Tactical C4 PWS DRAFT(JAN25).pdf

DRAFT PERFORMANCE WORK STATEMENT (PWS)

TACTICAL COMMAND, CONTROL COMMUNICATIONS &

COMPUTERS (C4) SUPPORT

III Armored Corps Fort Cavazos, TX

Table of Contents

PART 1 GENERAL INFORMATION

PART 2 DEFINITIONS & ACRONYMS

PART 3 GOVERNMENT FURNISHED FACILITIES AND SERVICES

PART 4 CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

PART 5 SPECIFIC TASKS

PART 6 APPLICABLE PUBLICATIONS

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

PART 1 GENERAL INFORMATION

1. GENERAL: Fort Cavazos Tactical C4 Support Contract and when required, to other III Armored Corps installations as approved by the Contracting Officer. The Government will not exercise any supervision, direction, or control over the Contractor personnel performing the services on the contract. The Contractor personnel shall be accountable solely to the Contractor who, in turn is responsible for meeting contractual obligations of the Government.

1.1. DESCRIPTION OF SERVICES/SCOPE: The Contractor shall provide all labor, materiel, transportation, and equipment necessary to conduct audio-visual (AV) and systems integration, maintenance, repair, replacement, installation, upgrade, fabrication, and training for both tactical and Garrison C4 operations in support of III Corps and its Major Subordinate Commands (MSCs), tenant organizations and other missions supported by Fort Cavazos, Texas.

1.2. BACKGROUND: The III Corps and Fort Cavazos, Texas TACs, TOCs, EOCs and other Command and Control (C2) cells provide Commanders and staff with the necessary C2 and C4 Intelligence environmental tools to effectively execute the Corps Commander’s intent and vision of tactical and non-tactical mission assignments in support of OCO. These CPs, EOCs and other communication nodes have highly complex and integrated audio, visual, communication, and computer IT systems that must provide reliable and responsive information, data and audio-visual support required by the Commanders and staff to perform their tactical and non-tactical missions. The CPs include, but are not limited to, fixed facilities such as the Corps Command Center in Building 1001; EOCs, CCRs, if linked to other tactical sites supporting OCO, mobile, sheltered CPs such as the Corps Main and Rear; and the tented CPs such as the TAC and TOC.

The CPs also include fixed, sheltered, and tented CPs in the MSCs of III Corps such as 1st Cavalry Division, 13th Expeditionary Sustainment Command, their subordinate commands, and other units and tenant organizations. Fort Cavazos, Texas requires a rapid turn-around contract vehicle to support these tactical and command C4 and AV requirements.

1.2.1. APPLICABILITY/FLOW DOWN: This PWS conveys the basic requirements that will apply to all task orders issued during the base year and option years of the contract. Any additional performance requirements, standards, and assessment measures will be detailed in each individual task order and PWS.

1.3. PERFORMANCE PERIOD: The pe r io d o f pe r fo rmance wi l l be 27 M arch – 26 Se pt ember 2 025

1.4. SCOPE: The Contractor shall provide support for all AV, video, digital, display, fiber optics, information technology (IT), video teleconference (VTC), Multipoint Conference Unit (MCU);

tactical cloud computing and knowledge management, air conditioning, power, electrical grounding, fabrication support and networking equipment, intercom systems, closed circuit television installations, and other components associated with the C4 operations. The Contractor shall provide support for Fort Cavazos, Texas Tactical Command Posts (TACs), Tactical Operations Centers (TOCs), Emergency Operations Centers (EOC), unit Headquarters Command Conference Rooms (CCR), other associated buildings and shelters supporting units with regard to the Overseas Contingency Operations (OCO), and any other military efforts. The Contractor may also be required to provide support for exercises and other contractual work, but only when approved by the Contracting Officer.

1.5. GENERAL INFORMATION:

1.5.1. QUALITY CONTROL PLAN: The Contractor shall be responsible for quality control.

The Contractor shall be responsible for the delivery of quality services/supplies to the Government under the terms of the contract and IAW FAR 52.212-4, Contract Terms and Conditions – Commercial Items. The Contractor shall develop and maintain an effective Quality Control Plan (QCP) program to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is how the Contractor ensures work complies with the requirements of the contract. The Contractor’s QCP shall be structured to assure independent inspections of the Contractor’s work performance. The Contractor shall schedule and conduct QCP inspections. The QCP inspection schedule and the QCP inspection results shall be available for Government review during normal business hours. Copies of any QCP documentation, either digital or paper, shall be provided within two (2) business days of KO request. The Contractor shall deliver the quality control plan (QCP) within 10 business days of award of the first task order. The QCP shall be applicable for all future task orders unless the Contractor notifies and provides the KO of a change to the QCP. The Contractor shall receive the KO approval in writing, after acceptance of the QCP.

1.5.1.1. The Quality Control Plan shall address as a minimum:

1.5.1.1.1. INSPECTION PROGRAM: Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.5.1.1.2. DEFICIENCY IDENTIFICATION: The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.5.1.1.3. DEFICIENCY CORRECTION: The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.5.1.1.4. DOCUMENTATION AND ENFORCEMENT: The QCP shall include a method of documenting and enforcing quality control operations of both Contractor and subcontractor work; including inspection and testing.

1.5.1.1.5 TREND ANALYSIS: The QCP shall include a method of performing trend analysis and assessments.

1.5.1.1.6. SURVEILLANCE METHODS: The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.5.1.2. QUALITY ASSURANCE: The Government has the right to inspect all services called for by this contract to the extent practicable at all times and places during the term of the contract. The Government will perform these inspections in a manner that will not unduly delay the work. The Government will inspect the Contractor’s performance in accordance with a Quality Assurance Surveillance Plan (QASP) that is tailored specifically to this contract. This plan is for Government use and is not provided to the Contractor for any purpose. The Government, not the Contractor, performs Government quality assurance and surveillance actions to assess the extent to which the Contractor is meeting the performance quality requirements of the contract. The standards of performance of services performed under this contract are listed in the PRS located in the PWS. The lack of a QASP or Government surveillance does not in any way relieve the Contractor of responsibility for meeting the contract quality requirements.

1.5.1.2.1. NON-CONFORMING PERFORMANCE: All Government discovered non-conformances shall be documented at the time of discovery. Documentation will, at a minimum, include the contract and order number, reference to the specific contract requirement, the specific deficiency to the requirement, where it was discovered, the date and time it was discovered, focal point for the Contractor who was notified and suspense date for Contractor response. The COR will notify the Contractor, in person, each time a non-conformance is observed. The Contractor will be given a time line after notification to correct the deficiency IAW requirements of the contract. Discrepancies that cannot be corrected within the identified time line will be reported to the KO. Non-conformance will be tallied for Contractor Performance Assessment Rating (CPAR) reporting periods and the results of the data will be used to substantiate objective ratings of Contractor performance.

1.5.1.2.2 NON-CONFORMANCES: Non-conformances shall be classified in one of three categories: Level I (Minor), Level II (Major) or Level III (Critical):

Level I (Minor) nonconformance is defined as a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Level II (Major) nonconformance is defined as a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. The Contractor shall provide a

Corrective Action Plan (CAP).

Level III (Critical) nonconformance is defined as a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital mission; is for a repeated or uncorrected level II Contract Discrepancy Report (CDR); or is for a non-responsive Contractor to a level II CDR. The Contractor shall provide a CAP.

1.5.1.2.4. NON-CONFORMANCE REPORTS (NCR): More serious discrepancies and recurring discrepancies (Level II and III) that may indicate a trend will be reported using a non-conformance report. The NCR will state the specific contract requirement, PWS paragraph number, and the specific violations to the requirement.

1.5.1.2.5. CONTRACT DISCREPANCY ACTIONS: The Contractor shall respond as to cause, corrective action, and actions to prevent recurrence to the KO. The Contractor shall re-perform any services that do not meet contractual requirements at no additional cost to the Government.

The Contractor shall, within ten (10) business days, return a copy of the completed and signed NCR along with the CAP to the KO for validation, approval and inclusion in the contract file.

The Contractor shall ensure the CAP includes cause, corrective action, and actions to prevent recurrence. The Contractor shall not consider the NCR closed until all agreed upon actions of the CAP have been completed, validated, and approved by the KO.

1.5.1.2.6. CUSTOMER COMMENTS AND COMPLAINT PROGRAM: The Contractor shall develop and maintain an effective Customer Comment and Complaint Program to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of valid customer comments and complaints. The term customer includes customers internal and external to the organizations identified by this contract.

1.5.3. RECOGNIZED HOLIDAYS: Contractor shall not be required to render services on the following Federal Holidays.

New Year’s Day Independence Day Christmas Day Martin Luther King Jr.’s Birthday Labor Day President’s Day Columbus Day Memorial Day Veteran’s Day Juneteenth Day Thanksgiving Day

When one of the above designated legal holidays falls on a Sunday, the following Monday shall be observed as the Legal holiday. When a legal holiday falls on a Saturday, the preceding Friday shall be observed as the holiday. This list of holidays relates to Government normal duty days and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays.

1.5.4. HOURS OF OPERATION: The Contractor is responsible for conducting business, between the hours of 8:00 AM to 4:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The duty week shall not exceed forty (40) hours of labor per Contractor employee. The Contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.5. PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at Fort Cavazos, TX 76544.

1.5.6. ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES:

1.5.6.1. FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in Contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.5.6.1.1. HPCON: The Contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

1.5.6.2. POST CLOSING: The Installation Commander may close the post in advance of, or during, the normal business day; or delay opening the post to a later time than normal, as determined appropriate. The Contractor shall follow Contracting Officer's guidance for early release or delayed opening. The following post conditions may apply:

CONDITION GREEN: Normal conditions. No restrictions on driving or on installation operations.

CONDITION AMBER: Caution. Roads may be icy in spots. Exercise caution while driving. Installation operations and training continue as scheduled.

CONDITION RED: Roads are icy. Driving is hazardous and is limited to mission essential traffic only. Installation activity is limited to mission essential training and operations (i.e., national defense, health, safety, law and order.)

CONDITION BLACK: Severe reduction of traffic flow; no vehicular movement except emergency vehicles. The post is closed to all motor vehicular traffic except emergency vehicles such as Military Police vehicles, ambulances, engineer vehicles, fire fighting vehicles, utility vehicles, and subsistence trucks.

1.5.7. ACCESS AND GENERAL SECURITY POLICY: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.5.8. INSTALLATION ACCESS:

1.5.8.1. FEDERAL INSTALLATION/FACILITY ACCESS: Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access, as required by Fort Cavazos Regulation 190-5. Government furnished identification shall be returned to the Contracting Officer when the employee no longer performs work for the Contractor under this contract.

1.5.9. INSTALLATION INFORMATION: Information about Fort Cavazos can be found at the Fort Cavazos home page. The Internet website address is:

https://home.army.mil/Cavazos/index.php.

1.5.10. SEARCH AND SEIZURE: Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Cavazos, while on Fort Cavazos, and upon leaving the confines of Fort Cavazos in accordance with AR 190-13.

1.5.11. VEHICLE OPERATION: Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with FH Reg. 190-5, Fort Cavazos Traffic Code, regarding motor vehicle use on the installation. All vehicles entering the installation shall have a valid license plate, current vehicle registration, and insurance.

1.5.12. CONTRACTOR VEHICLE IDENTIFICATION: Contractor owned or privately owned vehicles used in the performance of services under this contract on this installation shall be marked as commercial Contractor vehicles with the Contractor’s company name in three inch (3”) block letters or a company logo of a color that contrasts with its background on both sides of the vehicle. Contractor personnel operating multiple Contractor owned vehicles on the installation may be required to place identifying numbers on the front and rear bumpers of the vehicles.

1.5.13. PHYSICAL SECURITY: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. The Government shall inspect that all Government facilities, equipment, and materials are secured at the close of each work period.

1.5.14. ESCORTS: The Contractor and all associated subcontractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S.

facilities or activities.

1.5.15. SAFETY: The Contractor shall safeguard and maintain all Government property as well as provide for the safety and wellbeing of personnel employed in the performance of this contract. The Contractor shall comply with the provisions of AR 385-10, Army Safety Program to include the National Fire Protection Association (NFPA) 70E; Standard for Electrical Safety in the Workplace. The Contractor shall develop and implement a safety program for employees performing work under this contract. The Contractor shall submit the safety plan to the Contracting Officer for approval, after award and prior to performance. Revisions shall be submitted to the Contracting Officer for approval ten (10) calendar days prior to effective date of change. The Contractor shall comply with the Occupational Safety and Health Act (OSHA).

Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment and clothing. The Contractor is required to comply with applicable Federal and State workers’ compensation statutes. Employer’s liability coverage of at least $100,000 shall be required for performance under this contract. The Contractor shall also maintain bodily injury liability insurance coverage written on the comprehensive form of their policy of at least $500,000 per occurrence.

1.5.16. FIRE PROTECTION: The Contractor shall comply with AR 420-1, Fire Protection, and FH 420-1, Fire Regulation for fire protection and fire prevention.

1.5.17. SMOKING: The Contractor shall comply with AR 600-63, Controlling Smoking, which establishes uniform policies governing smoking within Department of the Army facilities.

1.5.18. ACCIDENT REPORTING: The Contractor shall maintain an accurate records of all accidents and damage to Government property, supplies, and equipment. The Contractor shall report accidents in accordance with the requirements indicated in AR 385-40, Accident Reporting and Records, and make the records available to the Contracting Officer upon request.

1.5.19. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: The work to be performed may require prolonged standing, bending, stooping, and work in cramped spaces.

Contractor personnel may also be required to lift and carry heavy objects. Exposure to weather is common. The Contractor shall be responsible for ensuring that their employees are familiar with and follow normal safety precautions to reduce the risk of injuries.

1.5.20. PERSONNEL SECURITY CLEARANCES: Contractor personnel performing work under this contract must have an active personnel security clearance at the SECRET level in the Defense Information System for Security (DISS). The Contractor shall comply with security requirements IAW with the attached DD Form 254, “Department of Defense (DOD) Security Classification Specification”. The Contractor shall ensure that employees and subcontractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contractor will ensure employees comply with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor. Contractor personnel without security clearances shall neither be granted access to classified information nor allowed to perform classified work during the performance of the

1.5.21. DRUG TESTING: The Contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force. The Contractor shall conduct drug tests, ensuring all top secret cleared Contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the Contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.5.22. BACKGROUND CHECKS: The Contractor shall ensure Contractor and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO and COR the following information on any Contractor or subcontractor employee performing services under this

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.5.22.1. BACKGROUND CHECK NOTIFICATION REQUIREMENTS: If a background check on any employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.5.22.2. REMEDIES: In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove an employee from the performance of the contract.

1.5.22.3. SUBCONTRACTS: The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.5.23. COMMON ACCESS CARDS (CAC): Before CAC issuance, the Contractor employee must have, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05.

The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractor personnel shall return CAC to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.5.23.1. CAC ISSUANCE: All Contractor employees requiring computer access shall be required to obtain a CAC through the Trusted Associate Sponsorship System (TASS). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The Contractor employee will be issued a CAC only if duties involve one of the following:

Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely;

Remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or

Physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.5.23.2. NON-CAC PERSONNEL: For Contractor personnel who do not require a CAC, but require access to a DoD facility or installation and all associated subcontractor employees shall comply with adjudication standards and procedures using the following directives: National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13); Applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by the Contracting Officer).

1.5.23.3. CONTRACTOR NON-CAC ELIGIBLE REQUIREMENTS FOR DOD FACILITY

AND INSTALLATION ACCESS: Contractor and subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative

1.5.24. ACCESS TO GOVERNMENT INFORMATION SYSTEMS: All Contractor and subcontractor employees performing services under this contract who have access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully completed the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.5.25. IDENTIFICATION OF CONTRACTOR PERSONNEL: The Contractor shall provide a list of all Contractor employees that shall perform services under this contract to the Contracting Officer within five (5) workdays after contract award. The list shall state each employee’s name, job title, job position, security clearance or security clearance status and primary area of work.

The Contractor shall notify the Contracting Officer in writing, of any employee additions, deletions, or changes not later than five (5) workdays prior to the effective date of change. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor employees must also ensure that all documents or reports are suitably marked as products and that Contractor participation is appropriately disclosed. Contractors working in Bldg. 1001 will be required to obtain and wear identification badges issued by the Phantom Command S2 at all times.

1.5.25.1. REQUIRED IDENTIFICATION FOR CONTRACTOR PERSONNEL: Contractor personnel, while on duty, shall wear Contractor provided identification (ID) badges. The Contractor personnel badge shall display at a minimum: company name; employee name;

employee photo; contract title; contract number; and contract expiration date. The badges shall be worn outside of clothing in the chest area. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.5.26. PERSONNEL REMOVAL: The Contracting Officer may require the Contractor to remove from the job site, any employee working under this contract for reason of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agent.

Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract.

1.5.27. EMPLOYMENT RULES: Personnel performing work under this contract shall remain employees of the Contractor and shall not be considered employees of the Government. The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

1.2.28. KEY CONTROL:

1.5.28.1. BASICS: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys also includes key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer and submit the report in writing within 24 hours of the occurrence.

1.5.28.2. LOST KEYS: In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon notification from the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.28.3. NON-AUTHORIZED PERSONNEL: The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance to those areas by the Contracting Officer.

1.5.28.4. SECURE AREAS: Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.5.28.5. LOCK COMBINATIONS: If appliable, the Contractor shall establish and implement methods to ensure all lock combinations are protected from unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel with access to the combinations no longer have a need-to-know IAW local security procedures and policies. These procedures shall be included in the Contractor QCP.

1.6. CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.1. KEY PERSONNEL

1.6.1.1. CONTRACT MANAGER: The Contractor shall provide a Contract Manager for the overall management and coordination of the contract. The Contract Manager shall serve as the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract. The Contract Manager shall have at least a Bachelor of Science Degree, preferably Electrical Engineering and at least ten (10) years of experience in managing IT projects. The Contract Manager must also have previous experience of at least ten (10) years of experience working with tactical Army organizations in the AV, IT, or communications fields. The Contract Manager must have a working knowledge and understanding of Audio-Visual, VTC, and Communications technologies or capabilities and the ability to communicate how these meet Army customer requirements. The Contract Manager must understand requirements for implementation or integration with Government systems. The Contract Manager must have a SECRET Clearance.

1.6.1.2. ALTERNATE CONTRACT MANAGER: The Alternate Contract Manager shall be authorized to act on behalf of the Contractor when the Contract Manager is not available. The Alternate Contract Manager shall be available when the Contract Manager is not available on site during the performance of the contract. The Alternate Contract Manager must have a working knowledge and understanding of Audio-Visual, VTC, and Communications technologies or capabilities and the ability to communicate how these meet Army customer requirements. The Alternate Contract Manager must understand requirements for implementation or integration with Government systems. The Alternate Contract Manager must have at least five (5) years working with the U.S. Army in the AV, IT, or communications fields. The Alternate Contract Manager must have a SECRET Clearance.

1.6.1.3. AVAILABILITY: The Contractor shall provide contact information to include name, email address, and telephone number for the Contract Manager and Alternate Contract Manager to the Contracting Officer within five (5) workdays after notification of award. The Contractor shall provide written notice to the Contracting Officer no later than five (5) working days prior to changing the Contract Manager or Alternate Contract Manager.

1.6.2. SPECIAL QUALIFICATIONS OR CERTIFICATIONS/EXPERIENCE: The Contractor shall maintain work force personnel with the skill sets and certifications required for installing, troubleshooting, repairing, and replacing tactical and non-tactical AV systems and other tactical and non-tactical IT and C4 systems and equipment on Fort Cavazos. The Contractor shall be required to design, install, and maintain new AV and other tactical and non-tactical C4 systems.

This equipment may reside in units that require maintenance AV/VTC support on Fort Cavazos.

The Contractor shall be familiar with, and possess certifications in the families of, AV and IT equipment listed below. The Contractor shall have detailed experience with CISCO VTC systems and AMX programming. Detailed experience with CISCO VTC systems and AMX programming is mandatory. The Contractor shall ensure employees have the required experience and certifications prior to commencing performance on the contract. This information must be provided to the Government upon request. Contractor personnel working AV and C4 system requirements shall have a minimum of five (5) years of experience with CISCO and AMX.

Certifications required include but are not limited to the following:

Biamp Tesira Family of AV solutions o Biamp Certified Dealer o Biamp Audia/Tesira/Vocia Certified Installer o Biamp Audia/Tesira/Vocia Certified Programmer

CISCO Certifications:

o CISCO Registered Partner (Company) o CISCO Integrator Partner (Company)

Extron AV Switches o Extron Certified Control Professional o Extron Certified Dealer o Extron Certified Interfacing and Switching

Harmon Family of AV Switchers to include AMX o Harmon AMX Certified Dealer o Harmon AMX Certified Programmer o Harmon AMX Certified Designer o Harmon AMX Expert (ACE-P) o Harmon AMX Enova Certified Installer o Harmon AMX Remote Management System (RMS) Certified

Kramer Family of Video Scalers/AV solutions/Must be a Recognized/Certified Dealer Planar Video Wall solutions o Planar Certified Video Wall Installer Vaddio Family of AV Bridges/Certified Dealer

1.6.3. An AVIXA Certified Technology Specialist (CTS) certification is the recognized AV industry standard specialist for ANSI. A CTS performs general technology solution tasks by:

creating, operating, and servicing AV solutions, conducting AV management activities that provide the best audiovisual resolutions for the customer’s needs, both on time and within budget. The Contractor shall ensure there are at least one (1) CTS-D and one (1) CTS-I on the staff, and at least three (3) other installation staff members are CTS certified during the performance of the contract.

1.6.4. The Contractor shall provide a work force possessing the skills, knowledge, and training to successfully perform the services and capabilities listed in this paragraph and the task listing captured in PWS section 5.5. The Contractor personnel shall be trained, skilled, cleared, and certified in the areas of design, installation, programming, testing, and maintaining of Audio- Visual (AV) Systems, Secure or Non-Secure Video Teleconferencing, AMX Control Systems, Fiber and Copper Cabling, building and maintaining AV and to a limited extent, data networks, Computer Aided Design, expertise and experience in Technical Writing, Power Generation, HVAC, Welding of all Metals, Machine Work, Powder Coating, Carpentry, Painting, limited General Construction, and Material Handling. A Texas Class B HVAC license is required and Contractor shall provide a copy of the license to the Government, prior to commencing performance on the contract. The Contractor shall be prepared to support simultaneous projects at up to three (3) different locations with qualified personnel holding security clearances with performance during the standard duty day.

1.6.5. OPSEC STANDING OPERATING PROCEDURE (SOP): The Contractor shall develop an OPSEC Standing Operating Procedure (SOP) within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The Contractor shall implement OPSEC measures as ordered by the commander. In addition, the Contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1. the Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.5.1. FOR CONTRACTS THAT REQUIRE HANDLING OR ACCESS TO CLASSIFIED

INFORMATION: The Contractor shall comply with FAR 52.204‐2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22‐M); (2) any revisions to

DOD 5220.22‐M, notice of which has been furnished to the Contractor. If secure telecommunication requirements apply, include clause 252.239-7016 and follow guidance at

239.74. If covered system support requirements apply, include provision 252.239-7017 into the solicitation, clause 252.239-7018 into the contract, and follow guidance at 239.73.

1.6.5.2. CONTROLLED UNCLASSIFIED INFORMATION (CUI): Include DFARS clause 252.204-7012, which requires the Contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204- 7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials.

1.6.5.3. SECRET FACILITY CLEARANCE: The Contractor shall possess a facility clearance at the classification level of SECRET prior to award of contract. The Contractor shall follow the Facility Clearance procedures outlined in the DD Form 254 (TE 3). An interim clearance may be allowed, if approved by the Contracting Officer.

1.6.5.4. DISCLOSURE OF INFORMATION: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this PWS, would be adverse to the interests of the Government or others. Contractor personnel shall not divulge or release data or information developed or obtained under the performance of this contract except upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this contract.

1.6.5.5. DISCLOSURE OF INFORMATION REGARDING OPERATIONS: Disclosure of Information regarding Operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor’s control) in connection with work under this contract, may subject the Contractor, Contractor's agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code (U.S.C.). Contractor employees shall not disclose or cause to be disseminated, any information concerning the operations of the activity, which could result, or increase the likelihood of, the possibility of a breach of the activities’ security or interrupt the continuity of its operation.

1.6.6. CONTRACTOR INQUIRIES: The Contractor shall direct to the Contracting Officer all inquiries, comments, or complaints arising from matters observed, experienced, or learned because of, or in connection with the performance of this contract; the resolution of which may require the dissemination of official information. Inquiries received by the Contractor regarding work performed under this contract shall be referred to the Contracting Officer for evaluation under the Freedom of Information Act of 1975, Public Law 93-502, 5 U.S.C. Section 552. The determination of whether records will be released will remain with the Government. The

Contractor shall be responsible for search and submission of records upon request by the Contracting Officer.

1.6.7. CONTRACTOR INFORMATION RELEASE: The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, electronic mail, software, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without obtaining the approval of the Contracting Officer. The Contractor shall not release information regarding individuals without obtaining the approval of the Contracting Officer. All documentation showing individuals’ names or other personal information shall be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.6.8. CONTRACTOR TRAVEL: The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government (Contracting Officer) approval/authorization and notification to the COR prior to travel. The Government anticipates 3-5 trips will be required to support this contract.

1.6.9. DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract and/or all task orders issued against this contract. All documents and materials, to include the source codes of any software produced under this contract, shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. This right does not abrogate any other Government rights under the applicable Data Rights clause(s). The Contractor shall agree that any data furnished by the Government to the Contractor shall be used only for performance under this PWS, and all copies of such data shall be returned to the Government upon completion of this effort.

1.6.10. ADVERTISEMENT AND SOCIAL MEDIA: The Contractor shall not post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc.