Tax_Exempt_2020-2025_(1).pdf

This is a Tax Exempt Certificate issued by Sarasota County, Florida, valid from 2020 through 2025, exempting the county from Florida sales and use tax on purchases related to the 2026 NEST "Wild and Green Starts with Me" calendar procurement. Sarasota County is soliciting competitive quotes from print vendors to produce 13,000 copies of a high-quality calendar with specific technical requirements. The calendar specifications include an 11" x 17" paper format that folds to 11" x 8.5", consisting of 24 interior pages plus a cover printed in 4/4 process color with full bleed on 80-pound matte white recycled paper, saddle stitch binding, and a 1/4 inch hole for hanging. Vendors must submit questions by November 13, 2025, with bid responses due November 14, 2025. The awarded vendor must provide a color proof by December 1, 2025, and deliver all 13,000 copies by noon on December 9, 2025, with 9,000 copies to the Sarasota County Government Warehouse and 4,000 copies to the Sarasota County School Board.

The contract is awarded to the responsive and responsible bidder with the lowest total bid price, with a maximum budget threshold of $50,000. Vendors are required to submit a minimum of three references demonstrating experience with similar products and must include a completed W-9 form (March 2024 version) with their proposals. The procurement emphasizes environmental sustainability through the use of recycled and sustainably produced materials, with the paper stock required to contain post-consumer waste. Local preference will be applied during the evaluation process. No specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation, and no incumbent vendors are identified.