T3157 Bid Amendment 1 3.5.25.docx
DOCX document 84 KB Posted
- Solicitation number
- 25DPP01149
- Issued by
- New Jersey
About this file
This document is a Bid Amendment for Bid Solicitation #25DPP01149 T3157 issued by the New Jersey Department of the Treasury's Division of Purchase and Property for bottled spring water procurement on behalf of Distribution and Support Services (DSS). The solicitation seeks a vendor to supply 16.9 fluid ounce bottled spring water packaged in 24-bottle cases, with an estimated total quantity of 383,040 cases over a three-year contract period. The original quote submission deadline of March 14, 2025, has been extended to March 21, 2025, at 2:00 PM Eastern Time. The contract includes specific requirements for water quality, packaging, and delivery, mandating that orders be fulfilled within 15 calendar days and delivered Monday through Friday between 8:00 AM and 2:00 PM at the West Trenton, NJ location.
The estimated contract value is approximately $1,100,000 over the initial three-year term, with potential for up to three additional one-year extensions. The procurement will result in a single contract award based on firm fixed pricing per case, including all delivery costs. Bidders must provide bottled spring water that meets EPA and FDA quality standards, has a minimum 18-month shelf life, and is packaged in BPA-free PET plastic bottles with screw caps. The amendment includes detailed answers to potential bidder questions, clarifications on submission requirements, and specifications for product configuration, emphasizing that only 16.9 oz bottles in 24-bottle cases will be accepted. Vendors must complete comprehensive documentation, including various state-required forms such as the Ownership Disclosure Form and Certification of Non-Involvement in Prohibited Activities.
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Text version
PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
TAHESHA L. WAY
Lt. Governor
AMY F. DAVIS, ESQ.
Acting Director https://www.njstart.gov
March 6, 2025
To: All Interested Bidders
Re: Bid Solicitation # 25DPP01149 T3157 – Bottled Spring Water for Distribution and Support Services
| Quote Submission Due Date: March 14, 2025 (2:00 p.m. Eastern Time) |
| March 21, 2025 (2:00 p.m. Eastern Time) |
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
This Bid Amendment includes:
· Answers to questions from the Electronic Question and Answer Period that concluded on February 25, 2025; and
· Revisions to the Bid Solicitation (from Part 1 and Part 2 of the Bid Amendment); and
· Please note that for all modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T3157 25DPP01149 Revised Bid Solicitation 3.5.2025”.
It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation #25DPP01149 T3157 Bottled Spring Water for Distribution and Support Services
Part 1 - Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| PDF Documents |
| Question: When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed? |
Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 2 |
| Quote Submission |
| Question: Should I check that I have properly completed and attached all of the required documents with my submitted Quote? |
Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| Quote Submission |
| Question: Please confirm a Bidder may deliver a hardcopy quote instead of submitting a response electronically. |
Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.
| 4 |
| Exceptions |
| Question: Will the State allow Bidders to take exception to any of the Standard Terms and Conditions? |
Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.
| 5 |
| State-Supplied Price Sheet |
| Question: Do I have to complete all of the required fields on the State-Supplied Price Sheet for each price line bid? |
Answer: Yes.
| 6 |
| State-Supplied Price Sheet |
| Question: Do I have to initial each price line bid on the State-Supplied Price Sheet? |
Answer: Yes.
| 7 |
| Bid Solicitation Section 4.2 (Delivery Requirements) and Section 5.7 (Authorized Dealers and/or Distributors). |
| Question: Is this listing open for a delivery service? |
Answer: This procurement is not for delivery services. Bidders bidding on this Bid Solicitation must be able to provide bottled spring water, as specified in Bid Solicitation Section 4.1, delivered directly to Distribution Support Services (DSS).
Bid Solicitation Section 4.2 (Delivery Requirements) states the following:
“Contractors must deliver the contracted item directly to DSS at the following address:
State of New Jersey Department of the Treasury Distribution and Support Services 1620 Stuyvesant Avenue West Trenton, New Jersey, 08625-0234”
| 8 |
| Bid Solicitation Section 1.1 (Purpose, and Intent and Background) and Section 4.1 (Product Specifications) |
Question: Spring water is noted but does Purified Water qualify?
Answer: No. This procurement is for bottled, spring water only, as specified in Bid Solicitation Sections 1.1 and 4.1. Bidders shall not provide purified water. Any Quotes submitted offering purified water will be deemed non-responsive.
Please refer to Section 4.1 of the Revised Bid Solicitation titled “T3157 25DPP01149 Revised Bid Solicitation 3.5.2025”.
| 9 |
| Bid Solicitation Section 4.1 (Product Specifications) |
| Question: The bid specifies 16.9 oz. bottled spring water, 24 bottles per case. However, we have suppliers offering configurations with a different number of bottles per case (e.g., 40 bottles per case instead of 24) while still providing the required total bottle count. |
Would NJ accept deliveries where the total number of bottles meets the contract requirement, even if the number of bottles per case differs from the stated 24-bottle configuration?
Answer: No. Bidders must only supply the 16.9 fluid ounce bottles in a case count of 24. No other case counts/configurations will be accepted.
Please refer to Section 4.1 of the Revised Bid Solicitation titled “T3157 25DPP01149 Revised Bid Solicitation 3.5.2025”.
| 10 |
| Bid Solicitation Section 4.7 (Estimated Ordering Quantities) |
| Question: How many cases of each water is needed? |
Answer: The amount of cases needed may fluctuate during the term of the contract, including any extension(s) thereof.
Bid Solicitation Section 4.7 (Estimated Ordering Quantities) states, in pertinent part:
“DSS anticipates the following estimated order quantities over the three (3) year term of the Contract:
| Price Line Number |
| Description |
| Estimated Order Quantity (Based on a 24 Count Case) |
| 1 |
| Spring Water, Natural, Bottles, Packaged in 16.9 Fluid Ounce PET Plastic Bottles, 24 Bottles per Case. |
| 383,040 cases |
1,596 cases per shipment
240 shipments
DSS estimates that there will be 1 – 2 shipments weekly.”
Bid Solicitation Section 4.7 further states, in pertinent part (emphasis added in bold): “The estimated quantities listed above are based on prior DSS purchases/spend patterns and are to be used for informational purposes only. The estimated quantities shall not be construed as either the maximum or minimum amount which the State shall be obligated to order during the term of the Contract. Based on extenuating or unforeseen circumstances, such as an emergency crisis, global pandemic or Industry-wide stock shortages, DSS may adjust these order quantities. Any adjustment made to these ordering quantities will be relayed to the Contractor and the Division’s Procurement Specialist assigned the T3157 Contract.”
As stated in Bid Solicitation Section 1.3: “The estimated amount of the Contract, if stated, shall not be construed as either the maximum or minimum amount which the State shall be obligated to order.”
| 11 |
| Bid Solicitation Section 4.2 |
(Delivery Requirements) Question: Which 5-day span is a good window to deliver?
Answer: Bid Solicitation Section 4.2 states, in pertinent part (emphasis added in bold): “All deliveries must be made as instructed by DSS, during work hours, except on legal holidays. Delivery may be made from Monday through Friday from 8:00 am but must arrive in time for delivery to be completed by no later than 2:00 pm. No delivery appointments will be accepted. Trucks will be unloaded on a first come, first serve basis.”
As stated in Bid Solicitation Section 4.2, Delivery Requirements, “The Contractor shall make arrangements for delivery of goods and services upon receipt of a purchase order”.
Bid Solicitation Section 4.2, further states, in pertinent part, emphasis in bold, “Deliveries for all items shall be made within the delivery timeframe noted on the State-Supplied Price Sheet and in strict accordance with the instructions from the Using Agency. Delivery times greater than 15 calendar days ARO will not be considered.”
Please refer to Bid Solicitation Section 4.2 for more information.
| 12 |
| Estimated Spend/Budget |
| Question: How much is the budget for this contract? |
Answer: The estimated amount assigned to this procurement is $1,100,000 over the initial 3-year term. The total estimated amount may fluctuate based on the Quote price proposed for award as a result of this Bid Solicitation. This data is only an estimate and is provided for informational purposes only.
As stated in Bid Solicitation Section 1.3: “The estimated amount of the Contract, if stated, shall not be construed as either the maximum or minimum amount which the State shall be obligated to order.”
| 13 |
| Bid Solicitation Section 4.1 (Product Specifications) |
| Question: Is there a particular brand requested? |
Answer: This Bid Solicitation allows for Bidders to bid any brand and model of bottled spring water that meets the Bid Solicitation specifications in Bid Solicitation Section 4. The Using Agency has identified a list of Approved Products in Bid Solicitation Section 4.1, which have been determined to meet the Bid Solicitation specifications.
Bid Solicitation Section 4.1 states, in pertinent part, “The Approved Products identified herein have been deemed by the State to meet all specifications; however, any product that meets the specifications will be considered as an Equivalent Product”.
Please refer to Section 4.1 Product Specifications for the detailed specifications and a list of Approved Products.
| Bid Solicitation Section 4.1 (Product Specifications) |
| Question: Will 16.9 ounces of a case 40 bottles be acceptable? |
Answer: No. Please refer to the answer provided in Question #9 above.
| Bid Solicitation Section 4.7 (Estimated Ordering Quantities) |
| Question: How many deliveries expected per week/month? |
Answer: Please refer to the answer provided in Question #10 above.
| Bid Solicitation Section 4.7 (Estimated Ordering Quantities) |
| Question: How many cases of water are needed? |
Answer: Please refer to the answer provided in Question #10 above.
Part 2 - Revisions to the Bid Solicitation
Bid Solicitation Section Reference
Revision
| Bid Solicitation Cover Page |
| The Cover Page of the Bid Solicitation has been revised. The Quote Opening Date has been changed from March 14, 2025 to March 21, 2025. |
| Bid Solicitation Section 4.1 (Product Specifications) |
| Bid Solicitation Section 4.1 has been revised to include additional language. |
Please see the revised Bid Solicitation titled “T3157 25DPP01149 Revised Bid Solicitation 3.5.2025”.
Bid Solicitation Section 8.9.2 (Price Evaluation)
Bid Solicitation Section 8.9.2 has been revised to include additional language.
Please see the revised Bid Solicitation titled “T3157 25DPP01149 Revised Bid Solicitation 3.5.2025”.
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