T3152 BidAmend1-ResponsestoQA1.31.25~2.docx
DOCX document 87 KB Posted
- Attached to
- T3152 - Disaster Recovery Services for Judiciary
- Solicitation number
- 24DPP00953
- Issued by
- New Jersey
About this file
This is a bid amendment document issued by the New Jersey Department of Treasury's Division of Purchase and Property for Bid Solicitation #24DPP00953 (T3152) for Disaster Recovery Services for the Judiciary. The amendment revises the quote submission due date from March 7, 2025, to February 19, 2025, and includes responses to bidder questions. The services requested include the provision of a Primary Hot Site Recovery Facility (data center) and an Alternate Hot Site Recovery Facility, with the contractor being responsible for managing the re-route of Judiciary's network and moving Judiciary-owned equipment if needed.
The scope requires three cabinets minimum, 250 square feet of caged conditioned floor space, and 2,700 square feet of workspace within the same facility as the data center. Equipment listed in Exhibits I-V will be leased from the contractor, while Exhibit VI equipment is Judiciary-owned. The contractor must provide internet connectivity, power distribution units, and maintain hardware and software maintenance programs on leased equipment at no additional cost. The facilities must be self-sustaining with a minimum 10-day power generation capability. All quotes must be submitted electronically through NJSTART, and the contract includes a Small Business Set-Aside requirement for subcontracting only.
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Other files
| File | Type | Posted |
|---|---|---|
| T3152 Attachment 1 State of NJ Standard Terms and Conditions Rev. 2.8.24.pdf | ||
| T3152 Exhibit I Network Leased Req 12.13.24.xlsx | XLSX spreadsheet | |
| T3152 Exhibit V Leased Virtual Desktop Img & Wrk Area 12.13.24~1.xlsx | XLSX spreadsheet | |
| T3152 Exhibit IV zOS Enterprise Server Reqs 12.13.24.xlsx | XLSX spreadsheet | |
| T3152 Exhibit VI Judiciary Owned Equip in Recovery Facility 12.13.24.xlsx | XLSX spreadsheet | |
| T3152 Optional Pre-Quote Conference PPT Presentation 12.13.24.pptx | PPTX presentation | |
| T3152 Attachment 2 Standard Procurement Forms Packet 12.13.24.pdf | ||
| T3152 Attachment 3 State Supplied Price Sheet 12.13.24.xlsx | XLSX spreadsheet | |
| T3152 Exhibit II Windows & ESXi Leased Reqs 12.13.24.xlsx | XLSX spreadsheet | |
| T3152 Exhibit III AIX Open Systems Leased Reqs 12.13.24.xlsx | XLSX spreadsheet | |
| T3152 BidAmend1-Rev.BidSolicitation1.31.25~2.docx | DOCX document |
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Text version
PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
TAHESHA L. WAY
Lt. Governor
AMY F. DAVIS, ESQ.
Acting Director https://www.njstart.gov
January 31, 2025
To: All Interested Bidders
Re: Bid Solicitation #24DPP00953 T3152 – Disaster Recovery Services for Judiciary
Original Quote Submission Due Date: March 7, 2025 (2:00 p.m. Eastern Time) REVISED Quote Submission Due Date: February 19, 2025 (2:00 p.m. Eastern Time)
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
· Answers to Electronic Bidder Questions;
· The Quote Submission Due Date has been revised from March 7, 2025 to February 19, 2025; and
· A Revised Bid Solicitation dated January 31, 2025. Refer to Bid Solicitation Cover Page and Section 4.4.3.5. Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T3152 Bid Amendment #1-Revised Bid Solicitation 1.31.25.”
It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation #24DPP00953 Bid Solicitation T3152 - Disaster Recovery Services for Judiciary
Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
Note: Some questions may have been paraphrased in the interest of readability and clarity.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| Quote Submission |
| Please confirm a Bidder May deliver a hardcopy quote instead of submitting a response electronically. |
Please be advised that all Quotes shall be submitted electronically through NJSTART.
| 2 |
| Quote Submission |
| Should I check that I have properly completed and attached all of the required documents with my submitted Quote? |
Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| PDF Documents |
| When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed? |
It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 4 |
| Exceptions |
| Will the State allow Bidders to take exception to any of the Standard Terms and Conditions? |
As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.
| 5 |
| Quote Submission (Section 3.13.8) |
| This section indicates that Small Business Set Aside applies to Subcontracting Only. Please clarify the applicability to a data center provider (e.g. physical building) that is a subcontractor to a prime providing the Disaster Recovery Services. |
The State does not require a prime Contractor engage with a subcontractor to provide these services. However, if the Contractor determines that a subcontractor is necessary to complete the requirements of the Scope of Work, the Contractor must submit the Subcontractor Utilization Form and Good Faith Effort as required by Bid Solicitation Section 3.13.8 and 3.13.8.1 with their Quote.
| 6 |
| Quote Submission (Section 3.14.B) |
| Who is managing re-route of Judiciary network? |
The awarded Contractor would be responsible for managing the re-route of Judiciary’s network, as stated in Bid Solicitation Sections 3.14.B and 4.4.3.1.
| 7 |
| Quote Submission (Section 3.14.B) |
| Do you want us to move your equipment from the Primary Hot Site to the Alternate Hot site? |
The Contractor would be responsible for moving Judiciary-owned equipment to an Alternate Hot Site Recovery Facility if the Primary Hot Site Facility is deemed inaccessible, as stated in Bid Solicitation Sections 3.14.B and 4.4.3.1.
Quote Submission (Section 3.14.B) Question: please confirm that the alternate hot site will not require equipment. This statement implies it will be a lift-shift?
Yes, the State does not require equipment at the Alternate Hot Site Recovery Facility and the equipment from the Primary Hot Site Recovery Facility will be moved to the Alternate Hot Site Recovery Facility, if needed.
| 9 |
| Quote Submission (Section 3.14.G) |
| Our Data Centers have the ability to run forever with on site power generation and we view the public utility as backup. Does that properly address the 10 day minimum period requirement correctly? |
If a data center has the ability to run forever with on-site power generation, yes, this that data center would meet the 10 day minimum period requirement as listed in Bid Solicitation Sections 3.14.G and 4.5.
If not pls elaborate on your definition of self-sustaining?
A data center having the ability to run forever with on-site power generation would be considered self-sustaining.
| 10 |
| Quote Submission |
(Section 3.26) Who is supplying the PDUs?
The Contractor shall provide the power distribution units as part of Price Line 1.
| 11 |
| Scope of Work (Section 4.4) |
Should we price out the rack and stack of gear in exhibits I & VI in datacenter space?
Yes, the Bidder shall minimally provide the rack space to support the production environment. Pursuant to Bid Solicitation Section 3.26, the Bidder shall provide Firm Fixed Pricing for Price Line 1, which is for the Total Annual Base Configuration referenced in all Exhibits and Section 4, excluding subsections referenced in Price Lines 2-6.
If so, please indicated how many cabinets you need and the power circuits for each cabinet.
The Judiciary requires a minimum of three (3) cabinets. Please see the answer to Question 20 for the power circuit requirements.
| 12 |
| Scope of Work |
(Section 4.4) The RFP mentions a Hot site, an alternative hot site, and a Cold site do all 3 Data Centers have the same required configs?
Pursuant to Bid Solicitation Section 4.4, the Primary Hot Site and Alternate Hot Site have the same configuration requirements. Cold Site Recovery Facilities have different configuration requirements as listed in Bid Solicitation Section 4.5.
| 13 |
| Scope of Work |
(Section 4.4) It appears the RFP is asking for multiple Data Centers what is the minimum mileage between each?
The Bid Solicitation requires the Contractor provide a single Hot Site Recovery Facility (Data Center) with the ability to provide an Alternate Hot Site Recovery Facility should the Primary Hot Site Recovery Facility be inaccessible or deemed unusable. There is no minimum mileage between the Primary and Alternate Hot Site Recovery Facility.
| 14 |
| Scope of Work |
(Section 4.4.1.A) Please provide hot site detail for Exhibits II/II/IV/V gear. We need to know the required sq ft and power loads to host this significant amount of gear.
The Bidder must provide all required leased equipment and the space needed for the leased equipment based on Exhibits I-V. Please see Section 4.4.1 for required square footage for Judiciary-owned equipment. Power load specifications are described in the answer to Question 20.
| 15 |
| Scope of Work |
(Section 4.4.1.F) Will the 250 sq ft be caged?
Yes, the 250 square foot conditioned floor space should be caged.
| 16 |
| Scope of Work |
(Section 4.4.1.G)
What are the requirements for the 2700 sf of workspace? Just open space? Workstations?
The 2700 square feet of workspace for the Judiciary Disaster Recovery Team must be within the same facility as the Data Center. Workspace requirements are listed in Bid Solicitation Sections 4.7 and 4.8.
| 17 |
| Scope of Work |
(Section 4.4.3.4)
Do you want to reserve any additional cabinet positions that provide a Right of First Refusal?
The State does not require any additional cabinet positions that can provide a Right of First Refusal.
| 18 |
| Scope of Work |
(Section 4.4.3.4) Seems to indicate that Judiciary owned equipment, Exhibit VI, will only be installed at the Primary Hot Site?
Yes, Judiciary owned equipment will only be installed at the Primary Hot Site.
| 19 |
| Scope of Work |
(Section 4.4.3.4) 240V/250V are called out for the power circuits do you really mean 208V?
No, the requirement is for 240/250V.
| 20 |
| Scope of Work |
(Section 4.4.3.4) Please confirm the power loads for each cabinet in kW or should we calculate the max load possible for delivery and assume that is the requirement?
The contractor shall provide:
· 4 dedicated circuits for the DS8950F for the base frame. (460R9W) 208V / 60 AMP / 3Ph.
· 4 dedicated circuits for the TS7770. 2 for the base frame and 2 for the expansion frame. (Nema L6-30R) 208V/30 AMP/1Ph.
· for each 20-amp 120 VAC circuit will need to have a quad (4) outlet, 5-20 receptacle for the networking equipment.
| 21 |
| Scope of Work |
(Section 4.4.3.5) Will the Contractor utilize existing ISP connectivity, purchased separately by the Judiciary? Or should the contractor include internet connectivity in their quote?
The Contractor shall provide internet connectivity. Please see the revised Bid Solicitation Section 4.4.3.5 in the Revised Bid Solicitation entitled, “T3152 Bid Amendment #1-Revised Bid Solicitation 1.31.25”
| 22 |
| Scope of Work |
(Section 4.4.4) Question: Will the Contractor maintain hardware and software maintenance programs on the Contractor’s equipment used by the Judiciary at no additional cost to the Judiciary?
Yes, the awarded contractor will maintain hardware and software maintenance programs on the equipment being leased and used by the State at no additional cost.
| 23 |
| Scope of Work |
| If selected to replace the incumbent, does the state own the current equipment? |
Exhibits I-V are leased equipment, and Exhibit VI is Judiciary-owned equipment.
If so, will the equipment this be a ‘lift-shift’ to the new datacenter?
The Judiciary will be responsible for moving its Customer Owned Equipment to the new Hot Site Recovery Facility. The leased equipment shall be provided by the Contractor at the new Hot Site Recovery Facility.
If not, should we assume there will be a migration of data from the current to new infrastructure?
There will not be a migration of data from the current to new infrastructure.
| 24 |
| Scope of Work |
| Please confirm if the equipment is owned by the State or will be leased from the Bidder? |
See answer to Question #23.
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