Tab2. FY24 SOW (002).pdf

Defense Logistics Agency

Defense Logistics Agency (DLA) Aviation –VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA

STATEMENT OF WORK (SOW)

Removal of Oily Water and Sludge

02 October 2023

STATEMENT OF WORK

1. SCOPE:

The mission of Defense Logistics Agency (DLA) Aviation –VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery. As part of this mission, high pressure wash booth is used to clean machinery and parts. The wash booth produces oily water, waste oil, used coolant, and sludge solids which must be removed. This scope of work will be for a base contract with four option years if exercised, the base period of performance will start January 31, 2024 and end January 30, 2025.

2. TECHNICAL REQUIREMENTS:

The objective of this SOW is to outline the procurement of services to remove oily water, waste oil, and used coolant from tanks listed; and labor/services to vacuum sludge solids form the sump listed below:

Unit

Tank

Unit Size (Gallons)

1,000

Model

Waste Oil

Bldg

404 (North End) Tank 1,000 Coolant 404 (North End) Tank 2,000 Oily Water 505 (North End)

Tank 2,000 Oily Water 505 (North End) Sump 400 Sludge Solids 505 (North End)

Task 1 - The contractor shall use qualified personnel with working knowledge of equipment required to remove materials.

Task 2 – The contractor will provide necessary labor and service to:

(a) Remove a total of 3,600 gallons (for the annual period) – waste oil from one 1,000 – gallon tank located at the north-end of building 404, (3 – 4 times per year).

Note: This service will need to be provided no less than 3 times per year and possibly 4 based upon actual needs. The contractor should quote a quantity of 4 each and shall only invoice for the actual services provided.

(b) Remove a total of 16,000 gallons (for the annual period) – oily water from two 2,000 – gallon tanks located at the north-end of building 505, (3 – 4 times per year).

Note: This service will need to be provided no less than 3 times per year and possibly 4 based upon actual needs. The contractor should quote a quantity of 4 each and shall only invoice for the actual services provided.

(c) Remove a total of 4,000 gallons (for the annual period) – coolant from one 1,000 – gallon tank located at the north-end of building 404, (3 – 4 times per year).

Note: This service will need to be provided no less than 3 times per year and possibly 4 based upon actual needs. The contractor should quote a quantity of 4 each and shall only invoice for the actual services provided.

(d) Vacuum a total of 800 gallons (for the annual period) – sludge solids from one 400 – gallon sump located at the north-end of building 505, (2 times per year).

Note: This service will need to be provided 2 times per year. The contractor should quote a quantity of 2 each and shall only invoice for the actual services provided.

Task 3 – Overages: Any additional work that needs to be performed that is above and beyond the work described in this SOW needs to be approved in advance, by Ryan Beecher or other designated Government Official.

3. DELIVERABLES:

The contractor will provide all labor and travel necessary to perform removal of materials from units shown in the table of paragraph two (2) of this SOW.

Upon completion of each service, the contractor will provide a copy of the manifest, which states type of material(s) removed and number of gallons, to the Program Office Representative.

Upon completion of service (one-time), the contractor will provide a copy of non-hazardous waste profile (required by RCA Regulation 40 CFR Part 279), to the Program Office Representative.

4. CONTRACTOR EXPERTISE:

Contractor must be knowledgeable with RCA Regulation 40 CFR Part 279 for the disposal / recycling of solid wastes.

5. PERFORMANCE:

The contractor will comply with the site-specific regulations while visiting or performing work on a government facility.

Period of Performance: January 31, 2024 – January 30, 2025 (Subject to minimum change)

Option year one – January 31, 2025 – January 30, 2026 (If exercised) Option year two - January 31, 2026 - January 30, 2027 (If exercised) Option year three – January 31, 2027 – January 30, 2028 (If exercised) Option year four – January 31, 2028 – January 30, 2029 (If exercised)

Place of Performance: Work is to be accomplished for DLA Aviation –VID in buildings as shown in the table of paragraph two (2) of this SOW.

DLA Aviation –VID IPE Services Division 5450 Carlisle Pike

Mechanicsburg, PA 17050-2411

Hours of Work: Repair service will be accomplished no later than 24 hours after technicians receive the request for service. All services will be performed during normal business hours between 6:00 a.m. and 4:30 p.m. EST, Monday through Friday, excluding Federal Holidays. 48-hour response time for emergency service calls.

The contractor is not required to provide services on the eleven (11) Federal Holidays observed at DLA as follows:

New Year's Day (January 1st), Martin Luther King's Birthday (Third Monday in January), President' Day (Third Monday in February), Memorial Day (last Monday in May), Juneteenth Day (June 19th), Independence Day (July 4th), Labor Day (first Monday in September), Columbus Day (Second Monday in October), Veteran's Day (November 11th), Thanksgiving Day (Fourth Thursday in November), Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday.

When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the contractor is not required to provide services. Adverse Weather Information number is 1-888-427-6001.

6. GOVERNMENT FURNISHED PROPERTY, FACILITIES, and SERVICES:

The Government shall provide access to units to facilitate material removal.

7. SECURITY REQUIREMENTS:

Upon Award, the Contractor shall notify the Program Office Representative immediately in writing with the full name, social security number, date of birth, and place of birth of all employees assigned to work on the contract. The Program Office Representative will forward the provided information to the Naval Support Activity (NSA) Pass and ID Office Representative for a criminal background check. The NSA Pass and ID Office Representative will verify the information and notify the Program Office Representative as soon as possible if the contractor is cleared to perform services on behalf of the government.

The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract. Waivers will not be granted under any circumstances.

DLA retains the right to request removal of Contractor personnel, regardless of prior clearance status, whose actions, while assigned to this contract, clearly conflict with the interest of the government. The reason for removal shall be fully documented in writing by the Contracting Officer. When and if such removal occurs, the Contractor shall within five (5) working days assign qualified personnel to any vacancy(s) thus created.

8. INVOICE AND BILLING:

The requirements of a proper invoice are subject to FAR 52.232-25 Prompt Payment.

(a) Invoices for goods received or services rendered under this contract shall be submitted electronically through Wide Area Work Flow (WAWF). Hard copy invoices cannot be accepted.

The contractor’s failure to include the necessary information will result in invoices being rejected.

(b) Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

(c) The following WAWF invoice routing table is provided:

WAWF Invoice Type Invoice 2-in-1 Contract Number Issuing Office DODAAC SP4703 Admin Office DODAAC SP4703 Inspector DODAAC SE3100 Service Acceptor DODAAC SE3100 Ship to /Extension DCAA Office DODAAC N/A Paying Office DODAAC SL4701

(d) After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866- 618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil.

(b) Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil.

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://wawf.eb.mil/ http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_s olutions/wawf_overview/vendor_information.

9. POINTS-OF-CONTACT (POCS):

CONTRACTING OFFICER

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond) 6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACT SPECIALIST

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond)

ATTN: ADD TEXT

6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Management Richmond COR point of contact is:

Name: TBD AT TIME OF AWARD Alternate: (IF APPLICABLE) Comm. Phone: (804) 279- Cell Phone:804-971- Fax: (804) 279- Email:

DLA Aviation –VID at Mechanicsburg 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

DLA Aviation –VID at Mechanicsburg, PA, Program Office Representative POC for Invoicing (WAWF) and SOW issues is:

PROJECT MANAGER (PM)

Name: Ryan Beecher DLA Aviation -VID Address: 5450 Carlisle Pike https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information

Mechanicsburg, PA 17050-2411 Comm. Phone: (717) 550-3168 Email: Ryan.Beecher@dla.mil mailto:Ryan.Beecher@dla.mil