Taylor_Heritage_Park_Pavillion_Roof_Project.pdf

Invitation For Bid

City of Taylor

Budget & Finance Dept.

Central Purchasing Division 23555 Goddard Road Taylor, MI 48180

Solicitation Number: IFB-9-21-26-22

Solicitation Title: Taylor Heritage Park Pavillion Roof Project

Purchasing Agent: Ben Clayton Email: bclayton@cityoftaylormi.gov Telephone: (734) 374-1459

Project Manager: Ben Clayton Email: bclayton@cityoftaylormi.gov

Timeline

Release Project Date September 25, 2026

Question Submission Deadline October 2, 2026, 5:00pm

Response Submission Deadline October 12, 2026, 5:00pm

Bid Opening Date (Non-Mandatory) October 14, 2026, 10:00am

INSERT TEAMS LINK HERE

You are invited to participate in this Invitation For Bid. Please submit your solicitation response in conformance with the instructions specified herein.

By submitting a solicitation response, the respondent agrees and promises to sell, furnish, and deliver to the City all commodities and services contained in this Invitation For Bid for which a contract is awarded by the City. The respondent shall fully perform the contract in accordance with all the specifications, terms and conditions, and requirements contained in the Invitation For Bid and shall comply with all applicable provisions of the City of Taylor, Purchasing Policies, made a part of the Invitation For Bid and contract by reference.

Written acceptance of the bidder's bid response by the City, by issuance of a purchase order or contract, constitutes a binding contract made and entered into by and between the City of Taylor, acting through the Purchasing Department named above, and the respondent.

Please only complete the table below for physical submittals

Bidder Company Name:

Street Address:

P.O. Box: City: State: Zip Code:

Toll Free Telephone: Telephone: Fax:

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Federal I.D. or Social Security No.: E-Mail:

Type or Print Name of Person Signing:

Title:

Authorized Signature:

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IFB Contents

1. Instructions to Bidders

2. General Contract Terms and Conditions

3. Special Terms and Conditions

4. Scope of Work

5. Bid Schedule

6. Vendor Questionnaire

7. Attachments

Attachments:

A - Bid Form - Heritage Park B - Open air pavillion drawings C - Taylor Heritage Park Pavillion Spec D - Taylor Heritage Park

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Instructions to Bidders

Electronic Submissions (Preferred)

The City of Taylor officially distributes bid documents through OpenGov at https://procurement.opengov.com/portal/taylormi. Bidders are encouraged to review solicitation documentation and electronically submit responses via the eProcurement Portal. A listing of open solicitations can be reviewed using the following URL: https://procurement.opengov.com/portal/taylormi.

Submission by Mail or in Person

Mail or deliver in Person a completed and signed solicitation response in a sealed envelope to the address listed below. Bid responses received after the date and time specified on the cover sheet of this solicitation will be rejected. Bid responses by mail or in person will need to include an electronic copy of the bid documents (e.g. on a flash drive). Address the envelope containing your response in the following manner:

BID NUMBER - IFB-9-21-26-22 Taylor Heritage Park Pavillion Roof Project

BID OPENING DATE - Monday, October 12, 2026

CITY OF TAYLOR

CITY CLERK’S OFFICE

23555 GODDARD ROAD

TAYLOR, MI 48180

Bidder Checklist

Have you remembered to:

1. Review all instructions, terms, conditions, and specifications to ensure your bid response complies

2. Prepare your price: products to be used and services to be rendered

3. Indicate whether you can meet the delivery date indicated on the cover sheet

4. Complete the “Cover Sheet”, sign and submit with bid package (for Submission by Mail or in Person)

5. Complete the “Service Representative” information in the Vendor Questionnaire and submit with bid package

6. Sign the “Insurance Requirements” document, submit with bid package

7. Complete the “Project Specification” page, sign and submit with bid package

8. Mark the envelope as indicated above? (for Submission by Mail or in Person)

9. Include an electronic copy of bid document (for Submission by Mail or in Person)

10. Included original “Bid Bond”, copy of original “Bid Bond” and self-addressed return envelope, as explained in

Special Terms and Conditions (if applicable)

Bidder’s Instructions

1. Addition of Terms and Conditions. Additional terms and conditions submitted with a bid response are of no effect unless accepted in writing by the Purchasing Department. Bids with any additional terms and conditions may be rejected as non-responsive.

2. Assistance to Bidders with a Disability. Bidders with a disability that need an accommodation must contact the

Purchasing Agent prior to the deadline for receipt of bids so that reasonable accommodation can be made.

3. Bid Held Firm. Bids are not awarded at the bid opening. Bid responses will be firm for 30 days, unless otherwise specified by the Purchasing Agent in writing.

https://procurement.opengov.com/portal/taylormi

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4. Bid Opening. All bids received by the time and date of the bid opening will be publicly opened by the City Clerks

Office, with the attendance of the Purchasing Agent at the location indicated on the cover sheet of this solicitation. Interested parties are invited to attend the bid opening.

5. Bid Results. Bid results will be posted to the City's eProcurement Portal at https://procurement.opengov.com/portal/taylormi. Bidders may also obtain bid results or arrange to review the bid file by contacting the Purchasing Department.

6. Corrections. The bidder’s authorized representative must initial any corrections and alterations (i.e. erasures, whiteouts, correction tape, etc.) made to the bid response. Those bid responses with corrections and alterations that are not initialed are subject to confirmation by the Purchasing Agent. Bidders may unsubmit and modify their responses at any point prior to the submittal deadline.

7. Definitions:

o Bidder Any person or firm submitting a competitive bid in response to a solicitation.

o Bid Results A summary of all bid responses received and the award results o Bid Response The executed document submitted by a bidder in response to a solicitation.

o Contractor Any person or firm having a contract with a governmental body.

o Solicitation The process of notifying prospective bidders that the City wishes to receive bids for furnishing goods and services.

8. Facsimile Bids. Bid responses faxed to the City will be rejected. Bids may be faxed to a third party who will put it in a properly-addressed envelope and deliver it to the Purchasing Department before the date and time specified in the solicitation.

9. Late Bids. It is the bidder’s responsibility to ensure that a bid response is electronically delivered prior to the date and time specified for the opening. Late bid responses will not be accepted and will be rejected regardless of the degree of lateness or the reason.

10. Multiple Bids. Bidders may not submit more than one bid in response to this solicitation. Each bid submitted must comply in all aspects with the bid requirements and these instructions.

11. New Equipment and Materials. Unless otherwise indicated in the detailed specifications of this solicitation, all equipment and materials shall be new and under current production for use in the United States.

12. Packaging. All commodities and equipment are to be delivered and packaged strongly and securely according to accepted commercial practices.

13. Prices, Currency. All prices must be in United States currency, (USD).

14. Pricing (Unit and Total Prices). The unit price is to be according to the unit of measurement specified in the solicitation. In the event of mathematical differences between the unit price and extended total, the unit price will prevail.

15. Prevailing Wages. If this project is determined to be subject to the Davis-Bacon Act (40 U.S.C. 3141 et seq.), the Contractor shall comply with all applicable labor-standards provisions in 29 CFR 5.5. The

Contractor must pay all laborers and mechanics no less than the most current prevailing wages and fringe benefits published in the applicable U.S. Department of Labor Wage Determination, included as

Attachment B. The Contractor shall submit weekly certified payrolls in accordance with 29 CFR 5.5(a)(3).

16. Protests. An interested party may protest the solicitation within seven days before the bid opening or protest the

Notice of Intent to Award within seven (7) days after receiving notice. Notice of award will be issued only to those bidders who submitted responses to this solicitation seven calendar days after award or issuance of the Notice of

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Intent to Award. It will be assumed that all interested parties knew or should have known all the facts surrounding the award.

17. Questions and Clarifications. All questions and requests for clarification regarding this solicitation must be submitted electronically through the City's eProcurement Portal. The requirements of this solicitation can only be altered by written amendment of the solicitation. Verbal communications from whatever source are of no effect. Questions must be received by the deadline specified on the cover sheet to allow the Purchasing Agent to issue any needed amendments in sufficient time before the bid opening date.

18. Review of the Bids. After the bid opening, bids become subject to the State of Michigan public records laws. Interested parties may request public information and make arrangements to review the bid file by contacting the City Clerk’s Office during normal working hours, between 9:00 a.m. and 5:00 pm., Monday through

Friday, excluding holidays.

19. Rejection. The City reserves the right to reject any and all bids in whole or in part. Bid responses will be rejected if:

o The bid response is not legible.

o The bid response is not completed as requested.

o The bid response is faxed to the City.

o The bid response is not responsive to the specifications or other requirements of the solicitation.

o The bid response is received after the time and date specified.

o The bidder was required to be registered as an approved vendor by the deadline for receipt of bids, and failed to do so.

o The bidder is determined to be not responsible, in accordance with Section 3 of the City of Taylor, Purchasing

Policy.

o If the bidder submits a response electronically and physically, the physical bid will take precedence and the electronic submittal will be rejected.

20. Signature (for physical submittals only). The bidder submitting the bid response or that bidder’s duly authorized agent or representative must sign the bid response manually in ink. The name and title of the person signing the bid response must be typed or printed below the signature.

21. Specifications, Brand Name or Equivalent. Unless otherwise indicated in the detailed specifications of this solicitation, the use of a specific brand name or make/model is for illustrative purposes only, and the City will consider equivalent products. If a commodity or service put forth by a bidder is rejected as not being equivalent, the Purchasing Agent will notify the bidder of the rejection.

22. Specifications, Compliance. All bids submitted in response to this Invitation for Bid must comply with the specifications contained herein, and the successful bidder will be held responsible. Noncompliance with specifications is grounds for rejection of the bid response. Bidders who desire to submit commodities or services that deviate from these specifications or have any objections to the specifications stated herein must contact the

Purchasing Agent in writing as soon as possible, so the Purchasing Agent can determine whether the specifications need to be amended.

23. Taxes. The City does not pay sales tax or federal excise tax. The federal tax-free transaction number and City sales tax exemption number is 38-6006926. The Purchasing Department will furnish a tax exempt certificate upon request.

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24. Withdrawal or changes to a bid response prior to the bid opening date and time. Before the bid opening date and time, the bidder’s authorized representative may withdraw or change a bid response through the City's eProcurement Portal or by making a written request to the Purchasing Agent if submitting a physical response.

25. Withdrawals after the bid opening date and time. After the opening, no changes may be made to the bid response. The bidder may make a written request to withdraw the bid response, subject to approval by the

Purchasing Department. Bidders repeatedly withdrawing bids after the opening date may be removed from the

City bidders list.

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General Contract Terms and Conditions

1. Affirmative Action. The contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees without regard to race, color, religion, sex, national origin or physical handicap.

2. Applicable Law and Venue. This contract is governed by and construed in accordance with the laws of the

State of Michigan. Any action to enforce this contract must be brought in the District Court of Wayne County, Michigan.

3. Assignments and Subcontracts. The contractor may not assign or otherwise transfer or delegate any right or duty without the City’s express written consent. However, the contractor may enter into subcontracts provided that any such subcontractor acknowledges the binding nature of this contract and incorporates this contract, including any attachments. The contractor is solely responsible for the performance of any subcontractor. The contractor shall not have the authority to contract for or incur obligations on behalf of the City.

4. Binding Contract. The acceptance of a bid response in writing by the Purchasing Department or Entity constitutes a contract between the bidder and the City. Written acceptance from the Purchasing Department or

Entity will be in the form of a purchase order, notification of award, or contract. Any oral agreement or arrangement by a bidder with a City employee or Purchasing Department or Entity will have no force or effect unless reduced to writing.

5. Compliance with Laws. The contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including Title VI of the Civil Rights Act of 1964. Any subletting or subcontracting by the contractor subjects subcontractors to the same provision.

6. Compliance With Public Records Law. The contractor understands that, except for disclosures prohibited under state open records laws related to confidentiality, in MCL §Act 442 of 1976 et seq., the City must disclose to the public upon request any records it receives from contractor. The contractor further understands that any records which are obtained or generated by the contractor under this contract, except for records that are confidential under in MCL §Act 442 of 1976 et seq., may, under certain circumstances, be open to the public upon request under the Taylor open records law. The contractor agrees to contact the City immediately upon receiving a request for information under the open records law and to comply with the City’s instructions on how to respond to the request. Bid responses are exempt records until the time and date of the bid opening.

7. Confidentiality. The contractor agrees not to use or disclose any information it receives from the City under this contract that the City has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this contract or as authorized in advance by the City. The City agrees not to disclose any information it receives from the contractor that has previously been identified as confidential and which the City determines in its sole discretion is protected from mandatory public disclosure under a specific exception to the State public records law, in MCL §Act 442 of 1976 et seq.. The duty of the City and the contractor to maintain confidentiality of information under this section continues beyond the term of this contract, or any extensions or renewals of it.

8. Contract Amendment. After a binding contract has been entered into, no changes (i.e. substitution of product or a price adjustment) may be made, unless prior written approval has been obtained from the Purchasing

Department or Entity.

9. Inspection and investigations. The City reserves the right to conduct inspections and investigations related to the bidder and offered commodities or services, including but not limited to the firm, its facility, personnel, qualifications, and the commodities and/or services offered to make determinations regarding compliance with the bid requirements and responsibility of the bidder.

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10. Material and Workmanship. All material and workmanship shall be subject to inspection and testing by the City either at: the point of manufacturer, place of storage, or upon receipt.

11. Payment Terms. Payment will normally be made within thirty days after delivery and acceptance of commodities or services under this contract and receipt of a correct invoice. The city issued purchase order number shall be the primary identification number utilized by the city in the tracking of orders and processing of payments. A vendor’s failure to comply with the following two actions could result in a delay of payment. (1)

Vendors are required to visibly place the city issued purchase order number on the invoice, (2) Vendors are required to submit the invoice directly to Central Purchasing.

12. Termination for lack of funding or authority. This contract shall become null and void, in total or in part, should the City Council of the City of Taylor fail to appropriate funds for any or all departments, which are committed to the terms of this contract. Any such contract termination shall be at no cost to the City.

13. Termination of Contract

a. Termination without Cause. This contract may be terminated by mutual consent of both parties, or by either party upon 30 days' written notice.

b. Termination for Lack of Funding or Authority. The City may terminate this contract effective upon delivery of written notice to the contractor, or on any later date stated in the notice, under any of the following conditions:

I. If funding from federal, state, county, city, or other sources is not obtained and continued at levels sufficient to allow for purchase of the services or supplies in the indicated quantities or term. The contract may be modified by agreement of the parties in writing to accommodate a reduction in funds.

II. If federal, state or local laws or rules are modified or interpreted in a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract.

III. If any license, permit or certificate required by law or rule, or by the terms of this contract, is for any reason denied, revoked, suspended or not renewed.

Termination of this contract under this subsection is without prejudice to any obligations or liabilities of either party already accrued prior to termination.

c. Termination for Cause. The City by written notice of default to the contractor may terminate the whole or any part of this contract:

I. Fails to begin the work within the time specified in the Contract;

II. Fails to perform the work with sufficient workers and equipment or with sufficient materials to assure the prompt completion of said work;

III. Fails to perform the work in accordance with contract requirements or refuses to remove and replace rejected materials or unacceptable work;

IV. Discontinues the work;

V. Fails to resume work which has been discontinued within a reasonable time after notice to do so;

VI. Becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency;

VII. Allows any final judgement to remain unsatisfied for a period of 10 days;

VIII. Fails to comply with contract requirements regarding minimum wage payments;

IX. Is a party to fraud; or

X. For any other cause whatsoever, fails to carry on the work in an acceptable manner.

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d. Termination, Deliveries. If the contract is terminated for any reason, the contractor is responsible for delivery of all commodities and services ordered prior to the termination, unless those orders had been canceled by the

Purchasing Department or Entity

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Special Terms and Conditions

1. Approved Bidder Registration.

Every person or business entity that desires to bid on contracts for commodities and services must be an approved vendor in order to be placed on the bidders list. Bidders must comply with the vendor registration requirements related to approved bidder registration as set forth in this solicitation:

Bidders Must Be Approved By Time Set For Bid Opening. Bids will only be accepted from those companies who have become approved vendors, in accordance with City Charter. Bidders that are not Approved Vendors for the City of Taylor at the time bids or proposals are opened may be rejected. Contact the Purchasing Department at 734.374.1459 to check whether your company is currently an approved vendor on the City’s Approved Vendor list. Bidder registration information and forms are available on the website.

Placement on the approved vendor list does not guarantee a bidder will receive notice of every formal solicitation. Bidders must maintain current information by submitting a Notice of Change form to the City Purchasing

Office (Fax 734-374-1344).

2. Award.

Award will be made to the responsible bidder with the lowest priced bid that is responsive to the specifications and all other requirements stated herein. Award will be made as follows: all or none.

3. Bid Selection.

The bid winner will be selected following the applicable process under Section 4.8.12, Bid Evaluation of the Purchasing

Policy (https://www.cityoftaylor.com/155/Purchasing#docaccess-

9da064ed60697d472ca0882f174675bb4d9c3578aefe41bf9ec1c3a840e0403e).

4. Pre-Qualification.

In Compliance with Section 3.4 of the City Purchasing Policy Manual, the requesting department may require the prequalification of vendors for the Formal Bid. The prequalification process may add up to four weeks.

5. Bid Surety.

Each bid response must include a five (5) percent bid surety for the total of the project, either in the form of:

• a certified check

• a bank cashier's check

• a money order

• a corporate surety bond from a surety company authorized to do business in the City of Taylor

Each bid response must also include a copy of the original bid bond as well as a self-addressed return envelope. Bid sureties of the non-successful bidders that are in the form of a certified check, bank cashier’s check or a money order will be returned upon determination of award. The bid surety of the successful bidder(s) will be returned upon the receipt of a completed contract bond and its approval by the City.

6. Bid Calculation:

In the event that the bid is generated based on single unit price, the Bid Bond and Performance Bond will be defined by the Central Purchasing Department based on historical data.

7. Contract Term

The Contract shall be for a term of one (1) year from the date of execution, with no options for renewal or extension.

https://www.cityoftaylor.com/155/Purchasing#docaccess-9da064ed60697d472ca0882f174675bb4d9c3578aefe41bf9ec1c3a840e0403e https://www.cityoftaylor.com/155/Purchasing#docaccess-9da064ed60697d472ca0882f174675bb4d9c3578aefe41bf9ec1c3a840e0403e

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8. Delivery.

The contractor shall deliver commodities and services ordered under this contract as follows:

• Delivery must be made within five (5) business days after the contractor receives an order from the Purchasing

Department or entity by issuance of a purchase order or use of a purchasing card.

If delivery requirements cannot be met within the specified time, the bidder must notify the Purchasing Department in writing of the delay and the approximate date delivery may be expected.

9. F.O.B. Point and Freight.

Delivery and passage of title under this contract shall be as follows:

• Delivery will be F.O.B. Destination to the location specified on the cover page of the solicitation. The freight is to be included in the price of the products. Title will pass to Purchasing Department or entity upon delivery to the specified destination.

10. Descriptive Literature.

The bidder’s response must include descriptive literature or detailed manufacturer’s specifications for the specific equipment or commodities being offered. Bidders are instructed to clearly mark the literature information that demonstrates compliance with the specification.

11. Estimated Volume.

Estimates are not to be considered as either a minimum or maximum, but rather an estimate based upon past and anticipated usage. The contractor or contractors will be required to furnish actual requirements upon receipt of an order. This contract will not include items of a similar nature, which must be bought for emergency use.

12. Indemnification and Insurance Requirements.

Bidders must review the attached Risk Management Appendix for indemnification and insurance requirements. The indemnification and insurance provisions are incorporated and made part of this solicitation and the resultant final contract. Objections to any of the provisions of the indemnification and insurance requirements must be made in writing to the attention of the Purchasing Agent by the time and date set for receipt of questions. No alteration of these provisions will be permitted without prior written approval from the Purchasing Department in consultation with the Taylor

Risk Management Director. Upon receipt of the Notice of Award, the successful bidder must obtain the required insurance coverage and provide the Purchasing Agent with proof of coverage prior to contract approval. The coverage must be satisfactory to the Purchasing Department, in consultation with the Taylor Risk Management Director. A bidder’s failure to provide evidence of insurance coverage is a material breach and grounds for withdrawal of the award or termination of the contract. Please see (Vendor Questionnaire).

13. Pricing.

Pricing under this contract shall be as follows:

Firm Fixed. The total bid price is to include all discounts and deductions, and is to be less federal and City taxes, for which exemption certificates will be furnished upon request. Pricing shall be firm for the period of the contract.

14. Purchasing Cards.

The Purchasing Department may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Department or Entity.

15. Record of Sales.

The contractor must maintain records of sales under the contract and furnish volume of sales information to the

Purchasing Department within thirty (30) days upon written request of the Purchasing Department.

https://procurement.opengov.com/portal/taylormi/projects/305366/document?section=2930401

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16. Reference Materials.

The contractor will be required to furnish and distribute catalogs and price lists to all using entities.

17. Servicing of the contract.

The contractor will be required to furnish not less than two (2) copies of catalogs, replacement data books, and price lists to using department. Also, the contractor will be required to provide qualified sales personnel to periodically visit using entities to provide assistance and guidance connected with contract item usage.

18. Service Representative.

The contractor must provide a dedicated service representative to provide support for this contract. The contractor shall provide the name and contact information for the service provider. During the contract period, the contractor shall notify the Purchasing Agent in the event the contractor’s service representative changes. Please enter this information in the

Vendor Questionnaire.

https://procurement.opengov.com/portal/taylormi/projects/305366/document?section=2930401

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Scope of Work

1. Taylor Heritage Park Pavillion SOW

PART 1 GENERAL

1.01 DESCRIPTION

A. The Taylor Heritage Park Pavillion is located at 12303 Pardee Rd, in Taylor, MI. John Mudreyko of the

City of Taylor and Zack davis of CRS are the Owner’s Representatives and may be contacted regarding any questions or for a pre-bid job site inspection at jmudreyko@ci.taylor.mi.us and zack@crsllcreps.com.

B. The project consists of installing Carlisle’s Sure-Seal (black) Adhered Roofing System as outlined below:

On section A, apply the Fully Adhered EPDM Roofing System in conjunction with .5” HD board after tear off of the existing BUR roof to expose the Wood Deck for verification of suitable substrate as specified in this specification.

All existing curbs to be removed. Deck to be infilled with new wood deck matching existing materials. See roof plan.

ALTERNATE to remove the rock, replace any saturated roof areas, fasten .5” HD board, Fully Adhere

EPDM Roofing System.

On sections B & C apply the Fully Adhered EPDM Roofing System in conjunction with Polyisocyanurate

HD over the existing, grid sliced, EPDM roof.

1.02 EXTENT OF WORK

A. Provide all labor, material, tools, equipment, and supervision necessary to complete the installation of a

Sure-Seal 60-mil EPDM membrane Fully Adhered Roofing System including flashings and insulation as specified herein and as indicated on the drawings in accordance with the manufacturer’s most current specifications and details.

B. The roofing contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their work.

C. The roofing contractor shall confirm all given information and advise the building owner, prior to bid, of any conflicts that will affect their cost proposal.

D. Any contractor who intends to submit a bid using a roofing system other than the approved manufacturer must submit for pre-qualification in writing fourteen (14) days prior to the bid date. Any contractor who fails to submit all information as requested will be subject to rejection. Bids stating “as per plans and specs” will be unacceptable.

1.03 SUBMITTALS

A. Prior to starting work, the roofing contractor must submit the following:

1. Shop drawings showing layout, details of construction and identification of materials.

2. Sample of the manufacturer’s Total Systems Warranty covering all components of the roofing system.

mailto:jmudreyko@ci.taylor.mi.us mailto:zack@crsllcreps.com

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3. Submit a letter of certification from the manufacturer which certifies the roofing contractor is authorized to install the manufacturer’s roofing system and lists foremen who have received training from the manufacturer along with the dates training was received.

4. Certification of the manufacturer’s warranty reserve.

B. Upon completion of the installed work, submit copies of the manufacturer’s final inspection report to the specifier prior to the issuance of the manufacturer’s warranty.

1.04 PRODUCT DELIVERY, STORAGE AND HANDLING

A. Deliver materials to the job site in the manufacturer’s original, unopened containers or wrappings with the manufacturer’s name, brand name and installation instructions intact and legible. Deliver in sufficient quantity to permit work to continue without interruption.

B. Comply with the manufacturer’s written instructions for proper material storage.

1. Store materials between 60°F and 80°F in dry areas protected from water and direct sunlight. If exposed to lower temperature, restore to 60°F minimum temperature before using.

2. Store materials containing solvents in dry, well ventilated spaces with proper fire and safety precautions. Keep lids on tight. Use before expiration of their shelf life.

3. Insulation/underlayment must be stored so that it is kept dry and is protected from the elements.

Store bundles flat and upright with the bottom of the bundles elevated (2” or more) above the finished surface.

4. Slit the insulation bundle packaging vertically down the center of the two short sides to prevent moisture accumulation within the package. Completely cover the bundle with a waterproof tarp and secure to prevent wind damage and / or displacement.

C. Any materials which are found to be damaged shall be removed and replaced at the applicator’s expense.

1.05 WORK SEQUENCE

A. Schedule and execute work to prevent leaks and excessive traffic on completed roof sections. Care should be exercised to provide protection for the interior of the building and to ensure water does not flow beneath any completed sections of the membrane system.

B. Do not disrupt activities in occupied spaces.

1.06 USE OF THE PREMISES

A. Before beginning work, the roofing contractor must secure approval from the building owner’s representative for the following:

1. Areas permitted for personnel parking.

2. Access to the site.

3. Areas permitted for storage of materials and debris.

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4. Areas permitted for the location of cranes, hoists and chutes for loading and unloading materials to and from the roof.

B. Interior stairs or elevators may not be used for removing debris or delivering materials, except as authorized by the building superintendent.

1.07 EXISTING CONDITIONS

If discrepancies are discovered between the existing conditions and those noted on the drawings, immediately notify the owner’s representative by phone and solicit the manufacturer’s approval prior to commencing with the work. Necessary steps shall be taken to make the building watertight until the discrepancies are resolved.

1.08 PRE-CONSTRUCTION CONFERENCE

A. A pre-bid meeting will be held at the job site on Date at Time. Contact the owner’s representative, Name and Title, at Phone Number if there are any questions.

B. Prior to bid submittal, the roofing contractor should schedule a job site inspection to observe actual conditions and verify all dimensions on the roof. The job site inspection may occur on the day of the pre-bid meeting or prior to such a meeting. Should access to the roof be necessary before or after the pre-bid meeting, the contractor must contact the owner’s representative, John Mudreyko, at jmudreyko@ci.taylor.mi.us to coordinate an appropriate time.

C. Bids must be forwarded to the following address no later than Time on Date:

Name and Address

D. Any conditions which are not shown on the shop drawings should be indicated on a copy of the shop drawing and included with bid submittal if necessary to clarify any conditions not shown.

1.09 TEMPORARY FACILITIES AND CONTROLS

A. Temporary Utilities:

1. Water, power for construction purposes and lighting are not available at the site and will not be made available to the roofing contractor.

2. Provide all hoses, valves and connections for water from source designated by the owner when made available.

3. When available, electrical power should be extended as required from the source. Provide all trailers, connections and fused disconnects.

B. Temporary Sanitary Facilities

Sanitary facilities will not be available at the job site. The roofing contractor shall be responsible for the provision and maintenance of portable toilets or their equal.

C. Building Site:

1. The roofing contractor shall use reasonable care and responsibility to protect the building and site against damages. The contractor shall be responsible for the correction of any damage incurred as a result of the performance of the contract.

mailto:jmudreyko@ci.taylor.mi.us

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2. The roofing contractor shall remove all construction debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

D. Security:

Obey the owner’s requirements for personnel identification, inspection and other security measures.

1.10 JOB SITE PROTECTION

A. The roofing contractor shall adequately protect building, paved areas, service drives, lawn, shrubs, trees, etc. from damage while performing the required work. Provide canvas, boards and sheet metal (properly secured) as necessary for protection and remove protection material at completion. The contractor shall repair or be responsible for costs to repair all property damaged during the roofing application.

B. During the roofing contractor’s performance of the work, the building owner will continue to occupy the existing building. The contractor shall take precautions to prevent the spread of dust and debris, particularly where such material may sift into the building. The roofing contractor shall provide labor and materials to construct, maintain and remove necessary temporary enclosures to prevent dust or debris in the construction area(s) from entering the remainder of the building.

C. Do not overload any portion of the building, either by use of or placement of equipment, storage of debris, or storage of materials.

D. Protect against fire and flame spread. Maintain proper and adequate fire extinguishers.

E. Take precautions to prevent drains from clogging during the roofing application. Remove debris at the completion of each day’s work and clean drains, if required. At completion, test drains to ensure the system is free running and drains are watertight. Remove strainers and plug drains in areas where work is in progress. Install flags or other telltales on plugs. Remove plugs each night and screen drain.

F. Store moisture susceptible materials above ground and protect with waterproof coverings.

G. Remove all traces of piled bulk materials and return the job site to its original condition upon completion of the work.

1.11 SAFETY

The roofing contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state and federal requirements that are safety related. Safety shall be the responsibility of the roofing contractor. All related personnel shall be instructed daily to be mindful of the full time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers and the occurrence of the general public on or near the site.

1.12 WORKMANSHIP

A. Applicators installing new roof, flashing and related work shall be factory trained and approved by the manufacturer they are representing.

B. All work shall be of highest quality and in strict accordance with the manufacturer’s published specifications and to the building owner’s satisfaction.

C. There shall be a supervisor on the job site at all times while work is in progress.

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D. All field seams and flashing details are to be completed according to manufacturer’s specifications and details by the end of each work day.

1.13 QUALITY ASSURANCE

1. The Sure-Seal Roofing System must achieve a UL Class A.

2. The membrane must be manufactured by the material supplier. Manufacturer’s supplying membrane made by others are not acceptable.

3. The manufacturer must have a minimum of 30 years experience in the manufacturing of vulcanized, white or black, thermoset sheeting.

4. Unless otherwise noted in this specification, the roofing contractor must strictly comply with the manufacturer’s current specifications and details.

5. The roofing system must be installed by an applicator authorized and trained by the manufacturer in compliance with shop drawings as approved by the manufacturer. The roofing applicator shall be thoroughly experienced and upon request be able to provide evidence of having at least five (5) years successful experience installing single-ply EPDM roofing systems and having installed at least one (1) EPDM roofing application or several similar systems of equal or greater size within one year.

6. Provide adequate number of experienced workmen regularly engaged in this type of work who are skilled in the application techniques of the materials specified. Provide at least one thoroughly trained and experienced superintendent on the job at all times roofing work is in progress.

7. There shall be no deviations made from this specification or the approved shop drawings without the prior written approval of the specifier. Any deviation from the manufacturer’s installation procedures must be supported by a written certification on the manufacturer’s letterhead and presented for the specifier’s consideration.

8. Upon completion of the installation, the applicator shall arrange for an inspection to be made by a non-sales technical representative of the membrane manufacturer in order to identify any needed corrective repairs that will be required for warranty issuance. Notify the building owner seventy-two (72) hours prior to the manufacturer’s final inspection.

9. Inspector shall be employed and trained by the manufacturer and have received product-specific training from the manufacturer of the products.

10. The Sure-Seal EPDM Membrane exceeds 41,580 kJ/m2 under Xenon-Arc UV Light testing used for testing

“Resistance to Outdoor (Ultraviolet) Weathering.” (ASTM D 4637 Specification requires a 7560 kJ/m2 minimum total radiant exposure at 70 W/m2 irradiance at 176oF black panel temperature to pass.)The membrane shows no visible signs of cracking or crazing.

11. Sure-Seal EPDM Membranes achieves a zero (no growth) rating in the ASTM G21 test for fungi growth.

1.14 JOB CONDITIONS, CAUTIONS AND WARNINGS

Refer to Carlisle’s EPDM Roofing System specification for General Job Site Considerations.

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A. Safety Data Sheets (SDS) must be on location at all times during the transportation, storage and application of materials.

B. When positioning membrane sheets, exercise care to locate all field splices away from low spots and out of drain sumps. All field splices should be shingled to prevent bucking of water.

C. When loading materials onto the roof, the Carlisle Authorized Roofing Applicator must comply with the requirements of the building owner to prevent overloading and possible disturbance to the building structure.

D. Proceed with roofing work only when weather conditions are in compliance with the manufacturer’s recommended limitations, and when conditions will permit the work to proceed in accordance with the manufacturer’s requirements and recommendations.

E. Proceed with work so new roofing materials are not subject to construction traffic. When necessary, new roof sections shall be protected and inspected upon completion for possible damage.

F. Provide protection, such as 3/4 inch thick plywood, for all roof areas exposed to traffic during construction.

Plywood must be smooth and free of fasteners and splinters.

G. The surface on which the insulation or roofing membrane is to be applied shall be clean, smooth, dry, and free of projections or contaminants that would prevent proper application of or be incompatible with the new installation, such as fins, sharp edges, foreign materials, oil and grease.

H. New roofing shall be complete and weathertight at the end of the work day.

I. Contaminants such as grease, fats and oils shall not be permitted to come in direct contact with the roofing membrane. An overlay of Epichlrohydrin membrane must be adhered around units which have the potential to emit solvents, grease or oil.

1.15 WARRANTY

1. Provide manufacturer’s 20 year Total System Warranty covering both labor and all materials with no dollar limitation. The maximum wind speed coverage shall be peak gusts of 72 mph measured at 10 meters above ground level. Certification is required with bid submittal indicating the manufacturer has reviewed and agreed to such wind coverage.

PART 2 PRODUCTS

2.01 GENERAL

A. All components of the specified roofing system shall be products of Carlisle SynTec or accepted by Carlisle

SynTec as compatible.

B. Unless otherwise approved by the specifier and accepted by the membrane manufacturer, all products

(including insulation, fasteners, fastening plates and edgings) must be manufactured and supplied by the roofing system manufacturer and covered by the warranty.

2.02 MEMBRANE

Furnish Sure-Seal 60-mil thick EPDM (Ethylene, Propylene, Diene Terpolymer) in the largest sheet possible with

3” Factory-Applied Tape (FAT). (Splice tape shall be a butyl/EPDM based polymer with a minimum thickness of 25-

Page | 20 mil.) The membrane shall conform to the minimum physical properties of ASTM D4637. When a 10 foot wide membrane is to be used, the membrane shall be manufactured in a single panel with no factory splices to reduce splice intersections.

2.03 INSULATION/UNDERLAYMENT

A. When applicable, insulation shall be installed in multiple layers. The first and second layer of insulation shall be mechanically fastened or adhered to the substrate in accordance with the manufacturer’s published specifications.

B. Insulation shall be SecureShield HD as supplied by Carlisle SynTec.

A. Carlisle SecurShield Polyisocyanurate– A foam core insulation board covered on both sides with a moisture resistant coated glass fiber mat facer meeting ASTM C 1289-06, Type II, Class 2, Grade 2 (20 psi) or Grade 3 (25 psi). The product is available in 4’ x 8’ standard size with a thickness from 1 to 4 inches. 4’ x 4’ tapered panels are also available.

B. Carlisle SecurShield HD Composite – Composite insulation panel comprised of a ½” top surface of the

Carlisle SecurShield HD Cover Board (109 psi max) that is laminated during the manufacturing process to SecurShield rigid Polyiso roof insulation meeting ASTM C1289 Type II, Class2, Grade 2 (20 psi) or Grade 3 (25 psi). Available in 4’ x 8’ boards with thickness from 2” to 4.5”. 4’ x 4’ panels are also available.

C. Carlisle Stormbase Polyiso Composite (OSB) – Polyiso insulation bonded on the bottom side with a medium weight fiber-reinforced felt facer and laminated with a top surface of 7/16” or 5/8” thick Oriented Strand Board

(OSB) meeting ASTM C1289, Type V, Class 1 Grade 2 (20 psi) or Grade 3 (25 psi). Available in 4’ x 8’ boards with thickness from 1-1/2” to 4”.

D. Carlisle SecurShield HD Cover Board– a rigid insulation panel composed of a high-density, closed-cell polyisocyanurate foam core laminated to moisture resistant coated-glass fiber-mat facer for use as a cover board or recover board meeting ASTM 1289-06, Type II, Class 2 (109 psi max). Available 1/2” thick 4’ x 8’ panel weight 11 lbs with an R-value of 2.5.

E. SecurShield HD Plus - a rigid insulation panel composed of a high-density (109 psi max), closed-cell polyisocyanurate foam core laminated to premium-performance coated-glass fiber-mat facer for use as a cover board or recover board. Available 1/2” thick 4’ x 8’ panel weight 11 lbs with an R-value of 2.5. Meets an FM 1-90 using only

8 fasteners per 4’ x 8’ board.

2.04 FASTENING COMPONENTS

To be used for mechanical attachment of insulation and to provide additional membrane securement:

1. Fasteners, Plates and Bars

1. HP- Fasteners: a threaded, #14 fastener with a #3 phillips drive used with steel and wood roof decks.

2. HP-X Fasteners: A heavy duty #15 threaded fastener with a #3 phillips drive used for insulation securement into steel, wood plank or minimum 15/32 inch thick plywood when increased pullout resistance is desired.

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3. HP Term Bar Nail-Ins: A 1-1/4” long expansion anchor with a zinc plated steel drive pin used for fastening the Carlisle Termination Bar or Seam Fastening Plates to concrete, brick, or block walls.

4. Seam Fastening Plate: a 2” diameter metal fastening plate used in conjunction with RUSS or EPDM membrane for additional membrane securement.

5. Polymer Seam Plate: a 2” diameter plastic fastening plate incorporating barbs on the underside of the plate. This plate is required for membrane and RUSS attachment installed in conjunction with steel roof decks. May also be used for insulation attachment.

6. Insulation Fastening Plates: a nominal 3 inch diameter plastic or metal plate used for insulation attachment.

7. Sure-Seal Pressure-Sensitive RUSS™ (Reinforced Universal Securement Strip): a 6” wide, nominal 45-mil thick clean, cured black reinforced EPDM membrane with 3” wide SecurTAPE laminated along one edge. The

6” wide Pressure-Sensitive RUSS is used horizontally or vertically at the base of walls, curbs, etc., in conjunction with 2” diameter securement plates or bars below the EPDM deck membrane for additional membrane securement.

2.05 ADHESIVES, CLEANERS AND SEALANTS

All products shall be furnished by Carlisle and specifically formulated for the intended purpose.

1. 90-8-30A Bonding Adhesive: A high-strength, yellow colored, synthetic rubber adhesive used for bonding Sure-

Seal/Sure-White EPDM membranes to various surfaces. Available in 5 gallon pails.

2. Aqua Base 120 Bonding Adhesive: (for use in areas where volatile organic compound, VOC, regulations are in effect): A two (2) sided application, water based contact adhesive for bonding Sure-Seal/Sure-White EPDM membrane to various surfaces. Complies with the South Coast Air Quality Management District Rule 1168.

3. Carlisle Weathered Membrane Cleaner: A clear, solvent-based cleaner used to loosen and remove dirt and other contaminants from the surface of exposed EPDM membrane (for repairs, etc.) prior to applying EPDM

Primer. Weathered Membrane Cleaner can also be used when applying Splicing Cement. Available in 1 and 5-gallon pails.

4. Sure-Seal/Sure-White Pressure-Sensitive SecurTAPE™ (Factory Applied): A 3" wide by 100' long splice tape used for splicing adjoining sections of EPDM membrane. Complies with the South Coast Air Quality Management

District Rule 1168.

5. HP-250 EPDM Primer: A solvent-based primer used to prepare the surface of EPDM membrane for application of Splice Tape or Pressure-Sensitive products. Available in 1 or 3 gallon pails and as CAV-PRIME Pressurized

Cylinders.

6. Lap Sealant: A heavy-bodied material used to seal the exposed edges of a membrane splice. Available in tubes.

1. Sure-Seal Lap Sealant is a black sealant for use with Sure-Seal (black) Roofing Systems.

2. Sure-White Lap Sealant is a white sealant for use with Sure-White (white-on-black) Roofing Systems.

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7. Water Cut-Off Mastic:…