T3145 24DPP00930 Bid Amendment 2 11.21.23.pdf

PHILIP D. MURPHY

Governor

State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

November 21, 2023

To: All Interested Bidders

Re: Bid Solicitation #24DPP00930

Bid Solicitation T3145 Automatic Brine Production Plant Systems - Statewide

Quote Submission Due Date: November 14, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: November 29, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: December 8, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: December 15, 2023 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

• This Bid Amendment includes answers to questions; and

• Revisions to the Bid Solicitation and;

• Revised State-Supplied Price Sheet.

Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation and the State-Supplied Price Sheet, please refer to the revised Bid Solicitation titled “T3145 24DPP00930 Revised Bid Solicitation 11.16.2023” and the revised State- Supplied Price Sheet titled “T3145 24DPP00930 Revised Price Sheet 11.16.2023”.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #24DPP00930

T3145 Automatic Brine Production Plant Systems - Statewide

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

# Bid Solicitation Section Reference Question (Bolded) and Answer

1 PDF Documents

Question: When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed?

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

2 Quote Submission

Question: Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form.

To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

3 Quote Submission

Question: Please confirm a Bidder may deliver a hardcopy quote instead of submitting a response electronically.

Answer: Please be advised that all Quotes shall be submitted electronically through

NJSTART.

4 Exceptions

Question: Will the State allow Bidders to take exception to any of the Standard Terms and Conditions?

Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidders suggested changes and the reason(s) for the suggested change(s).

5 Public Works Registration

Question: Since the dealers will be doing the installation, is the manufacturer as a bidder required to obtain a Public Works Registration Certificate? Is this a required form from the manufacturer?

Answer: As per Bid Solicitation Section 3.11 at the time of the Quote due date, the Bidder and Subcontractors performing public work as defined in N.J.S.A. 34:11-56.26 must be registered in accordance with the Public Works Contractor Registration Act

(PWCRA), N.J.S.A. 34:11-56.48 et seq. This registration is required for all trade categories required to perform work as listed in this Bid Solicitation.

As such, the manufacturer as Bidder is required to be registered in accordance with the Public Works Contractor Registration Act (PWCRA), N.J.S.A. 34:11-56.48 et seq.

Additionally, the Bidder should provide proof of Public Works registration with their Quote submission, including proof of Public Works registration for all Dealers/Distributors and Subcontractors.

Furthermore, as per Bid Solicitation Section 9, Dealer/Distributor is defined as: A Company authorized by a Bidder or Contractor as having the contractual ability to accept and fulfill orders and receive payments directly on behalf of the Contractor that is awarded a Contract. Any authorized Dealer/Distributor must agree to all terms and conditions contained within the Bid Solicitation and must agree to provide all products and services in accordance with the Contract specifications, terms, conditions and pricing.

Specifically, please note that, as per Bid Solicitation Section 5.7, Dealers/Distributors must comply with the requirements of the NJ State Prevailing Wage Act, N.J.S.A.

34:11-56.25 et seq. as it applies to public work and building services performed under this procurement.

Questions regarding Public Works Contractor Registration should be addressed to:

Contractor Registration New Jersey Department of Labor and Workforce Development, Division of Wage and Hour Compliance PO Box 369, Trenton, NJ 08625-0389

For additional information, please reference the following web site:

https://www.nj.gov/labor/wagehour/regperm/pw_cont_reg.htm

Section 4.1.4 (Truck

Loading and Blending System)

Question: In section 4.1.4 on the additive injection module, are you looking to inject higher volume chemicals such as calcium chloride and an organic additive, or low volume chemicals such as an anti-foam agent and dye for coloring?

Answer: For the Additive Injection Module, the State will be injecting and mixing higher volume chemicals, which includes, but is not limited to, Ice Bite* and calcium anti-icing / de-icing fluids. *Ice Bite refers to a sugar beet-based anti-icing/de-icing fluid.

Bid Solicitation Section 4.1.4 has been revised. Please refer to the revised T3145 Bid Solicitation titled: “T3145 24DPP00930 Revised Bid Solicitation 11.16.2023”.

Loading and Blending System)

Question: In section 4.1.4 on the general requirements, what type of blending method is required? Are you looking for in-line blending where all 3 chemicals are pumped and blended at the same time, or are you looking for stack blending where each individual liquid would be pumped on its own creating a layering affect in the application tank?

Answer: The new generation Brine System Machine shall be automated to remotely perform a full in-line blend, on location, in motion, and pumped into the brine trailer simultaneously with all three (3) chemicals.

https://www.nj.gov/labor/wagehour/regperm/pw_cont_reg.htm

Loading and Blending System)

Question: In section 4.1.4 on the general requirements, what are the minimum and maximum blend percentages?

Answer: There shall be one (1) standard blend percentage. The State will mix at 85% Brine Solution, 10% Calcium, and 5% Ice Bite.

Section 4.1.3 (Brine Maker – Mechanical

Components) Electrical Type - Machines

Question: It was not listed in the documents, does the state want Single Phase electric machines or Three Phase?

Answer: The State requires a Single Phase Electric Machine.

Bid Solicitation Section 4.1.3 has been revised. Please refer to the revised T3145 Bid

10 Section 4.1.5 (Brine Storage Tanks)

Question: Can the storage tanks be a separate line item? It is unknown how many storage tanks will be needed at each location.

Answer: A separate price line item, Price Line 1A, has been added to the State- Supplied Price Sheet for the brine storage tanks. The price lines seeks a firm, fixed price for each brine storage tank. The Bid Solicitation has also been updated to reflect this addition.

For the NJDOT, each Location will have the same storage tank arrangement of four (4) tanks for the new generation Brine System Machine. All sites will have two (2) storage tanks for Brine Solution, one (1) storage tank for Calcium, and one (1) storage tank for Anti-icing / De-icing Fluid.

Bid Solicitation Sections 1.1, 3.26, 4.1.5 and 8.9 have been revised. Please refer to the revised T3145 Bid Solicitation titled: “T3145 24DPP00930 Revised Bid Solicitation 11.16.2023”.

Price Line 1A for brine storage tanks has been added to the State-Supplied Price Sheet. Please refer to the revised State-Supplied Price Sheet titled “T3145 24DPP00930 Revised Price Sheet 11.16.2023”.

11 Section 5.11 (Supplier Convenience Fee)

Question: Will Periscope be sending an invoice to the vendor with the amount owed each quarter? Or is it the responsibility of the vendor to calculate and send the 1% on total purchases made.

Answer: The Vendor will do their reporting through “Reconciler” which will automatically calculate the 1% fee on sales for the Vendor.

Please refer to the following link for the Reconciler user guide: The New Jersey Reconciler User Guide https://1890889.fs1.hubspotusercontent-na1.net/hubfs/1890889/NewJersey-Convenience-Fee-Guide%20%20Sept%202023.pdf?utm_campaign=NJSTART%20-%20Supplier%20Compliance%20Information&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9kk1M4XSThd4f3IBU0kq7RPaUFdAJ2cM2ScrraHAEVJqwhB50D_nGrtr4YX5k5nvnm2pXz https://1890889.fs1.hubspotusercontent-na1.net/hubfs/1890889/NewJersey-Convenience-Fee-Guide%20%20Sept%202023.pdf?utm_campaign=NJSTART%20-%20Supplier%20Compliance%20Information&utm_source=hs_email&utm_medium=email&_hsenc=p2ANqtz-9kk1M4XSThd4f3IBU0kq7RPaUFdAJ2cM2ScrraHAEVJqwhB50D_nGrtr4YX5k5nvnm2pXz