Tab 04 - Addendums 52.212-1 and 52.212-2.pdf

Tab 04

Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEPT 2023)

Addendum to 52.212-1(c), Period for Acceptance of Offer. The paragraph is tailored as follows:

The offeror agrees to hold the prices in its offer firm until time of award or completion of any protests unless otherwise withdrawn. Proposal shall include a cover letter stating the proposal is valid through at least 30 September 2024. A proposal offering less than 30 September 2024 will be deemed unacceptable.

To assure timely and equitable evaluation of the proposal, the offeror shall follow the instructions contained herein. The offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. The offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Any exceptions shall be outlined in the offeror’s cover letter.

The offeror is required to submit the following in response to this solicitation:

1. Technical Proposal

2. Pricing Sheet (to include support/justification for pricing)

3. Cover Letter on Company Letterhead

Only electronic copies shall be submitted in response to this solicitation. Indicate volume number, title, and the use of separate files to permit rapid location of information. The electronic copy of the proposal shall be submitted in a format readable by Microsoft (MS) Office suite of applications. A complete response to this solicitation shall consist of one electronic copy submitted by e-mail to grace.scholz.1@us.af.mil and andrew.kleiser.1@us.af.mil no later than the required proposal due date. Your email submission must be checked and determined to be "virus free" prior to submission. After receipt of your quote, the CS or CO will email a confirmation of receipt. If you do not receive a confirmation of receipt prior to the due date/time, the offeror is encouraged to reach out to the CS and CO to ensure the quote was received.

This acquisition does not require certified cost or pricing data. However, if deemed necessary, the contracting officer may request other than certified cost and pricing data to make a price fair and reasonable determination. To avoid delays, the offeror is encouraged to submit documentation deemed appropriate to support the proposed solution and pricing.

Specific Instructions:

1. Factor I - Technical Proposal

a) Provide a certified technician. IAW SOW Quality Assurance and Descriptions of

Service Para a.

b) Provide three (3) past performance work history relating to Chiller Maintenance service for Trane.

2. Factor II – Pricing Worksheet

a) The offeror shall submit pricing to support the completeness and reasonableness of their proposed prices for all contract line-item numbers (CLINS). The pricing information submitted shall fully support the SOW requirements for each element specified in the PWS. Information shall be segregated by the performance periods and the total price for each CLIN as specified in the solicitation. Information shall also show the consolidated total price for performance. This factor shall be completed in the Pricing Worksheet included in the solicitation package.

b) The extended amounts must equal the whole dollar unit price multiplied by the number of units (i.e., (12) months). All unit and total dollar amounts provided shall be rounded to the nearest dollar.

3. Cover Letter

a) Shall be submitted on company letterhead that includes the company name, address, and a specific point of contact (POC).

Addendum to 52.212-2 Evaluation-Commercial Items (NOV 2021)

A contract may be awarded to the offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the solicitation's requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-1 addendum of this solicitation) and is judged, based on price and other factors considered to represent the best value to the Government. The Government seeks to award to the Offeror who gives the Air Force the greatest confidence that it will best meet, or exceed, the requirements.

The following factors will be used in evaluation process:

Factor 1 - Technical Factor 2 - Price

By submission of your proposal, the offeror agrees to all solicitation requirements including terms and conditions and representations and certifications. The offeror shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The Government reserves the right to cancel this solicitation, with no obligation to the offeror.

In accordance with the instructions at Addendum to FAR 52.212-1, evaluation shall proceed as follows:

A. Technical Acceptability. The Government will evaluate the Technical Proposal on an Acceptable /Unacceptable basis, assigning a rating of Acceptable or Unacceptable, as defined below.

i. Acceptable - Meets all requirements of the RFQ and SOW

ii. Unacceptable - Does not meet all requirements of the RFQ and SOW

Factor I - Technical

Provide the necessary labor, materials, equipment, and equipment software to perform Chiller and Variable Speed Drive (VSD) maintenance, that will be required under this requirement.

Factor 2 - Price

The Initial Total Evaluated Price (I-TEP) will be calculated as the sum of the Offeror’s proposed prices for the base period, three 12-month option periods, and the six-month Extension of Services (EOS) (calculated by the Government using the monthly cost of Option Year 3 multiplied by six). Evaluation of options and the EOS shall not obligate the Government to exercise such options. The six-month EOS is IAW FAR 52.217-8, “Option to Extend Services” and will be utilized if necessary. The six-month EOS is not to be considered part of option period pricing and will be a separate option exercised if it is utilized. After any interchanges or quote revisions, if necessary, the Government will evaluate the Final TEP (F-

TEP).

Under this factor, the Government will evaluate the Offeror’s TEP based on the following:

i. Completeness. The offeror's price and other supporting information will be evaluated (but not rated) to ensure continuity and traceability of prices to the proposed technical proposal and between initial proposals and any revisions thereto. The review will determine the adequacy of the offeror's proposal in addressing and fulfilling the solicitation requirements.

ii. Reasonableness. The proposal will be reviewed to determine the reasonableness of price and the offeror's understanding of and ability to perform the requirement.

iii. Balance. IAW FAR 15.404 unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. All separately priced line items will be analyzed to determine if the prices are unbalanced. The offer may be rejected if the CO determines the lack of balance poses an unacceptable risk to the Government.

Past Performance. Although past performance will not be used as an evaluation factor, the offeror's past performance will be reviewed to determine the offeror's responsibility. The Government reserves the right to obtain information relative to present and past performance on its own.

General Considerations. The proposal must comply in all material respects with the requirement of law, regulations, and conditions set forth in the solicitation. To be eligible for award, the offeror must be determined responsible as defined in Federal Acquisition Regulation (FAR) 9.104-1.

A written notice of award or acceptance of an offer, mailed, or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Award will be made IAW the procedures specified in the Simplified Acquisition Proposal Request (SAPR). The Government will award a single contract resulting from the solicitation to a technically acceptable offeror based on lowest priced technically acceptable basis, as described below. The Government will determine prices fair and reasonable through the use of competition. In the event adequate price competition is not received, the Contracting Officer will use one or more of the price analysis techniques described at FAR 15.404-1(b)(2) to ensure the price to the Government is fair and reasonable.

Basis of Award: Award will be made on the basis of the lowest aggregate total price quote that is technically acceptable. A delivery order may be awarded to the offeror who is deemed responsible IAW FAR Subpart 9.1, as supplemented, whose quote conforms to the solicitation requirements and is judged to represent a technically acceptable quote with the lowest complete and reasonable price.

First, the Government will rank the quotes which conform to the requirements from lowest price to highest price. Next, the Government will evaluate the lowest priced offeror for technical acceptability as follows:

i. Technically Acceptable - quote meets all the requirements of the SAPR and its attachments.

ii. Technically Unacceptable - quote does not meet all the requirements of this SAPR and its attachments.

If the quote with the lowest price is determined technically acceptable, the Government will evaluate the offeror’s total aggregate price for completeness, reasonableness, and unbalanced pricing. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition). If the lowest priced quote is technically acceptable and the price is complete and reasonable, that offeror’s quote represents the best value to the Government and award will be made to that offeror. If the lowest priced quote is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that offeror. If, after interchanges with that offeror, their quote is technically acceptable and remains the lowest priced, the delivery order will be awarded to that offeror. If the Government deems the quote not easily correctable, or if at any time it becomes other than the lowest priced quote, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of their price to verify reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated.