Target Vehicles Request for Quote (RFQ).pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

RFQ 15F06726Q0000042 – HDS/Target Vehicles Version 1.2 Page 1

DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF JUSTICE

RFQ – 15F06726Q0000042

Critical Incident Response Group

Target Vehicles

December 18th, 2025

RFQ 15F06726Q0000042 – HDS/Target Vehicles

Date: December 18th, 2025 To: Prospective Offerors From: Federal Bureau of Investigation/ Finance Division Subject: Request for Quotation (RFQ) for FBI Critical Incident Response Group (CIRG) Target

Vehicles Solicitation Number: 15F06726Q0000042

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit all Prospective Offerors for the purpose of entering a contract to provide 3 shipments of 25 target vehicles to be delivered prior to Hazardous Devices School (HDS) courses beginning and removed after

(HDS) courses are completed for a base year plus four option years.

The period of performance for this Firm Fixed Price (FFP) contract shall be one (1) Base Year, followed by four (4) Option Years beginning at time of award.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions To the Contracting Officer Are Due: 01/05/2026 11:00am EST

Quotes Must Be Submitted No Later Than 1/14/2026 11:00am EST

Request for Quote RFQ Version 1.2 Page 3

1.0 GENERAL DESCRIPTION

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Document Type: Combined Synopsis/Solicitation Contract Type: FFP Solicitation Number: 15F06726Q0000042 Posted Date: December 18th, 2025 Product or Service Code: 2310 – Passenger Motor Vehicles Set Aside: Total Small Business Set Aside NAICS Code: 441120 – Used Car Dealers

Contracting Office Address:

U.S. Department of Justice Federal Bureau of Investigation Finance and Facilities Division 4910 Fowler Road Huntsville, AL 35898

2.0 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 PURPOSE

The purpose of this contract is to obtain contractual support to provide target/salvaged vehicles to HDS.

2.2 BACKGROUND

Critical Incident Response Group Division is responsible for facilitating the FBI’s readiness, responsiveness, and resolution of critical incidents and complex problems. Hazardous Device School is responsible for bomb technician training throughout the world.

2.3 SCOPE OF WORK

See Attachment 1

Target vehicles are utilized by HDS during the certification and training of public safety bomb technicians.

The salvaged vehicles are used in demonstrating special purpose tools, such as boot bangers, big mikes, and pan disruptor tools, and in rigging exercises in the training village. The procurement of the delivery and usage of target vehicles is an essential part of training public safety bomb technicians at HDS.

Request for Quote RFQ Version 1.2 Page 4

The requirements include timely delivery and retrieval of vehicles. All vehicles must be free of debris

(interior & trunk), free of all fluids, contain no battery, tires that will roll, steering columns able to turn, a key to open doors, minimal body damage, windows intact, and an operable trunk.

2.4 DELIVERABLES

See Attachment 1

2.5 TERM OF CONTRACT

The period of performance (PoP) for this contract is anticipated to be a base year plus four option years.

Contract Year Period of Performance

(Example is based on the week of award in Section 2.10)

Base Year 02/01/2026 – 01/31/2027

Option Year 1 02/01/2027 – 01/31/2028

Option Year 2 02/01/2028 – 01/31/2029

Option Year 3 02/01/2029 – 01/31/2030

Option Year 4 02/01/2030 – 01/31/2031

2.6 CLINS

See SF-1449 Attachment

2.7 TERMS AND CONDITIONS

See SF-1449 Attachment

2.8 REQUIREMENTS FOR QUOTE PREPARATION

2.8.1 INSTRUCTIONS FOR SUBMISSION OF QUOTES

Request for Quote RFQ Version 1.2 Page 5

a) Communications - All communications prior to award shall only be directed in writing to Contracting

Officer Javia Warner at jswarner@fbi.gov and Contract Specialist Treyton Miller at tmmiller3@fbi.gov. No telephone calls will be entertained.

b) Questions – All questions must be submitted in writing, using the interchange form Attachment 3, via e-mail to Javia Warner at jswarner@fbi.gov and Treyton Miller at tmmiller3@fbi.gov by January 5th, 2026, AT 11:00 AM Eastern Standard Time (EST).

c) Quote Submission – Quotes are due via email by January 14th, 2026, AT 11:00 AM Eastern Standard

Time (EST) to Javia Warner at jswarner@fbi.gov and Treyton Miller at tmmiller3@fbi.gov. Early submissions are encouraged.

2.8.2 QUOTE ORGANIZATION

Quotes shall be divided into three separate volumes as indicated in Table 1 below, each comprised of the required factors and each volume shall be in a separate binder. Quotes shall ensure that each volume stands alone for evaluation purposes by the FBI.

Table 1, Quote Organization

Volume # - Title

Volume I: Technical Capability Factor I: Technical Capability

Volume II: Past Performance Factor II: Past Performance

Volume III: Price Factor III: Price

The Contractor shall provide an electronic response for all volumes as specified in Table 2 below.

• An electronic copy shall be provided to Contracting Officer: Javia Warner at jswarner@fbi.gov and Contract Specialist: Treyton Miller at tmmiller3@fbi.gov.

Table 2 below specifies the page limits the Government has set for each volume that the Contractor is required to submit. The page limits are maximums, not recommended lengths. If page limitations are exceeded, the excess pages may not be read or considered in the evaluation of the quote. Contractor(s) are strongly encouraged to keep their responses focused and brief. Information outside what is required

Request for Quote RFQ Version 1.2 Page 6 is not encouraged. The cover page is not included in the page count; however, the cover page may not exceed one page. If this exceeds one page, the additional pages will be counted against the page count.

Quotes shall be submitted in Volumes referenced below:

Table 2. Quote Submission and Formatting

QUOTE SUBJECTS ELECTRONIC

COPY

PAGE LIMIT

Volume I: Technical Capability Factor I: Technical Capability

1 10

Volume II: Past Performance Factor II: Past Performance

1 30

Volume III: Price Factor IIII: Price

1 N/A

The Contractor must use their discretion on the allotment of pages in the Technical Volume for the subfactors when preparing their quotes. The page limit indicates the total pages allowed for that volume and section.

a) Font Sizes and Styles –

1. Word documents: Primary text throughout the Contractor’s quote shall be a regular font style, e.g., Times New Roman, font size of 12. Only graphs, captions, and other inserts may use font sizes that differ from 12.

2. Spreadsheets: The pre-populated fonts and sizes for any government-provided spreadsheets are to be used.

3. Indexing/Page Numbers: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Table of Contents does not count towards page counts. Each volume page shall have its own unique number. It is the

Offeror’s responsibility to ensure data considered sensitive is marked as such. Only these markings may appear in the margins.

4. Foldouts: Legible tables, charts, graphs, and figures shall be used whenever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics;

Request for Quote RFQ Version 1.2 Page 7 not for pages of text. Foldouts will only be counted as one page. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point.

b) Volume Format – All volumes submitted by the Contractor will require the following format requirements:

1. Quotes shall be submitted in current, but no earlier than 2010 Microsoft Office format, unless the file is a Microsoft Excel Spreadsheet that was provided by the FBI or an attachment that was provided in PDF.

If a file requires a signature, then a PDF file is acceptable.

2. Files shall be searchable.

3. No file shall be password protected unless directed in this RFQ.

c) Line spacing – Spacing between lines in all volumes shall be no less than 1-1/2 spaces.

2.8.3 Quote Requirements

a) The quote shall include a cover sheet, clearly marked with title, RFQ number, and Contractor’s name.

b) The term “Contractor” as used herein refers to the single legal entity submitting their quote to the FBI.

The work performed by the Offeror shall be conducted by a corporate entity that will be totally responsible for all activities as detailed in the Statement of Work.

c) No classified information shall be included in the Contractor’s written quote.

d) The Government reserves the right to award without seeking clarifications or having discussions.

Therefore, the Contractor’s quote must contain the Contractor’s best terms. However, the Government reserves the right to solicit clarifications or conduct discussions of the Contractor’s quote if the

Contracting Officer determines them to be necessary.

e) The Contractor shall include the point of contact (name, telephone number, e-mail address, and fax number) that can assist the Contracting Officer with technical questions/problems associated with the

Contractor’s quote submission.

f) The Title Page, table of contents, indexes, page separators, resumes, Letters of Commitment, glossaries, and Past Performance Information Forms will not count against page limitations. Qualifying pages partially used will be counted as one qualifying page.

Request for Quote RFQ Version 1.2 Page 8

g) The Contractor shall fill out all attachments and attach as a part of their quote including the SF-1449.

Failure to have a complete quote with all requirements completed under this solicitation could result in a determination of non-responsive and may no longer be considered for award.

2.9 EVALUATION AND AWARD PROCESS

Basis for Award

The selection of the Quoter with whom the FBI will establish a Single-Award Firm Fixed Price Contract will be based on best value to the Government. Award will be based on the determination of Best Value

Tradeoff to the government based on the evaluation factors listed below.

Evaluation of Quotes

Quotes shall be evaluated to ensure that all mandatory requirements set forth in the RFQ can be met.

Exception to the terms and conditions will be determined technically unacceptable. Quotes will be evaluated based on the following evaluation factors listed in order of priority on a best value basis.

RFQ Requirements, Terms and Conditions

Quoters are required to meet all solicitation requirements, such as terms and conditions, technical requirements, in addition to those identified as factors and subfactors to be eligible for award. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being removed from consideration for award.

Evaluation Methodology

Order of Importance

The table below shows the factors and their relative order of importance in descending order. The

Source Selection Authority will select the Contractor whose proposal is considered the best value to the

FBI consistent with the factors listed below.

Request for Quote RFQ Guide and Template Version 1.2 Page 9

Volume Factor Description Relative Importance

Volume I Technical Capability

Factor I Technical Capability 1st (Most important Factor)

Volume II

Past Performance

Factor I Past Performance 2nd (Less important than Volume I Factor

I)

Volume III

Price

Factor I Price Least important factor

Volume I Factor I is the most important factor. Volume II Factor I is second, less important than Volume I

Factor I. All Technical and Past Performance Factors are more important than Volume III Factor I, Price, however, as non-price ratings become similar, the price factor will be elevated in importance.

Volume I – Factor I Technical Capability

The Government will evaluate the Offeror’s Technical Capability to determine the extent to which the proposal demonstrates a clear understanding of the requirements and the ability to successfully perform the tasks outlined in the Statement of Work (SOW). Technical Capability will be assessed based on the soundness, feasibility, and completeness of the proposed approach. The Government will consider the degree to which the Offeror’s proposal demonstrates innovative methods, efficient processes, and the ability to meet or exceed performance objectives. Strengths, weaknesses, significant weaknesses, and deficiencies will be documented.

Quoter shall provide convincing rationale that their technical capability addresses and demonstrates an understanding of all SOW requirements and, if applicable, subcontractor management.

Volume II - Factor I Past Performance:

Quoter shall submit up to 3 past performance questionnaires. The PPQ shall be completed by the

Quoter’s client / owner and provided back to the FBI with the Quoter’s proposal submittal. Quoter is permitted to include a continuation page for PPQ. The past performance sample shall be relevant and recent in size, scope, complexity, and provide a history of supporting similar projects. Recent is defined as either current or completed within the last seven years of the release of this RFQ. A complete project is one that has been successfully and satisfactorily completed, in which a final report and invoice has been provided and accepted by the FBI. For non-Federal, commercial, projects, a completed project are ones in which there is no work remaining to be performed by the Quoter. Relevant is defined as work similar in complexity and magnitude of the work described in this RFQ.

* In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance

(see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered

“acceptable.”

In conducting this evaluation, the Government reserves the right to use past performance information provided by the offeror and data obtained from other sources available to the Government, to include, but not be limited to, the Contractor Performance Assessment Reporting System (CPARS) or other databases; interviews with Program Managers and Contracting Officers (COs).

Volume III - Factor I Price:

Price will be evaluated as the total quoted amount of all priced items and services (Itemized Breakdown) for all PoP years, to include Labor Cost. The Government will evaluate the quoted price for completeness, fairness and reasonableness (see Attachment 2). The Offeror shall detail and provide the source material (examples, supplier quotes, purchase history, etc.) used to develop any proposed incidental services, ODCs or administrative fees.

Rating Methodology for Technical

Quotes will be evaluated by use of the color-coded and/or adjectival rating system below for the

Technical Factors and/or sub-factors. This system will allow the Technical Evaluation Team to assign an overall rating based upon identification of strengths, weaknesses, deficiencies, and risks associated with each Factor and Sub-factor identified in each Quote. The intent of the rating system is to add objectivity to the evaluation process such that meaningful and consequential differences between the proposals are recognized, and insignificant differences are not considered.

The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. The following rating definitions will be used in the assessment of Technical Factors and/or sub-factors:

Color Rating Description

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements.

Weaknesses are minor or will have little or no impact on contract performance. No deficiencies exist. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and does not demonstrate an adequate understanding of the requirements.

Errors and omissions may exist. One or more weaknesses or significant weaknesses are noted. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Risk of unsuccessful performance is guaranteed.

Evaluation Definitions

• “Significant Strength” means an outstanding or exceptional aspect of the approach that greatly exceeds the acceptable level of quality and provides a beneficial capability.

• “Strength” means a significant aspect of the approach that exceeds the acceptable level of quality and provides a beneficial capability.

• “Weakness” is a flaw in the approach that increases the risk of unsuccessful performance.

• “Significant Weakness” is a flaw in the approach that greatly increases the risk of unsuccessful performance.

• “Deficiency” is a material failure of a proposal to meet the minimum acceptable level of performance or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful performance to an unacceptable level.

2.8.1.1 Past Performance Rating Methodology There are four levels of relevancy as shown below.

Past Performance Relevancy Ratings

Rating Definition

Relevant Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The assessment for Past Performance will be based on the following confidence ratings:

PERFORMANCE CONFIDENCE ASSESSMENT RATING

Satisfactory Confidence Based on the Quoter’s performance record, some doubt exists that the Quoter will successfully perform the required effort.

Normal contractor emphasis should preclude any problems

Unknown Confidence (Neutral) No recent/relevant performance record is available, or the

Quoter’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned

Limited Confidence Based on the Quoter’s performance record, substantial doubt exists that the Quoter will successfully perform the required effort

Cost/Price Evaluation

Completeness - The Price Proposal will be evaluated for completeness by assessing the responsiveness of the Contractor in providing price data and by assessing the traceability of price to the proposed solution. Failure to comply with this requirement will result in an incomplete price proposal and may result in an un-awardable proposal.

Fair and Reasonableness – The Price Proposal will be evaluated for fairness and reasonableness. For the prices to be fair and reasonable, they should not exceed that which would be incurred by a prudent person in the conduct of competitive business. Reasonableness assessments will depend upon a variety of considerations and circumstances and will be considered for all labor categories needed to fulfill the requirements.

2.10 PROCESS SCHEDULE

Below is the estimated schedule for the procurement:

Solicitation Release: December 18th, 2025

Questions Due from Offeror: January 5th, 2026, 11:00 AM EST

Government Answers provided back to Offeror: January 9th, 2026

Quotes due: January 14th, 2026, 11:00 AM EST

Government Source Selection: Week of January 19th

Award: Week of January 26th

NTP/ Contract Start: Day of Award

2.11 POINTS OF CONTACT

For questions regarding this RFQ and any other questions, reach out to:

Javia Warner Treyton Miller

Contracting Officer Contract Specialist jswarner@fbi.gov tmmiller3@fbi.gov

2.12 ATTACHMENTS

Attachment/Exhibit Title

Attachment 1 Target Vehicles Statement of Work

Attachment 2 Pricing Spreadsheet

Attachment 3 Interchange Form

Attachment 4 SF 1449

Attachment 5 Past Performance Questionnaire