T3133 Amendment 1 E.Q.A Response 8.15.22.pdf

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper

PHILIP D. MURPHY

Governor

State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS

Acting Director https://www.njstart.gov

August 15, 2022

To: All Interested Bidders

Re: Bid Solicitation # 22DPP00758

Bid Solicitation TITLE: T3133- Large Bucket Truck, 37, 000 LB. GVWR Heavy Duty Truck Cab and Chassis, With Utility Body, Aerial Lift and Accessories

Revised Quote Submission Due Date: Thursday, August 25, 2022 (2:00 p.m. Eastern Time) Quote Submission Due Date: Tuesday, August 23, 2022 (2:00 p.m. Eastern Time)

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

• This Bid Amendment includes answers to questions;

• Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T3133 Revised Bid Solicitation 8.15.22 ”;

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #22DPP00758 T3133- Large Bucket Truck, 37, 000 LB. GVWR Heavy Duty Truck Cab and Chassis, With Utility Body, Aerial Lift and Accessories

# Bid Solicitation Section Reference Bid Solicitation Revision

1 Bid Solicitation Cover Page

Please be advised that the Quote Submission Date has been changed from Tuesday, August 23, 2022 2:00 PM (EST) to Thursday, August 25, 2022 2:00

PM (EST).

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

1 PDF Documents Q. When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed?

A. It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper righthand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

2 Quote Submission Q. Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

A. Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

3 Exceptions Q. Will the State allow Vendors to take exception to any of the Standard Terms and Conditions?

A. As stated in Bid Solicitation Sections 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): "Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Questions and Answer period and shall contain the Vendor's {Bidders} suggested changes and the reason(s) for the suggested changes." Additionally, as stated in Section 4.1, General: "Quotes including Vendor {Bidder} proposed terms and conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the State's rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive."

4 Specification Conformance

Q. Is a Bidder required to provide the signed Specification Conformance Certification with the Quote?

A. Yes, Vendors {Bidders} are required to provide, with its Quote, the signed Specification Conformance Certification as indicated in Bid Solicitation Section

3.21. Bid Solicitation Section 3.21 states, The Bidder shall submit with its Quote the Specification Conformance Form. By submitting this form, the Bidder certifies that all items offered in response to this Bid Solicitation conform to the requirements set forth in the Bid Solicitation. Please see the attachment entitled T3133 Specification Conformance Certification.

5 NJ Standard Terms and Conditions

Section 6.1

Q. Will price adjustments be considered during the term of the Blanket P.O.?

A. Yes, price adjustments may be considered following Contract award. Price increases may be requested pursuant to New Jersey State Standard Terms & Condition Section 6.1, which states, “In an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation.”

6 Veteran-Owned Business (DVOB)

Registration

Q. For the SBE or DVOB preference, what happens if I submit a Quote, but my firms SBE or DVOB status is listed as Expired or Revoked with the Division of Revenue and Enterprise Services, Small Business Registration and MWBE Certification Services Unit on the date the Quote is received and opened? Will my Quote be considered for the SBE or DVOB preference?

A. If your firms SBE or DVOB status is listed as Expired or Revoked by the DORES Small Business Registration and MWBE Certification Services Unit at the date the Quote is received and opened, the Quote submitted by your firm will not be evaluated as coming from a responsive qualifying SBE or DVOB. As stated in Bid Solicitation Section 8.9.2: Small Business Disabled Veterans Business Preference: If the Bidder is registered as a Small Business Enterprise (SBE) and/or a Disabled Veteran-Owned Business (DVOB) with the New Jersey Department of the Treasury Division of Revenue and Enterprise Services as of the Quote opening date, the Bidder will receive pricing consideration of up to fifteen percent 15% above the lowest non-SBE or non-DVOB Quote price offered per Price Line.

7 SBE and DVOB Registration

Q. For the SBE and DVOB preference, how can I check if my business is registered and approved as an SBE or DVOB with the Division of Revenue and Enterprise Services? Can I apply online?

A. By clicking on the below link, you will be directed to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit. To verify the current SBE or DVOB status of your firms account or for instructions to apply online for SBE and/or DVOB certification, please visit:

https://www.nj.gov/treasury/revenue/business-cert-program.shtml.

8 4.4.1.2 Engine

The minimum horsepower on the 33,000 GVWR truck (22DPP00728, T2877) is set at 320 hp. The heavier truck's HP on this bid is only at 250.

Q. Is that adequate for the larger truck, especially with the need for two hydraulic pumps to be run off of the PTOs?

A. No, 250 hp. is not an adequate minimum.

Bid Solicitation Section 4.4.1.2 has been revised as follows:

“Horsepower: 300 hp. minimum.”

Please see revisions to Bid Solicitation titled “T3133 Revised Bid Solicitation 8.15.22.”

9 4.4.1.2 Engine

Q. The bid calls for a left hand exhaust, as it did for the 33,000 GVWR bid.

Will you accept a RH exhaust as you did on the 33,000 GVWR bid?

A. Yes. Bid Solicitation Section 4.4.1.2 has been revised as follows:

Exhaust: The Unit shall have a horizontal muffler on the driver side or passenger side of the vehicle and shall be designed so that water is prevented from entering the exhaust pipe.

Note: A vertical muffler will not be accepted. The horizontal muffler shall not be on the same side as the front and rear pole holders specified in Section 4.4.3.5.

The exhaust system shall include heavy duty mounting brackets, elbows, piping, expansion joints and heat shielding as needed. Exhaust guards shall be stainless steel or of non-corrosive metallic material.”

Please see revisions to Bid Solicitation titled “T3133 Revised Bid Solicitation 8.15.22.”

10 4.4.1.10 Chassis Equipment

Q. The bid calls for a 20,000 lb. pintle and 2 sets of wire receptacles, but there is no mention of air supply to the rear for gladhands or if this is an electric trailer only. There is no mention of an electric trailer brake needed if it is.

A. The State has determined that no revisions to the technical specifications are required at this time.

11 4.4.3.5 The following revision has been made to Bid Solicitation Section 4.4.3.5:

“Installation: A removable pole holder shall be installed at the front and rear of the Unit., and may be installed on the driver side or passenger side of the Unit. The pole holder shall not be installed on the same side as the Unit’s horizontal exhaust described in Section 4.4.1.2. Rear holder https://www.nj.gov/treasury/revenue/business-cert-program.shtml mount shall be on top of utility body at rear of truck. Front holder mount shall part of the boom cradle mounted at the front of the truck. Intermediate holder mount shall be placed at the back of cab, in front of utility body.”

Please see revisions to Bid Solicitation titled “T3133 Revised Bid Solicitation 8.15.22.”

12 5.6 Delivery Time and

Cost

Q. Can exception be taken to the 365 day delivery requirement? We anticipate a much longer lead-time.

A. The 365 day ARO delivery requirement stated in Bid Solicitation Section 5.6 is the default delivery requirement. As per Bid Solicitation Section 5.6, which states in pertinent part (bold added for emphasis), “Unless otherwise noted elsewhere in the Bid Solicitation or price sheet, all delivery times are three hundred sixty five days (365) calendar days after receipt of order (ARO)”. As such, Bidders may offer alternate delivery ARO durations as needed.

Additionally, please refer to Bid Solicitation Section 3.26 State Price Sheet Instructions, which states, in pertinent part:

“Step 2 –The Bidder should enter the days required to make delivery of a completed Unit upon receipt of an order into the field titled “Delivery Days ARO” on the State-Supplied Price Sheet. If the “Delivery Days ARO” field is left blank, then the delivery days shall default to the delivery days set forth in Bid Solicitation Section 5.6.”