TA-26-17 Bid DocF.pdf

TOWN OF MAMARONECK WESTCHESTER COUNTY, NEW YORK

www.townofmamaroneckny.gov

Bid Opening Date & Time: Tuesday, December 2nd, 2026

11:00 a.m. E.S.T.

Bid Opening Location: Town Center Offices

740 West Boston Post Road

Mamaroneck, New York 10543

Conference Room C

Contract TA-26-17

HIGHWAY GARAGE BAY

DOORS REPLACEMENT

TOWN OF MAMARONECK

WESTCHESTER COUNTY, NEW YORK

CONTRACT #TA-26-17

HIGHWAY GARAGE BAY DOORS REPLACEMENT

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that sealed bids for HIGHWAY GARAGE BAY DOORS

REPLACEMENT will be received by the Town of Mamaroneck until 11:00 A.M on Tuesday December 2nd, 2026, in the Town Administrative Office at 740 West Boston Post Road, Mamaroneck, New York 10543, at which time and place said sealed bids will be publicly opened and read aloud for all work related to the complete furnishing of the following work:

Replace 2 Garage Bay Doors at the Town Highway Facility on Maxwell Avenue

Larchmont, NY.

The Information for Bidders, Form of Proposal and Contract, and Specifications of this project are available for examination. Free online access to documents can be obtained by viewing the solicitation posting on the Empire State Purchasing Group website:

https://www.bidnetdirect.com/new-york. Paper bid documents can also be viewed at the Town Administrator’s Office in the Town of Mamaroneck, Town Center at 740 West Boston Post Road, Mamaroneck, NY, 10543. Questions pertaining to this contract, including scheduling a site visit, shall be directed to Robert Wasp of Engineering at (914) 381-7835 or by email at RWasp@townofmamaroneckny.gov

Each bidder shall deposit a bid bond, certified check or cash in the amount of not less than 5% of the total bid amount as required for bid security. Bids are requested to be held for a period of up to 45 days after the opening of bids. Should the successful bidder fail to execute the form of contract and furnish the required performance bond, labor and material bond and insurance documents within ten

(10) days after notice of award, the bid check, bond or cash will be forfeited to the Town of Mamaroneck as liquidated damages. Checks, bonds or cash of unsuccessful bidders will be held until the contract is approved or all bids rejected.

Each bidder shall also include with their bid, complete answers to the questions presented on the qualification form(s). In addition, vendors making proposals must supply three municipal references in addition to demonstrating the possession of the necessary equipment and experience. All bids must be submitted in sealed envelopes plainly marked:

"BID FOR CONTRACT # TA-26-17 HIGHWAY GARAGE BAY DOORS

REPLACEMENT”

The Town of Mamaroneck reserves the right to reject any and all proposals, or to waive any informality in the proposal, as deemed advisable in the interest of the Town.

By Order of the Town Board of the Town of Mamaroneck, NY Meredith Robson Town Administrator www.townofmamaroneckny.gov

INFORMATION FOR BIDDERS

CONTRACT No. TA-26-17

GENERAL:

Sealed proposals for the Highway Garage bay doors replacement will be received by the Town of Mamaroneck having an address at in the Town Offices at 740 West Boston Post Road, Mamaroneck, New York until 11:00 A.M, Tuesday, December 2nd, 2026 at which time and place the proposals will be publicly opened and read.

SCOPE OF WORK:

Project entails the removal and replacement of 2 garage bay doors at the Town of Mamaroneck Highway yard located at 40 Maxwell Avenue, Larchmont NY.

The selected Contractor shall be responsible for securing the work zone and protecting all of the existing adjacent areas from damages. The Contractor shall provide all of the necessary equipment, work, labor and materials to complete the retrofit work as specified. The contractor shall be required to obtain building permit approval through the Town. All fees for said permits will be waived by the Town. All products for intended use shall be submitted to the Town of Mamaroneck for approval before starting work.

Contractors submitting proposals must respond in writing to all of the requirements of this Request for Bid and shall provide a detailed reference sheet(s) to demonstrate their qualifications in this form of work. The work involved within this contract shall be performed in a safe and workmanlike manner by experienced tradespersons bearing all of the necessary manufacturer’s qualifications, training and authorizations (if necessary).

GENERAL REQUIREMENTS:

1. Definitions of Terms:

The words “Town” & “Owner” and “Bid” & “Proposal” are used synonymously in these specifications.

2. Proposal Compliance:

Proposals can be submitted in a sealed envelope clearly labeled with the name of the bidder containing the identifying words “BID FOR CONTRACT – TA-26-17 HIGHWAY GARAGE

BAY DOORS REPLACEMENT”. All proposals must be addressed and submitted to the Office of the Town Administrator no later than 11:00 A.M., Tuesday, December 2nd, 2026. Proposals submitted in unmarked envelopes will not be accepted. However, time permitting, the Town will accept resubmitted proposals granted they are properly labeled.

Bid opening is scheduled for Tuesday December 2nd, 2026 – 11:00 AM. Those wishing to attend should expect to wait at the Town Center entrance. Town staff will meet bidders at 11:00 AM and will escort those in attendance to the bid opening location.

3. Proposal Form:

Each bid submitted must be written or typed on the attached “Form of Proposal.” Failure to do so will cause grounds for disqualification. Proposals that are illegible or that contain any omissions, erasures, alterations, additions, or items not called for in the itemized proposal, or that contain irregularities of any kind may be rejected. All blank spaces must be filled in with unit costs expressed in both words and figures. It is implied that all unit prices shall include all labor, materials, equipment, mobilization, and overhead costs. In case of a difference between the stipulated amount of the proposal written in words and the stipulated amount written in figures, the stipulated amount stated in words shall govern.

Each bidder must submit a schedule of values for the base bid scope of work as defined in bid specifications and along with their bid proposal.

4. Withdrawal of Bids & Proposals:

Bids may be withdrawn in person or writing by the vendor provided that notice is given during normal business hours up to two hours before the scheduled bid opening time. Once the bids and proposals are opened, prices shall remain in effect for the duration of the contract. However, after the “opening” of bids, vendors submitting a bid proposal may withdraw their proposal if a “no award” of contract is made within 45 days upon submission of such bid. Bid security shall be returned upon such withdrawal.

5. Acceptance or Rejection:

The Town of Mamaroneck reserves the right to reject any or all proposals or to waive any informality in the proposal, as deemed advisable in the interest of the Town. The Town also reserves the right to award the contract in whole or in part. All unit prices and alternate prices shall remain valid for the contract period and the Town of Mamaroneck may elect to accept or reject any item. Bids determined to be responsive and responsible for all required qualifications shall be evaluated on the best value basis considering the submitted base bid cost

Bids will not be accepted from firms which have pleaded guilty to or, otherwise, been convicted of bid rigging or related criminal charges. Nor will bids be accepted from firms which include a principal or an officer who has pleaded guilty to or, otherwise been convicted of bid rigging or related criminal charges. Such bidders are disqualified from bidding on this project. The Town may reject any proposal where there is substantial evidence that the bidder has performed previous Town work in willful contravention of the terms and conditions of the specifications and contract, has delayed such work unnecessarily, and who has by neglect or indifference performed work so as to cause numerous complaints from and annoyance to property owners within the vicinity of such work.

The Contractor shall be required to provide a schedule of values based upon break down of the lump sum bid amount into various work categories to serve as the basis for review of progress payment applications against accepted work completed. The Schedule of Values shall be reviewed and approved by the Town at the time of contract award.

6. Bidder’s Qualification:

Each bidder shall complete and return with his bid, completed answers to the questions presented on the qualification form(s). No bids will be considered from bidders who are unable to show that they regularly provide service of the type herein called for. The Town of Mamaroneck may make any investigations it deems necessary to determine the ability of the bidder to perform the specified work. The bidder shall furnish to the Town all such information for this purpose as the Town may request.

Submission of all “Forms of Proposal” shall be accompanied with a reference sheet containing the names and contact information from at least three (3) municipalities for which the Contractor has performed similar work. In addition, the Contractor shall submit a list of equipment for which he proposes to use. The Town of Mamaroneck will use the aforementioned submissions as part of the evaluation and selection process.

Selection shall be based on possession of the necessary experience, equipment, trained personnel, professional references, project understanding and demonstration to provide a satisfactory record of cost effective performance.

7. Familiarity with Bid Documents, Site Conditions, and Governing Law:

Each bidder is required to be familiar with all of this documents terms and conditions in addition to understanding all federal, state and locals laws, regulations and ordinances regarding performing the work in accordance to this contract. Failure of the bidder to fully familiarize himself with conditions related to these specifications and to the project location for which the work is to be performed, shall not relieve any bidder from any obligation set forth in this contract.

Specific reference is made to the following sections of the Labor Law and General Municipal Law, Article 5A which apply to the work under this public contract.

• General Municipal Law – Section 103 - Advertising for Bids and Offers;

Letting of Contracts

• General Municipal Law – Section 103-a Grounds for Cancellation of Contract–Refusal to Testify

• General Municipal Law – Section 103-d, re: Non-collusion

• General Municipal Law – Section 106-b, re: Payment on Public Works Projects

• General Municipal Law – Section 107, re: Claims Against Political Subdivisions

• General Municipal Law – Section 108, re: Worker’s Compensation Insurance

• General Municipal Law – Section 109, re: Non-assignment of Public Contracts

• New York State Labor Law – NYS Article 8 – Public Work

The Town of Mamaroneck reserves the right to allow all municipal and not-for-profit organizations authorized under the General Municipal Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through

104. However, it is understood that the extension of such contracts are at the discretion of the vendor and that the vendor is only bound to any contract between the Town of Mamaroneck and the vendor. Additionally, the Town of Mamaroneck reserves the right to purchase any goods or services included as part of this bid from any means legally available to it at any time.

It is expected that bidders, where appropriate, will make a personal inspection of the existing building and take measurements to obtain the necessary information as to the location, foundation material, space requirements, etc., to enable them to make up their bid proposals intelligently. No allowance will be made for any claim that bids were made on incomplete information as to the nature and character of the site(s) or the work involved. It is expressly understood that the Town of Mamaroneck does not guarantee the accuracy of any data given or shown on the plans regarding the location, character or extent of existing surface or sub-surface conditions.

There will not be a formal pre-bid walkthrough for this project. Any respective bidder that would like to view the project site may reach out to the General Foreman John Barreto

(914)-998-3212 to schedule a time for a site visit.

8. Approximate Quantities:

Any quantities noted within the bid documents summarizes the approximate quantities of work to be done. The Town does not, by expression or implication, agree that the actual amount of work will correspond with the approximate quantities as given herein, but reserves the right to increase or decrease the amount of any item or items as may be deemed advisable in the best interest of the Town. The approximate quantities set forth will be used, not for final estimate, but as a basis for comparison for bids when considered in connection with the prices bid for the various items.

9. Term of Contract:

The bidder, to whom the contract is awarded, will be prepared to start work within thirty (30) days or as directed by the Town Engineer after signing the contract, to prosecute the work expeditiously, and to satisfactorily complete the contract. Unless written correspondence granting project extension is written by the Town, all work under this contract shall be substantially completed by no later than 120 days from the date of contract. The Term of Contract, however, shall survive until such date that Final Completion of Work is established.

10. Bid Security and Bond:

Each Bidder shall, at the time of filing his proposal, deliver therewith cash or certified check in an amount not less than 5% of the total bid price, or a bid bond in the amount of 5% of the bid price.

The checks of the unsuccessful bidders shall be returned within 30 days of the bid opening. The successful bidder shall execute and deliver to the Town of Mamaroneck a written contract in the form attached hereto within ten (10) days after notice that the contract has been awarded.

The successful Bidder, at his own cost and expense, shall furnish, at the time of delivering said contract, a Performance Bond in full amount of the contract price with a surety company approved by the Town Attorney of the Town of Mamaroneck, as surety and conditioned upon the faithful performance of the work in accordance with the contract and as security for the payment of labor and materials furnished.

The Contractor shall also pay for and furnish a separate Labor and Material Bond payment, guaranteeing prompt payment of monies due to all persons supplying the Contractor or any Subcontractor with work, labor or materials employed and used in carrying out the Contract. The The amount of such bond shall be 100% of the amount of the contract price. The form of this bond I included herein.

The said contract and bond shall be accompanied by proof of carriage by the successful bidder of worker’s compensation, public liability, and property damage insurance, and by a liability insurance policy covering the Town of Mamaroneck, all in the form and amounts shown on page of the Information for Bidders. The form of this bond is included herein. If the Bidder, to whom the contract is awarded, shall fail to sign, and execute said contract and performance bond and furnish the required insurance, then the aforesaid cash, certified check or bid bond shall be considered as liquidated damages and shall be forfeited to the Town of Mamaroneck.

11. Errors, Interpretations, and Addenda:

Should bidders find any omissions, discrepancies or errors in the contract documents or should any bidder have doubt to the clarity of meaning of any written language, they should immediately notify the Town of Mamaroneck Engineering Department and submit a written REQUEST FOR INFORMATION (RFI). The deadline for submitting an RFI to the Town is November 18th, 2026, by 4:00 p.m. The Town will answer all timely submitted RFI’s by November 20th, 2026. Questions regarding these bid specifications shall be directed to Michael Perri, E.I.T. Junior Civil Engineer by phone at (914) 381-7835 or by e- mail at MPerri@townofmamaroneckny.gov

12. Payment:

Payment for service will be made after presentation of all serviced areas, verification by the Engineering Department, and approval by the Town Administrator of an executed claim submitted on company letterhead with an attached AIA Claim Form or equal. Contractors shall provide certified payroll forms and all necessary documentation necessary to show compliance with applicable NYS Labor Law. A completed IRS Form-W9 shall accompany the submission for initial payment on contract.

The fee schedule shown on the “Form of Proposal” shall dictate the basis of payment.

The Contractor shall complete and submit the “Performance Log” in conjunction with an invoice for payment.

Five percent (5%) of the value of work completed will be withheld for a period of a one-year maintenance period and will be released subject to re-inspection of completed work.

13. Engineering Charges:

The Town requires that work shall be substantially complete on or before 120 days from the signed contract, engineering, inspection and other expenses (i.e. preparation work, etc.) incurred by the Town in connection with the work from the completion date originally filed in the contract to the final date of completion of the work may be charged to the contractor and be deducted by the Town from the final monies due the Contractor. Such charges will be assessed in cases where the work has been unduly delayed by the Contractor because of inefficient operation, insufficient work force, and lack of adequate equipment or for any other reason for which the Town determines the Contractor liable.

The rate of engineering charges shall be assessed at $500.00 per day for each day after the substantial date of completion. The rate of all other associated costs will be the actual expense incurred by the town including but not limited to personnel costs. Furthermore, the Town shall assess the same rate of charge throughout the duration of the contract any day thereafter, for which the Contractor elects to work on any non-Town business day.

14. Termination by the Owner:

If the Contractor defaults or neglects to carry out the work in accordance with the contract documents or fails to perform any provision of the contract, the Town of Mamaroneck may, after seven days written notice to the Contractor and without prejudice to any other remedy he may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor or, at this option, may terminate the contract and take possession of the site and of all materials, equipment and machinery thereon owned by the Contractor and may finish the work by whatever method he may deem expedient, and if the unpaid balance of the contract sum exceeds the expense of finishing the work, such excess shall be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the Town of Mamaroneck.

15. Insurance:

Please see the attached sheet in appendix A titled “Minimum Insurance Requirements for Town of Mamaroneck Contractors” for insurance requirements.

16. Provisions of the New York State Labor Law:

Applicable stipulations from the Labor Law applicable to all municipal contracts:

(1) Section 220; Subd 2, re: 8-hour day, 40 hour week. The minimum hourly wage rates (including supplements) to be paid shall not be less than that designated by the Secretary of Labor and any re-determination of the prevailing rate of wages after the Contract is approved shall be deemed to be incorporated herein by reference as of the effective date of re-determination and shall form a part of these contract documents.

The minimum hourly supplement to be paid shall be in accordance with the prevailing practices in the locality where the work is located and shall not be less than that designated by the Secretary of Labor. Supplement, as defined in Section 220 of the Labor Law, as amended, means all remuneration for employees paid in any medium other than cash or reimbursements for expenses or any payments which are not wages within the meaning of the law, including, but not limited to, health, welfare, non-occupational disability, retirement, vacation benefits, holiday pay and life insurance.

(2) Section 220, Subd. 3 and 220-d, re: Minimum Wage Rates and Supplements, which are included in these Specifications.

The Contract shall be forfeited by a contractor and he shall not be entitled to receive any sum of money for any work performed hereunder on his second conviction of willfully paying less than the stipulated wage scale (including supplements) as provided in the Labor Law, Section 220, as amended, or the stipulated minimum hourly wage scale (including supplements) as provided in the Labor Law, Section 220-d, as amended.

(3) Section 220-e, re: Anti-discrimination, including all sub-parts.

Each Prime Contractor agrees, in accordance with the applicable provision of the Labor Law of the State of New York, to the following:

(a) That in the hiring of employees for the performance of work under this contract or any subcontract hereunder no contractor, subcontractor, nor any person acting on behalf of such contractor or subcontractor, shall be reason of disability, religion, sex, age, color, sexual or effectual preference, or national origin discriminate against any citizen of the State of New York who is qualified and available to perform the work to which the employment relates.

(b) That no Contractor, Subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this Contract on account of disability, religion, sex, age, race, color, sexual or effectual preference or national origin.

(c) That there may be deducted from the amount payable to a contractor by the Owner under this contract, a penalty of two hundred and fifty dollars ($250.00), for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Contract.

(d) That this Contract may be canceled or terminated by the owner and all monies due or to become due hereunder may be forfeited, for a second or any subsequent violations of the terms or conditions of this Article of the Contract.

(e) The aforesaid provisions of this Section covering every Contract for or on behalf of the Owner for the manufacture, sale or distribution of materials, equipment or supplies shall be limited to operations performed within the territorial limits of the State of New York.

17. Provisions of the General Municipal Law:

Section 103-a, re: Ground for Cancellation of Contract. Each Prime Contractor hereby agrees to the provision of Section 103(a) of the General Municipal Law which requires that upon the refusal of a person, when called before a grand jury, head of state department, temporary state commission or other state agency, the organized crime task force in the Department of Law, head of a city department or other city agency which is empowered to compel the attendance of witnesses and examine them under oath, to testify in an investigation concerning any transaction or contract had with the state, any political subdivision thereof, a public authority or with any public department, agency or official of the state, or of any political subdivision thereof, or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant questions concerning such transaction or contract;

(a) Such person, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contract with any municipal corporation or fire district, or any public department, agency or official thereof, for goods, work or services, for a period of five (5) years after such refusal, and to provide also that;

(b) Any and all contracts made with any municipal corporation or any public department agency or official thereof, by which person, and by any firm, partnership, or corporation of which he is a member, partner, director or officer may be canceled or terminated by the municipal corporation or fire district without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation or fire district for goods delivered or work done prior to the cancellation or termination shall be paid.

Section 103-d, re: Non-collusion. Each Prime Contractor agrees, pursuant to General Municipal Law §103-d, to subscribe and affirm the following statement:

By submission of this bid, each bidder and each person signing on behalf of any bidder certified, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

Section 106-b, re: Payment on public work projects. Notwithstanding the provisions of any other law to the contrary, all contracts made and awarded by the appropriate officer, board or agency of a political subdivision or of any district therein, hereafter referred to as the public owner, for construction, reconstruction or alteration of any public work project shall provide for payment by the public owner to the contractor and payment by the contractor to the subcontractor in accordance with the following:

1. Payment by public owners to contractors. The contractor shall periodically, in accordance with the terms of the contract, submit to the public owner and/or his agent a requisition for a progress payment for the work performed and/or materials furnished to the date of the requisition less any amount previously paid to the contractor. The public owner shall in accordance with the terms of the contract approve and promptly pay the requisition for the progress payment less an amount necessary to satisfy any claims, liens or judgments against the contractor which have not been suitably discharged and less any retained amount as hereafter described. The public owner shall retain not more than five per centum of each progress payment to the contractor except that the public owner may retain in excess of five per centum but not more than ten per centum of each progress payment to the contractor provided that there are no requirements by the public owner for the contractor to provide a performance bond and a labor and material bond both in the full amount of the contract. The public owner shall pay, upon requisition from the contractor, for materials pertinent to the project which have been delivered to the site or off-site by the contractor and/or subcontractor and suitably stored and secured as required by the public owner and the contractor.

2. Payment by contractors to subcontractors.

Within seven calendar days of the receipt of any payment from the public owner, the contractor shall pay each of his subcontractors and material vendors the proceeds from the payment representing the value of the work performed and/or materials furnished by the subcontractor and/or material vendors and reflecting the percentage of the subcontractor’s work completed or the material vendors’ material supplied in the requisition approved by the owner and based upon the actual value of the subcontract or purchase order less an amount necessary to satisfy any claims, liens or judgments against the subcontractor or material vendor which have not been suitably discharged and less any retained amount as hereafter described. Nothing provided herein shall create any obligation on the part of the public owner to pay or to see to the payment of any moneys to any subcontractor or material vendor from any contractor nor shall anything provided herein serve to create any relationship in contract or otherwise, implied or expressed, between the subcontractor or material vendor and the public owner.

Section 107, re: Claims against political subdivisions; contractor's undertaking. A contractor under a contract heretofore or hereafter made or awarded by any political subdivision, or by any officer, board or agency thereof, or of any district therein, in case any claim or notice of claim for injury or damage to person or property arising out of or in connection with the performance of such contract, be made against or filed with such municipality or district therein, may file with the fiscal officer of such political subdivision or district therein an undertaking as prescribed in this section, and thereupon such fiscal officer shall be authorized to make payments to such contractor pursuant to the terms of such contract. Such undertaking shall be executed with such sureties, in such form and for such amount as the fiscal officer of such political subdivision or district therein may prescribe and shall be conditioned for the payment by such contractor of any judgment which may be recovered in an action brought upon such claim.

Section 108, re: Workers’ Compensation Insurance. This Contract shall be void and of no effect unless the person or corporation making or performing such contract shall secure compensation for the benefit of, and keep insured during the life of the contract, such employees, in compliance with the provisions of the Worker’s Compensation Law.

Section 109, re: Non-assignment of Public Contracts. As provided in Section 109 of the General Municipal Law, the prime Contractor is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the same, or his right, title, or interest therein, or his power to execute such contract or any other person or corporation without previous consent in writing of the officer, board or agency awarding the contract. If any prime Contractor, to whom any contract is let, granted or awarded, as required by law, by any officer, board or agency in a political subdivision, or of any district therein, shall without the previous written consent specified in subdivision 1 of this section, assign, transfer, convey, sublet or otherwise dispose of such contract, or his right, title or interest therein, or his power to execute such contract, to any other person or corporation, the officer, board or agency which let, made, granted or awarded such contract shall revoke and annul such contract, and the political subdivision of district therein, as the case may be, and such officer, board or agency shall be relieved and discharged from any and all liability and obligations growing out of such contract to such Contractor, and to the person or corporation to which such contract shall have been assigned, transferred, conveyed, sublet or otherwise disposed of, and such Contractor, and his assignees, transferees or sub lessees shall forfeit and lose all monies, theretofore earned under such contract, except so much as may be required to pay his employees. The provisions of this section shall not hinder, prevent, or affect any assignment by any such Contractor for the benefit of his creditors made pursuant to the laws of this state. In the event a dispute arises out of this contract or which in any way affects the rights of any of the parties to it, the Contractor agrees to bring any action, proceeding or the legal process only in the State or Federal court jurisdiction in which the project is located and in no other forum.

18. Post Contract Award Meeting:

After a contract is awarded to the successful bidder for the work described by these specifications, a meeting will be held with the Engineering Department and Contractor to review each and every item of the specifications prior to the commencement of work to resolve any minor items not necessarily affecting the award of the bid and to explain progress reporting procedures and staff inspections. A record of that meeting will be made as a part of the contract file.

19. Inspection Procedure and Basis of Payment:

The Contractor shall call the Town Engineer two days in advance and each day when his/her labor forces are working for the Town of Mamaroneck. Direct verbal contact, phone records and coordination of daily inspections with the Town’s Engineering Department will serve as part of the basis for Contractor payment.

Payment shall be made as per the contract’s schedule of unit bid prices and upon final inspection and acceptance of all work performed on the premises. Requisitions for payment shall be accompanied by an invoice on company letterhead.

See checklist in the appendices to be submitted with all invoices.

20. Project Schedule:

Within seven (7) days upon receipt of the Notice of Award, the contractor shall submit to the Town, a reasonable schedule, itemizing all phases of the project including but not limited to permit securing, materials procurement, site mobilization, actual site work and project completion. The schedule of work should note the hours of work, if weekends or Town holidays are to be considered.

21. Product Submittals:

The Contractor shall provide all of the necessary documentation, shop drawings and material samples as indicated in the General Specifications section of this bid document. The Town will consider any “or equal” product providing that the contractor and or manufacturer can demonstrate comparable interchangeability with those products specified in this contract.

Such consideration and acceptance will be at the sole discretion of the Town.

The Contractor, within ten (10) days of receipt of the Notice of Award, shall coordinate with any and all to submit to the Town product submittals identifying the specific product applications and layouts. Such submittals shall conform to all of the manufacturer’s installation instructions. The Town will require three (3) copies of such submission in paper copy and *.PDF format where applicable. All documents submitted to the engineer shall be accompanied by the submittal form included in the Appendix Section of this document completely filled out and signed by the Contractor.

All shop drawings submitted to the Town, upon acceptance, shall be stamped “reviewed and approved” for conformance and signed by the Town and Contractor. The Contractor shall note, in writing, if there are any deviations from the contract documents.

22. Staging of Equipment, Materials and Contractor Vehicles:

The Town of Mamaroneck Highway Yard will remain open during all phases of work performed under this contract. The Town may designate a section of the property for Contractor use. This will be discussed in detail during the pre-construction meeting. The Contractor shall be responsible to minimize disruption and always preserve access through the highway yard

23. Protection of Finish Work and “Non-Work” Areas:

The Contractor shall perform work in a manner with care as to not damage adjacent “non-work” areas and neighboring properties. The Contractor shall not enter, stage or mobilize equipment or materials onto Town property without first installing the necessary signage, traffic control devices and sediment/erosion control measures.

No equipment other than equipment with rubber tires will be allowed on any existing or new pavement or sidewalk, unless the pavement or sidewalk has been first protected by planking or other means approved by the Town Engineer and/or Consultants.

24. Damages, Vandalism and Graffiti:

The Contractor is hereby advised that until final inspection, approval and acceptance of all newly constructed work including but not limited to the sidewalk, curb, asphalt concrete, final landscaping and site protective devices; he shall remain entirely responsible for maintaining and protecting such work from all forms of damages, vandalism and graffiti.

Should any damage, vandalism or graffiti occur before final acceptance of the work by the Town, the Contractor shall correct, repair or replace any defected work under the direction of the Town Engineer and/or Consultant Engineer at his/her own expense with no additional cost to the Town.

The Town of Mamaroneck reserves all right to withhold payment of contractual work for which damages, vandalism and or/graffiti has taken place until such a time whereas said defected work has been corrected by the Contractor to the Town’s satisfaction.

25. Project Cleanup and Site Restoration:

The Contractor is advised that the Town Highway Garage will remain open and accessible for the duration of work performed under this contract. It is expected that the Contractor work in a neat and expeditious manner.

All surplus and rejected materials; asphalt concrete, millings, earth, sand, rubbish and obstacles shall be removed by the Contractor from the line of work and from the adjacent premises as rapidly as the work progresses. Failure to do the aforementioned work by the Contractor within 24 hours after he is notified by the Town Engineer and/or Consultants that cleanup measures are not satisfactory, the Town shall have the right to have the aforesaid work done by others and to charge all expenses thereof to the Contractor. The Contractor shall make every effort to keep dust at a minimum when performing work at the facility.

26. Contact Information:

TOWN PERSONNEL:

Robert Wasp, P.E.

Town Engineer

Main Office….…………………………………………………… (914)-381-7835

John Barreto

General Foreman

Town Yard Facility……………………………………………… (914)-998-3212

Michael Perri, E.I.T.

Junior Civil Engineer

Main Office….…………………………………………………… (914)-381-7835

UTILITIES & EMERGENCY SERVICES:

Dig Safely New York…………………………………..……….. 1 - (800) 962-7962 or (811)

Westchester Joint Water Works………………………………... (914) 698-3500

Con Edison Gas Operations 24 Hour Number…………..……... 1 - (800) 752-6633

Town Police Department………………………………………… (914) 381-6100 or (911)

Town Fire Department……………………..……………….…… (914) 834-2101

TECHNICAL SPECIFICATIONS

Scope of Work:

A. The vendor shall provide all supervision, equipment, and labor to supply; deliver and install two (2) garage doors, all of the necessary track, all of the necessary weather stripping, and all of the associated (necessary) hardware at Town of Mamaroneck Highway Garage, 40 Maxwell Avenue. Please note the existing trolley operators will be reused for the two (2) garage doors.

B. Vendor shall coordinate all work sequences with the Town Facility and staff to minimize disruption of Highway Department activities.

C. Vendor shall make every effort to remove existing and install new door on same day. If new door cannot be installed on same day, Vendor shall provide temporary opening protection.

D. Vendor shall be responsible for removal and disposal of all demolished materials, trash, and other construction debris off site.

E. At no time shall more than two apparatus bay garage doors shall be unavailable at any one time.

F. The total installation process shall not exceed 45 days.

Garage Doors:

• No existing doors, or any other track hardware be may reused.

• The vendor shall measure all door measurements in the field to ensure a properly sized door for each of the two (2) openings. Our measurements are showing all doors to be 20’-2” x 12’-0”

• All doors shall have a thickness of 2’’

• All doors shall be made of steel.

• All doors shall be the standard overhead panel style doors.

• All doors shall have at minimum: 50,000 cycle springs, and 3” continuous angle mounted tracks mounting to existing garage.

• All solid panels shall be at minimum 9.1 R-value.

• Full weather brush type seals on the bottom, top, and sides of all new doors to ensure weather proofing.

• The exterior color shall be provided via submittal for Town approval

• All bids shall include color specification and samples.

• Shop drawings of the doors shall be provided with each bid.

Door Openers:

• Existing trolley operators will be reused with new doors

Maintenance and Warranty Program:

• The vendor shall guarantee and warrant the overhead garage doors and door tracks for a period of at least one (1) year against all manufacturer’s and/or installation defects including the glazing.

• The vendor shall provide two years of onsite annual preventative maintenance to all installed garage doors, tracks, openers, and installed components at no additional cost.

• This guarantee/warranty period shall commence following the possession of the specific unit by the Town of Mamaroneck.

Highway Garage Bay Doors Replacement TA-26-17

CONTRACT TA-26-17

BID FORMS

CONTRACT TA-26-17

PROPOSAL FORM (page 1 of 2)

To the Town Board of the Town of Mamaroneck, New York:

The undersigned, as Bidder, declares that the only persons interested in this proposal, or the Contract proposed to be made, as principals, are as stated; that he has carefully examined the Information for Bidders and the Specifications pertaining thereto;

and he proposes and agrees, if this Proposal is accepted that he will enter into a Contract with the Town of Mamaroneck to furnish all the necessary work, labor, materials, tools, machinery, equipment and preparation to make the work complete as called for in the Specifications in the manner and with the time prescribed for the following prices. For furnishing and delivering free of Federal and State Taxes.

** Each bidder must submit a schedule of values for the base bid scope of work along with their bid proposal.

Section I. SCHEDULE OF BID ITEMS

Item Description Lump Sum

1. REMOVAL AND DISCARD OF EXISTING GARAGE DOORS

Furnish all the necessary work, labor, materials, tools, machinery, equipment and preparation to remove and dispose of the two (2) existing garage doors

Extended Price in Words: ______________________________________

2. INSTALLATION OF (2) NEW GARAGE DOORS

Furnish all the necessary work, labor, materials, tools, machinery, equipment and preparation for the installation of the two (2) new garage doors

Extended Price in Words: ______________________________________

Highway Garage Bay Door Replacement TA-26-17

WESTCHESTER COUNTY, NEW YORK

CONTRACT TA-26-17

Section II. BID PAGE

TOTAL EXTENDED AMOUNT OF BID FOR BASE BID ITEMS 1 THROUGH 2:

TOTAL AMOUNT OF BASE BID IN WORDS:

BIDDER'S FIRM NAME:

ADDRESS OF FIRM:

SIGNED: DATE:

PRINTED: TELEPHONE #:

TITLE: FAX #:

E-MAIL ADDRESS:

CONTRACT #TA-26-17

ARTICLES OF AGREEMENT

doing business (Name of Bidder) as (Name of Company) of (Address) hereby agrees to furnish material to the Town of Mamaroneck, Westchester County, New York in accordance with the Proposal, Information for Bidders, and Specifications which are attached to these Articles of Agreement and hereby made a part of this contract, (all of which Contract Documents the Contractor acknowledges he has read and examined) and to accept in full payment for the material listed on the Form of Proposal, accepted by the Town of Mamaroneck, at the unit prices submitted on the bid proposal, a copy of which is annexed and made a part hereof and for the proposed total contract bid value of _ .

The Town of Mamaroneck, Westchester County, New York agrees to make payment in full for material accepted, after delivery within the time period specified, and satisfactory demonstration to appropriate officials and upon the Contractor's providing the standard manufacturer's warranty against defective materials and workmanship for a period of not less than one year after date of delivery.

Upon the failure of the Contractor to perform in any manner, in accordance with the Proposals, Information for Bidders and Specifications, the Town has the right to cancel this Contract and in such event, the bid security shall be considered as liquidated damages and shall be forfeited to the Town and Villages.

IN WITNESS WHEREOF, the Town of Mamaroneck, has caused this Contract to be executed by its duly authorized officers who, however, incur no possible liability by reason of the execution thereof or of anything herein contained, and has hereunto set his hand and seal this day of .

CONTRACTOR TOWN OF MAMARONECK

By: By:

Contractor Town Administrator

ATTEST: ATTEST:

Witness Town Clerk

740 WEST BOSTON POST ROAD

MAMARONECK, NY 10543

APPLICATION FOR PREQUALIFICATION

1. Name of Contractor:

Business Address:

City, State and Zip Code

2. Federal ID Number: Telephone #:

Fax #:

3. Please indicate all classes of work for which your company is experienced. For the top six categories, break down in percentage the amount of work performed for each class. Do not include any work subcontracted out to another company.

Architectural Woodwork ( %) Metal Railings ( %) Carpentry ( %) Painting ( %) Demolition ( %) Plumbing ( %) Door Replacement ( %) Roofing Replacement ( %) Electrical ( %) Window Replacement ( %) Firestopping ( %) Hazardous Waste Remediation ( %)

HVAC ( %)

Lighting ( %)

4. If a Corporation, provide the following:

State of incorporation: _

President: Number of Years:

Treasurer: Number of Years:

Secretary: Number of Years:

Application For Prequalification (continued)

5. If a Partnership, provide the following:

Name of Partner: _ Number of Years:

Residence:

6. If a Joint Venture, provide the following for each company:

Name of Company:

Address:

For Prequalification as a Joint Venture, each company must be prequalified with Town of Mamaroneck and the additional items must be submitted:

A. A notarized letter signed by an officer of each company authorizing one individual to sign all Bid Documents, Request for Proposals, Contracts, Payment

Requisitions and any other related documents while conducting work for the Town.

B. A certified copy of Power of Attorney from each partnering company in the Joint Venture.

7. Other form of business organization:

8. Provide all of the following regarding Surety & Bonding:

Name of Bonding Company:

Name of Contact Agent: _

9. Attach to this Application, a letter from the Surety Company stating the Contractor’s Aggregate Bonding Capacity and Single Contract Limit.

10. Largest Performance and Payment Bond amount ever furnished by the Contractor to a Municipality, Agency or Private Owner.

BOND AMOUNT:

NAME OF PROJECT:

WORK LOCATION:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.:_ TELEPHONE #:

ARCH / ENG’R: TELEPHONE #:

CONTRACT AMOUNT: _

START DATE: COMP. DATE:

11. Bank Reference _

Contact Agent: Telephone #: _

Credit Limit Available: _

Will you, upon request of the Town of Mamaroneck, fill out a detailed financial statement and furnish any other information requested by the Town regarding the financial history of your firm?

YES / NO

How many years have you been conducting business with the above-mentioned bank?

12. List three or more of your company’s recent projects similar for each class of work checked in item number three

(3) above. If this Application is being filed as part of a Bid Requirement for the Town of Mamaroneck, the projects listed below should be similar in scope of work and financial size to the Bid Proposal. (Attach additional sheets or photos if necessary.)

1. NAME OF PROJECT:

WORK LOCATION:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.: TELEPHONE #:

ARCH. /ENG’R:_ TELEPHONE #:

CONTRACT AMOUNT:

START DATE: COMP. DATE;

2. NAME OF PROJECT:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.: TELEPHONE #:

ARCH. /ENG’R:_ TELEPHONE #:

3. NAME OF PROJECT:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.: TELEPHONE #:

ARCH. /ENG’R:_ TELEPHONE #:

13. List below any projects for which your firm is presently under contract. In addition, list any projects for which your firm has submitted a Bid Proposal (or estimate) or any projects for which your firm is considering submitting a Bid Proposal (or estimate) within the next thirty (30) days. Also include any work for which you are a subcontractor.

(Attach additional sheets or photos if necessary.)

1. NAME OF PROJECT:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.: TELEPHONE #:

ARCH. /ENG’R:_ TELEPHONE #:

CONTRACT AMOUNT:

START DATE: COMP. DATE:

2. NAME OF PROJECT:

WORK LOCATION:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.: TELEPHONE #:

ARCH. /ENG’R:_ TELEPHONE #:

CONTRACT AMOUNT:

START DATE: COMP. DATE:

3. NAME OF PROJECT:

WORK LOCATION:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.: TELEPHONE #:

ARCH. /ENG’R:_ TELEPHONE #:

14. (Optional) Attach to this application any additional information regarding key personnel employed or associated with your firm such as resumes, letters of recommendation, a statement from a certified public accountant or any other information demonstrative to the firm’s experience, employee skills, financial capacity and managerial abilities.

List below the names of all personnel & titles for which attached supporting documents are submitted:

15. Has your firm or any key party employed by your firm failed to complete any work awarded or has any municipality/owner ever found your firm or key party thereof to be in default?

YES / NO

If yes, provide the following:

NAME OF PROJECT:

DESCRIPTION OF WORK:

OWNER:

OWNER’S REP.: TELEPHONE #:

ARCH. /ENG’R:_ TELEPHONE #:

CONTRACT AMOUNT:

Reasons for failure to complete work or contract default:

(Attach additional sheets if necessary)

16. Is the undersigned able to furnish labor that can work in harmony with any other elements of labor, which may be working in conjunction with the Town’s projects or within any project work limits?

YES / NO If no, attach a full explanation.

17. For the past five years, list below any of the following:

A. Any litigation in which your firm, or any partner or…