TAB 5 - PWS DRFTA Fire_Supression Maintenance Services (Base Plus 4 OYs)_05MAY25_Redacted DRAFT.pdf

DRAFT

Performance Work Statement (PWS)

For

POST-WIDE INSPECTION, MAINTENANCE,

AND REPAIR OF FIRE PREVENTION AND

PROTECTION SYSTEMS

Devens Reserve Forces Training Area Devens, MA 01434

30 APR 2025

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Table of Contents Introduction

1.1 Background

1.2 Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

2.0 Requirements

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and Management

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.1.13 Specific Requirements

2.2 Work Management

2.3 As-Builts and Geospatial Information System (GIS)

2.4 Historic Property or Archaeological Site

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

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2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support

3.0 Performance Requirements and Standards

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Transition

3.3 System for Award Management (SAM)

3.3.1 Reporting Labor Hours

4.0 Performance Requirements Summary (PRS) Matrix

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5.0 Common Levels of Service (CLS)

6.0 Deliverables

7.0 Related Documents

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives, Publications

7.3 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.4.1 Utilities

7.4.2 Property

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor Furnished Material and Responsibilities

7.5.2 Contractor Furnished Items

7.5.3 Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD): DOL Wage determination DTG 3/28/2017 WD 05-2263(Rev 22)

Introduction. This is a non-personal services contract to provide Post-Wide Fire Prevention and Protection systems and equipment inspection, maintenance, and repair services for facilities at Devens Reserve Forces Training Area, Devens MA 01434. The Government will not exercise any supervision or control over the contract service providers. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. Specific facilities receiving services under this contract may be changed as facilities are built, use of facilities change, and facilities are taken out of service.

1.1 Background

The Devens Reserve Forces Training Area (DRFTA) is located in Devens, MA, 01434 and consists of approximately 5,220 acres and approximately 215 buildings and structures. General Maps of Devens RFTA are found in Technical exhibit (TE) 1. The work and frequency are defined in the Work Capability Levels table located in paragraph 3.0 and the applicable CLINs. The work includes, but are not limited to, the following: Post-Wide Fire Prevention and Protection systems and equipment inspection maintenance and repair services, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

1.2 ObjectivesThe objective of this contract is to inspect, maintain and repair Fire Prevention and Protection systems and equipment at the facilities listed in TE 2 to National Fire Protection Association (NFPA) and Unified Facilities Criteria (UFC) standards, and to replace components and equipment as necessary to maintain compliance with codes and standards. UFC 3-601-02, dated 7 October 2021, (as modified or updated) shall be incorporated in its entirety and shall constitute the scope of work/work statement and shall identify tasks not specifically identified to be performed under this contract. The Contractor shall perform “5 year” and “2 year” ITM tasks in the base year as stated in the UFC Tables. This will establish an ITM base line.

The Contractor shall follow guidance found in the associated NFPA Code for tasks not specifically covered under UFC 3-601-02.

Fire Alarm and Detection Systems and equipment requiring maintenance, inspection, and repair include, but are not limited to: Smoke, Heat and CO Detectors; Audio and Visual Devices; Pull Stations, Bells, Strobes, Horns; Fire Alarms/Panels/indicator lights, including mass notification systems; Wiring and Connections; Fire Protection sprinkler systems, fire pumps, dry pipe systems; Kitchen fire suppression equipment, emergency lighting, Fire Extinguishers; and Master Boxes and total system connections with the Devens Fire Department; Protection system appurtenances (batteries, charging units, surge suppressors etc.).

The Contractor shall be aware that the existing fire alarms, appurtenances, fire extinguishers and protection systems/programs within Devens RFTA facilities are of numerous different manufacturers, makes, models, styles, and types.

To meet this goal close coordination is required between the Contractor and Contracting Officer’s representative to efficiently provide Fire Prevention and Protection systems and equipment inspection, maintenance repair and emergency response services while minimizing disruptions to operations within the facilities and meeting security requirements. The Contractor shall accomplish all Fire Prevention and Protection systems and equipment inspection, maintenance and repair services to the standards in this contract and in a manner that will maintain a satisfactory system condition in accordance with (IAW) the Work Capability Levels table in paragraph 3.0, The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill Fire Prevention and Protection systems and equipment inspection, maintenance and repair services emphasizing innovation and commercial best practices.

The Contractor shall coordinate all testing and certification with the Devens Fire Department as the AHJ over all work performed under this contract.

1.3 Climatic Conditions. N/A

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes.

The Contractor shall inform the Devens Fire Department point-of-contact (POC), Devens Fire Dispatch, 978-772-4600, prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection.

The Fire Department will reset alarm systems to operational status upon completion of an outage.

The Devens RFTA work area is controlled, limited, and restricted. For access to all areas of the facility, the Contractor shall contact the COR at least one business day prior to required entry. Contractor and sub-contractor employees shall provide all information required for background checks to meet facility access requirements prior to entry onto the facility.

The Contractor’s workforce shall comply with all personal identity verification requirements as directed by the DoD, HQDA, and/or local policy. In addition to changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility change, the Government may require changes in Contractor security matters or processes.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets.

Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage. N/A

1.8 Dust Suppression. N/A

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The PoP consists of:

A six (6) month Base Period Four (4) 12 month Option Periods

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed on Devens RFTA at the locations listed in TE 1 – Installation Maps.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0730 – 160 hours, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall routinely conduct business during regular hours.

Work may be performed outside of normal hours when approved or directed by the COR. The Government reserves the right to assign specific work hours for certain buildings due to security and military missions. Any changes in work hours will be effective three (3) working days after Contractor notification. Due to mission changes, the Government reserves the right to change the status and building numbers of secure buildings.

2.1.3.2.1 The Contractor shall provide the COR a schedule, no later than ten (10) workdays prior to commencing work, showing tasks to be performed by building. The COR will provide the Contractor with requirements to make changes to the schedule as they occur.

2.1.3.3 Contractor’s personnel shall be allowed access to buildings under contract to perform scheduled or emergency services subject to the limitations in this contract.

2.1.4 Federal HolidaysThe Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Dr. Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day

Independence Day

When one of the above designated Federal Holidays falls on a Sunday, the following Monday will be observed as a Federal Holiday. When a holiday falls on a Saturday, the proceeding Friday will be observed as a Federal Holiday. If a holiday falls on a scheduled Contractor workday, the following proceeding workday will be used to schedule the work to be accomplished.

2.1.4.1 The Contractor shall provide personnel support within 24 hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to any mutually satisfactory day:

2.1.4.2 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within 24 hours. The Contractor shall resume operations with KO approval.

2.1.4.3 Unforeseen Buildings Closures: When an unforeseen building closure occurs on a regularly scheduled day of work (i.e. training holiday, day of mourning, etc.), the Contractor shall reschedule the service on any day satisfactory to the customer and minimizes impact on the Contractor’s normal work schedule.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services. Police and fire protection is provided by the Government.

For Emergency Services call 911.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. To the extent possible, the Government will provide, on an emergency basis, medical services for injuries while an employee is performing under this contract. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the Contractor to a civilian health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of an invoice.

2.1.7 Contract Administration and Management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two

(2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the

KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this

PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements;

monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Procurement Integrated Enterprise Environment (PIEE) Tool (https://piee.eb.mil/xhtml/unauth/home/login.xhtml) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management. N/A

2.1.11 Contractor Employees.

2.1.11.1 Personnel.

2.1.11.1.1 The Contractor shall provide a Project/Program Manager who is responsible for the performance of the work. The Project/Program Manager shall have full authority to act for the Contractor on all contract matters relating to operation of the contract. The name of the Project/Program Manager shall be provided in writing by the Contractor to the KO prior to the commencement of work. The Project/Program Manager shall be available between 0700 – 1600, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

The Contractor shall provide phone numbers for normal duty hours and after-hours to the KO and the COR for the Project/Program Manager and alternate(s). The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FISP PUB) number 201. The Project/Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 Certain administrative personnel may require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have at a minimum, a favorable National Agency Check (NAC).

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to understand, speak, read, and write in the English language.

2.1.11.1.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. Contractor’s personnel shall remain fully clothed at all times while performing under this contract.

This includes shirts with sleeves (short or long), long pants, and shoes. At all times during contract performance contractor personnel shall wear as outer wear a shirt or vest with the company logo and name. Offensive pictures, sayings, tank tops, tee shirts and spandex or similar fabric worn as outerwear are strictly prohibited. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. Contractor personnel’s conduct shall not reflect discredit upon the Garrison or the Department of the Army. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation. The Government has the right to remove any contractor employee form the installation and to deny access to the installation by any contractor employee who poses a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation or its population.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval in accordance with the Joint Ethics Regulation. In addition, the contractor shall not employ any person who is an employee of the Department of the Army if such employment would be contrary to DA policies.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within 30 days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.13 Specific Requirements

2.1.13.1 General

2.1.13.1.1 Fire Detection and Suppression Systems Maintenance and Repair

2.1.13.1.1.1 Fire Alarm Systems: The Contractor shall perform scheduled PM and inspection services on fire alarm systems and components in facilities listed in TE 2 IAW the latest edition NFPA 72, National Fire Alarm and Signaling Code, technical manuals, and manufacturers’ instructions. Additional Fire Alarm System Information is provided in TE 3. Completed inspection testing and maintenance forms shall be provided to the COR and made available upon request for the life of the contract. The Contractor shall perform fire alarm and fire suppression scheduled services at key facilities specified by the KO outside of normal duty hours

2.1.13.1.1.2 Sprinkler and Hood Suppression Systems. The Contractor shall perform PM services on sprinkler systems and components in facilities listed in TE 2 IAW the latest edition NFPA 25, Standard for Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems and on hood suppression systems listed in TE 4 IAW the latest edition NFPA 17, Standard for Dry Chemical Extinguishing Systems for dry chemical systems and NFPA 17A, Standard for Wet Chemical Extinguishing Systems for wet fire extinguishing systems. The Contractor shall coordinate with the fire department and perform inspection, maintenance, and testing of fire protection systems.

The fire protection systems shall comply with applicable NFPA Codes and TM 5-695, Maintenance of Fire Protection Systems.

2.1.13.1.1.3 Life Cycle Replacement of Fire Protection Equipment

The Contractor shall provide all plant, labor, equipment, materials, and supplies for life cycle replacement of existing fire protection equipment, components, and appurtenances.

After the Contractor completes maintenance or diagnosis of the system trouble or fault, if the projected cost of repairs of the existing system exceeds more than 30% of the value of the current system, the Contractor shall submit an itemized detailed cost estimate with all information to replace/upgrade the existing Fire Alarm and Protection System to the Contracting Officer and COR for approval. The COR shall provide final approval of the requirement for and the details of any proposed replacement component or subsystem of the existing fire alarm /protection system.

Government preferred replacement/upgrade system components are those manufactured as non-proprietary equipment/materials (i.e.,: Silent Night). All proposed replacement system component manufacturer’s catalog data and pertinent installation data shall be submitted in advance to the Contracting Officer for review and approval.

No replacement work may proceed without Contracting Approval and all replacement work shall be in accordance with approved submittals.

All new Addressable Silent Night Fire Alarm Panels shall be CO compatible, compliant with new fire codes for CO detectors.

The Government shall determine the best value of repairs versus replacement. No replacements or upgrades shall be performed without approval of the Contracting Officer.

All work shall be performed in accordance with the applicable codes, and NFPA requirements list as well as all other specified/applicable DOD, Federal, State and Local codes and regulations.

The Contractor shall provide Manufacturer’s detailed drawings, installation instructions, operational and maintenance manuals of the new system. System information shall be complete with wiring diagrams, power panel connections, fire alarm panel, alternate power system, all items of the fire alarm protection system and appurtenances.

All wiring shall be in EMT conduit and be installed per the latest edition of NFPA 70.

NO payment shall be made until the Contractor has installed, tested and certified a fully complete, functional and operational fire alarm/protection system that is accepted by Devens Fire Department, the (A)COR and Contracting Officer.

2.1.13.2 . Specific Tasks

2.1.13.2.1 Basic Services: The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform Inspection, Testing, and Maintenance (ITM) on fire protection (suppression) and detection systems and ensure appropriate communications with the alarm systems located at Devens RFTA, (see Technical Exhibits), in accordance with the manufacturer’s recommendations and Unified Facilities Code (UFC) 3-601-02 (.https://www.wbdg.org/dod/ufc/ufc-3-601-02) Corrective / Remedial Maintenance requests require (A)COR approval prior to work being performed.

The Contractor requirement for Devens RFTA ITM shall be as generally set forth in the current standards of NFPA 13, 14, 17, 17A, 20, 25, 70, 72, 80, 92, 96,101,105,110,111,204, UFC 3-600-01 & UFC 3-601-2.

CRITERIA: As per Unified Facilities Criteria (UFC) 3-601-02, when in conflict, the task frequencies in the UFC supersede frequencies listed in the National Fire Codes.

Systems and Applications Not Covered: When a specific system is not addressed by UFC 3-601-02, follow national building codes, recognized industry standards and standard engineering practices shall be used.

2.1.13.2.2 Fire Detection and Alarm Systems: (Section 2-2.2 UFC 3-601-02). The Contractor shall perform annual maintenance, testing, and certification of all the fire alarm, appurtenances and protection systems within designated Devens RFTA facilities.

All services shall performed per the suggested standards of the applicable NFPA, CMR and other applicable DOD, Federal, State and Local codes and regulations. The type and frequency of ITM tasks for fire detection and alarm systems depend on whether the system is monitored or not. (Guidance on the tasks is contained in the “Inspection, Testing, and Maintenance” section of NFPA 72). Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-1 for all applicable components.

The Contractor shall ensure and itemize any/all repairs to any items or pertinent amenities of the fire alarm and protection system that is not in compliance with NFPA

72. The Contractor shall inspect/troubleshoot all wiring and equipment for problem areas of the fire alarm/protection system. The Fire Alarm and Protection System shall be in compliance with the National Fire Prevention Association (NFPA) and National Electrical Code (NEC) with the latest Edition and Local Fire Department Codes, Rules and Regulations. The Contractor’s recommendation shall ensure that all systems shall be complete, fully functional and operational as design by the manufacturer's suggested requirements.

The Contractor’s maintenance shall include determination of cause of any trouble/fault identified when inspecting the equipment, identifying the problem and making necessary corrections to the existing fire alarm system of the facilities within Devens RFTA The work shall include, but will not be limited to, the following appurtenances and pertinent amenities to determine the cause (s) of any trouble/fault:

• Smoke and Heat Detectors

• CO Detectors

• Audio and Visual Devices

• Pull Stations, Bells, Strobes, Horns

• Fire Alarms/Panels/indicator lights

• Wiring and Connections/actuator arms/system duct devices

• Master Boxes

• Commercial Range Hoods and Fire Suppression Systems in two (2) Dining

Facilities

• Total System connection to the local MassDev Fire Department

Testing of existing fire alarm systems for Devens RFTA buildings and all pertinent amenities of the fire alarm system: shall include

• 100% test of all peripheral devices, heat/smoke detectors, CO detectors, pull stations and audio/visual devices.

• Rate of rise heat detectors shall be functionally tested using a shielded heat lamp designated and developed for the purpose of testing the detector’s response time of one minute with a 15-degree increase in temperature.

• Smoke/heat/CO detectors shall be tested with Underwriter’s Laboratory (U.L.)

and Fire Inspector approved devices for the purpose of initiating an alarm response.

• Water pump system/appurtenances, motors, pumps, switches, all peripheral equipment and devices.

• Weekly physical inspection and monitoring of the Building 3413 sprinkler compressors and Building 3415 fire pump and peripheral equipment and devices to validate any failures with the equipment and validation of no water/air/POL leakage from the equipment within the operations area. Photographs are included as TE 5. The Contractor MUST notify the COR when they visit the site.

NOTE: Range Towers located on South Post Training Area require a clearance to enter South Post Training Area.

2.1.13.2.3 Mass Notification Systems: Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-2 for all applicable components. (Guidance on these tasks is contained in the Inspection, Testing and Maintenance section of NFPA 72).

2.1.13.2.4 Carbon Monoxide (CO) Detection: Carbon monoxide detectors installed as initiating devices on fire alarm and detection systems are covered in UFC 3-601-02 Section 2-2.2. Follow frequency listed for ITM tasks in UFC 3-601-02. Table 2-3 (Guidance on the tasks is contained in the “Inspection, Testing, and Maintenance” section of NFPA 72).

2.1.13.2.5 Fire Pumps: Follow frequency listed for ITM in UFC 3-601-02 Table 2-7 for all applicable components. (Technical guidance on these tasks is contained in NFPA 20, Standard for the Installation of Stationary Pumps for Fire Protection, and NFPA 25).

Contractors shall ensure fire pumps in buildings with generators shall remain operable during power outages.

2.1.13.2.6 Sprinkler, Alarms, and Appurtenances, and Fire Pump Protection Systems.

The Contractor shall perform annual maintenance, testing and certification of all the Fire sprinkler system alarms, appurtenances, fire pumps and protection systems equipment within designated Devens RFTA facilities listed in TE 6. Contractor shall perform all maintenance per the suggested standards of the applicable NFPA, CMR and other applicable DOD, Federal, State and Local codes and regulations.

Contractor’s maintenance shall include determination of cause of any trouble/fault identified when inspecting the equipment, piping, connection for leakage, pressure system equipment, motors, pumps, identifying the problem and making necessary corrections to the existing fire sprinkler alarm system of the facilities within Fort Devens.

The work shall include, but will not be limited to, the following appurtenances and pertinent amenities to determine the cause (s) of any trouble/fault:

• Control(s) for system pressure maintenance/monitoring

• Maintain the air compressors for the sprinkler as noted on the attached picture listed in the TE 6.

• Pipe connections for pressure and water leakage at designated pressures requirements

• Alarm system and appurtenances/devices operations

• Validate piping/connections condition/rust/leakage/deterioration

• Perform initial year camera survey of the interior of designated sprinkler piping system for deterioration per designated location(s).

• Replace fire sprinkler heads as required

• Weekly operational visual inspection of Building 3413 sprinkler compressors and

Building 3415 water pump systems

2.1.13.2.6.1 Standpipe Systems: Follow frequency listed for ITM tasks in UFC 3-601- 02 Table 2-9 for all applicable components. (Technical guidance on the tasks is contained in NFPA 14 and NFPA 25).

2.1.13.2.6.2 Wet Pipe Automatic Sprinkler Systems: Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-10 for all applicable components. (Technical guidance on the tasks is contained in NFPA 25)

2.1.13.2.6.3 Dry Pipe Automatic Sprinkler Systems: Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-11 for all applicable components. (Technical guidance for the tasks is contained in NFPA 25) Note: KTR must schedule with the (A)COR well in advance to ensure building access to all dry pipe systems “Before the Onset of Freezing Weather” as listed in Table 2-11.

2.1.13.2.6.4 Pre-Action Automatic Sprinkler Systems: Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-13 for all applicable components. Detection devices for actuation are addressed in UFC 3-601-02, Section 2-2.2 “Fire Detection and Alarm Systems. (Technical guidance on these tasks is contained in NFPA 25).

2.1.13.2.7 Dry Chemical systems: Automatic initiating devices (for example, heat detectors, smoke detectors) used for system actuation are addressed in UFC 3-601-02, Section 2-2.2, “Fire Detection and Alarm Systems.” Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-22 for all applicable components. (Technical guidance on these tasks is contained in NFPA 17, Standard for Dry Chemical Extinguishing Systems).

2.1.13.2.8 Wet Chemical Systems: Follow frequency listed for ITM tasks in UFC 3- 601-02 Table 2-23 for all applicable components. If applicable, for automatic initiating devices, (e.g. heat detectors, smoke detectors), refer to UFC 3-601-02, Section 2-2.2 “Fire Detection and Alarm Systems”. (Technical guidance for these tasks is contained in NFPA 17A, Standard for Wet Chemical Extinguishing Systems, & NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations).

2.1.13.2.9 Emergency Lighting and Egress Marking Systems:

Emergency lighting systems include individual battery-powered lighting units, central battery-powered units, and standby generator-powered lighting systems. (Technical guidance on the task is contained in NFPA 101, Life Safety Code; NFPA 110, Standard for Emergency and Standby Power Systems; and NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems.) Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-27 for all applicable components.

Egress lighting systems include individual battery-powered lighting units, central battery-powered units, and standby generator-powered lighting systems in compliance with noted regulations and requirements. Contractor shall ensure equipment, lighting, egress marking and appurtenances are maintained per the Federal and State Regulations and UFC-3-601-02. Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-28 for all applicable components.

2.1.13.2.10 Fire and Smoke Barrier Opening Protection: Detection devices for actuation are addressed in of UFC 3-601-02, Section 2-2.2 “Fire Detection and Alarm Systems.” Electric hold open devices are tested as part of the fire alarm system in Fire Detection and Alarm Systems. (Technical guidance on these tasks is contained in NFPA 80, Standard for Fire Doors and Other Opening Protectives, and NFPA 105, Standard for Smoke Door Assemblies and Other Opening Protectives.) Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-29 for all applicable components.

2.1.13.2.1 1 Smoke Control Systems: Detection devices for actuation are addressed in UFC 3-601-02 Section 2-2.2, “Fire Detection and Alarm Systems.” Technical guidance on these tasks is contained in NFPA 92, Standard for Smoke Control Systems. Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-30 for all applicable components.

2.1.13.2.12 Heat and Combustion Product Removal / Venting Systems: Technical guidance on these tasks is contained in NFPA 204, Standard for Smoke and Heat Venting. Follow frequency listed for ITM tasks in UFC 3-601-02 Table 2-31 for all applicable components.

2.1.13.2.13 Annual Inspection, Testing, Maintenance and Certification of Fire Suppression and Protection Systems in Dining Facility Kitchens at Buildings 657 and 665.

Contractor shall provide all plant, labor, equipment and materials to service, clean, inspect, test, and certify the current kitchen suppression equipment and gas valve operation. The Contractor shall certify that the equipment is in compliance with noted regulations and requirements.

2.1.13.2.14 Fire Extinguisher Inspection, Testing, aintenance, and Replacement: The Contractor is responsible for performance of inspection, maintenance, testing, certification and replacement of all fire extinguishers within USAG Devens RFTA buildings and designated South Post Range areas listed in the Devens RFTA Fire Extinguisher Inventory List in TE 2 in accordance with Applicable Codes/NFPA 10 requirements.

The Contractor shall inventory, inspect and annotate inspection tags, sheets and building plans that all existing fire extinguishers in the buildings are in compliance with Applicable Codes/NFPA 10 requirements, including, but not limited to.

• Extinguishers are in their designated locations and properly mounted,

• There are no obstructions to access or visibility,

• The container has adequate pressure,

• The fire extinguisher is full – confirmed by weighing or lifting,

• Exterior is free of any damage – corrosion, leakage, clogged nozzle,

• No missing or broken safety seals,

• Operating instructions are intact, legible, and facing outward

The Contractor shall correct any deficiencies found during each inspection and submit a written report of each deficiency, by building number and signed by the Authority Having Jurisdiction (AHJ), to the COR/POC detailing the deficiency and how it was resolved.

Fire extinguishers found to be defective during the inspection shall be replaced by the Contractor. The Contractor shall obtain approval from the COR/POC before the replacement of any fire extinguisher.

The Contractor is responsible for the updating of the Devens RFTA Inventory List and the replacement, including delivery and placement, of non-serviceable or non-repairable fire extinguishers within each Devens RFTA building and designated South Post Range area.

The Contractor is responsible for removal and proper disposition of all non-serviceable or non-repairable fire extinguishers being replaced in accordance with Environmental Protection requirements.

The Contractor shall assume approximately 150 non-serviceable or non-repairable fire extinguishers within USAG Devens RFTA buildings and designated South Post Range areas are required to be replaced each contract year. The Contractor shall assume that approximately 100 fire extinguishers will require maintenance, testing and certification each contract year.

Inspections and maintenance shall be completed by an approved fire extinguisher technician with no less than 3 years of experience with fire extinguishers. Maintenance shall be completed in accordance with NFPA 10 and shall include, but not be limited to, DOT labelling, O-ring and valve stem repair and general repair of adverse operational conditions noted during inspection.

The Contractor shall provide a complete report to the COR/POC and the Devens Fire Department, stating that all fire extinguisher inspections, testing and tagging were approved and accepted by the AHJ within 10 days of the completed testing. Refer to

TE -3.

The Government reserves the right to provide replacement parts and fire extinguishers if the Government can provide a more efficient supply.

The Contractor shall honor all warranties on new fire extinguishers.

2.1.13.3 Annual Schedule: The Contractor shall submit an Annual schedule of all services to be performed under scheduled UFC ITM Tables, sorted by the Month service is to be performed, no later than 30 days prior to work beginning and again 30 days prior to subsequent contract years. The Contractor shall identify type of system, type of service, building/location. All services shall be performed during the period on the schedule of services. Work not able to be accomplished due ONLY to Government constraints will be re-performed at a future date, as mutually agreed upon between the Contractor and the (A)COR (Deliverable A001).

2.1.13.4 Inspection Reports: The Contractor shall maintain a detailed record (scheduled inspection report) of all scheduled maintenance tasks performed on each individual facility and unit. The records shall include dates and times work was started and completed; detailed description of all work performed; listing of supplies and materials used; results of all tests performed; name of lead mechanic; and a description of existing and potential problems and recommended solutions beyond the scope of this work statement. The Contractor shall maintain the original records in a single book or file for each facility and unit and shall email a copy of each report in PDF Format to the (A)COR and FD POC no later than ten (10) workdays from completion of each scheduled maintenance task or service (Deliverable A012). Refer to TE 7.

2.1.13.5 System Impairment or Out of Service Tagging: System ITM technicians must physically mark any impaired / out-of-service fire protection feature using a red tag as per UFC 3-601-02 and NFPA 25-15.3 (Annex G2(D) Sample Impairment Tag).

Impairments and critical deficiencies must be brought to the attention of the (A)COR, FD POC, and ISO immediately. This includes abnormal pressure losses noted during main drain tests as specified in UFC 3-601-02.

2.1.13.6 Upgrade Requirements / Future Growth: The Contractor shall be responsible for ensuring that upgrade requirements are submitted to the (A)COR in a timely manner.

These upgrades may be driven to reflect code changes or to recommend updating aging or failing systems or to ensure full coverage caused by building renovation or change of occupancy requirements. The Government will make the determination as to implementation of these recommendations and the method of implementation. NO

WORK SHALL BEGIN ON THESE PROJECTS UNTIL FUNDING IS PROVIDED VIA

EITHER THE CONTRACT OR MODIFICATION.

2.1.13.7 System Drawings and Documentation: The Contractor shall indicate any changes to system component items on existing drawings and shall provide the government with revised prints. They shall be formatted in current versions of AutoCAD and PDF, to be retained by the DPW and Fire Dept. The Contractor shall maintain no rights to these prints.

2.1.13.8 Remedial / Corrective Maintenance: The (A)COR will evaluate remedial maintenance and repair service requests. The (A)COR shall verify with the KO that funds are available prior to repairs being made by Contractor. Contractor shall notify the (A)COR that the repairs are completed on the day of completion. Completed repair reports shall list parts, materials and labor hours used to make repair. Repair reports shall be provided to the (A)COR within ten (10) days of repair. The government shall pay for labor and parts for repairs (Deliverable A012).

2.1.13.9 Trouble and Emergency Response, Maintenance, and Repair. The Contractor shall have technicians on call 24 hours per day, 7 days a week, capable of providing emergency response and service to all systems within this PWS. For an emergency response, a technician is to respond and be at the site of the emergency within two (2) hours of being called by the (A)COR and/or Devens Fire Department to diagnose the cause of the trouble or fault and perform immediate maintenance or repair within the limits of this PWS. Response shall include all required inspection of appurtenances, testing and certification of the troubled fire alarm panel/equipment and protection system and components to diagnose the problem. The work shall include, but will not be limited to, the following appurtenances and pertinent amenities to determine the cause of the trouble/fault:

• Smoke and Heat Detectors

• CO Detectors

• Audio and Visual Devices

• Pull Stations, Bells, Strobes, Horns

• Fire Alarms/Panels/indicator lights

• Wiring and Connections

• Master Boxes and connections w/ Devens Fire Department

• Protection system appurtenances (batteries, charging units, surge suppressors etc.)

• Total system connection to the local fire department

• Fire Extinguishers

All Fire Alarm units shall be complete, fully functional and operational when the repairs are complete. The government shall pay for labor and reimburse for required repair parts exceeding $50. For maintenance and repair where parts and materials costs are reimbursable, the Contractor shall inform the (A)COR and/or the Devens Fire Department to the issue and what is required to remedy the repair and shall submit an itemized/detailed cost estimate to the (A)COR for review and approval before repair is performed on all proposed replacement system components and warranties for approval/acceptance prior to performing any replacement work. Contractor may be approved to replace existing system components with modern equivalents that comply with the material specifications of the contract.

The Contractor shall be paid under this work item for labor, parts, materials, and supplies used to service, repair, or replace failed or failing fire protection systems equipment or components. The Contractor shall provide a listing of parts, materials, and supplies when invoicing.

The Contractor shall be aware that existing fire alarms, appurtenances, fire extinguishers and protection systems/programs within the buildings of Devens RFTA are of…