Tab 4-Statement of Work.pdf

DDRT Track Dipper System Cleanout Statement of Work

1.0 Scope

a. This Statement of Work (SOW) covers the work, material, equipment, and controls that shall be required to remove the solvent/ dried on preservative/ contaminants and sludge from the track dipper system in its entirety as described below:

i. The track shoe preservation vat includes vat, lid, and all associated items attached to the vat.

ii. Drip tray from vat to oven including support columns.

iii. Heated wind tunnel drying oven including all items inside and outside the confines of the oven.

iv. All overhead conveyor systems associated with the Track Dipper System, including support beams and columns.

v. Input/ output overhead catwalks including ladders, support beams, and columns.

vi. Ground level conveyor systems from the East/ West main line conveyor to the endpoint of the three-dipper input/ output sections, top to bottom of conveyor system.

vii. Flooring under all the above components.

viii. South interior wall behind system from input catwalk to east end of oven.

b. Upon removal of liquid mixture from the vat and remaining thickened sludge, all track dipper system components, surfaces described above will be mechanically cleaned to maximize removal of solvent/ preservative/ contaminants to all components listed above.

c. All wastes will be containerized and staged by the Contractor for disposal as coordinated by DLA Distribution Red River, Texas (DDRT) through the Host installation Hazardous Waste Disposal Contract. Safety Data Sheet for track dip preservative, solvent and biocide chemicals are included as a part of this SOW.

d. Entry into the vat and heated wind tunnel drying oven will be required to accomplish cleanout and replace aeration heads. Dip vat and heated wind tunnel drying oven have been identified and labeled as Permit-Required Confined Spaces.

2.0 Site

a. The site of work is located at DLA Distribution Red River Texas. Located on Red River Army Depot approximately 18 miles West of Texarkana, Texas on Interstate 30.

3.0 System Layout and Function

a. The function of the track shoe preservation system is to transport track shoe bundles by inbound accumulating conveyor lines to a dip vat, apply Government-furnished solvent and preservative mixture to the material, dwell, dry material in a heated wind tunnel drying oven, and transport material to outbound conveyor lines to be stored or shipped.

b. The preservation dip vat is constructed of heavy-duty steel and is resting on the concrete floor, located along the southern-most wall of Zone 6. The vat was constructed in accordance with approved Underwriter’s Laboratories, Inc.

Standards. Dimensions of the vat are 20ftL x 6ftW x 5.5ftH with a fill capacity of approximately 4,000 gallons. The vat is equipped with a retractable cover. Vat appurtenances also include but may not be limited to pneumatic agitator pumps, drain lines, air compressor, dip pan, heated wind tunnel drying oven. The vat is surrounded by nearby associated conveyor lines, conveyor controls, pallet turn tables, overhead monorails, tractor trolleys, air compressors, support structures, propane lines, drip pan, forklift barriers, etc.

c. Warehouse roll up doors are located immediately to the west and east of the vat.

Nearest dock ramps are located at the southwest and southeast corners of Zone 6.

d. Access to 110v electrical outlets is available within approximately 15ft of the vat.

4.0 Applicable Specifications, Standards and Codes

a. Applicable Federal or MIL-SPEC requirements

b. Occupational Safety and Health Administration (OSHA Standards)

i. 29 CFR 1910 Occupational Safety and Health Standards

ii. 29 CFR 1960 Basic Program Elements for Federal Employee

Occupational Safety and Health Programs and Related Matters

c. Environmental Compliance Standards

i. 40 CFR 104-135 Water Programs

ii. 40 CFR 239-282 Solid Wastes

5.0 Requirements

a. Task

i. The Contractor shall provide all equipment, materials, control components, supervision and labor necessary to accomplish the work described in Section 1.0 Scope with the exception of waste collection containers which will be provided by the Government (poly totes for liquid waste [275-300 gallons each] and 55 gallon drums for solid wastes such as contaminated gloves, coveralls, rags, etc.).

ii. The Contractor shall transfer all liquid preservative and solvent mixture from the vat, including sludge along the bottom of the vat, into poly totes that will be provided by the Government. Note: Aeration system piping and heads located at the bottom of the vat are surrounded by thickened sludge. All sludges must be removed from the vat and from around all appurtenances.

iii. Following bulk removal of liquid mixture and sludge, any residual preservative mixture and sludge will be removed from all vat surfaces and appurtenances as described in Section 1.0 Scope to provide a clean, dry surface, free of significant residuals, debris, or other inhibiting materials. If any cleaning chemicals are used, the chemicals must be compatible with the construction materials of the vat and appurtenances and be approved in advance by RRAD for use on the Depot. All residual preservative mixture and debris removed from the vat surfaces and appurtenances will be properly containerized for hazardous waste disposal in accordance with host installation waste disposal procedures.

iv. The Contractor shall remove all oven liners contaminated with preservative mixture and mechanically remove any accumulated or residual mixture or sludge from inside the oven.

v. The Contractor shall mechanically remove any accumulated or residual mixture, sludge, and dirt from ground conveyors endpoint to 15’ north of the track dipper system and all overhead conveyor systems associated with the Track Dipper System.

vi. The Contractor shall protect the concrete floors, walls, external surfaces of vat, and other nearby equipment and structures from contamination.

If any materials used to protect these surfaces become contaminated, they will be disposed of properly in accordance with host installation waste disposal procedures. Vat mixture and associated waste must always remain contained. All containers will be closed unless actively adding waste to the container. No open containers will be left unattended.

vii. All waste containers will be staged inside Building 595 Zone 6 at a designated Waste Accumulation Area, pending pick up and transportation to RRAD Hazardous Waste Central Accumulation Area by RRAD Hazardous Waste Program Personnel. The Government will coordinate with the Contractor to identify all full waste containers prior to the close of each business day. The Government will coordinate with RRAD Environmental office when/if additional waste containers are required to properly containerize waste generated by the work.

viii. Clean out of vat, oven and other appurtenances will be conducted in such a way that the surface and components are not damaged. The Contractor shall be responsible for repairing any Government equipment or property, in accordance with all applicable standards, that is damaged during the accomplishment of this SOW.

ix. Following the cleaning process, all vat appurtenances shall be greased, oiled, or lubricated and properly adjusted as necessary to ensure the equipment is returned to fully operational status.

b. Advanced coordination of 24 hours with Technical Point of Contact (TPOC) is required prior to scheduled site visits to ensure Government has made all appropriate arrangements, as necessary.

c. This is a non-personal service to perform the tasks described. The Government will not exercise any supervision or control over the Contractor’s employees performing the services herein. Such contract employees shall be accountable solely to the Contractor who, in turn is responsible to the Government.

d. The Contractor’s primary interaction with the Government shall be through the Contracting Officer (KO), and or (TPOC). The Government and the Contractor may have employees working in the same area, performing the same or similar functions; however, general instructions on limitations or deadlines, and additional instructions on unusual assignments or those that vary from established procedures will be provided from the KO, or (TPOC) through the Contractor’s Project Supervisor for execution and dissemination to the Contractor’s employees.

e. All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. All Contractor’s employees shall wear ID badges conspicuously on his or her outer clothing above the waste at all times and shall identify themselves as Contractors while in the workplace and at meetings.

f. Safety

i. These safety provisions are only general in nature and are not intended to be all inclusive. The contractor shall follow and will not be excused from following the safety requirements of EM 385-1-1, appropriate safety standards or other requirements established by DLA, National Electric Code, Occupational Safety and Health Administration (OSHA), National Fire Code, or other established safety requirements.

ii. It is the responsibility of the contractor to be aware of the safety requirements for personnel, equipment, buildings, and materials. All protective coverings, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed in accordance with ANSI and OSHA standards by the contractor where a hazard or potential hazard exists. The removal of barricades and barriers will be accomplished by the contractor at the completion of the work in the area.

iii. The track dip vat and heated wind tunnel drying oven have been identified and labeled as a PERMIT-REQUIRED CONFINED SPACE. The Contractor shall adhere to all Permit-Required Confined Space procedures in accordance with 29 CFR 1910.146. The Contractor is responsible for, but not limited to: Completion of permit(s), providing and utilizing confined space equipment, and providing Personal Protective Equipment

(PPE).

iv. The Contractor shall furnish PPE required by OSHA specific to the work being performed (e.g. steel-toed safety shoes or boots, work gloves, eye protection, hearing protection). All PPE will be worn in work areas as required by the work being performed.

v. All contractor material shall be stored in a neat and stable manner to preclude leaning or falling stacks. Housekeeping will be maintained at a high level at all times. Scrap material, such as tools, equipment, empty cartons, wood crates, etc., will be removed by the contractor at the end of each workday.

vi. The contractor must comply with all OSHA standards for the storage, handling and application of flammable liquids, combustibles, and other hazardous materials. This includes the use of ventilation, personal protective equipment, respiratory protection, monitoring for air contaminants and requirements to convey to workers the hazards associated with the operation.

vii. The contractor shall submit current Safety Data Sheets (SDS) for all materials to be used on the project. This includes new materials selected and substitute materials.

viii. Only a one (1) day supply of flammable, combustible, corrosive and other hazardous materials is to be kept at the job site. All other stock of hazardous materials shall be stored in accordance with applicable OSHA standards at a location remote from the job site.

ix. Smoking is prohibited except in designated areas.

x. Gasoline or diesel operated equipment used in the building will be kept to a minimum to preclude the build-up of carbon monoxide and other hazardous fumes.

xi. The Contractor shall notify the KO or TPOC via email or verbally, within one (1) hour for imminent danger situations or potentially serious situations, IAW the OSHA ACT.

xii. A copy of the report on each job connected with injury, property damage, or motor vehicle mishap will be submitted to the KO or TPOC. This report may be made on either a contractor's report form, a DLA Form 1591, mishap report, or SF 91a (motor vehicle). The estimated absence in days, if there is any, by employee due to injury and/or cost of property or vehicle damage shall be included. The KO or TPOC will review the Log of Work-Related Injuries and Illnesses entered Enterprise Safety Applications Management System (ESAMS) at the end of each quarter of the year. (January, April, July, and October).

g. Environmental Compliance

i. Government Responsibilities

1. The Government (DLA Distribution and Host) has committed itself to implementing an Environmental Management System (EMS) that complies with the International Organization for Standardization (ISO) 14001 EMS standard and DLA EMS Policy requirements. The EMS is a set of processes and practices that will enable the Government to reduce its environmental impacts and increase its operating efficiency. DLA has set various objectives and targets to be met. The Contractor is not required to "certify" an EMS to ISO 14001 but to follow the tenets approach to adhere to the DLA and host EMS Policy. A copy of the Red River Army Depot Environmental Policy can be viewed on the Depot website via the Internet.

2. The Government is responsible for all costs associated with penalties resulting from environmental degradation incurred prior to the time the Contractor assumes full performance of distribution services. For any penalties or fines resulting from activities after the Contractor assumes performance, payment, as directed by the applicable agency, will be the responsibility of the Government or the Contractor, based on fault.

3. The Government will serve as the single POC with all environmental regulatory agencies, including interpreting regulations, coordinating inspections, and submitting reports and correspondence.

4. The host installation will maintain the hazardous waste Environmental Protection Agency generator permit as well as provide for proper containerization, transportation, storage, and disposal of hazardous waste.

5. The government is responsible for providing the hazardous waste Accumulation site for the turn in of HW IAW the host installation Hazardous Waste Management Plan (HWMP). The Contractor will be notified of any changes to the accumulation site location. No hazardous waste/universal waste shall be removed from the installation without written approval from the Host environmental office. The Government is responsible for all costs incurred for the disposal of Hazardous Waste (HW).

6. The Government host will provide Installation Spill Contingency Plan (ISCP) which details response to hazardous substance spills.

All hazardous waste spills will be handled IAW host ISCP.

7. The government host may provide some environmental training to Contractor personnel on the host environmental program. This may include the proper clean-up of spills and containment and disposal procedures.

ii. Contractor Requirements

1. The contractor shall assist in the containment and clean-up of all

Contractor-caused hazardous substance spills as directed by the Incident Commander (IC). The Contractor, KO or TPOC and host installation will jointly determine if a hazardous waste spill is an emergency spill based on whether the hazardous waste has the potential to enter any drain or sewer; consists of any flammable or combustible materials that pose a safety, fire or explosion hazard;

or is beyond the capability of the immediate work personnel.

Contractor personnel who are working in the immediate area (both inside and outside of assigned facilities) of a minor hazardous waste spill (i.e., routine work area chemicals) and who are wearing work level Personal Protective Equipment (PPE) shall clean-up the minor hazardous waste spill by using common clean-up equipment and comply with applicable laws, regulations, policies and notifications governing all aspects of a clean-up response. The contractor shall train contractor personnel on proper clean-up of spills, containment and disposal procedures which shall comply with the ISCP and host installation training program requirements.

The contractor shall pay for all costs (e.g., equipment, labor, and supplies) associated with a hazardous spill(s) caused by the Contractor to include spill response, spill containment, clean-up, disposal, sampling and laboratory analysis and all other remedial actions required by Federal, State, Local, and DoW laws and regulations.

2. All hazardous materials brought into the installation by the contractor must be approved by the host in advance of the work taking place. Current Safety Data Sheets (SDS) for each hazardous material will be required for the approval process.

3. Manage all solid waste in a manner consistent with the host installation solid waste management plan and comply with the host installation recycling program.

h. Acceptable Performance Levels / Quality Assurance

i. The TPOC will monitor performance to ensure services are received and carried out in accordance with the standards set. This monitoring shall be accomplished via government inspections. The TPOC will monitor compliance with contract terms and conditions and identify nonconforming services to determine the appropriate action. All work required by the task is subject to surveillance. A “Major” error is defined as a valid error, occurrence, or action that results in a delay, work stoppage, or re-work impacting material support. A “Minor” error is defined as an error, occurrence, or actions that do not impact material support and does not create a work stoppage, (e.g., human error, administrative, incomplete report, etc.)

i. Work Schedule 06:30:00 am to 13:30:00 pm Government employees will be at building starting at 6:00:00 am to

14:30:00 pm

j. Period of Performance

Two weeks or negotiated time it takes for the draining and cleaning process.

k. Security

i. Names of contractor employees shall be provided to the TPOC so a visit request can be entered into the system for contractors to gain access to the base. Contractor employees will have a general background check done at the badge gate. All workers receive a day pass for access.

ii. The contractor shall ensure the physical security of all Government property to assure that any accountable property or information in this task order is secured and protected against theft, sabotage, or other acts constituting illegal destruction. The contractor and its personnel shall comply with the security related regulatory guidance identified in PWS section C-1.5 Security, paragraph D of the base contract.

l. Technical Point of Contact Leeann Brewer

Leeann.brewer@dla.mil 385-591-5403 mailto:Leeann.brewer@dla.mil

d. Entry into the vat and heated wind tunnel drying oven will be required to accomplish cleanout and replace aeration heads. Dip vat and heated wind tunnel drying oven have been identified and labeled as Permit-Required Confined Spaces.