TAMC Roman Catholic Priest PWS - FINAL 2JULY2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest

Tripler Army Medical Center 1 Jarrett White Road, TAMC, HI, 96859

July 2, 2025

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The contractor shall provide a skilled, knowledgeable Catholic priest to perform various mass and sacraments for US Army worship services that enriches and enhances the religious/spiritual experience for active-duty service members and their families

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as Clergy Catholic Priest as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Statutory requirements for worship services are found in US Code, Section 582, Chapter 88 of Title 10, § 1789. Chaplain-led programs: authorized support; Army Regulation 165-1, Army Chaplain Corps Activities, 5 Feb 2024. Worship services are in support of the Command Master Religious Program. The contractor is to provide the Essential Elements of the Religious Service (EERS) that are core and essential for worship, rites, sacraments, and emergency pastoral care and counseling that is specific to the Catholic ecclesiastical requirements. The contractor provides professional Catholic denominational services to include Catholic Mass for authorized personnel and provides other specialized services as per the dictates of the Archdiocese of the Military Services, USA (AMS).

1.2.1. The Contractor shall adhere to the policies defined in the Priests’ Manual; “Minimum Requirements for the Pastoral Care of Catholic Personnel” as published by Archdiocese for Military Services (AMS) dated 01 August 2011. This is a Non-Personal Services contract, and the Contractor must avoid representing or allowing themselves to be represented as Chapel staff or government employees. All Clergy Catholic Priest work shall be accomplished within the guidelines of the Roman Catholic Church, AMS Priests' Manual, Army Regulations AR 165-1, Army Pamphlet 165-18, Medical Command directives, and Installation Chaplain Policies. The Contractor shall abide by policies, rules, regulations, and bylaws, as well as applicable Army regulations (ARs) governing these services. The services shall be performed in accordance with the ethical, professional, and technical standards defined in the standards of the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and Health Care Financing Administration (HCFA) Standards.

1.3. Objectives: This non-personal services contract will provide Religious Support to Army Garrison within the Pacific Ocean area of the United States.

1.4. Scope: Provide services as Clergy Roman Catholic Priest for the respective faith communities in the Pacific Region.

1.4.1 This is a Non-Personal Services Contract between the Pacific area Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein at Table 1. This PWS defines the requirements and deliverables for each contracted service; ensuring the individual Free Exercise of Religion for military personnel, family members, and authorized personnel; a statutory requirement under USC Title X.

1.4.2. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance.

1.4.3. The Contractor provides support for those services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians and volunteers can provide. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.4. This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours.

1.4.5. No UMT member, military member, DA Civilian, fellow contractor, or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

1.4.6. Under no circumstances shall a Contractor provide direction to a Chaplain, Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall he/she represent in an official capacity of the Federal Government, U.S. Army, or the local congregation that the contract supports. The contract priest, although having no military authority, will nonetheless serve as the authoritative subject matter expert delegated by the AMS in all Catholic matters when he is the only priest at an installation or post.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and Four 12-month option years. The Period of Performance reads as follows and is subject to change according to award date:

Base Year 1 Sep 2025 – 31 Aug 2026 Option Year I 1 Sep 2026 – 31 Aug 2027 Option Year II 1 Sep 2027 – 31 Aug 2028 Option Year III 1 Sep 2028 – 31 Aug 2029 Option Year IV 1 Sep 2029 – 31 Aug 2030 Extension -8 1 Sep 2030 – 28 Feb 2031

1.6. General Information

1.6.1. Quality Control: The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

1.6.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS) Attachment 1, and the government’s Quality Assurance Surveillance Plan (QASP). The QASP is primarily focused on what the Government will do to assure that the Contractor has performed in accordance with the performance standards. The PRS defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May

Juneteenth 3rd Monday in June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.6.4. Hours of Operation: Contractor operating hours shall be consistent with normal core duty hours of Tripler Army Medical Center unless otherwise directed by the Contracting Officer (KO), Contracting Officer Representative (COR), or Alternate COR (ACOR). Normal core duty hours are 6:00 AM - 2:00 PM, Monday through Thursday, excluding Government holidays. The Contractor can expect that a portion of the work may be performed outside of these core hours and on weekends or holidays, as defined in Part 5 - Specific Tasks. Certain restrictions may apply to designated Physical Training (PT) areas on TAMC during PT hours.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. If/when hiring personnel, the Contractor shall keep in mind that the stability and continuity of services are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed Tripler Army Medical Center (1 Jarrett White Road, TAMC, HI, 96859). Contractor services shall not be limited to strictly patients and staff visitation areas, office areas, or the TAMC chapel, but ministrations may be performed in all areas of TAMC responsibilities of coverage.

1.6.6. Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must maintain the level of security required for the life of the contract. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by the COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HWDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

1.6.7.1. Anti-terrorism (AT) Level I Training: All contractors, to include subcontractors, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days of the beginning of contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee in WAWF with their invoice for the applicable invoicing period. The Contractor shall also submit certificates of completion to the COR/ACOR or to the KO within 5 days after training is completed. AT Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html. (Deliverable A.0001)

1.6.7.1.1. Installation Access and Identification of Contractor’s Employees (If applicable): Entry to the installation requires the following:

a) Current vehicle registration

b) Proof of insurance

c) Valid driver's license for the vehicle driver https://jko.jten.mil/courses/atl1/launch.html

d) Picture identification for other personnel.

Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply. Contractors shall/may be restricted to physically sign in at local Installation Gates for entry unless they have a DoD issued ID card, a local temporary pass, or a local access badge. The contractor shall also provide to the KO via the COR all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office within 10 days of contract award (Deliverable A.0002).

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.1.2. (If applicable) The Contractor shall provide a list of names and dates of birth of all employees that will be working on this contract to include subcontractors to the COR NLT 3 days prior to commencing performance (Deliverable A.0003). The COR/ACOR is required to complete an IMDR-ES Form 2 (Application for Sponsorship) for all individuals needing access under the contract and submit to the COR at least 7 days prior to access being needed.

Each employee who requires access to the local installation to perform work under any contract, at any tier, must obtain a DoD identification credential, temporary pass, or a local access badge to obtain access to that installation.

1.6.7.1.3. The Contractor shall provide information as required by the local installation Chief, Physical Security to enable the government to conduct a criminal history background check (CHBC) on contractor employees who are to have access to the local installation. If the CHBC is not adverse, a 30-day temporary access pass will be prepared by the local installation Physical Security Division while the contractor’s employee makes an appointment for a Local Access Badge (LAB) to be created if access is needed longer than 30 days. A LAB will be issued for a period of no longer than 365 days at a time. If the CHBC is adverse, the employee will be denied access. If access is denied for any reason, the contractor’s employee may request a waiver from the installation utilizing the Access Waiver Denial Program. If a contractor’s employee is denied access for any reason the employee will not be allowed access until a waiver is requested and approved.

There is an appeals process through the Directorate of Emergency Services. Final determination to allow entry and the issuance of a DoD credentials rest with the Garrison Commander or his designee, the Director, Emergency Services.

1.6.7.1.4. If an employee no longer needs the DoD identification credential for any reason (e.g., quits his/her job or no longer performs under the contract), the contractor is required to collect the DoD identification credential from the employee and surrender it to the local Physical Security Division within four (4) calendar days of such change. If the DoD identification credential cannot be returned within the required time frame for any reason, the contractor shall immediately notify the Physical Security Division verbally, followed up in writing the next workday. Email notification is authorized. An employee’s inability to obtain entrance to a Government installation because he/she does not have the required identification badge or visitor’s pass shall not excuse timely performance of the requirements of this contract. DoD identification credentials are currently issued at the local installation Physical Security Division located in the local installation Security Station. The Government may change the location at which DoD identification credential are issued or returned, with or without advance notice to the contractor. Any such changes shall not be a basis for adjusting the contract price under any clause of this contract.

1.6.7.1.5. DoD identification credential will not be reproduced or copied by the contractor, its subcontractors, or their employees. If an employee’s DoD identification credential is lost, stolen, or reproduced, the contractor shall verbally report the loss, theft, or reproduction to the local installation Physical Security Division on the day such loss, theft, or reproduction is discovered, followed by a written report of the circumstances to the local installation Physical Security Division within two (2) calendar days.

1.6.7.1.6. Each contractor employee shall possess/wear the DoD identification credential while performing work under the contract. The DoD identification credential shall be worn on the upper front of the outer garment unless precluded by OSHA regulation(s). The DoD identification credential will not be used for access to any Government installation except for performance of work under the contract for which it was issued. The contractor, shall upon expiration or termination of the contract, collect all DoD identification credentials and turn them into the COR at termination of employment, or at the end of this contract (whichever comes first). (Deliverable A.0004).

1.6.7.1.7. Personnel using Government Computers to access networks or other Government systems will process necessary documents through the COR to obtain a Common Access Card (CAC).

Before CAC issuance, the contract employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following:

a) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely

b) Remote access, via logon, to a DoD network using DoD-approved remote access procedures

c) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Continued employment in any position requiring use of Government networks or systems may be contingent upon receiving a favorable background check.

*In the event an identification card is lost, the Contractor shall immediately notify the COR.

1.6.7.1.8. iWATCH Training: This standard language applies to contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the COR/ACOR). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/ACOR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance, with the results reported to the COR/ACOR NLT 30 calendar days after contract award.

The contractor shall submit sign-in sheet and/or meeting minutes in lieu of certificates of completion for each affected contractor and subcontractor employee by uploading the certificates in WAWF with their first invoice (Deliverable A.0005).

1.6.7.1.9. Army Training Certification Tracking System (ATCTS): Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems (IS). All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the IS, and then annually thereafter.

1.6.7.1.10. OPSEC Training Requirement: For contracts that require OPSEC Training. All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date. The Contractor shall provide either certificates of completion or dates of attendance at the Garrison's Workforce Development quarterly training, for each affected contractor employee and subcontractor employee to the COR/ACOR within 15 calendar days after completion of training by all employees and subcontractor personnel. OPSEC Level 1 training is available on AKO (ALMS), identified at each local Garrison quarterly mandatory training, or DOD Civilian/Contractor training at http://cdsetrain.dtic.mil/mpsec/. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee by uploading their certificates into WAWF with their first invoice (Deliverable A.0006).

1.6.7.1.11 Information Assurance (IA)/Information Technology (IT) training: For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees accessing government information systems must meet all General User (IT-III) requirements IAW AR 25-2 (Information Assurance), which includes appropriate Background Investigation, DoD IA Training requirements, and signing an Acceptable Use Policy (AUP), before issuance of network access, and annually thereafter.

1.6.7.1.12. Threat Awareness Reporting Program (TARP) Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete TARP awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion or memorandum for record documenting training completion for each affected contractor employee and subcontractor employee, to the COR/ACOR within 30 calendar days after completion of training by all employees and subcontractor personnel (Deliverable A.0007).

TARP training is available on AKO (ALMS), at a local Training site identified at each Garrison quarterly mandatory training, or by contacting the local military intelligence office by phone or via email usarmy.imcom-.mbx.spy@mail.mil.

1.6.7.2. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.3. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

*NOTE: All references to keys include key cards.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.6.7.3.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

http://cdsetrain.dtic.mil/mpsec/ mailto:usarmy.imcom-.mbx.spy@mail.mil.

1.6.7.3.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8. Special Qualifications: All services under this contract are to support the USAG-HI Garrison CMRP. The contractor shall be an ordained Roman Catholic Priest and have the permission and ecclesiastical faculties (license) of the Archdiocese of the Military Services (AMS, endorsing agent).

The contractor, and any alternates proposed, shall meet the following qualifications:

a) Experienced in providing worship services, rites, sacraments, pastoral care, and pastoral counseling in a clinical, medical environment to Patients, Staff, and Family Members.

b) Possess a Master of Divinity degree based normally upon completion of three (3) years of graduate study. Have no less than three (3) units of Clinical Pastoral Education (CPE), or the equivalent training from formal graduation education, professional training, and church or parish experience or a combination thereof. A certification by the national Association of Catholic Chaplains or at least ten (10) years of service as a military chaplain will also meet this requirement. The contractor will provide any other combination of formal graduate education, professional training, and experience believed to be the equivalent, accompanied by a complete explanation, to the contracting officer for determination.

c) Provide the official DD Form 2088, as issued by the AMS as the statement of endorsement.

d) Must possess a knowledge and ability in the following areas:

i. worship service planning and execution

ii. conduction of rites and sacraments

iii. pastoral care and counseling

iv. trauma resolution

v. sermon preparation and delivery

vi. ecclesiology, liturgy

vii. marriage and family ministry.

e) Shall speak, read, and write English fluently and enunciate with sufficient clarity to be understood.

1.6.8.1. The contractor shall have the ability to resource the Catholic Worship Community within the norms of the Roman Catholic Church doctrines and teachings.

1.6.8.2. The contractor shall be capable of working on ecumenical projects and demonstrate ability for teamwork in joint planning for community chapel events.

1.6.8.3. Contractor shall have a working knowledge of the United States military and the military family lifestyle. Contractor shall present a neat, well-groomed appearance acceptable to the COR during the performance of the contract.

1.6.8.4. The Contractor cannot receive any additional pay for services or accept funds from the offerings for work done within the scope of this contract, such as weddings or funerals, for authorized users of his services, or members of the worship service.

1.6.8.5. The Contractor may not use any government property to conduct any religious services not covered by this contract (specifically providing services to unauthorized users).

1.6.8.6. The following is a list of the required screenings per the Army Directive 2014-23.

REGULAR/RECURRING contact with children: Definition: Recurring and more than incidental contact with or access to children during the performance of duties on an Army installation, related to a program or as part of a military-sanctioned activity.

1.6.8.1. Required screening: Pre-employment screening:

1) Application

2) Interview

3) Reference check

4) Statement of Previous Arrest or Charge

5) Assessment of individual's eligibility, qualifications, temperament, and suitability for work with children

6) Tentative offer of employment (Proponent: Contractor is responsible organization)

Preliminary investigation:

1) Installation Record Check (if applicable)

2) FBI Fingerprint check

3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization).

CNACI - Child Care National Agency Check and Inquiries (Proponent: Government/Commander Designated Entity is responsible organization). The CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line-of-Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

1.6.8.2. SHORT TERM/OCCASIONAL contact with children: Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

Pre-employment screening:

1) Application

2) Interview

3) Reference check

4) Statement of Previous Arrest or Charge

5) Assessment of individual's eligibility, qualifications, temperament, and suitability for work with children

6) Tentative offer of employment (Proponent: Contractor is responsible organization).

Preliminary investigation:

1) Installation Record Check (if applicable)

2) FBI Fingerprint check

3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization).

An employee must successfully complete the required screening and preliminary investigation BEFORE working under this contract.

1.6.8.3. No person, regardless of circumstances, will be approved to work with children if the individual has been convicted of a sexual offense, a drug felony, a violent crime, or a criminal offense involving a child or children. If the background check investigation reveals any other derogatory information a suitability determination will be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time, a contractor can decide not to proceed with the PRB process.

Additional information on the background check process can be found at: https://www.opm.gov/policy-data-oversight/assessment-and-selection/other-assessment-methods/background-evaluationinvestigation/ Re-verification (IRC and FBI fingerprint check) is required every 5 years.

1.6.8.4. U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor shall replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each favorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.0008). The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each unfavorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.0008). The COR will forward a copy of each background check to the Contracting Officer. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check will be grounds for termination.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The KO will appoint the COR who will be identified by a COR designation letter. The COR monitors all technical aspects of the contract and assists in contract administration. The letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

*The COR is not authorized to change any of the terms and conditions of this contract. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract

• Issue written interpretations of technical requirements, including Government drawings, designs, specifications

• Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies

• Coordinate availability of Government property

• Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

https://www.opm.gov/policy-data-oversight/assessment-and-selection/other-assessment-methods/background-evaluationinvestigation/ https://www.opm.gov/policy-data-oversight/assessment-and-selection/other-assessment-methods/background-evaluationinvestigation/ https://extension/elhekieabhbkpmcefcoobjddigjcaadp/https:/www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf

1.6.11. Key Personnel: RESERVED

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Contractor Travel: RESERVED

1.6.14. Other Direct Costs: RESERVED

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. COMBAT TRAFFICKING IN PERSON: IAW FAR 52-222-50. Contractor Requirements.

1.6.18. PHASE IN /PHASE OUT PERIOD: RESERVED

1.6.19. SAFETY REQUIREMENTS: The Contractor shall comply with the Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29 CFR 1910, and EM 385-1-1, Safety and Health Requirement Manual. The Contractor shall perform work requirements in a manner to protect and prevent any harm or injury. Work shall be scheduled to afford this protection. The Contractor shall immediately correct all safety deficiencies.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AR Army Regulation AQL Acceptable Quality Level

CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program STD Standard (Performance) TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Emergency Medical Treatment: Government furnished medical service is not available to Contractor personnel, except in emergency on-the-job situations when Contractor personnel suffer serious injury or acute pain. Government emergency treatment will be provided as the first point of medical care. Transfer to non-Government facilities shall be affected as soon as possible and as determined by attending medical authorities. Contractor employees experiencing emergency on-the-job injuries or illnesses may use contractor’s preferred clinic. The Contractor shall be responsible for any charges resulting from treatment at their own clinic. Any arrangement between the Contractor and Contractor employees relative to health care, and insurance(s) for health care, shall not interfere with the Government's right to reimbursement in the manner selected by the Government for each occurrence where emergency medical service is rendered.

3.1.1. Fire Protection: The Government will provide fire protection and prevention services to the contract site. These services are obtained by calling the Local Fire Department for emergencies by dialing 911.

3.1.2. Police Protection and Law Enforcement: The Government will provide Police Protection and Law Enforcement services to the Contractor and Contractor personnel on the installation. This service shall also include any investigative services related to physical security of Government owned property and incidents involving Contractor owned property inclusive of privately owned property of Contractor personnel if the incident occurs on the installation. These services are obtained by calling the Directorate of Emergency Services.

3.1.3. Telephone: The Government will provide office telephone service to the contract site (for official use only). The contractor is responsible for maintaining a personal mobile telephone and provide telephone number to the COR for emergency contact.

3.1.4. Systems Administration: The Government will provide a Systems Administrator for Government furnished Automation Information Systems (AIS) who will:

a) Serve as Systems Administrator for the system and central point of contact for the Contractor

b) Assist the Contractor with the installation and operation of any new automated system provided by the Government

c) Assist the Contractor in trouble-shooting and correcting system failures

d) Generate and control system passwords, profiles, and privileges

e) Coordinate system upgrades and fielding’s with the Contractor.

3.1.5 Local Area Network (LAN): The Government will provide access to the existing Local Installation LAN and e-mail capability. The Contractor may use the LAN to access the Internet or to communicate outside of Local Installation relative to contract performance.

3.1.6 RESERVED.

3.2. GOVERNMENT FURNISHED SUPPLIES:

3.2.1. The Government will provide religious education curriculum and literature for religious education under the guidelines of this contract. Miscellaneous office supplies such as folders, craft supplies, paper, markers, flip charts, pens, pencils will be supplied as needed/available and as funding allows.

3.2.2. All requests for specific supplies listed in 3.3.1. shall be submitted in writing to the COR a written, itemized request no-less-than 45 days from required event usage date for ordering expendable supplies and equipment; and no-less-than 90 days for non-expendable supplies and equipment necessary for performance of contract duties.

3.3. Government will provide licensure for music websites. It is the Contractor’s responsibility to download all required music from these websites, as well as ensure the license number is on all copies.

3.3. GOVERNMENT FURNISHED ITEMS:

3.3.1. The Government will provide chairs, tables, video-set ups, DVD/CD players, and overhead projectors for all religious education classes for use in this program under the guidelines of this contract.

3.3.2. The following musical equipment will be supplied at their location. No equipment will be moved by the contractor for any reason.

3.3.3. Local Chapel: Items include piano, drum set, and audio/visual equipment.

3.3.5. Any problems with any Government Furnished property will be brought to the attention of the Senior Pastor or COR.

3.3.6. The Contractor shall have access to chapel facilities. The Contractor shall coordinate the use of these facilities to ensure that the facilities are unlocked for use by the program(s). The Contractor shall reserve the space as needed IAW local guidelines. The Contractor shall ensure that facilities and storage areas are secured according to the facility, local and Garrison procedures to include locking external doors and windows when leaving the facility; locking internal doors as necessary to protect Government property; and limiting/monitoring access to offices and equipment to include telephones and computers.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. GENERAL: With the exception of items specifically identified as Government furnished in Part 3, the Contractor shall furnish all supplies, equipment, supervision, materials, and services necessary to perform the requirements of this contract. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

4.2. PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS: The Contractor shall, obtain all necessary permits, give all notices, pay all license fees and applicable taxes, comply with municipal, State, and Federal laws, ordinances, rules, and regulations applicable to the business carried on under this contract.

4.3. Contractor shall provide their own transportation to and from location of facility.

4.4. CONTRACTOR OWNED PROPERTY:

4.4.1. Condition of Property: All Contractor property shall be in an operable condition and meet all applicable Federal, State, Local, and Installation requirements for its operation. Equipment shall also have complete and intact design and safety features as if they were new excluding the appearance of fair wear and tear on the equipment.

4.4.2. Identification and Markings:

4.4.2.1. Equipment: All Contractor furnished equipment shall be inscribed, engraved, stamped, or otherwise permanently marked to identify it as Contractor Owned property. The method of marking and information shall be at the Contractor's discretion except that it shall minimally identify the name of the Contractor’s concern.

4.4.2.2. Operation: All Contractor-owned equipment shall be operated according to applicable Federal, State, Local, and Installation laws and regulations as they apply to the equipment. This includes the requirement that Contractor personnel shall be adequately trained and possesses all necessary licenses, certification, or other required documents to operate the equipment.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. The Contractor shall provide a resume to the COR within 5 days of contract start date indicating that the Priest is an ordained Catholic Priest by the Roman Catholic Church and endorsed by the Archdiocese of Military Services (AMS) prior to contract start of performance. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5. The Contractor shall comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA. (Deliverable A.0009)

STD: Provide a resume that indicates Priest is an ordained Catholic Priest by the Roman Catholic Church and endorsed by the Archdiocese of Military Services

AQL: 100%

5.2 Basic Services. This is a Non-Personal Services (NPS) contract providing Essential Elements of Religious Services to the Local Installation Chapel communities assigned to the Pacific Region for which no military personnel, DOD civilians, or volunteers are available to perform (IAW AR 165-1 para 14-2).

The Government shall not exercise any supervision or control over the Contractor or contractor personnel performing the services herein. The Contractor shall provide all resources, necessary to perform for the services in accordance with PWS paragraph 1.1 on TAMC IAW with the specific tasks described in the following paragraphs.

5.2.1. Attend planning and coordination meetings. The contractor shall attend planning and coordination department meetings to take notes, provide feedback of Chapel services, status, and intent of planned future events.

STD: Attend planning and coordination meetings IAW COR scheduling AQL: 95% of the time

5.2.2. Communicate…