T570.doc

This is a Scope of Work document for the State of Maine Military Bureau for the procurement of vinyl windows and installation services at Building #7, Camp Keyes in Augusta. The project encompasses 41 fixed windows (maximum rough opening 33" × 55"), 4 fixed windows (maximum rough opening 33" × 24"), and 19 single-hung windows (maximum rough opening 33" × 55"), all required to be white, double-pane, Low-E vinyl windows. Bids were due September 21, 2009, with delivery required to Camp Keyes Building #8 in Augusta, Maine 04330, to be coordinated in advance with David Pelletier (207-626-7848 or 207-557-2011) or Phil Ceaser (624-2321). All windows must meet specified thermal performance standards: maximum U-Factor of 0.35 BTU/(hr ft² °F), minimum R-Factor of 2.85 (hr ft² °F)/BTU, and maximum emittance of 0.20, with no substitutions permitted.

Bidders were required to submit unit pricing and total costs for each window type using a provided spreadsheet template, including the submitter's name, telephone number, and email address, with delivery costs included unless otherwise specified and delivery timelines stated in definite terms. The State of Maine is exempt from federal and Maine state sales and use taxes, requiring quotes to exclude these taxes. Awards will be made to the lowest responsible bidder considering best value, evaluated on quality, conformity with specifications, delivery dates, and total cost. The Division of Purchases reserves the right to reject any or all bids, adjust quantities by up to 10 percent, and procure from alternative sources if the contractor defaults, with excess costs charged to the contractor. Tie bids are resolved in favor of in-state bidders or those offering commodities produced or manufactured in Maine.