS Subpart 2.4.7503 (b) states it is required for implantation after October 1, 2025; therefore, the government does not intend to include provision 252.204-7021 in this requirement.

Draft RFP/ ITB 6.3. Other Information Required and ITB Appendix 1 Table 2.1

ITB 6.3.

Other Information Required and ITB Appendix 1 Table

2.1

6.3.4. Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation.

Would the Government like to replace the DUNS in Table 2.1 with the UEI number of the Bidder and each significant subcontractor and/or teaming partner?

The government concurs with change and has made the revision to Table 2.1.

6 Draft RFP Solicitation

Section B

Solicitation Section B - Supplies or

Services & Prices or Costs and

APPENDIX B –

Government

Provided Services

Item 0013 Material Management – The Contractor shall provide all personnel, equipment, tools, supplies, passenger vehicles, fuel, and supervision necessary to perform services IAW PWS2, 2.2.3.5, 2.3.10, 2.4.9, 2.7.9, 3.3, 3.4 To provide fair and equal competition among bidders, would the Government consider changing Passenger Vehicles (On-Base Transportation) to a Cost Reimbursable CLIN?

No. The government believes a cost reimbursable CLIN for vehicles would circumnavigate competition and not result in best value to the government. The government has added specific criteria under ITB 4.8.5(e) to evaluate the bidders technical approach to supplying vehicles, tools, and equipment.

7 Draft RFP/ WD / CBA

Solicitation Wage Determinations

(WDs) and Collective Bargaining

Agreements (CBAs)

Solicitation Wage Determinations

(WDs) and Collective Bargaining

Agreements (CBAs)

Retaining knowledgeable and capable employees to provide services will be a key parameter to measure effectiveness of a successful service provider.

Will the government implement required parameters for health plan selection data for CBA personnel, to include the percentage of CBA workforce applicable to each plan type (Single, Family, Waive coverage), to ensure all Offerors are aligned in this aspect?

The government has provided all the information it possesses, in the form of the CBA.

8 Draft RFP / PWS

PWS 4.2.2. Energy Management

Control System

(EMCS)

Management / Operations.

PWS 4.2.2. Energy Management

Control System

(EMCS)

Management / Operations.

4.2.2.1.10.10. states specifically that the Service Provider is to “Provide all ISSO support as required to fulfill all EMCS requirements. The SP’s ISSO shall comply with DAFGM 2023-32-01 and maintain a minimum information assurance training (IAT) Level II certification IAW DoD 8570.01.1-M, Information Assurance Workforce Improvement Program. The ISSO shall comply with the responsibilities directed in DAFGM 2023-32-01 or AFI 17-101, Para 3.13. The ISSO shall possess a minimum of Tier 3 (SECRET) security clearance and IAT Level II certification IAW DoD 8570.01.1-M.”

Will the government sponsor the FCL required to support this requirement? Removed from the PWS. The government will perform the ISSO function.

9 Draft RFP / PWS PWS 1.2.

PWS 1.2. General

Requirements The PWS references at the end of PWS 1.2 “Note: Government furnished property (GFP), Appendix C.5, is provided for the purpose of reducing contract costs incurred by the Government. GFP does not relieve the SP of the requirement to provide tools, equipment, and vehicles. The SP is responsible for all costs associated with using GFP, including fuel and maintenance.”

Will the government provide specific vehicle types and quantities by Levels of Service to ensure all minimums are properly provided?

No. To provide the best service to Tinker, the government will allow industry to propose specific vehicle types and quantities and describe the rationale used to develop. See ITB 4.8.5(e)

10 Draft RFP / PWS PWS

PWS requirements including Federal

Acquisition Regulation (FAR)

52.204-21 and the Defense Federal

Acquisition Regulation (DFAR)

252.204-7012 and

3.3.2.1. “Utilize competitive purchase procedures and price realism (a government source shall be used in the comparison or justification provided for using only commercial sources).”

Due to the nature of Supplier Risk Management requirements being mandated as compliant with DoD processes and noting that best practices can include:

All suppliers of services to be performed by a subcontractor are required to have business and financial responsibility, capabilities, past performance, status of business systems, certifications and insurance and compliance.

DFARS clause 252.204-7020 complements DFARS clause 252.204-7012's flow down requirements by holding contractors responsible for confirming their subcontractors have SPRS scores on file prior to awarding them contracts.

DFARS clause 252.204-7021 also stipulates contractors will be responsible for flowing down the CMMC requirements to their subcontractors.

Service Provider must hold subs and vendors accountable - Cyber Supply Chain Risk Management; Vendor Risk Management – Risk assessments on all of subs before award, and do annual risk assessments with all of subs.

When a Service Provider has a requirement of Level 2 certification, any controlled data that is flowed down for a subcontractor to process, store, or transmit in performance of the subcontract will also carry a minimum requirement of Level 2 certification assessment.

15 controls that MUST be met at all levels of CMMC / all vendors CMMC Level 1 min.

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

Will the government include a requirement in the RFP to have the Service Provider implement a Supplier Risk Management portal?

Specifically DFARS 252.204-7024 to include:

- SPRS scores are incorporated into supplier risk systems

- Inaccurate SPRS scores could open contractors to legal risk, including False Claims Act (FCA) liability

- Requiring contracting officers to consider supplier risk assessments in DoD’s Supplier Performance Risk System (SPRS) when evaluating offers in response to solicitations

SPRS will be a requirement for contractor responsibility determination and the contracting officer will review SPRS to ensure the awardee has complied with the SPRS requirements prior to award. Offerors that have not met the requirements may not be considered for award even though they may be the lowest offeror at Step two. Be advised, the government is considering whether or not to make this a requirement for Step One. Please review the entire Request for Technical Proposals.

Regarding CMMC. The government has not stipulated a requirement for CMMC in the Performance Work Statement and does not consider this a valid requirement for this service.

11 Draft RFP PWS

PWS - Draft Appendix A - Operations

Management, Paragraph 5.

Contractor Quality Control

Management (Page 15)

PWS - Draft Appendix A - Operations Management, Paragraph 5. Contractor Quality Control Management

This section states that "SP’s quality control program shall ensure all requirements are being accomplished in accordance with the specifications of the contract and shall be certified to ISO 9001 or equivalent industry standard."

Will the Government consider revising this requirement to permit contractors to provide a quality control program that is ISO 9001 compliant at contract award and certified to the ISO 9001 standard within one year of contract award?

This is acceptable to the government and the PWS has changed to reflect such.

12 Draft RFP (ITB)

Instructions to Bidders (ITB), Paragraph 4.8.6.1 (Page 10)

Instructions to Bidders (ITB), Paragraph 4.8.6.1 Will the Government accept experience that in the aggregate of submitted contracts demonstrates recent and relevant experience in all areas listed in Paragraph 4.8.6.1?

The government has updated ITB 4.8.6.1 to reflect technical and complexity as factors instead of size.

13 Draft RFP (ITB)

Instructions to Bidders (ITB), Paragraph 4.8.6.1 (Page 10)

Instructions to Bidders (ITB), Paragraph 4.8.6.1

Will the Government consider reducing the relevancy criteria for the number of buildings and for the number of acres? The requirement as written now is potentially too restrictive for non-incumbent offerors to demonstrate recent and relevant experience. Revising the requirement will benefit the Government by increasing competition and ensuring enough competitive offers are received.

The government has updated ITB 4.8.6.1 to reflect technical and complexity as factors instead of size.

14 Draft RFP Personnel

Requirements Personnel

Requirements Personnel Requirements

Personnel Requirements: Will the government consider adding degreed engineers for Operations Engineering positions within the MTC?

The government has made additions to the MTC Apdx C.7 and PWS 3. Operations Engineering Support regarding these positions.

15 Draft RFP Cost Reimbursable

(CR) CLINs Cost Reimbursable

(CR) CLINs Cost Reimbursable (CR) CLINs

Cost Reimbursable (CR) CLINs: Will the CR CLINs cover costs for vehicles, tools, and equipment? Could the government clarify which specific items are expected to fall under CR versus FFP (Firm-Fixed Price)?

The cost reimbursable (CR) CLINS are NOT for vehicles, tools, or equipment. Vehicles, tools, and equipment are to be incorporated into the Firm Fixed Price (FFP) CLIN's. The government expects all costs associated with the performance of the FFP CLIN work to be incorporated; such as: labor, vehicles, tools, equipment, supervision, overhead, profit and ancillary costs (maintenance, fuel, training, safety, etc.). CR CLINs X015-X018 are reserved for procuring materials for workorders and repairs.

16 Draft RFP Evaluation and

Selection Process Evaluation and

Selection Process Evaluation and Selection Process

Evaluation and Selection Process: Is the two-step process functionally an LPTA (Lowest Price Technically Acceptable) process, or will there be additional factors considered in Step 2? Will Step 1 evaluations influence the number of participants eligible for Step 2? If so, what criteria will be used to limit participants?

If a bidder is found to not be technically acceptable through initial evaluation or through discussions, they will not be requested to provide a price bid at Step 2 and will be removed from competition .Criteria for evaluation is in the L&M.

17 Draft RFP Scope of Cost

CLINs Scope of Cost

CLINs Scope of Cost CLINs

Scope of Cost CLINs: What specific items or services are included in the Cost CLIN this time? Will this be in line with past expectations, or should we anticipate changes?

The cost reimbursable CLINs are for repair materials to perform workorders and repairs such as filters, chemicals, ceiling tiles, carpet squares, paint, and U-Fix it inventory.

18 Draft RFP Solicitation

Timeline Solicitation

Timeline Solicitation Timeline

Solicitation Timeline: Can the government provide further insight into why the solicitation is being issued earlier than expected?

The government will not provide an explanation.

19 Draft RFP Technical and

Workload Data Technical and

Workload Data Technical and Workload Data

Technical and Workload Data: When can offerors expect complete technical and workload data to be released for accurate proposal preparation?

Technical and Workload Data is provided in Appendix C.

20 Draft RFP Collective Bargaining

Agreement (CBA)

Collective Bargaining

Agreement (CBA) Collective Bargaining Agreement (CBA)

Collective Bargaining Agreement (CBA): What is the anticipated release date for the Collective Bargaining Agreement? Will this release be available before Step 1 evaluations are completed? Collective Bargaining Agreement (CBA):

What is the anticipated release date for the Collective Bargaining Agreement?

Will this release be available before Step 1 evaluations are completed?

CBA's were released.

21 Draft RFP Proposal

Instructions and Section L

Proposal Instructions and

Section L Proposal Instructions and Section L

Proposal Instructions and Section L: Section L currently appears to only contain clauses. Will additional instructions for proposal preparation, particularly regarding formatting and required content, be added?

Yes, updated section L, Instructions to Bidders, will be published.

22 Draft RFP Timeline for Step 1

Evaluations Timeline for Step 1

Evaluations Timeline for Step 1 Evaluations

Timeline for Step 1 Evaluations: What is the anticipated timeline for completing Step 1 evaluations? Will feedback be provided before moving into Step 2?

The government estimates 30 days to complete technical evaluations. This may change depending on quality of technical proposals and length of discussions with bidders.

23 Draft RFP Vehicle

Maintenance Vehicle

Maintenance Vehicle Maintenance

Vehicle Maintenance: Can routine maintenance for vehicles be conducted on-base, or will contractors need to arrange off-site facilities?

On base maintenance is acceptable to the government. SP must account for hazmat approval and disposal process.

24 Draft RFP CLIN Structure and

Levels of Service CLIN Structure and

Levels of Service CLIN Structure and Levels of Service

CLIN Structure and Levels of Service: The CLINs are structured in pairs of FFP and QPI. Can the government confirm if both components will be priced as one item? How will the Levels of Service be weighted, and how should contractors interpret this weighting in developing their approach?

The government will provide a pricing matrix. Bidders will not need to provide an amount for QPI. QPI will be calculated at 8% of the FFP for the Level of Service amount. This will be a calculated function within the pricing matrix.

25 Draft RFP Proposal as Part of the Contract Proposal as Part of the Contract Proposal as Part of the Contract

Proposal as Part of the Contract: Since the proposal will become part of the contract, can the government specify any additional content requirements that would ensure compliance?

The government will incorporate the technical proposal into the contract. The awardee must perform to all the contract requirements in addition to their technical proposal.

26 Draft RFP Technical Proposal

Preparation Time Technical Proposal

Preparation Time Technical Proposal Preparation Time

Technical Proposal Preparation Time: With 60 days allocated for preparing the technical proposal, will there be any interim opportunities to ask further clarifying questions, or is the October 31 deadline final for all inquiries?

Offerors may ask questions for clarification or if they believe there has been an error made in the solicitation. The contracting officer reserves the right to consider an extension to the RFP response due date. Note, the government may post questions and responses to the SAM.gov announcement.

27 Draft RFP Change in

Requirements Change in

Requirements Change in Requirements

Change in Requirements: Can the government clarify what requirements have been added or subtracted from the current program?

The adoption of a standardized PWS has resulted in significant language, formatting, and layout changes to the PWS. The overall requirement to perform Base Operations remains;

however, the minutia of changes are not quantifiable. Please read the PWS and appendices in their entirety to develop a proposal.

28 Draft RFP Safety Safety Safety Safety: Can the government clarify to what extent safety will be evaluated in this solicitation?

See Instructions to Bidders.

29 Draft RFP Incumbent Inventory

Incumbent Inventory

Incumbent Inventory Incumbent Inventory: Will the Government provide the current incumbent inventory to include condition status?

The government will not provide information on incumbent owned inventory.

30 Draft RFP Government

Inventory Government

Inventory Government Inventory

Government Inventory: Will the Government provide the current Government Owned inventory available for contractor use, to include condition status?

The Government Furnished Equipment is listed in Appendix C.5 and in operational status. Additional information, if known, such as year, model, hours or millage is provided in Appendix C.5.1.7. Thes bidders are cautioned not to duplicate the inventory as these photos are of items listed in Appendix C.5.1.2 and C.5.1.4. No additional information will be provided.

31 Draft RFP Equipment List Equipment List Equipment List

Equipment List: Will the Government require offerors to list all equipment they intend to provide exclusively for this contract as part of a month Firm Fix Price versus equipment offerors plan to include as costs in unpriced project work orders or Cost Reimbursable CLINs?

Yes. bidders need to list all equipment in the technical proposal. Additionally, All vehicles, tools, and equipment shall be under the appropriate Firm Fixed Price CLIN; None shall be considered in the cost reimbursable CLINs.

32 Draft RFP Recommended

Inventory Recommended

Inventory Recommended Inventory

Recommended Inventory: Will the Government provide a recommended equipment inventory that should be included in the monthly FFP, allowing offerors to propose deviations in the technical proposal versus explaining the need and purpose for each line item? Without a benchmark (the recommended equipment inventory) provided by the Government, evaluating long lists of equipment from each offeror will be tedious, time consuming, and hard to objectively distinguish the differences between dissimilar lists in organization, format, level of detail, etc.

The government will not provide a recommended inventory. It is the bidders onerous to understand the requirements necessary to perform base operations at Tinker AFB and provide the necessary vehicles, tools, and equipment.

33 Draft RFP Most Probable

Cost Most Probable

Cost Most Probable Cost

Most Probable Cost: Will the Government conduct a most probable cost analysis based upon the proposed equipment offerors will have available versus equipment offerors intend to rent for unpriced/unevaluated project work orders? For example, will the Government decrease or increase the Cost Reimbursement CLINs if an offeror proposes more or less equipment than the Government recommends?

No. Additionally, the cost reimbursable CLINs are not for the SP to utilize for rentals. The SP shall provide all vehicles, tools, and equipment's as part of their firm fixed price to accomplish the PWS.

34 Draft RFP Trade Analysis Trade Analysis Trade Analysis Trade Analysis: Will the Government conduct a trade off analysis that includes the proposed equipment inventory versus the Total Evaluated Price?

There are no trade offs. The SP shall provide all vehicles, tools, and equipment to accomplish the PWS.

35 Draft RFP Proposed

Equipment CLIN Proposed

Equipment CLIN Proposed Equipment CLIN

Proposed Equipment CLIN: Would the Government entertain a separate CLIN for contractor proposed equipment so the Government can verify the offerors proposed equipment costs are realistic based upon the offerors proposed equipment?

No. The bidder shall provide all vehicles, tools, and equipment to accomplish the PWS as part of their Firm Fixed Price.

37 Draft RFP

Can the government provide a mapping of the contract labor categories to the applicable CBA or WD?

38 Draft RFP

Can the government provide the actual historical overtime requirements by labor category?

39 Draft RFP

Can the government provide the staffing requirements by shift by labor category?

40 Draft RFP

Can the government provide the actual historical on-call requirements by labor category?

41 Draft RFP

To support accurate pricing, will the Government please provide the overall statistics regarding employee’s health insurance plan elections: how many individual plans, how many family plans, etc.?

42 Draft RFP

Since this is a CBA-governed FFP contract, does the Government expect the offeror to propose the total number of productive yearly man hours, or does the Government use a standard approach that the offeror’s should follow?

43 Draft RFP

Will the Government provide historical employee turnover rates on the Tinker BOSS contract, by year, since 2019?

44 Appendix B

SP may repair the GFP furnished on an “As Is” basis. Such repair (including all costs associated with repair and transportation) shall be at SP expense and shall not affect the title of the Government. Once the property has reached its maximum life, usually determined as needing repairs in excess of the replacement cost or needing repairs so frequently that it

45 Appendix B

3.12 On-Base Transportation. SP shall provide this service for their employees as part of this contract. No passenger vehicles were listed in Appendix C, if the service provider needs to supply passenger vehicles to cover the 5900 acres, can the government provide historical on approximately how many vehicles are needed or has been used in the past?

46 Appendix C.7

Can the government provide the actual historical Levels of Service requirements?

47 E1 Teamsters CBA Section 7.3 and 19.2

Will the Government provide the current Tinker BOSS seniority list with months of service and days off for all incumbent CBA employees

48 E1 Teamsters CBA Article 18, Section 18.2

Will the Government provide a complete list of certifications and licenses held by the current employees (type and number of cert/license by LCAT) in order to support price development?

49 E1 Teamsters CBA Article 18, Section 18.4

Which positions are designated as ‘on-call’? Is there a published schedule?

50 E1 Teamsters CBA Article 18, Section 18.6

Will the Government provide a complete list of specialty tools, gov tools and equipment used on the Tinker BOSS contract?

Will the Government provide a complete list of all BOSS employees using their own tools on the contract?

Will the Government provide a complete list of all tools and equipment needed to perform the Utility Plumber and Pest Controllers jobs?

53 E1 Teamsters CBA Article 18.7

This article states that all employees, except Pest Controllers, must carry and maintain a CDL. What is the cost of CDL in OK? What are the costs of ‘endorsements on the CDL’?

54 E1 Teamsters CBA Article 19

Will the Government provide an historical overview of HOLIDAY overtime hours worked on the BOSS contract over the last 5 years?

55 E1 Teamsters CBA Section 20.5

Can the government provide the actual historical cost of prescription safety glasses?

Has the Government tracked the rate of boot replacement on the contract?

If boots become unserviceable and need to be replaced at any point between Aug 10 and Aug 9 of the following year, is the offeror allowed to set the date of new boot payment at that new date on which the boots were replaced? Or, is the boot payment required every AUG 10 regardless of replacement during the year?

What is the cost for laundry services/ uniforms historically?

59 E1 Teamsters CBA Section 21.1

Are the benefit costs listed in the table per employee?

Will the Government provide the historical Team Care cost increases from 2019 – 2024?

61 E1 Teamsters CBA Section 21.3

Is the company required to contribute the amounts listed for all employees, or just the employees participating in the plan?

62 E1 Teamsters CBA Section 21.3

Can the government provide the historical ratio of plan participants to non-participants?

63 E1 Teamsters CBA Appendix C

Can the government provide the historic requirements for snow removal and which labor categories performed this task?

65 E2 Amentum CBA Section 20.2

Can the government provide the actual historical coverage demographics, as it will greatly impact cost.

66 E2 Amentum CBA Section 21.6

Can the government provide the actual historical cost of prescription safety glasses?

67 E2 Amentum CBA Section 21.7

Is the contractor required to provide and pay for the hearing tests?

82 PWS 1.2.20

The SP must participate in and support Base exercises when required. On average, how many base exercises occur per year?

83 PWS 1.2.21

The SP must provide continuous emergency support 24-hours-per-day, 7-days-per-week, 365 days-per year (24/7). On average, how many emergencies have occurred per year over the last 5 years?

The government does not have 5 years of data. See PWS Appendix C.2.2 for FY23 Priority 1 work.

Average is 4 per year.

This a non personal services contract. The cost of hearing tests should be part of the bidders firm fixed price. Bidders shall use their experience and judgment when building their approach and pricing proposal.

The government does not track replacement of safety glasses. This a non personal services contract. The cost of replacing safety glasses should be part of the bidders firm fixed price. Bidders shall use their experience and judgment when building their approach and pricing proposal.

The government does not have this data.

The government has the following: 2020-2021 - 5 events total 24.2 inches; 2021-2022 - 3 events total 9.3 inches; 2022-2023 - 2 events total 2.4 inches; 2023-2024 - 2 events total 2.34 inches. Recommend bidder research historical Oklahoma weather data.

The government does not have this data.

This a non personal services contract. The cost of boot replacement should be part of the bidders firm fixed price. Bidders shall use their experience and judgment when building their approach and pricing proposal.

The Contractor shall comply with the CBA.

Yes

The government does not track laundry services. This a non personal services contract. The cost of laundry service should be part of the bidders firm fixed price. Bidders shall use their experience and judgment when building their approach and pricing proposal.

The government does not have this data.

The level of service is driven by the availability of funds. The government is unable to specify historical levels of service.

No. the government has not tracked the rate of boot replacement. Bidders shall use their experience and judgment when building their approach and pricing proposal.

No. Respectfully request bidder research this cost.

PWS section 2.7.2 states Approximately 15 percent of PM work may be required to be performed outside of normal working hours, including weekends and holidays.

The government is not going to specify the cost of a CDL or estimate the cost of endorsements. Respectfully request bidder research this cost.

No. Bidders shall use their experience and judgment when building their approach and pricing proposal.

No. Bidders shall use their experience and judgment when building their approach and pricing proposal.

No. The contractor shall provide all tools and equipment. The government has provided a full list of government property. Bidders shall use their experience and judgment when building their approach and pricing proposal.

There is no published schedule the contractor shall comply with emergency's in accordance with the PWS.

No

No

The government will not specify or estimate the number of vehicles required. Bidders shall use their experience and judgment when building their approach and pricing proposal.

Any equipment identified as needing repair before transition is complete will be the responsibility of the outgoing contractor. See PWS Appendix B 8.3.2. Joint Inventory, 8.3.3. Phase-Out Joint Inventory, and 8.4. Inventory Lists Including Disposed GFP.

The Government does not have turnover rates.

The Government does not have a standard approach. The Government has provided a special clauses that specifies a MTC. Bidders shall propose price in step 2 in accordance with their technical approach in step 1.

The government has provided all the information it possesses, in the form of the CBA.

The government does not have the historical overtime data. Per PWS Appendix A section 9.3.2: After-duty hours are defined as anytime outside normal duty hours. SP shall be expected to properly schedule employees and perform work during after-duty hours to avoid mission impact at no additional cost to the Government. Historically, 15% of PM/CM work may be required to be performed after-duty hours including weekends and holidays.

The government is not directing specific shifts per labor category. The Government has provided workload data and normal base operating hours.

The Government has provided workload data and normal base operating hours.

CEOps_RFI_Response_Matrix Revision 1, 26 Nov 2024

CEOps_RFI_Response_Matrix, 31 Oct 2024

The Government will not provide a mapping. The respective bidders need to make their own assessment of the CBA's in order to perform the contract based on their experience and judgment.

84 PWS Level of Service The PWS states that, "the Government will provide 60-day notice prior to changing between the various LoS level. If a change is required in less than 60 calendar days, negotiation will begin between the CO and Contractor. Each LoS will have a specific minimum team complement (MTC) and performance objectives." How many times has the Government made LoS changes in <60 days over the last 5 years?

85 PWS 2.1.1

The SP is required to operate a centralized Customer Request Center 24/7. How big is the CRC, what systems and processes are used, and how many personal are required to man the CRC?

86 PWS 2.3.9.2

The PWS states that "some personnel are required to be cross trained." Will the Government provide specific details regarding cross training requirements in the form of position descriptions for each labor category?

87 PWS 3.3.9

The PWS states, "the SP shall procure and assume responsibility of material acquisition system and be responsible for annual subscription renewal use. The Government requires the SP to assume all required licenses and access rights to ensure continuity. What is this cost based on historical information over the last 5 years?

88 PWS 4.2

The requirements for handling of Asbestos and Wastewater management and quite stringent. On average, how many additional hours are added on planned tasks per year to accomplish work in these areas as a result of the handling and management requirements?

89 PWS 6.0

The QPI requirements (penalties for unfinished tasks, under performance and issues) align much more closely with an LOE type contract than a typical FFP type contract. Will the Government provide its rationale for choosing an FFP instead of an LOE type contract?

90 DAFT Instructions to Offeror

2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals Proposal packages shall be transmitted to the Solicitation CO via email. Physical delivery of proposal packages will not be accepted. Table 1 (Bid organization) in section 3.3 asked for 2 disks. If the government plans on an email submission, will this be rectified in the final?

91 Not referenced

Does the government consider the MTC FFP LOE since the contract is predominantly FFP but requires staffing minimums?

92 Not referenced

Is there an allowable timeframe to replace MTC personnel?

93 Not referenced

Based on the previous solicitation's Q&A, the government defined a man-year as 1560, does the government still hold that position knowing it only equals 30 hours a week?

95 RFP Sir-can you please clarify that Step 1 proposals are due 6 Jan 2025 and that Step 2 proposals will be due on later? Technical Proposals are due 6 Jan 2025 96 RFP Is there a formal due date for questions regarding the Final RFP? There is no formal due date for questions regarding the RFTP. Be advised that late questions/responses may not result in an extension.

97 RFP I am requesting site visit information for the FA813725R0004 Tinker Air Force Base Operations Support Service opportunity. There is an option at SAM.gov under the RFTP posting that will allow KTR to list as an interested vendor.

98 RFP Please share the DOD Safe Code for the Tinker BOSS Proposal Submission prior to the deadline of January 06, 2025. KTR advised links will be provided when offeror ready to submit

99 RFP

I am writing to respectfully request a 30-day extension beyond the current due date of January 6, 2025, for the FA813725R0004 Tinker AFB BOSS Proposal. This additional time will ensure we can provide a comprehensive and high-quality submission.

This additional time would ensure that we can address all required elements thoroughly and we maintain the highest level of quality and compliance. We are committed to meeting the requirements in full and believe this extension would enable us to achieve that objective effectively.

The Government does not anticipate extending the RFTP beyond the current due date of January 6, 2025.

See the “Instructions to Bidders” FAR 52.214-23

100 RFP

FAR 14.5

FAR 15.214-10

Final RFP, ITB 2.1.1 & 2.1.2

Evaluation Factors,

2.3 – 2.3.5

The Final RFP includes additional language regarding the step-two evaluation process… “…considering only price and the price-related factors specified elsewhere in the solicitation IAW FAR 52.214-10 - Contract Award-Sealed Bidding.”

The Final RFP Evaluation Factors indicate that there will be a thorough evaluation of Price Reasonableness [FAR 15.404-1(b)(2)], Balanced Pricing, and Price Realism, as well as an evaluation of other support documentation provided by the offeror. Will Step 2, Price proposals, be opened publically and awarded immediately? Can the government estimate how long it will take for the final award to be announced following the public bid opening? Any additional information regarding the logistics of the Step 2 evaluation would be greatly appreciated.

Yes, The bid opening location will be provided in the step two IFB. After bids are publicly opened, an award will be made with reasonable promptness

101 RFP / Pricing Matrix CLIN 0018 is classified as Equipment Rental and Supplemental Services. What are considered supplemental services?

Equipment rental and supplemental services are considered under emergency conditions renting, boilers, chillers, etc. that the government deems required to continue operating the base.

102 RFP / Pricing Matrix Specialty Subcontractors. Are specialty subcontractors for services like required third-party inspections and testing to be included in the FPP or are those reimbursable expenses? If included in FFP, please provide a list of services provided and names of subcontractors.

If an inspection or test is required to fulfill the PWS it shall fall under the Firm Fixed Price CLIN's. Bidders may elect to utilize third-party inspection and testing services. The government does not endorse and will not provide a list of third party services.

103 RFP

252.237-7024 Notice of

Continuation of Essential

Contractor Services.

(PAGE 75)

Mission Essential Contractor Services - “(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in PWS, no exclusions of work during periods of crisis.” Is the Mission Essential Contractor Services plan required in Step One? If so, under what Subfactor? Please confirm this plan does not count against the 65-page limit.

Yes, the plan is required under Step One and should be a part of Factor 1 Technical

104 RFP / Instructions to Bidders 3.11.1 (PAGE 5) Page line spacing. Would the Government consider changing the page line spacing from 1.5 to single spaced? No, The Government has not considered changing the page line spacing 105 RFP / Instructions to Bidders 4.8.6.1 (PAGE 11) Subfactor Four: Experience/Qualifications. Please confirm item (b) is a typo and should be Physical plant operations. Correct, this Is a typo and should read "Physical plant operations"

106 RFP / Instructions to Bidders 4.8.7 (PAGE 11-12) Technical Requirements Correlation Matrix. Please clarify where in our Technical Proposal the Table 2 Technical Requirements Correlation Matrix is to be included and confirm it does not count against the 65-page limit. The Technical Requirements Correlation Matrix does not count as part of the 65 page limit. Table 2 Technical Requirements Correlation Matrix should be placed after the "Glossary of Abbreviations and Acronyms".

107 RFP I have been reading the solicitation for Tinker AFB. It seems unclear regarding the site visit. Is that something that our company just arranges with you? Please let me know. The site visit for the subject was held/completed on or about 21 October 2024.

108 RFP

The Schedule B has multiple CLINs for “Quality Performance Indicator” (QPI). Section H has no mention of the metrics or evaluation of the QPIs. There is no attachment describing the process, timing, or standards for award of these CLINs.

Will the Government clarify how the QPI CLINS are awarded?

See PWS "6. CONTRACT PERFORMANCE STANDARDS." which explains how the CLINs will operate after award.

109 RFP / Section H Section H

Section H defines the remedy for failing to meet the minimum team complement. The following are clarifications to this section. The offset shall be calculated as the days unmanned x 8 hours per day x task order hourly rate. The task order hourly rate is not defined nor is an hourly rate required with the proposal. How will the hourly rate be determined?

The clause provides no consideration for type of day. As written, the offset for a vacant position could be interpreted as every day (30 days a month) from the first day of vacancy. Could the Government clarify how the quantity of days is calculated? Will the days for an offset calculation include weekends and holidays?

This is reinforced with the statement “Assignment is measured by position only and is considered without regard to employment status or leave status of the contractor’s individual employees.” To avoid an offset, must the contractor backfill every position when an employee takes paid time off, off site training, or any other time the employee is not on site available for work?

The clause states “Contractor shall backfill any MTC shortfall within 30 days of each assignment shortfall occurrence.” This does not explicitly state that offsets will not be calculated during the shortfall. Will offsets be incurred if a position is vacant for less than 30 calendar days?

How will the hourly rate be determined: "Offset = days unmanned x 8 hours per day x task order hourly rate for vacant skill set" See PWS "6.1. Services Summary Table" -Could the Government clarify how the quantity of days is calculated? Will the days for an offset calculation include weekends and holidays?

PWS Appendix A offerors insight into hours of operation as well as federal holidays and shutdown days. These are taken into account when the quantity of days is calculated.

-To avoid an offset, must the contractor backfill every position when an employee takes paid time off, off site training, or any other time the employee is not on site available for work?

No, the contractor is not required to backfill every position under normal leave circumstances or when an employee takes paid time off, off site training. Be advised if an employee or employees are off site in contravention of Clause H the unmanned offset applies.

-Will offsets be incurred if a position is vacant for less than 30 calendar days?

No, if backfilled within 30 days as stated in the H Clause

110 RFP

Cost Reimbursable

(CR) CLINs Cost Reimbursable (CR) CLINs: Will the CR CLINs cover costs for material used for PMs and Work orders? Could the government clarify which specific items are expected to fall under CR versus FFP (Firm-Fixed Price)?

Cost reimbursable CLIN's will cover material for PM's and work orders. The firm fixed price CLIN's will cover all management, labor, tools, vehicles, equipment, fuel, services, repair, and training.

110 RFP / PWS

4.8.5 Subfactor

Three: Resource and Personnel

Management; (e) A vehicle, equipment, and tool acquisition and management approach

This section says “As a minimum, the approach shall provide the following essential components:….” , “(e) A vehicle, equipment, and tool acquisition and management approach including all operational and maintenance cost associated such as, but not limited to, vehicle tag and title, maintenance, repair, fuel, and replacement that meets all PWS requirements and ensures best value to the government….”

Will the government please confirm:

“Cost” as a dollar figure is not to be included in Technical Volume, and therefore offerors do not need to include the operational and maintenance cost reference in 4.8.5(e).

However, offerors need to describe that they understand acquisition, operation, repair, maintenance, fuel, tag, title, tax, and any applicable requirement and cost to own and operate is their burden. Offerors should provide a list of vehicles, equipment, and tools, and need to provide their acquisition and management approach for these items.

112 RFP

4.8.5 Subfactor

Three: Resource and Personnel

Management; (e) A vehicle, equipment, and tool acquisition and management approach

To aid in the offeror’s response to Subfactor Three, will the government confirm that the incumbent contractor’s passenger vehicle fleet is very old and will require replacement with a new fleet? The Government can not make a determination as to the condition of the incumbents fleet or the need for it's replacement.

113 RFP / Section H

T-BOSS

solicitation, Section H, FA8137.52.215-

9ZA1

Based on the above referenced section of the solicitation, we understand offerors must provide the Minimum Team Complement at all times on this effort or we will receive a deduction on our invoice equivalent to the number of days unmanned * 8 hours per day * the vacant position's hourly rate. The MTC is defined as the minimum required quantity of personnel by skill set to ensure mission readiness. Based on the definition of the MTC, we understand the work hours for one employee would be equivalent to the total annual hours per year less paid time off (example: 2080 hours - 120 hours of vacation - 56 hours of sick leave - 88 holiday hours = 1816 work hours). The MTC Summary Table does not clarify if the offset will be applied to paid time off.

Please confirm that if an employee is on paid time off, there will be NO offset (deduction) charged for the paid time off hours.

Offset = days unmanned x 8 hours per day x task order hourly rate for vacant skill set See…