TAB SHEET - RFP 24-009-Q.pdf

This Tab Sheet is a summary document prepared by the Oregon Business Development Department for Request for Quote (RFQ) 24-009-Q, which solicits consulting services to support the Broadband Deployment Program. The procurement seeks qualified consulting firms to provide comprehensive analysis and technical assistance for broadband deployment applications, with specific focus on assessing proposed network designs, construction and implementation timelines, federal compliance requirements, cost reasonableness, feasibility analysis, and overall project success likelihood. The RFQ was issued on March 12, 2024, with proposal submissions due by April 5, 2024. The contract is anticipated to commence in May 2024 and continue through May 31, 2025, with potential extension options available. Bidders are required to attend a bidders conference and provide detailed references demonstrating experience in broadband infrastructure planning and federal grant application processes.

Evaluation of proposals will follow a "Best Fit" approach that considers price, experience, expertise, and contractor responsibility, with bidders required to submit comprehensive documentation including key personnel information, detailed billing rates, and service capabilities. The procurement does not specify explicit set-asides for disadvantaged enterprises and does not reference any incumbent vendors. Funding for this program derives from Coronavirus Capital Projects Fund moneys allocated for the 2024-2026 period, indicating significant potential contract value. Prospective contractors must demonstrate robust professional liability insurance, general liability coverage, and automobile liability protection, along with certification of compliance with applicable state and federal regulatory standards. The State reserves the right to negotiate contract terms and conditions with the selected vendor, providing flexibility in final contractual arrangements.