T3027 Bid Amendment 01 Revised Bid Solicitation 9.30.22~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

September 30, 2022

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 22DPP00716 T3027 Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment – Statewide

Please be advised that the due date for Electronic Questions has been extended from Friday, October 7, 2022 to Friday, October 14, 2022 (2:00 PM EST).

All questions received will be answered and published in a future Bid Amendment following the closure of the eQ&A period.

Bid Amendment #01

The following constitutes Bid Amendment #01 to the above referenced Bid Solicitation:

· This Bid Amendment includes a revised Bid Solicitation. Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to Bid Solicitation entitled “T3027 Revised Bid Solicitation 9.29.22”.

· The Ownership Disclosure Form is now included in the Bid Solicitation Checklist.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #22DPP00716 T3027 Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment – Statewide

Bid Solicitation Revisions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Bid Solicitation Revision

The Due Date for Electronic Questions has been revised from 10/7/2022 to 10/14/2022.

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Intrastate Cooperative Purchasing The Bid Solicitation has been revised as follows:

Section 1.5 has been revised as follows:

“The State intends to extend the Contract(s) awarded to the State's Intrastate Cooperative Purchasing Participants. Although the State is making the use of any Contract resulting from this Bid Solicitation available to Intrastate Cooperative Purchasing Participants, the State makes no representation as to the acceptability of the Bid Solicitation’s terms and conditions to any Intrastate Cooperative Purchasing Participants.”

Additionally, please refer to Section 5.11 of the Bid Solicitation.

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Forms, Registrations and Certifications to be Submitted with Quote The Bid Solicitation has been revised as follows:

“A Bidder is required to complete and submit the following forms. As an alternative to uploading certain forms with the submitted Quote, a Bidder may complete the several certifications electronically in NJSTART on the “Terms and Categories” Tab within the Vendor Profile. Those forms that may be completed on the NJSTART “Terms and Categories” Tab are noted below. Additionally, a Bidder may attach completed forms to the Vendor Profile. Refer to QRGs “Vendor Forms” and “Attaching Files” for additional instructions. VENDOR QUICK REFERENCE GUIDES”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Ownership Disclosure Form The Bid Solicitation has been revised as follows:

“NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this form online in NJSTART on the “Terms and Categories” Tab.”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Disclosure of Investments and Activities in Iran Form The Bid Solicitation has been revised as follows:

“NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Disclosure of Investigations and Other Actions Involving Bidder Form The Bid Solicitation has been revised as follows:

“NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

MacBride Principles Form The Bid Solicitation has been revised as follows:

“NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Authorized Dealers and/or Distributors The Bid Solicitation has been revised as follows:

“Disclosure of Prohibited Actives in Russia/Belarus Form”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Contract Activity Report The Bid Solicitation has been revised as follows:

“REPORTING AND SUPPLIER CONVENIENCE FEE

A. Quarterly Sales Reporting - The Contractor shall submit a Sales Report documenting all sales made under the Contract. The Sales Report shall be submitted directly to Periscope using the NJSTART system no later than thirty (30) calendar days after the end of each calendar quarter. The calendar quarters will end March 31, June 30, September 30, and December 31. The Sales Report must contain the following information:

· Complete and accurate details of all sales, credits, returns, refunds, and the like for the reporting quarter;

· Purchasing entity;

· Total of Supplier Convenience Fee amount due for the reporting quarter;

· Such other information as the State may reasonably request; and

· If no sales were made to the State during the reporting quarter, then a report shall be submitted showing zero sales and zero Supplier Convenience Fee due.

Quarterly Sales Reporting and remittance of the Supplier Convenience Fee shall begin on the first calendar quarter starting after the effective date of the Contract.

B. Supplier Convenience Fee - For all purchases made under the Contract, the Contractor shall remit the Supplier Convenience Fee in the amount of one percent (1%) of all Purchases to Periscope Holdings, Inc. (Periscope).

C. Remittance of the Supplier Convenience Fee - On a quarterly basis, the Contractor shall remit the Supplier Convenience Fee directly to Periscope no later than thirty (30) days after the end of each calendar quarter. The calendar quarters will end March 31, June 30, September 30, and December 31. Failure to remit the Supplier Convenience Fee timely and accurately may result in Contractor’s goods and/or services being made ineligible for purchase through the NJSTART Marketplace.

D. Retention and Inspection of Records and Audit - The Contractor shall keep records of all sales made to Using Agencies and Intrastate Cooperative Purchasing Participants in sufficient detail to enable the State to determine the Supplier Convenience Fee payable by the Contractor. The State and/or Periscope may examine and audit, at its own expense, Contractor’s sales records and Sales Reports for completeness and accuracy. If such examination reveals underpayment of the Supplier Convenience Fee, the Contractor shall immediately pay to Periscope the amount of deficiency. If the examination reveals an underpayment of 5% or more, then the Contractor shall reimburse the State and/or Periscope for the cost of the audit.

E. Catalog Enablement - The Contractor shall cooperate with the State and/or Periscope as requested to upload catalog items and pricing consistent with the awarded Contract to the NJSTART Marketplace module within thirty days (30) of the Contract award.”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

Definitions The Bid Solicitation has been revised as follows:

“Purchases - means the total gross purchases, less credits, taxes, regulatory fees and separately stated shipping charges not included in unit prices, made regardless of whether or not NJSTART is used as part of the purchase process.”

Please see revisions to Bid Solicitation titled “T3027 Revised Bid Solicitation 9.29.22”

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