Tab 25 - Combined Synopsis-SP7000-22-1026.pdf

DEFENSE LOGISTICS AGENCY

CONTRACTING SERVICES OFFICE

5404 J AVENUE, BUILDING 404

NEW CUMBERLAND, PENNSYLVANIA 17050-5059

Combined Synopsis / Solicitation

SP7000-22-1026

This is a solicitation for commercial items prepared in accordance FAR Parts 12 and 13. This solicitation is issued as a Request for Quote (RFQ) number SP7000-22-1026.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-04 effective January 2022, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 01012022 edition (effective 30 DEC 2021) edition, and Defense Logistics Acquisition Directive (DLAD) effective 31 AUG 2021 through PROCLTR 21-14.

The Government anticipates awarding one firm fixed price contract to the vendor that submits the Lowest Priced Technically Acceptable (LPTA) quote. Inspection and acceptance will occur at FOB destination.

Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449. At time of award, a vendor must provide documentation that they are an authorized distributor or authorized reseller of the proposed equipment.

This procurement is being issued unrestricted. The associated North American Industrial Classification System (NAICS) code is 532420. The small business size standard is $35,000,000.00. The Product and Supply code is W074. This acquisition is full and open. No set-aside is available.

Estimated Period of Performance

The solicitation is for up to 60-month lease of 27 Multifunctional Devices (MFDs), accessories and office document devices for delivery Outside the Contiguous United States (OCONUS) – JAPAN. Please note, Estimated POP is based on the winning vendor passing device testing. Devices cannot be delivered until they have been notified that they passed device testing. Please refer to the Performance Work Statement (PWS) for additional information. The estimated period of performance noted below, is subject to change based on device testing and delivery.

Base period: 04/01/2022 – 09/30/2022 Option period 1: 10/1/22-09/30/23 Option period 2: 10/1/23-09/30/24 Option period 3: 10/1/24-09/30/25 Option period 4: 10/1/25-09/30/26 Option period 5: 10/1/26-03/31/2027

Evaluation Criteria The evaluation method that will be utilized is Lowest Priced Technically Acceptable (LPTA) in accordance with FAR 15.101-2. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Government intends to evaluate and make awards without discussions unless discussions are determined to be necessary. The evaluation criteria are as follows: Price, Technical Capability, and Past Performance.

FAR 52.212-2 -- Evaluation Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price, Technical Capability, and Past Performance Technical and past performance, when combined, will not be weighted. The LPTA source selection process will be utilized instead.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Proposal Submittal

Proposals must be submitted electronically only to the points of contacts listed above. Proposals must be submitted in English and in United States Dollars. It is the vendor’s responsibility to ensure that their electronic correspondence and/or proposal information has been received by the Government. Any proposals received after the closing date and time will be late and will not be accepted. In accordance with FAR 52.212-1(g) The Contracting Officer reserves the right to make award without discussions. All interested vendors must submit only one (1) proposal containing pricing for award in response to this solicitation.

Please submit the proposal in five (5) different parts: Cover Page, Technical, Past Performance, Pricing, and Offeror Representations and Certification.

Part I – Cover Page

a. Offeror Name

b. Offeror CAGE code

c. Offeror mailing address

d. Offeror POC

e. Offeror POC Job Title

f. Offeror POC phone number

g. Offeror POC email address

Part II – Technical

Offerors shall submit one (1) original copy and one (1) redacted version. (The redacted version is used during the technical evaluation and, therefore, it should be without company logo, identifying marks, and names. Failure to provide a redacted copy may result in a non-responsive determination. The Government will validate Offeror’s redacted company information but will not make changes to the Offeror’s provided redacted proposal either to add or delete redacted text/graphics/etc.).

Additionally, all offerors that are not Original Equipment Manufacturers (OEMs) and are instead dealers shall submit signed documentation from the OEM stating they are authorized to provide devices in the OCONUS – JAPAN region stated in this RFP. Also, the Government reserves the right to verify this signed documentation with the OEM is authentic. Any offeror that is acting as a distributor and not an OEM that does not provide this documentation prior to the response date and time stated in this RFP or is determined by the Government to providing documentation that is not valid will be determined to be non-responsive, will not be evaluated further and will be removed from consideration for award.

Part III – Past Performance

Offeror is required to submit information, on a single page, identifying federal, and/or state and/or local Government and/or private contracts performed within the past three years, which are similar in scope and complexity to the effort described in this solicitation. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror shall state “no past performance information available.”

Part IV – Pricing (See Attachment 1 - CLIN Structure to input offeror unit prices)

Offerors are required to submit a price proposal for the total five (5) year ordering period addressing all pricing involved in the execution of the technical requirements set forth in the solicitation.

Proposed prices shall be entered on a spreadsheet file (unlocked) readable in Microsoft Office Excel format. The offeror must submit a single unit price for each CLIN listed in Attachment 1 - CLIN Structure, in the space provided for the unit price. In addition, the offeror must provide a total for each CLIN (Total Formula = Estimated Quantity for Evaluation Purposes Units X Unit Price).

All price and price supporting information shall be contained in Part IV and the price/cost proposal.

No price or pricing information shall be included in any other technical Part including cover letters.

The Offeror is responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

Part V – Offeror Representations and Certifications (FAR 52.212-3)

This part shall contain all information regarding Offeror’s Representations and Certifications or a validation that System for Award Management (SAM) registration information is up to date and includes all the necessary representations and certifications. Only one (1) original copy shall be submitted for Part V. This information will be used in the responsibility determination required by FAR 9.103(a).

*** Offerors shall submit a COMPLETED copy of provision 52.212-3 with offer in order to be considered responsive ***

* Please see applicable Clauses and Provisions and attached Performance Work Statement (PWS) *

Important Dates

Solicitation Release Date: February 3, 2022 Question and Answer Period: February 3, 2022 – February 9, 2022.

Question and Answer Posting Date: February 15, 2022 Solicitation Close Date: February 22, 2022 Estimated Reverse Auction (Procurex) Date: March 1, 2022

Please submit your quote by 2 PM EST on February 22, 2022 to the points of contact listed below (via e-mail).

Points of Contact

All correspondence in conjunction with this solicitation should be directed to the Government Contract Specialists identified below:

Primary Secondary Contract Specialist: Tameka Drayton Contracting Officer: Timothy Danowski E-mail address: Tameka.Drayton@dla.mil E-mail address: Timothy.Danowski@dla.mil

Attachments

Attachments Title Pages

1 CLIN Structure 2 2 Clauses and Provisions 44 3 Performance Work Statement (PWS) 34 4 Procurex Reverse Auction Instructions 3 5 Questions and Answers Form 1

6 Delivery Schedule 14 mailto:Timothy.Danowski@dla.mil

Addendum to FAR 52.212-2 -- Evaluation – Commercial Items (Oct 2014)

Evaluation Criteria:

The evaluation method used will be based on Lowest Priced Technically Acceptable (LPTA) in accordance with FAR 15.101-2. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The Government intends to evaluate and make awards without discussions (other than exchanges conducted for the purpose of minor clarification[s]) unless discussions are determined to be necessary. A reverse auction will take place after the technical evaluation of the quotes (please refer to Attachment 4: Reverse Auction Procedures (Procurex) and DLAD procurement note L09 provision included in this solicitation for instructions). Trade-offs are not permitted. The evaluation criteria are as follows: Price, Technical Requirements, and Past Performance.

Price The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The 60-month total will be used to determine the lowest priced offeror.

Evaluation of options shall not obligate the Government to exercise the option(s). The Government expects this contract will be awarded based upon adequate price competition. However, in order to determine the prices fair and reasonable, the Government reserves the right to request the offeror to provide other than certified cost and pricing data to support proposed prices. In the event the aforementioned request is made, information to support unit prices should include, but not be limited to the following:

1. Salary/wage information with associated payroll expenses, for personnel to be used in performance of the contract.

2. Cost for equipment, supplies, and consumable materials.

3. A breakout of related support costs, such as equipment maintenance, rental, transportation, etc.,

4. Overhead costs.

5. General Administrative expenses.

6. Profit

Technical Requirements The offeror must demonstrate compliance with ALL the Technical Requirements set forth in the PWS. Please respond to each numbered portion of the PWS and applicable attachments, and write “Will Comply” behind each numbered portion.

Also, please respond by the end of the Question and Answer period with "Will Comply" or "Will not Comply" in regards to meeting the 90 day delivery required in the PWS. Additionally, each proposed model’s specifications will be evaluated to determine if it meets or exceeds the qualifications specified in Section III- Specifications of the PWS for the corresponding contract line item numbers, (CLINS).

Table 1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Past Performance

The contracting officer will review the System for Award Management (SAM) and the Federal Awardee Performance and Integrity Information System (FAPIIS) repositories, in accordance with FAR 9.104-6(a), to determine contractor responsibility prior to making any award.

In accordance with DFARS 213.106-2, Evaluation of quotations or offers, data available in the statistical reporting module of the Past Performance Information Retrieval System (PPIRS-SR) will also be considered regarding the offeror’s past performance history for the Federal supply class (FSC) and product or service code (PSC) of the supplies being purchased.

Past performance shall be used as an evaluation factor within the LPTA process. Past performance shall be evaluated in accordance with FAR 15.305 and DFARS 215.305. However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply. Therefore, past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings below.

Table 2. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort..

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”