Tab 5 Data Protection and Capacity Budget Narrative.pdf
PDF 244 KB Posted
- Opportunity number
- DFOP0016688
- Issued by
-
Department of State
About this file
This document is a Budget Narrative template for a federal grant opportunity. It provides detailed instructions on how to justify and explain each line item in the budget, consistent with the applicant's documented policies and the source and description of all proposed costs. The template requires the applicant to provide information on personnel, fringe benefits, travel, equipment, supplies, contractual costs, construction, and other direct costs, as well as indirect costs. The template also indicates that if there are any subawards, a separate budget narrative should be included for each subrecipient organization.
The related federal grant opportunity is titled "Building International Data Protection and Capacity," with a Solicitation Number of DFOP0016688. The funding opportunity is a Cooperative Agreement, categorized under the "Other" funding activity. The project aims to increase the capacity of partner countries to develop, adopt, and implement legal frameworks that protect individual data privacy, while educating key stakeholders and enabling trusted cross-border data flows and digital trade. The grant is being offered by the Department of State under the Cyberspace and Digital Policy program (CFDA 19.665).
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Budget Narrative Template
Instructions: Justify each line-item in the budget and explain how the amounts were derived, consistent with the applicant’s documented policies, as well as the source and description of all proposed costs (and cost-share, if applicable). The Budget Narrative should complement the budget rather than repeat information provided in the budget. For example, the narrative should provide details on the purpose of costs, reasonability of costs, cost price analysis, explain allocations, explain any yearly variances, and tie expenses to program activities and/or objectives where appropriate. Sources of all cost-share offered in the application should be identified and explained in the budget narrative.
Personnel costs must include a clarification of the roles and responsibilities of all staff, base salary, and percentage of time devoted to the project (also known as level of effort). The Budget Narrative should support the activities described in the proposal and provide additional information that might not be readily apparent in the Detailed Budget, not simply repeat what is represented numerically in the budget, i.e., salaries are for salaries or travel is for travel.
If the Detailed Budget includes subawards, please include a separate Budget Narrative for each organization. Please note that subaward organizations must have a SAM.gov unique entity identifier (UEI) number (certain exceptions apply).
For ease of review, it is highly recommended that applicants order the Budget Narrative in the same order as the Detailed Budget.
Please refer to the Notice of Funding Opportunity for specific guidance and requirements:
• Section D. Application and Submission Information, D.2. Content and Form of Application Submission, 11. Budget Narrative
• Section E. Application Review Information, E.1. Proposal Review Criteria, Budget Narrative
Red text below indicates content the PM must enter or update before finalization.
Blue text below indicates additional drafting guidance, instructions, and examples.
Budget Narrative Organization Name
Project Title Project Duration [XX months/years]
A. Personnel
A.1 HQ-Based Personnel
A.1.1 Project Manager, Name, etc. – Unit (months or years)/Number/Amount (salary in months or years)/Rate (% of level of effort) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
A.1.2 Project Officer, Name, etc. - Unit (months or years)/Number/Amount (salary in months or years)/Rate (% of level of effort) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
A.2 Field Personnel A.2.1 Field Personnel, Name, etc. - Unit (months or years)/Number/Amount (salary in months or years)/Rate (% of level of effort) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
Subtotal Personnel:
Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
B. Fringe Benefits
B.1 HQ-Based Personnel Fringe Benefits B.1.1 Project Manager, Name, etc. – Unit (months or years)/Number/Amount (fringe benefits in months or years)/Rate (% of level of effort)
Requested Federal Funds $000,000.00
Program Total $000,000.00
B.1.1 Project Officer, Name, etc. – Unit (months or years)/Number/Amount (fringe benefits in months or years)/Rate (% of level of effort) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
B.2 Field Personnel Fringe Benefits B.2.1 Field Personnel, Name, etc. - Unit (months or years)/Number/Amount (fringe benefits in months or years)/Rate (% of level of effort) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
Subtotal Fringe Benefits:
Requested Federal Funds $000,000.00
C. Travel
C.1 International Travel
C.1.1 Mode - Traveler - From...To /RT Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
C.1.2 Lodging Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00
C.1.3 Per Diem (City, Country) Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation)
Program Total $000,000.00
C.2 Country Travel
C.2.1 Mode - Traveler - From...To /RT Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00
C.2.2 Lodging Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
C.2.3 Per Diem (City, Country) Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
C.3 Domestic Travel
C.3.1 Mode - Traveler - From...To /RT Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
C.3.2 Lodging Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
C.3.3 Per Diem (City, Country) Unit (# people)/Number (# days)/Amount (Cost)/Rate (% allocation) Requested Federal Funds $000,000.00
Subtotal Travel:
D. Equipment (> $5,000 per unit)
D.1 Specify, itemize (description, e.g., generators) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
D.2 Specify, itemize (description, e.g., generators) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
Subtotal Equipment:
Requested Federal Funds $000,000.00
E. Supplies (< $5,000 per unit)
E.1 Specify, itemize (description) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
E.2 Specify, itemize (description) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
Subtotal Supplies:
Requested Federal Funds $000,000.00
F. Contractual
F.1 Subawards
F.1.1 Subrecipient (Name and general information about activities)* Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
*Detailed Line-Item Budgets for sub-grantees should be detailed separately. Detailed Line-Item Budget for subrecipient required.
F.2 Contracts/Consultants
F.2.1 Contractor Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
Subtotal Contractual:
Requested Federal Funds $000,000.00
G. Construction
G.1 X Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00 Program Total $000,000.00
Subtotal Construction:
Requested Federal Funds $000,000.00
H. Other Direct Costs H.1 Specify, itemize (e.g., Program Audit) Requested Federal Funds $000,000.00 Cost-Share by Applicant $000,000.00
H.2 Specify, itemize (e.g., Training: venue and catering)
Program Total $000,000.00
Subtotal Other Direct Costs:
Requested Federal Funds $000,000.00
I. Total Direct Costs
J. Indirect Costs If Indirect Costs, please select one:
• NICRA % - Final, Predetermines, Provisional, Fixed
• 10% de Minimis based on MTDC.
If using NICRA, please provide details and expiration information.
Requested Federal Funds $000,000.00
K. Total Project Cost (must match award amount)
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