Task Order _ Posting Documents _ 7_30_26.pdf

Abraham Baldwin Agricultural College Tifton, Georgia

A Unit of the Board of Regents of the University System of Georgia

Request for

Written Qualifications and Interview to Provide

FY-2027 General Contractor Task Order Services Bid-Solicitation No. TASK 2027-A

Issuance Date: July 30, 2026

Caution: The only official source for this document is the one cited in the advertisement.

Not getting this document directly from that source could mean that this document has been superseded by a later version. Only those requesting this document from the advertised source will be included on a mailing list for updates. The Owner is not responsible for any reader’s failure to heed this warning.

QUALIFICATIONS DUE: August 31, 2026 – 12:00 pm

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

Table of Contents

1. Introduction Page 3

1.1. Purpose of Procurement Page 3

1.2. Project Objectives Page 4

1.3. Project Assumptions Page 4

1.4. Definitions of Terms Page 4

2. General Instructions Page 5

2.1. Selection Process Page 5

2.2. Pre-submittal Conference Page 5

2.3. Submittal Instructions Page 6

2.4. Interview of Shortlisted Firms Page 6

2.5. Scope of Work Overview Page 6

2.6. Schedule of Events Page 7

3. Statement of Qualifications - Submission Format and Requirements ------------------------ Page 7

3.1. Physical Submittal Page 7

3.2. Initial Written Submittal Prerequisite Criteria ------------------------------------------------- Page 7

3.3. Initial Written Submittal Evaluation Criteria -------------------------------------------------- Page 9

3.4. Contents Page 10

4. Evaluation of Written Qualifications to Shortlist & Firm Interviews ------------------------------Page 12

4.1. Evaluation of Written Qualifications & Shortlisting ------------------------------------------ Page 12

4.2. Evaluation Criteria for Interview Page 12

4.3. Personnel Page 14

4.4. Services Page 14

4.5. Bonding Page 14

4.6. Management Plan Page 14

4.7. Additional Conditions Page 15

5. Final Evaluation & Additional Information ------------------------------------------------------------ Page 16

5.1. Final Evaluation Page 16

5.2. Additional Information Page 16

6. Task Order Fee – Profit Percentage Page 17

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

A Unit of the Board of Regents of the University System of Georgia

Written Statement of Qualifications to provide Task Order Contractor Services.

1 Introduction

1.1 Purpose of Procurement

1.1.1 Abraham Baldwin Agricultural College (hereafter "ABAC" ) A Unit of the Board of Regents of the University System of Georgia (Owner), is seeking Statements of Qualifications from firms interested in providing Task Order Contractor Services for certain small construction projects at AU. This Request for Qualifications (RFQ) seeks to identify qualified potential providers of the above-mentioned services.

1.1.2 ABAC is responsible for procuring and administering the Task Order Contract(s) for limited services for construction projects in support of AU.

1.1.3 A contract will be issued for an indefinite amount of “as needed” construction orders named

“Task Orders.” Each Task Order consists of a Task Order Agreement, with attachments, together with the Master Task Order Contract. The maximum of Task Order Agreements issued, including Change Orders, shall not exceed $1,000,000 for this contract.

1.1.4 Contract, if awarded, will be on a blanket order basis. Both performance and payment bonds will be required in an amount equal to 100% for any Task Order Agreement over $100,000.00. The scopes of services may vary from project to project. Projects may consist of, but may not be limited to, certain renovations and related building repair and maintenance work for the various facilities at ABAC.

1.1.5 The scopes of services may vary from project to project. Projects may consist of, but may not be limited to, certain renovations and related building repair and maintenance work for the various facilities at ABAC. Contingent on the assignment, the Task Order Contractor may be required as part of the Task Order Agreement to enter into a joint venture with a Consultant (Architect / Engineer) to provide design services. As part of its statement of qualifications in response to this RFQ, the Task Order Contractor should list the names and contacts of consultant firms with which it would propose to enter into such joint ventures. The Consultant shall present the professional care, learning, skill, ability, and competency as is ordinarily possessed by other members of his profession, including all required licenses and registrations in the State of Georgia to provide all design/engineering related services.

1.1.6 The delivery method of each assignment under the Task Order Contract will be a Task Order

Agreement. The Task Order Master Contract will use a Board of Regents contract template with General Requirements from the Design-Build (DB) project delivery method.

1.1.7 The successful Task Order Contractor(s) may be offered a contract for Task Order Contractor

Services, which may be valid for a term of one year. Upon mutual written agreement, the Parties may extend this contract for an additional one-year period, up to a maximum of four additional years. No actual work may be contracted between the Task Order Contractor and ABAC unless a project-specific Task Order Agreement is issued by ABAC, mutually agreed upon, and executed by the Parties.

1.1.8 The assigned Task Order Contractor will be under contract to supply construction services, to complete the projects and place users of the facility in occupancy of the facility in a timely fashion. The Task Order Contractor is responsible for completion of all construction set forth in the Task Order Agreement with adherence to project price, schedule, and all other terms and conditions.

1.1.9 Each Task Order Agreement performed will be negotiated based on actual costs plus a universal pre-determined fee percentage (based on a maximum $1,000,000 (One Million and 00/100 Dollars) in awards with a not-to-exceed Guaranteed Maximum Price (GMP) and “open

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor book” process. The proposed fee percentage schedule, together with the performance and payment bond percentage schedule (as may be required) will constitute the “Financial Offer” to be submitted in a sealed envelope at the final interview as described in Section 5.4.

1.2 Project Objectives

1.2.1 The Task Order Contractor shall competitively select all construction subcontracts and other work appropriate for competitive selection but can, with ABAC’s approval, select construction subcontractors that will deliver the greatest value to the State of Georgia, Board of Regents, and ABAC.

1.2.2 In selecting a firm, ABAC will emphasize experience of the firm and of assigned personnel in providing like functions on projects of similar magnitude and complexity. Selection preference will be toward firms that have depths of knowledge and resources for scheduling and budget control, as well as familiarity with state, county, and city laws, ordinances, and codes. Certified Minority Business Enterprises are encouraged to respond to this request.

1.3 Project Assumptions

1.3.1 If the assigned Task Order Agreement calls for it, the Task Order Contractor may be expected to employ a Consultant (Architect/Engineer) to deal appropriately with project conditions and finish the job.

1.3.2 The Task Order Contractor, as a part of its Preconstruction Services, will assist with developing a strategy for the best approach for the successful completion of the project. For example, without limitation, Task Order Contractor will provide guidance and assistance in the preparation of a schedule and a reliable cost estimate.

1.3.3 It is the policy of the Owner and ABAC not to solicit submittals unless there is a bona fide intention to issue a Contract with the ultimate intent to execute the work; however, submittal is not a guarantee of award.

1.3.4 It is the sincere intention of the Owner and ABAC to make every effort to be fair and equitable in our dealings with all candidates for selection.

1.3.5 ABAC reserves the right to issue a contract to on Task Order Contractor who demonstrate competency in a specialized project class (for example, MEP projects or electrical infrastructure) as ABAC project demand any allow, provided all other qualification requirements are met.

1.4 Definitions of Terms

1.4.1 Whenever the term “RFQ,” is used, the reference is to this Request for Qualifications or portions thereof, together with any exhibits, attachments, or addenda it may contain.

1.4.2 Whenever the terms “shall,” “must,” or “is required” are used in the RFQ, the referenced task is a mandatory requirement of this RFQ. Failure to meet any mandatory requirement will be cause for rejection of a submittal.

1.4.3 Whenever the terms “can,” “may,” or “should” are used in the RFQ, the referenced specification is discretionary. Therefore, although the failure to provide any items so termed will not be cause for rejection, the Selection Committee may consider such failure in evaluating the submittal.

1.4.4 Whenever the terms “apparent successful firm” or “top-ranked firm” or “highest- ranking

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor firm” are used in the RFQ, the reference is to the firm that the Selection Committee ultimately judged to have submitted the case best satisfying the needs of the Owner and ABAC in accordance with the RFQ. The selection of an apparent successful firm does not necessarily mean the Selection Committee accepts all aspects of the firm’s submittal or proposal.

1.4.5 Whenever the term “submittal” is used in the RFQ, the reference is to the response offered by a firm in accordance with the RFQ.

1.4.6 Whenever the term “firm” is used in the RFQ, the reference is to the entity offering a submittal in accordance with the RFQ.

1.4.7 Whenever the term “Selection Committee” is used in the RFQ, the reference is to the Owner and ABAC representatives responsible for administering and conducting the evaluation and selection process of the RFQ.

1.4.8 “Task Order Contract” refers to the construction project delivery method in which, among other things, AU holds contracts with the Construction Manager, and the Construction Manager may or may not hold contracts with the trade contractors, consultants, and design professionals.

1.4.9 “Qualifications Submittal” and “Statement of Qualifications” refer to a firm’s response to the RFQ.

1.4.10 “Qualifications-Based Selection” and “QBS” both refer to a procurement process established by Congress in 1972 as a part of the Brooks Act (40 USC 1101 et. seq.), developed as a process for federal agencies to use for the selection of architectural and engineering services for public projects. It is a competitive contract procurement process whereby consulting firms submit qualifications to a procuring entity that evaluates and selects the most qualified firm, and then negotiates the project scope of work, schedule, budget, and consultant fee. Georgia law adopted QBS as appropriate under state law: see Chapter 22 of Title 50 in the Official Code of Georgia.

2 General Instructions

2.1 Selection Process

2.1.1 Georgia Code Title 50 Chapter 22

Selection of the Task Order Contractor will be a multi-step process. ABAC will generally follow the requirements of Georgia Code Title 50 Chapter 22 with respect to the selection of a Task Order Contractor for the proposed project.

2.1.2 Selection Committee

The selection of the successful Task Order Contractor will be by a Selection Committee comprised of representatives of ABAC, as appointed by ABAC. Your contact for information and clarification about the Project must be limited to the chair of the Selection Committee, as identified in Section 2.3.1.

2.1.3 Statements of Qualifications

The Selection Committee will receive and review Statements of Qualifications and performance data in response to the RFQ. *Review of responses by Selection Committee members will result in a shortlist of up to five firms to be interviewed as potential “new” Task Order Contractors. Responses to the RFQ will be evaluated first against a set of weighted criteria, provided below, to determine those firms most qualified and suited for

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor this project. Qualifications alone will narrow the field to a shortlist of finalists of no more than seven firms who will be invited to be interviewed. RFQ responses will be due by the time and date shown in the Schedule of Events (Section 2.6), at the email address shown in Section 2.3.1.

2.1.4 Interview of Shortlisted Firms

Firms shortlisted will be invited to present a statement of qualifications as part of their interview with the Selection Committee. As a major part of the interview, the Selection Committee will ask questions of each firm about their qualifications and their team.

2.1.5 Final Ranking of Shortlisted Firms

Candidates interviewed may be ranked, with the highest-ranked firm(s) selected to enter into contract negotiations. Ranking will be based solely on qualifications. Owner reserves right to engage with a maximum of 3 contractors.

2.2 Pre-submittal Conference

The pre-submittal conference will not be held.

2.3 Submittal Instructions

2.3.1 Please refer to Section 3 for further instructions on the Request for Qualifications format.

No submittals will be accepted after the time set for receipt in the Schedule of Events (Section 2.6). Qualifications must be submitted via e-mail to the following address:

procurement@abac.edu Attention: Matthew Ferreira.

2.3.2 Except for submission of questions, discussed further below, proposers shall not contact any members or employees of the Owner or ABAC regarding any aspect of this procurement until after the award of the contract. Contact with these persons could be grounds for elimination from the competition.

2.3.3 Questions relating to the RFQ must be submitted in writing via e–mail to Tim Carpenter (timcarpenter@abac.edu) by 08-05-2026 and will be answered by 08-12-

2026. NO PHONE CALLS.

2.3.4 All questions that have been submitted in writing before the deadline, will be compiled and answered in writing. The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events (Section 2.6). Answers will be posted on the Georgia Procurement Registry.

2.3.5 It is the responsibility of each submitter to examine the entire RFQ, seek clarification in writing, and review its submittal for accuracy before submitting their qualifications. Once the submission deadline has passed; all submissions will be final.

2.4 Selection Process

2.4.1 Selection of the Task Order Contractors will be a qualifications-based process. ABAC reserves the right to select one or more firms, or reject and or all statements of qualifications, and to waive technicalities and informalities at its own discretion. A Selection Committee consisting of ABAC representatives will receive and review the Statements of Qualifications (SOQ) submitted in response to this RFQ. Selection will be based on evaluation by the Selection Committee. It is expected that ABAC will offer Task Order Contracts based solely on the evaluation of the SOQs, however, ABAC reserves the right to require finalist firms to interview with the Selection Committee prior to the award of contracts.

mailto:procurement@abac.edu mailto:timcarpenter@abac.edu

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

2.5 Scope of Work Overview

The Task Order Contractor will provide design services, cost estimates and cost evaluation, value engineering recommendations, design analysis, constructability reviews, and technical input on methods of construction, materials, details, and subcontractor bidding packages. The Task Order Contractor shall also develop and maintain a master project schedule. During the execution of a Task Order Agreement, Task Order Contractor will be responsible for the following things, without limitation:

methods of construction safety programs general conditions prequalification of potential subcontractors performance of all work certification of work completed payment requests coordination and scheduling of all work of all construction contracts and miscellaneous contracts required for the completion of the project within the predetermined budget and schedule

2.6 Schedule of Events

The following Schedule of Events represents ABAC’s best estimate of the schedule that will be followed. ABAC reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

Notification of any adjustment to the Schedule of Events shall be provided to all who have requested this RFQ.

EVENTS DATE TIME

1. ABAC issues advertisement No Later Than 07/30/2026 -----

3. Deadline for written questions and clarifications on Request for Qualifications 08/13/2026 5:00 PM

4. ABAC issues final addendum to answer questions/clarifications No Later Than

08/17/2026

5. Deadline for submission of Qualifications Package 08/31/2026 12:00 PM

6. ABAC completes qualifications evaluation and issues shortlist results

09/02/2026 5:00 PM

7. ABAC issues Notice to Shortlisted Firms regarding Interviews

09/04/2026

8. ABAC conducts interviews with shortlisted firms 9/9/2026 TBD

9. ABAC issues final selection results

9/11/2026

10. ABAC awards contract to final selected firms

9/14/2026

3 Statement of Qualifications - Submission Format and Requirements (Response to Request for

Qualifications or “RFQ”)

3.1 Physical Submittal – Three bound copies of the information shall be submitted (three copies plus 1 electronic copy in PDF format) or the complete package can be emailed to procurement@abac.edu. Each submittal shale be otherwise identical and include a transmittal letter. Responses should be concise, clear, and relevant. Submitter's cost incurred in responding to this RFQ is submitter’s alone and ABAC does not accept liability for any such costs.

3.1.1 Submittals of qualifications will be accepted until time and date shown in the Schedule of Events (Section 2.6). This is a firm deadline.

mailto:procurement@abac.edu

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

ABAC is not responsible for the proper or timely delivery of submittals. Failure to meet the deadline for receipt of submittals will result in rejection of the submittal. Submittals received after the deadline will not be considered whether delayed in transit or for any other cause whatsoever. Each firm is solely responsible for the accuracy and completeness of its submittal. Errors and omissions may constitute grounds for rejection.

3.1.2 Qualifications submittals must be typed on standard (8½” x 11”) paper. Responses are limited to fourteen pages (may be less) using a minimum of a 10-point font.

The pages of the qualification submittals must be numbered and must follow the Content format outlined in (Section 3.5). Any affidavits called for may be included in an appendix and will not count toward the page limit.

3.1.3 If submitted by email, the email subject line should reference “RFQ for Task Order General Contractor Services, Abraham Baldwin Agricultural College”. If mailed, the name and addresss of the firm should reference “RFQ for Task Order General Contractor Services, Abraham Baldwin Agricultural College”

3.2 Initial Written Submittal Prerequisite Criteria

Firms must meet the criteria in the bullet points immediately below. Firms that do not meet these criteria are automatically disqualified for further evaluation.

• Firm MUST be a General Contractor having been in business under the present company name for a minimum of five (5) years and hold a Commercial General Contractor’s Georgia license.

• Firm MUST provide documentation of having experience of working for a university in the University System of Georgia.

• Firm MUST have the location of a company office within 100-miles of ABAC's main campus. The company location shall be the mailing address provided to the State of Georgia for the registration of the business name of the company.

• Firm MUST have a State of Georgia, General Contractor’s license. An officer, partner, principal or designated qualifying agent of the Contractor shall be the holder of the License. Evidence of Qualifying Agent Affidavit must be provided.

• Firm MUST provide information documenting if, within the last five (5) years, the General Contractor has or has not been involved in litigation with any Client regarding construction. If yes, provide an explanation of the circumstances surrounding and ultimate disposition of the litigation.

• Firm MUST provide information documenting if, within the last five (5) years, the General Contractor has or has not been declared in default on any construction contract within that time.

• Firm MUST provide information documenting compliance with the federal and state work authorization and immigration laws (see https://e-verify.uscis.gov/enroll for more information).

In order to be deemed eligible for evaluation, the submitting firm must create, officially sign, and place in its submittal an affidavit that contains the following statements:

• We certify that our firm has a safety Experience Modification Rate average of less than 1.1 over the last three years.

• We certify that our firm has sufficient bonding capacity to provide a payment and performance bond for total cost of work.

• We certify that our firm has a current Builder’s Risk Insurance Policy.

• We certify that our firm meets or exceeds the insurance requirements set forth by the Georgia

Board of Regents. (The Owner reserves the right to require additional limits and coverage in the final contract.)

Such affidavit may be placed in an appendix and will not count toward your page limit.

https://e-verify.uscis.gov/enroll

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

3.3 Initial Written Submittal Evaluation Criteria

Major Category Criteria Completeness of Submittal

(POINT VALUE=10)

Extent to which the instructions in the RFQ were followed Financial Information

(POINT VALUE=30)

Firm’s financial stability Adequacy of Firm’s Resources

Ability of project team to respond to project needs during Task Order contract services

Proximity of firm’s resources to the potential project locations Extensiveness of firms in house and subcontractor resources

Depth of Personnel Capability with Relevant Experience

(POINT VALUE=50)

Depth of resources with experience and ability, qualified and available for Project Superintendent role and, if applicable, Project Manager role

Specific personnel experience with renovations

Firm’s relevant project experience

(POINT VALUE=50)

Firm’s experience with renovations Firm’s experience with renovations of occupied buildings Firm’s experience with preconstruction and construction services Firm’s experience on State or Regents projects Firm’s litigation record

Firm’s Experience and Special Capabilities with Task Order Services (POINT VALUE=30)

Firm’s experience providing Task Order contract services Firm’s innovations and unique approaches with Task Order contracting

[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY]

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

3.4 Contents. The qualification submittal should contain the following information in the following order:

3.4.1 On company letterhead, provide Statement of Interest. Briefly, tell why your firm is interested in this project.

3.4.2 Firm Description

3.4.3 Basic company information

i. Company name

ii. Address & Zip code

iii. E-mail address & Name of primary contact

iv. Telephone number

v. Number of years in business

vi. Copy of GC license for the State of Georgia

vii. Work Authorization Verification Program User ID or Registration No. and Date of

Authorization (see https://e-verify.uscis.gov/enroll for more information)

3.4.4 Form of ownership, including state of residency or incorporation: Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Company (LLC), or other structure?

3.4.5 Describe the history and growth of your firm(s).

3.4.6 Regarding litigation with Owners, subcontractors, and design professionals: List any active or pending litigation and explain. If the firm has been involved in any other relevant litigation in the past five years, list and explain.

3.4.7 Has the firm ever failed to complete any work awarded to it or has it been removed from any project awarded to the firm? Explain.

3.4.8 Give three references to which your company has provided professional services of a nature and quality similar to those described herein. This reference information should include a short paragraph describing the service(s) provided, together with the following:

i. The name of the organization to which the services were provided

ii. Project location

iii. Dates during which services were performed; must be within the last 5 years.

iv. Brief description of project

v. A current contact name, together with organizational title

vi. Contact’s current address, email, and telephone number; (Note: References will be contacted. Be sure that contact information is current. Failure to reach a contact may result in a non-compliant submission.)

3.4.9 Provide a statement of disclosure, which will allow ABAC to evaluate possible conflicts of interest. This disclosure requirement is not about revealing relationships that your company might have with persons not of your company who are directly involved in the decision-making regarding this project. If your company has no conflicts of interest, your statement should affirm that as fact, and you may do so succinctly.

3.4.10 Office Submitting Qualifications - If the firm has multiple offices, the qualification statement should include information about the parent company and branch office separately. Identify the office from which project will be managed and that office’s proximity to the project site.

Parent company (or general office) financial information as totals will be acceptable IF “parent” (or “general office”) means that it is financially responsible for the liabilities of the branch office. If the parent company is not so responsible, meaning that its financial resources are not available to the office that will perform the contract, it will be misleading to ABAC to offer the https://e-verify.uscis.gov/enroll

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor financials of any office other than the one with the prospect of a contract with ABAC.

3.4.11 Financial Responsibility

i. List your total annual billings for each of the past three calendar years.

ii. List the contact persons, addresses, and telephone numbers for your insurance carrier and agent.

iii. List the contact persons, addresses, and phone numbers for the firm's bonding company and agent.

iv. The Task Order Contractor is required to have sufficient bonding capacity for contracts up to one million dollars.

v. What percentage of your firm's work has been negotiated during the past three years?

vi. Supply firm’s Current Ratio (Current Assets / Current Liabilities) experience for the last five years, with a signed affidavit. Such affidavit may be placed in an appendix and will not count toward your page limit.

3.4.12 Personnel Capability

Provide general information about the firm's personnel resources, including classifications and numbers of employees and the locations and staffing of relevant offices. Provide list of qualified and available personnel resources, identifying experience and ability for key personnel. The key personnel, at a minimum, are the project superintendent and, if applicable, project manager, and the project executive in charge. At this stage, firms may list more than one person qualified and available for the proposed Task Order Contract.

3.4.13 Firm’s Relevant Project Experience

Relevant project experience on Task Order Contracts and/or projects of similar building types and delivery methods. Of special interest will be firm’s experience with renovations of occupied buildings. Describe five projects in order of most relevant to least relevant that demonstrate the firm's capabilities to perform Task Order Contract services. For each project, the following information should be provided:

i. Project name

ii. Project location

iii. Dates during which services were performed

iv. Physical description (e.g., square footage, number of stories, site area, etc.)

v. Brief description of project

vi. Services performed by Task Order Contractor

vii. Statement of performance versus owner expectations in the areas of cost, quality, and schedule

viii. Owner reference

ix. Design professional reference

3.4.14 Safety Information

Provide a letter on the letterhead of the firm's insurance company stating the Workers Compensation Experience Modification Rate (EMR) for the past three years, to be included along with the signed affidavit required earlier in this section. This letter may be placed in the appendix.

3.4.15 Statement of Firm’s Special Capabilities with Task Order Services This section provides each firm the opportunity to provide specific information that differentiates them from others in the competition. This may include but is not limited to the firm’s fit to the projects and /or needs of ABAC, any special or unique qualifications for the projects, current and projected workloads, the location(s) of office(s) to potential project locations, extent that experience and any techniques or methodologies offered by the firm that may be particularly suitable for this contract. Provide non-discrimination policies and describe the firm’s record and methodologies of addressing public safety, accessibility concerns, environmental concerns, historical preservation, or other related concerns. This statement is limited to two pages.

3.4.16 Additional information, not explicitly required by the RFQ, placed in the appendix will not be

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor considered and may be grounds for rejection of the submittal.

3.4.17 Appendix – Required Affidavit Statements (see Section 3.2).

[REMAINDER OF PAGE LEFT BLANK INTENTIONALLY]

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

4 Evaluation of Written Qualifications to Shortlist & Firm Interviews

4.1 Evaluation of Written Qualifications & Shortlisting

The Selection Committee will evaluate the qualifications submitted above and shortlist no more than five firms. These shortlisted firms will be asked to participate in a interview before the Selection Committee to elaborate their qualifications in person. The firms selected to make a presentation to the Selection Committee will be notified within the time outlined in Section 2.6, “Schedule of Events.”

4.2 Evaluation of Shortlisted Firms

Interview – The Selection Committee will evaluate the content of the qualifications presentations based upon the criteria listed in the table below. ABAC has judged each major category criteria combined to be worth the point value given, as a maximum, in establishing committee rankings of proposals presented.

The services being sought under this RFQ are considered professional in nature. Consequently, the evaluation of the interviews will be based upon consideration of the demonstrated qualifications and capabilities of the interviewees in conjunction with the written qualifications submitted by the firm.

Absent subsequent written notice to the shortlisted firms affected, factors to be considered in the evaluation of the interview will be limited to the following:

[EVALUATION CRITERIA TABLE PROVIDED ON NEXT PAGE]

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

Major Category Criteria Qualifications and experience of the Project Manager

Education, Training & Experience of the Contractor’s Project Manager

Quality of references about the Project Manager

Communication skills of Project Manager Proposed Project Manager’s experience with projects of similar size and type Team’s experience with renovations of occupied buildings Proposed team’s experience with effective budget control Proposed team’s experience with effective schedule control

Services (POINT VALUE=20)

Quality of firm’s proposed services and how well services address proposed project needs

Firm’s articulation of alternative approaches, demonstrating flexibility in addressing project requirements

Firm’s ability to apply in-house services to solving project issues Management Plan for Task Orders (POINT VALUE=25)

Firm’s demonstrated ability to solve complex project issues Effectiveness of firm’s cost management plan during design and construction Firm’s approach for managing changes within the stated cost and schedule limitations Effectiveness of firm’s schedule management plan during design and construction Effectiveness of firm’s subcontractor management plan Effectiveness of quality assurance program and plan Effectiveness of closeout plan Effectiveness of plan for administering any other services identified by firm and offered to add value to project Firm’s understanding of this project as part of a higher education facility that will remain in operation during construction Nondiscrimination Policy

(POINT VALUE=10)

Firm’s nondiscrimination policies, any affirmative action policies concerning its work force and procurement practices, and any proposed efforts for inclusion of small and minority business enterprises

Firm’s approach to implementing an effective nondiscrimination policy and local or small contractor outreach program

Firm’s record on nondiscrimination based on race, creed, color, sex, or national origin in its employment or procurement practices

Safety & Site Security

(POINT VALUE=15)

Quality of firm’s safety plan.

Quality of firm’s logistics plan.

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

4.2.1.1. Presentation Sequence

Because qualifications are to be presented live, with a brief synopsis to be left for Selection Committee consideration afterward, presenting firms are advised to follow the criteria given above in such manner that the Selection Committee can follow along the criteria list and take proper note of the evidence you give to demonstrate matching qualifications.

4.3 The Presentation

The presentation of the qualifications should contain information pertinent to the following points of interest:

4.3.1 Qualifications and Experience of Proposed Project Team:

• Describe your firm's proposed organization for the construction management team. Your synopsis should provide an organizational chart showing the lines of responsibility and accountability. Please designate the specific people to fill the following key roles on your team: Task Order Contractor’s Superintendent and, if applicable,

• Task Order Contractor’s Project Manager

• Project Executive

• Design Consultant

a. Please identify the person who will be the leader of your construction team and the principal point of contact between your firm and ABAC and the prospective Consultant (Architect/Engineer), and other consultants. This person’s competence, leadership, and ability to achieve customer satisfaction will be heavily considered in the selection of a construction management firm.

4.4 Services

4.4.1 Describe a list of services that you normally provide for construction management or general contractor services.

4.4.2 Define value engineering and describe your approach to providing value engineering with relevant examples.

4.4.3 Occasionally, subcontractors and suppliers go bankrupt during the course of a project. What would you do to protect ABAC from being affected adversely by such an occurrence?

4.5 Bonding

Describe the process for providing Payment & Performance Bonds for Task Orders Agreements over $100,000.00. How do you procure these documents and what is the turn-around time? What is your bonding limit?

4.6 Management Plan

4.6.1 Describe your process for efficiently resolving issues and maintaining the project commitments. Provide specific examples demonstrating your ability to solve complex project issues without compromising your team commitments.

4.6.2 Describe your systems and procedures for controlling costs and changes during design and construction.

4.6.3 Describe your systems and procedures for meeting “open book” requirements.

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

4.6.4 Describe systems and procedures your firm uses to manage the project schedule.

4.6.5 Provide your detailed subcontractor management plan, including contract document compliance procedures, project accounting procedures, and issue resolution.

4.6.6 Provide your quality assurance plan for Task Order Contractor services. Explain your process for ensuring quality workmanship.

4.6.7 Provide your closeout management plan for Task Order Agreements.

4.6.8 Provide assurances and your commitment regarding site logistics and safety.

4.6.9 Nondiscrimination Policy

• Describe your firm’s nondiscrimination policies, any affirmative action policies concerning its work force and procurement practices, and any proposed efforts for inclusion of small and minority business enterprises.

• Describe how your firm would assist ABAC in assuring participation by local contractors.

Include examples of other projects where you have been successful in meeting similar goals.

• Describe your firm's record on policies of nondiscrimination based on race, creed, color, sex, or national origin in its employment or procurement practices.

4.6.10 Safety and Site Security

• Provide explanation on method of developing your safety and site logistics plan.

• Describe your plan for working around existing operations and for site access.

4.7 Additional Conditions

4.7.1 Confidentiality of Documents: Upon receipt of “Statement of Qualifications” by ABAC, the submittal shall become the property of the ABAC without compensation to the proponent for disposition or usage by the Owner and ABAC at their discretion. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

4.7.2 Costs to Prepare Responses: ABAC assumes no responsibility or obligation to the respondents and will make no payment for any costs associated with the preparation or submission of “Statement of Qualifications.”

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

4.7.3 Equal Employment Opportunity: During the performance of this Contract, the Task Order Contractor agrees as follows: The Task Order Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, place of birth, or physical handicap. Task Order Contractor must have a history of being non-discriminating and will not discriminate on the basis of race, creed, color, sex, or national origin in any of its employment practices, or procurement practices with respect to the workforce of the firm, or procurement services in connection with this project. An affirmative action plan must be maintained for both work force and procurement practices.

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

5 Presentation Format & Final Evaluation

5.1 Qualifications Presentation Format

The time allotted to each firm for the presentation and interview will not exceed 40 minutes (5 minutes for setup, 30 minutes for presentation, 10 minutes for question/answer session, and 5 minutes for knockdown).

The format of the firm’s presentation during the interview session is at the discretion of the firm; however, firms should be wary of electronic presentations. Any time beyond your five minutes for setup wasted in attempting to make a computer-aided presentation run will not be compensated for from the Selection Committee’s time for questions. All members of the Selection Committee will be present during the formal interview. Firms must address any questions, prior to the interview, to the Selection Committee Chair. Firms must not contact any other members of the Selection Committee before or after the interview until after a contract is executed.

5.2 Who Should Attend?

Please limit the number of representatives of the Task Order Contractor team to no more than five people, but include at least the Task Order Contractor’s Superintendent, Project Manager, and those with whom ABAC will interact regularly.

5.3 Things to Address at Interview

The intent of the formal interview process is to provide the Selection Committee with in-depth information from the Task Order Contractor firm in order to make a final selection of the best-suited firm for the contract and to provide a fee proposal as well as a proposed staffing proposal.

5.4 Final Evaluation

Upon the Selection Committee’s completion of the evaluation process, the firms will be ranked in descending order of recommendation. Public notice of the competition's results will follow, first to the shortlisted firms. Once the successful Task Order Contractors have been determined, ABAC will open only the fee proposals of these firms. In the event that a fee cannot successfully be negotiated with these three firms, ABAC will approach the next ranked Task Order Contractor. ABAC will award Task Order Contracts to a minimum of two Task Order Contractors. The Owner and ABAC will develop the Form of Contract.

5.5 Additional Information

5.5.1 ABAC reserves the right to withdraw this RFQ or to reject any and all submittals at any time and cancel the project if, in the sole discretion of ABAC, continuation is deemed not to be in the best interest of ABAC.

5.5.2 In addition to ABAC’s general right to reject all submittals, a submittal may be rejected if the submittal contains false or misleading statements or references that, in the sole judgment of the Selection Committee, do not support an attribute or condition contended by the firm and in the sole judgment of the Selection Committee, such statements were intended to mislead the Selection Committee in its evaluation of the submittal.

5.5.3 The Selection Committee reserves the right in its sole discretion to waive minor irregularities and to reject any or all submittals.

5.5.4 The Board of Regents of the University System of Georgia is the governing body of Georgia's public colleges and universities. It is Board policy that small and minority business enterprises have a fair and equal opportunity to participate in the purchasing process. The Board of Regents encourages both small and minority business enterprises to compete for and receive contracts for goods and services with the Board of Regents and with other contractors doing business with the Board of Regents. Please contact the Office of Business Development by e-mail at BusinessDevelopment@usg.edu.

mailto:BusinessDevelopment@usg.edu mailto:BusinessDevelopment@usg.edu

Abraham Baldwin Agricultural College – Written Qualifications and Interview for Task Order Contractor

5.5.5 Firms interested in taking advantage of the Georgia income tax incentives provided for by the Official Code of Georgia Annotated (O.C.G.A. §48-7-38), relative to the use of minority subcontractors in the performance of contracts awarded by the State of Georgia, should contact office referenced below:

Georgia Entrepreneur & Small Business Coordinating Network http://www.georgia.org/Business/SmallBusiness/

5.5.6 The execution of a contract by ABAC with a firm is contingent upon the firm certifying to the Owner and ABAC that the firm will provide a drug-free workplace for the firm’s employees during the term of the contract as required by the “Drug-Free Workplace Act” (O.C.G.A. §50-24-1). The submission of a response to the RFQ serves as such certification.

5.5.7 All submittals, together with any supporting material submitted by the firm, become the property of the Owner and ABAC and may be retained, destroyed, or otherwise disposed of at the convenience of the Owner and/or ABAC. All submittals, if retained by the Owner and/or ABAC, become a matter of public record when final negotiations are completed.

5.5.8 By providing a submittal, each firm agrees not to request access to another firm’s submittals until after a contract has been executed.

5.5.9 By providing a submittal, each firm agrees that the Owner and ABAC will have the right to use any or all ideas or concepts presented in any submittal without restriction and without compensation to the firm.

6.0 Task Order Fee – Profit Percentage

Fee Proposals must be submitted at the conclusion of the interview session in a sealed envelope. Firms must identify their envelopes with “Task Order Contractor Fee Proposal.” The information required to be submitted is the proposed fee percentage schedule, together with the performance and payment bond percentage schedule (as may be required). No sealed fee proposal will be opened until the three task order contractors have been judged to be the top ranked three firms. Subsequently, only the three fee proposals from those top ranked firms will be opened. Please understand that this proposal constitutes a starting point for negotiation toward an eventual agreement on fees.

[END OF REQUEST FOR QUALIFICATIONS]

http://www.georgia.org/Business/SmallBusiness/