T2870 Bid Solicitation 8918.docx

Bid Solicitation

Vendor’s {Bidder’s} Electronic Question Due Date (Refer to Bid Solicitation Section 1.3.1 for more information.)

Mandatory/Optional Pre-Quote Submission Conference (Refer to Bid Solicitation Section 1.3.5 for more information.)

N/A

Mandatory/Optional Site Visit (Refer to Bid Solicitation Section 1.3.4 for more information.)

8/20/2018

2:00 PM

Quote Submission Date (Refer to Bid Solicitation Section 1.3.2 for more information.)

Dates are subject to change. All times contained in the Bid Solicitation refer to Eastern Time. All changes will be reflected in Bid Amendments to the Bid Solicitation posted on the Division of Purchase and Property website and on www.njstart.gov.

Small Business Set-Aside Status ☐ Not Applicable

☐ Entire Blanket P.O.

☐ Partial Blanket P.O.

☒ Subcontracting Only Category

☒ I ☐ IV

☒ II ☐ V

☒ III ☐ VI

Bid Solicitation Issued By Using Agency/Agencies

State of New Jersey New Jersey Public Broadcasting Authority Department of the Treasury Division of Purchase and Property Trenton, New Jersey 086250230

Date: 8/9/2018

Table of Contents

BID-SPECIFIC DOCUMENTS/ATTACHMENTS/APPENDICES

· State-Supplied Price Schedule;

· Offer and Acceptance Page; and

· Bid Solicitation Checklist.

INFORMATION FOR VENDORS {BIDDERS}

NOTICE: This Bid Solicitation is part of the NJSTART Procurement Program. The Vendor {Bidder} is advised to thoroughly read all sections, as many have been revised, and follow all instructions contained in this Bid Solicitation, including the instructions on the Bid Solicitation’s Offer and Acceptance Page and read through all Quick Reference Guides (QRGs) located on the NJSTART Vendor Support Page (http://www.state.nj.us/treasury/purchase/njstart/vendor.shtml), before preparing and submitting its Quote.

NJSTART terminology is used throughout this document. See Bid Solicitation Section 2.1 for a crosswalk of NJSTART terminology to legacy terminology.

Please be advised that in accordance with P.L. 2018, c. 9, also known as the Diane B, Allen Equal Pay Act, which was signed in to law by Governor Phil Murphy on April 24, 2018, a contractor performing “qualifying services” or “public work” to the State or any agency or instrumentality of the State shall provide the Commissioner of Labor and Workforce Development a report regarding the compensation and hours worked by employees categorized by gender, race, ethnicity, and job category. For more information and report templates see https://nj.gov/labor/equalpay/equalpay.html.

PURPOSE AND INTENT

This Bid Solicitation is issued by the Procurement Bureau, Division of Purchase and Property (Division), Department of the Treasury on behalf of the New Jersey Public Broadcasting Authority (NJPBA). The purpose of this Bid Solicitation is to solicit Quotes from qualified Vendors {Bidders} to provide Transmission Facility management, regulatory compliance services, and project design and management for the 13 television Transmission Facilities located throughout the State of New Jersey.

The intent of this Bid Solicitation is to award a Master Blanket Purchase Order (Blanket P.O.) to that responsible Vendor {Bidder} whose Quote, conforming to this Bid Solicitation is most advantageous to the State, price and other factors considered. The State, however, reserves the right to separately procure individual requirements that are the subject of the Blanket P.O. during the Blanket P.O. term, when deemed by the Director of the Division of Purchase and Property (Director) to be in the State’s best interest.

The State of NJ Standard Terms and Conditions (SSTC) accompanying this Bid Solicitation will apply to all Blanket P.O.s made with the State of New Jersey. These terms are in addition to the terms and conditions set forth in this Bid Solicitation and should be read in conjunction with them unless the Bid Solicitation specifically indicates otherwise.

BACKGROUND

This is a reprocurement of the services provided under Transmission Facility Management for NJ Public Broadcasting Authority (NJPBA) term Blanket P.O., presently due to expire on October 31st, 2018. Vendors {Bidders} interested in the current Blanket P.O. specifications and pricing information may review the current Blanket P.O. (T-2870) at http://www.state.nj.us/treasury/purchase/pricelists.shtml and are cautioned that this new Bid Solicitation {RFP} addresses current requirements.

Vendors {Bidders} are cautioned that this new Bid Solicitation addresses current requirements.

The NJPBA maintains 13 television (TV) Transmission Facilities located throughout the State of New Jersey. A list of the NJPBA Transmission Facilities is provided below.

The NJPBA seeks a Vendor {Contractor} responsible for ensuring the proper system management of the NJPBA Transmission Facilities in compliance with established NJPBA standards, the Federal Communications Commission (FCC), and the Federal Aviation Administration’s (FAA) rules and regulations regarding TV broadcast facility operations.

An NJPBA representative will routinely inspect network operations to ensure proper maintenance, Vendor {Contractor} compliance, code enforcement, and equipment operation according to Federal, State and the NJPBA standard operating procedures as outlined in this Bid Solicitation.

The following is a list of the NJPBA Transmission Facilities:

TRENTON

CH 52

Lawrence Twp., N.J., Mercer County

CAMDEN

CH 23

Waterford Twp., N.J., Camden County

NEW BRUNSWICK

CH 58

Warren Twp., N.J., Somerset County

MONTCLAIR

CH 50

Montclair (Little Falls), N.J., Passiac County

TV-TRANSLATOR

Sand Pond Rd.

Hardyston Twp., N.J. Sussex County Block 30 Lot 20 State Game Lands (Hamburg Mountain)

Transmitter retirement may occur during Blanket P.O. term affecting scheduling and required tasks

TV-TRANSLATOR

1 Demeter Rd.

Washington, N.J. 07882, Warren County

Transmitter retirement may occur during Blanket P.O. term affecting scheduling and required tasks

TV-TRANSLATOR

Intersection of Thomas Dr. & Cheryl Dr.

Hackettstown, N.J., Warren County

Transmitter retirement may occur during Blanket P.O. term affecting scheduling and required tasks

Trenton, N.J., Mercer County

Galloway, NJ 08205-9403

Blairstown, NJ, Adjacent 123 Hope Road

916 N. Route 9, Cape May Court House, NJ 08210

200 Yards North of Frenchtown-Flemington Rd.(Hwy12), Frenchtown, NJ

For purposes of this Bid Solicitation, the State of New Jersey has been divided into three (3) regions as follows: North Region, Central Region, and South Region.

Somerset County

Ocean County

Sussex County

Salem County

Union County

Warren County

KEY EVENTS

ELECTRONIC QUESTION AND ANSWER PERIOD

The Division will electronically accept questions and inquiries from all potential Vendors {Bidders} via the “Q&A” Tab of the Bid Solicitation in NJSTART.

A. Questions should be directly tied to the Bid Solicitation and asked in consecutive order, from beginning to end, following the organization of the Bid Solicitation; and

B. Each question should begin by referencing the Bid Solicitation page number and section number to which it relates.

Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instruction. QRGs are located on the NJSTART Vendor Support Page.

A Vendor {Bidder} shall not contact the Using Agency and/or the Procurement Specialist directly, in person, by telephone or by e-mail, concerning this Bid Solicitation, prior to the final award of the Blanket P.O.

The cut-off date for electronic questions and inquiries relating to this Bid Solicitation is indicated on the Bid Solicitation cover sheet. In the event that questions are posed by Vendors {Bidders}, answers to such questions will be issued by Bid Amendment. Any Bid Amendment to this Bid Solicitation will become part of this Bid Solicitation and part of any Blanket P.O. awarded as a result of this Bid Solicitation. Bid Amendments {Addenda} to this Bid Solicitation, if any, will be posted as a File Attachment on the “Summary” page of the Bid Solicitation in NJSTART after the cut-off date. (See Bid Solicitation Section 1.4.1 for further information.)

EXCEPTIONS TO THE STATE OF NJ STANDARD TERMS AND CONDITIONS (SSTC)

Questions regarding the State of New Jersey Standard Terms and Conditions (SSTC) and exceptions to mandatory requirements must be posed during this Electronic Question and Answer period and shall contain the Vendor’s {Bidder’s} suggested changes and the reason(s) for the suggested changes.

SUBMISSION OF QUOTES

In order to be considered for award, the Quote must be received by the Procurement Bureau of the Division at the appropriate location by the required time.

Vendors {Bidders} shall submit a Quote either electronically through NJSTART or via hard copy.

QUOTES NOT RECEIVED PRIOR TO THE QUOTE OPENING DEADLINE SHALL BE REJECTED. THE DATE AND TIME OF THE QUOTE OPENING ARE INDICATED ON THE BID SOLICITATION COVER SHEET AND ON THE “SUMMARY” TAB OF THE BID SOLICITATION WEBPAGE WITHIN NJSTART.

IF THE QUOTE OPENING DEADLINE HAS BEEN REVISED, THE NEW QUOTE OPENING DEADLINE SHALL BE SHOWN ON THE POSTED BID AMENDMENT AND ON THE “SUMMARY” TAB OF THE BID SOLICITATION WEBPAGE WITHIN NJSTART.

Procedural inquiries concerning the use of NJSTART may be directed to njstart@treas.nj.gov and/or (609) 341-3500.

The State will not respond to substantive questions related to the Bid Solicitation or any other Blanket P.O. via this e-mail address or phone number. For inquiries related to substantive questions refer to Section 1.3.1 (Electronic Question and Answer Period).

VENDOR {BIDDER} SUPPORT

Vendors {Bidders} are strongly encouraged to visit the NJSTART Vendor Support Page, which contains Quick Reference Guides (QRGs), supporting videos, a glossary of NJSTART terms, and helpdesk contact information.

The Vendor {Bidder} should utilize the QRGs before attempting to submit its Quote using the NJSTART process. It is the Vendor’s {Bidder’s} responsibility to ensure that the NJSTART Quote and attachments have been properly submitted.

MANDATORY SITE VISIT

A Mandatory Site Visit has been scheduled for this procurement on the date and time indicated on the Bid Solicitation cover sheet. The location of the Mandatory Site Visit will be as follows:

Trenton (CH 52) Large Transmission Facility 301 Grovers Mill Road Lawrence Township, NJ 08648

For directions please use the below link:

https://www.mapquest.com/search/results?query=301%20grovers%20mill%20road%20lawrence%20township%20nj&boundingBox=51.72702815704774,-119.5751953125,28.92163128242129,-60.46875&page=0.

A general map of the building location from the main road may be found below:

A Quote from any Vendor {Bidder} that was not represented or failed to register properly at the Mandatory Site Visit will be rejected.

An attendee may represent only one (1) potential bidding entity.

NO QUESTIONS OR INQUIRIES WILL BE ACCEPTED OR ANSWERED DURING THE MANDATORY/OPTIONAL SITE VISIT. ALL QUESTIONS ARE TO BE HELD AND SUBMITTED IN ACCORDANCE WITH BID SOLICITATION SECTION 1.3.1.

MANDATORY/OPTIONAL PRE-QUOTE CONFERENCE

Not applicable to this procurement.

PRE-QUOTE DOCUMENT REVIEW

The following are publicly available documents that a Vendor {Bidder} needs to review in order to prepare and submit accurate and comprehensive Quotes:

A. N.J.A.C. 12:60-5.1- Prevailing Wages For Public Works, Inspections;

B. N.J.S.A. 34:11-56.25 et. seq. - Prevailing Wages For Public Works, Public Policy;

C. Office of Engineering and Technology Bulletin #69 – Longley-Rise Methodology for Evaluating TV Coverage and Interference http://transition.fcc.gov/Bureaus/Engineering_Technology/Documents/bulletins/oet69/oet69.pdf;

D. N.J.S.A. 34:11-56.58 to -56.70 - Prevailing Wages For Public Works, State Building Service Contracts Act; and

E. State of New Jersey Holidays http://www.state.nj.us/nj/about/facts/holidays/.

ADDITIONAL INFORMATION

BID AMENDMENTS: Revisions to this BID SOLICITATION

In the event that it becomes necessary to clarify or revise this Bid Solicitation, such clarification or revision will be by Bid Amendment. Any Bid Amendment to this Bid Solicitation will become part of this Bid Solicitation and part of any Blanket P.O. awarded as a result of this Bid Solicitation.

There are no designated dates for release of Bid Amendments. Those Vendors {Bidders} who are on the bid holder list either through commodity code registration in NJSTART or by acknowledging the bid in NJSTART should receive notification of any Bid Amendment(s). If a Vendor {Bidder} is not on the bid holder list to receive notifications related to a Bid Solicitation, Bid Amendments are still viewable on the “Summary” page of the Bid Solicitation in NJSTART.

BID AMENDMENTS WILL BE ISSUED AS FILE ATTACHMENTS, AND ARE VIEWABLE ON THE “SUMMARY” PAGE OF THE BID SOLICITATION IN NJSTART. Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instructions. QRGs are located on the NJSTART Vendor Support Page.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all Bid Amendments related to this procurement. An interested Vendor {Bidder} should check the NJSTART “Open Bids” Tab on a daily basis to ensure review of the most updated information.

VENDOR {BIDDER} Responsibility

The Vendor {Bidder} assumes sole responsibility for the complete effort required in submitting a Quote in response to this Bid Solicitation. No special consideration will be given after Quotes are opened because of a Vendor’s {Bidder’s} failure to be knowledgeable as to all of the requirements of this Bid Solicitation.

COST LIABILITY

The State assumes no responsibility and bears no liability for costs incurred by a Vendor {Bidder} in the preparation and submittal of a Quote in response to this Bid Solicitation.

CONTENTS OF QUOTE

Quotes can be released to the public pursuant to N.J.A.C. 17:12-1.2(b) and (c), or under the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1.1 et seq., or the common law right to know.

After the opening of sealed Quotes, including Quotes submitted through the NJSTART electronic process, all information submitted by a Vendor {Bidder} in response to a Bid Solicitation is considered public information notwithstanding any disclaimers to the contrary submitted by a Vendor {Bidder}. Proprietary and confidential information may be exempt from public disclosure by OPRA and/or the common law. When the Bid Solicitation contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Blanket P.O. is announced.

As part of its Quote, a Vendor {Bidder} may designate any data or materials it asserts are exempt from public disclosure under OPRA and/or the common law, explaining the basis for such assertion. The location in the Quote of any such designation should be clearly stated in a cover letter.

The State reserves the right to make the determination as to what is proprietary or confidential, and will advise the Vendor {Bidder} accordingly. Any proprietary and/or confidential information in a Quote will be redacted by the State. The State will not honor any attempt by a Vendor {Bidder} to designate its entire Quote and/or prices as proprietary, confidential and/or to claim copyright protection for its entire Quote. Copyright law does not prohibit access to a record which is otherwise available under OPRA. In the event of any challenge to the Vendor’s {Bidder’s} assertion of confidentiality with which the State does not concur, the Vendor {Bidder} shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Vendor {Bidder}. The State assumes no such responsibility or liability.

A Vendor {Bidder} shall not designate any price lists and/or catalogs submitted as exempt from public disclosure as the same must be accessible to State Using Agencies and Cooperative Purchasing Program participants (if the Bid Solicitation has been extended to these participants) and thus must be made public to allow all eligible purchasing entities access to the pricing information.

ANNOUNCEMENT OF QUOTE INFORMATION

On the date and time Quotes are due under the Bid Solicitation, all information concerning the Quotes submitted may be publicly announced and shall be available for inspection and copying except as noted below:

A. Information appropriately designated as proprietary and/or confidential shall not be available for inspection and copying; and B. Where negotiation is contemplated, only the names and addresses of the Vendors {Bidders} submitting Quotes will be announced, and the contents of the Quotes shall not be available for inspection and copying until the Notice of Intent to Award is issued by the Director.

PRICE ALTERATION IN QUOTES

Any price changes including hand written revisions or "white-outs" must be initialed. Failure to initial price changes shall preclude a Blanket P.O. award from being made to the Vendor {Bidder}.

QUOTE ERRORS

In accordance with N.J.A.C. 17:12-2.11 “Proposal errors,” a Vendor {Bidder} may withdraw its Quote as described below.

QUOTE WITHDRAWAL PRIOR TO QUOTE OPENING

NJSTART: A Vendor {Bidder} may withdraw its Quote submission in NJSTART prior to the Quote opening; however, Vendors {Bidders} should note that while withdrawn NJSTART Quotes remain viewable by the Vendor {Bidder} on its Vendor Profile Homepage, they are removed from the Division’s view and cannot be considered for Blanket P.O. award. The Vendor {Bidder} may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission. Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instruction. QRGs are located on the NJSTART Vendor Support Page.

Hard Copy: A Vendor {Bidder} may request that its hard copy Quote be withdrawn prior to the Quote opening. Such request must be made, in writing, to the Supervisor of the Proposal Review Unit at the address provided in Section 1.4.7.2 below. The Vendor {Bidder} may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission and at the place specified.

QUOTE WITHDRAWAL AFTER QUOTE OPENING, BUT PRIOR TO BLANKET P.O. AWARD

NJSTART and Hard Copy: If, after the Quote opening, but before Blanket P.O. award, a Vendor {Bidder} discovers an error in its Quote, the Vendor {Bidder} may make a written request to the Supervisor of the Proposal Review Unit to withdraw its Quote from consideration for award. If the Vendor’s {Bidder’s} request to withdraw is made in good faith, and the State will not be significantly prejudiced by granting the withdrawal of the Quote beyond the loss of the benefit of the bargain to the State of the withdrawing Vendor’s {Bidder’s} offer, the request shall be granted. Evidence of the Vendor’s {Bidder’s} good faith in making this request can be demonstrated by one (1) or more of the following factors: A mistake is so significant that to enforce the Blanket P.O. resulting from the Quote would be unconscionable; that the mistake relates to a material feature or term of the Blanket P.O.; and that the mistake occurred notwithstanding the Vendor’s {Bidder’s} exercise of reasonable care. After Quote opening, while pursuant to the provisions of this section a Vendor {Bidder} may request to withdraw its Quote and the Director may in his/her discretion allow said Vendor {Bidder} to withdraw it, the Division also may take notice of repeated or unusual requests to withdraw by a Vendor {Bidder} and take those prior requests to withdraw into consideration when evaluating the Vendor’s {Bidder’s} future Quotes.

All Quote withdrawal requests must include the Bid Solicitation identification number and the final Quote submission date and be sent to the following address:

Department of the Treasury Division of Purchase and Property PO Box 230 33 West State Street – 9th Floor Trenton, New Jersey 08625-0039 Attention: Supervisor, Proposal Review Unit

If during a Quote evaluation process, an obvious pricing error made by a potential Blanket P.O. awardee is found, the Director or his/her designee shall issue written notice to the Vendor {Bidder}. The Vendor {Bidder} will have up to five (5) business days after receipt of the notice to confirm its pricing. If the Vendor {Bidder} fails to respond, its Quote shall be considered withdrawn, and no further consideration shall be given to it.

JOINT VENTURE

If a Joint Venture is submitting a Quote, the agreement between the parties relating to such Joint Venture should be submitted with the Joint Venture’s Quote. Authorized signatories from each party comprising the Joint Venture must sign the Offer and Acceptance Page. Each party to the Joint Venture must individually comply with all the forms and certification requirements in Sections 4.4.1 and 4.4.2 of this Bid Solicitation.

RECIPROCITY FOR JURISDICTIONAL VENDOR {BIDDER} PREFERENCE

In accordance with N.J.S.A. 52:32-1.4 and N.J.A.C. 17:12-2.13, the State of New Jersey will invoke reciprocal action against an out-of-State Vendor {Bidder} whose state or locality maintains a preference practice for its in-state Vendors {Bidders}. The State of New Jersey will use the annual surveys compiled by the Council of State Governments, National Association of State Procurement Officials, or the National Institute of Governmental Purchasing or a State’s statutes and regulations to identify States having preference laws, regulations, or practices and to invoke reciprocal actions. The State of New Jersey may obtain additional information as it deems appropriate to supplement the stated survey information.

A Vendor {Bidder} may submit information related to preference practices enacted for a State or Local entity outside the State of New Jersey. This information may be submitted in writing as part of the Quote response, including name of the locality having the preference practice, as well as identification of the county and state, and should include a copy of the appropriate documentation, i.e., resolution, regulation, law, notice to Vendor {Bidder}, etc. It is the responsibility of the Vendor {Bidder} to provide documentation with the Quote or submit it to the Director within five (5) business days after the deadline for Quote submission. Written evidence for a specific procurement that is not provided to the Director within five (5) business days of the public Quote submission date may not be considered in the evaluation of that procurement, but may be retained and considered in the evaluation of subsequent procurements.

QUOTE ACCEPTANCES AND REJECTIONS

N.J.A.C. 17:12-2.7(d), the Director’s right to waive minor irregularities or omissions in a Quote and N.J.A.C. 17:12-2.2 which defines causes for Quote rejection, apply to all Quotes.

ELECTRONIC SIGNATURES

Vendors {Bidders} submitting Quotes through NJSTART may sign the forms listed in Section 4.4.1 (Forms, Registrations and Certifications Required with Quote) and Section 4.4.2 (Forms, Registrations and Certifications Required Before Blanket P.O. Award and That Should Be Submitted with the Quote) of this Bid Solicitation electronically by typing the name of the authorized signatory in the “Signature” block as an alternative to downloading, physically signing the form, scanning the form, and uploading the form to NJSTART.

Vendors {Bidders} submitting Quotes in hard copy format, must provide forms with original, physical signatures, otherwise its Quote may be deemed non-responsive.

DEFINITIONS

CROSSWALK

GENERAL DEFINITIONS

The following definitions will be part of any Blanket P.O. awarded or order placed as a result of this Bid Solicitation.

All-Inclusive Hourly Rate – An hourly rate comprised of all direct and indirect costs including, but not limited to: labor costs, overhead, fee or profit, clerical support, travel expenses, per diem, safety equipment, materials, supplies, managerial support and all documents, forms, and reproductions thereof. This rate also includes portal-to-portal expenses as well as per diem expenses such as food.

Best and Final Offer or BAFO – Pricing timely submitted by a Vendor {Bidder} upon invitation by the Bureau after Quote opening, with or without prior discussion or negotiation.

Bid or Bid Solicitation – This series of documents, which establish the bidding and Blanket P.O. requirements and solicits Quotes to meet the needs of the Using Agencies as identified herein, and includes the Bid Solicitation, State of NJ Standard Terms and Conditions (SSTC), State-Supplied Price Sheet, attachments, and Bid Amendments.

Bid Amendment – Written clarification or revision to this Bid Solicitation issued by the Bureau. Bid Amendments, if any, will be issued prior to Quote opening.

Business Day – Any weekday, excluding Saturdays, Sundays, State legal holidays, and State-mandated closings unless otherwise indicated.

Calendar Day – Any day, including Saturdays, Sundays, State legal holidays, and State-mandated closings unless otherwise indicated.

Change Order – An amendment, alteration, or modification of the terms of a Blanket P.O. between the State and the Vendor(s) {Contractor(s)}. A Change Order is not effective until it is signed and approved in writing by the Director or Deputy Director, Division of Purchase and Property.

Cooperative Purchasing Program – The Division’s intrastate program that provides procurement-related assistance to New Jersey local governmental entities and boards of education, State and county colleges and other public entities having statutory authority to utilize select State Blanket P.O.s issued by the Division, pursuant to the provisions of N.J.S.A. 52:25-16.1 et seq.

Days After Receipt of Order (ARO) – The number of calendar days ‘After Receipt of Order’ in which the Using Agency will receive the ordered materials and/or services.

Director – Director, Division of Purchase and Property, Department of the Treasury, who by statutory authority is the Chief Contracting Officer for the State of New Jersey.

Discount – The standard price reduction applied by the Vendor {Bidder} to all items.

Division – The Division of Purchase and Property.

Evaluation Committee – A committee established or Division staff member assigned by the Director to review and evaluate Quotes submitted in response to this Bid Solicitation and recommend a Blanket P.O. award to the Director.

Firm Fixed Price – A price that is all-inclusive of direct cost and indirect costs, including, but not limited to, direct labor costs, overhead, fee or profit, clerical support, equipment, materials, supplies, managerial (administrative) support, all documents, reports, forms, travel, reproduction and any other costs.

Joint Venture – A business undertaking by two (2) or more entities to share risk and responsibility for a specific project.

Master Blanket Purchase Order (Blanket P.O.) – The Blanket P.O. consists of the State of NJ Standard Terms and Conditions (SSTC), the Bid Solicitation, the responsive Quote submitted by a responsible Vendor {Bidder} as accepted by the State, the notice of award, any Best and Final Offer, any subsequent written document memorializing the agreement, any modifications to any of these documents approved by the State and any attachments, Bid Amendment or other supporting documents, or post-award documents including Change Orders agreed to by the State and the Vendor {Contractor}, in writing.

May – Denotes that which is permissible or recommended, not mandatory.

Must – Denotes that which is a mandatory requirement.

No Bid – The Vendor {Bidder} is not submitting a price Quote for an item on a price line.

No Charge – The Vendor {Bidder} will supply an item on a price line free of charge.

Primary Form – An electronic form contained within a Vendor’s {Bidder’s} NJSTART profile designated by the Vendor {Bidder} as the primary or principal version of the required form.

Procurement Bureau (Bureau) – The Division unit responsible for the preparation, advertisement, and issuance of Bid Solicitations, for the tabulation of Quotes and for recommending award(s) of Blanket P.O.(s) to the Director and the Deputy Director.

Project – The undertakings or services that are the subject of this Bid Solicitation.

QRGs – Quick Reference Guides.

Quote – Vendor’s {Bidder’s} timely response to the Bid Solicitation including, but not limited to, technical Quote, price Quote, and any licenses, forms, certifications, or other documentation required by the Bid Solicitation.

Retainage – The amount withheld from the Vendor {Contractor} payment that is retained and subsequently released upon satisfactory completion of performance milestones by the Vendor {Contractor}.

Revision – A response to a BAFO request or a requested clarification of the Vendors {Bidders} Quote.

Shall – Denotes that which is a mandatory requirement.

Should – Denotes that which is permissible or recommended, not mandatory.

Small Business – Pursuant to N.J.A.C. 17:13-1.2, “small business” means a business that meets the requirements and definitions of “small business” and has applied for and been approved by the New Jersey Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit as (i) independently owned and operated, (ii) incorporated or registered in and has its principal place of business in the State of New Jersey; (iii) has 100 or fewer full-time employees; and has gross revenues falling in one (1) of the three (3) following categories: For goods and services - (A) 0 to $500,000 (Category I); (B) $500,001 to $5,000,000 (Category II); and (C) $5,000,001 to $12,000,000, or the applicable federal revenue standards established at 13 CFR 121.201, whichever is higher (Category III); For construction services: (A) 0 to $3,000,000 (Category IV); (B) gross revenues that do not exceed 50 percent of the applicable annual revenue standards established at 13 CFR 121.201 (Category V); and (C) gross revenues that do not exceed the applicable annual revenue standards established at CFR 121.201, (Category VI).

State – The State of New Jersey.

State Contract Manager or SCM – The individual, as set forth in Section 8.0, responsible for the approval of all deliverables, i.e., tasks, sub-tasks or other work elements in the Scope of Work. The SCM cannot direct or approve a Change Order.

State-Supplied Price Sheet – the bidding document created by the State and attached to this Bid Solicitation on which the Vendor {Bidder} submits it proposal pricing as is referenced and described in Bid Solicitation Section 4.4.5.

Subtasks – Detailed activities that comprise the actual performance of a task.

Subcontractor – An entity having an arrangement with a Vendor {Contractor}, whereby the Vendor {Contractor} uses the products and/or services of that entity to fulfill some of its obligations under its State Blanket P.O., while retaining full responsibility for the performance of all [the Vendor’s {Contractor's}] obligations under the Blanket P.O., including payment to the Subcontractor. The Subcontractor has no legal relationship with the State, only with the Vendor {Contractor}.

Task – A discrete unit of work to be performed.

Unit Cost – All-inclusive, firm fixed price charged by the Vendor {Bidder} for a single unit identified on a price line.

Using Agency[ies] – A State department or agency, a quasi-State governmental entity, or a Cooperative Purchasing Program participant, authorized to purchase products and/or services under a Blanket P.O. procured by the Division. This Blanket P.O. may be used by the Using Agencies or quasi-governmental agencies specifically identified in the Bid Solicitation. In addition, with the approval of the Director of the Division of Purchase and Property and the agreement of the Vendor {Contractor}, the Blanket P.O. may be used by any Using Agency or quasi-State governmental entity.

Vendor {Bidder} – An entity offering a Quote in response to the Division’s Bid Solicitation.

Vendor {Contractor} – The Vendor {Bidder} awarded a Blanket P.O. resulting from this Bid Solicitation.

BLANKET P.O.-SPECIFIC DEFINITIONS/ACRONYMS

Biannual – Twice in a calendar year.

Biweekly – Twice per week.

Bimonthly – Twice per month.

DLWD – The Department of Labor and Workforce Development.

Eight (8) Hour Work Day – Monday through Friday, beginning anywhere from 6:00AM to 10:00AM and lasting eight (8) hours, exclusive of State holidays.

Emergency Service Calls – Emergency calls are those service calls when the work consists of correcting failures that consist of an immediate danger to personnel or property involving any general construction, electrical or plumbing work.

FCC – Federal Communications Commission.

Field Glasses – Binoculars specifically designed for outdoor use.

Guy Wire – A tensioned cable that supports a free-standing structure.

Monthly Task Rate – The rate paid to the Vendor {Contractor} to perform the services specified by Bid Solicitation Section 3.2 (Large Transmission Facilities – Up to 64 Hours Monthly) and Bid Solicitation Section 3.3 (Small Transmission Facilities – Up to 12 Hours Monthly) during the Eight (8) Hour Work Day. Work not performed during the Eight (8) Hour Work Day, or exceeding the specified maximum hours for the respective facility type, will be compensated by the corresponding hourly rate(s).

NJPBA – New Jersey Public Broadcasting Authority.

Overtime – Any work performed outside the regular Eight (8) Hour Work Day.

Straight Time – Any work performed outside the normal tasks and/or hours required for each Transmission Facility during the regular Eight (8) Hour Work Day. Straight Time hours are based on an eight (8) hour work day starting between 6:00 a.m and 10:00 a.m.

Transmission Facility - Any one (1) of the 13 television Transmission Facilities located throughout the State of New Jersey operated by the NJPBA.

Transmission Line Dehydration Systems – A system of dehydrating gas in a continuous supply through a pipe line system.

TV Transmitter – Equipment that generates and transmits electromagnetic waves relaying messages or signals to a TV that can be either analog or digital.

Upcharge Rate – The percentage that the Vendor {Contractor} will charge the State over the current prevailing wage as listed on the DLWD’s website including, but not limited to, direct labor costs, overhead, fee or profit, clerical support, equipment, materials, supplies, managerial (administrative) support, all documents, reports, forms, travel, reproduction and any other costs. No additional fees or costs shall be paid by the State unless there is a change in the scope of work.

UPS (Uninterruptible Power Supply) Alarm – An audible alarm signaling malfunction.

Visual Maintenance Inspection – A visual assessment that verifies functioning units and systems.

Weekend and Holiday Time – Any work done on a weekend or State holiday.

SCOPE OF WORK

Refer to Bid Solicitation Section 1.2 for a list of current facilities serviced under this Blanket P.O.

INSPECTION SCHEDULE

LARGE TRANSMISSION FACILITIES:

The Vendor {Contractor} shall provide approximately two (2) days per week totaling a maximum 64 hours per month on inspections, repairs and activity reports at the New Jersey Public Broadcasting Authority (NJPBA) Large Transmission Facilities listed below:

A. Montclair - 42 Clove Rd., Montclair (Little Falls), NJ* (North Region);

B. New Brunswick - 7 Geiger Ln., Warren Twp., NJ (North Region);

C. Trenton - 301 Grovers Mill Rd., Lawrence Twp., NJ* (Central Region); and D. Camden - 1647 Arrowhead Dr., Waterford Twp., NJ (South Region).

*(Transmitter retirement will occur during Blanket P.O. term affecting scheduling and required tasks)

SMALL TRANSMISSION FACILITIES:

BI-monthly inspection facilities

The Vendor {Contractor} shall provide approximately two (2) visits a month totaling a maximum of 12 hours per month on inspections, repairs and activity reports at the NJPBA Small Transmission Facilities listed below:

A. Sussex - Sand Pond Rd., Hardyston Twp., NJ (North Region);

B. Brass Castle - 1 Demeter Rd., Washington, NJ (North Region); and C. Hackettstown - Intersection of Thomas Dr. & Cheryl Dr., Hackettstown, NJ (North Region).

Monthly Inspection Facility

The Vendor {Contractor} shall provide a minimum of one (1) visit a month on inspections, repairs, and activity reports at the NJPBA Small Transmission Facility listed below:

The Trenton Operations Center (“TOC”) - 25 South Stockton St., Trenton, NJ (Central Region).

Quarterly inspection facility

The Vendor {Contractor} shall provide a minimum of one (1) visit every quarter on inspections, repairs, and activity reports at the NJPBA Small Transmission Facility listed below:

Mt. Laurel - 1020 Briggs Rd., Mt. Laurel, NJ (Central Region).

Bi-annually inspection facility

The Vendor {Contractor} shall provide a minimum of one visit every six (6) months on inspections, repairs, and activity reports at the NJPBA Small Transmission Facilities listed below:

A. Blairstown - Hope-Blairstown Rd (Co. 521) Blairstown, NJ, Adjacent 123 Hope Road (North Region);

B. Cape May Court House - J.F Kiely Construction Co. 916 N. Rte. 9, Cape May Court House, NJ 08210 (South Region);

C. Pittstown (Croton) - Pittstown Rd (County Rd. 615) 200 Yards North of Frenchtown-Flemington Rd. (Hwy12), Frenchtown, NJ (Central Region); and D. Scott House - 61 W Jimmie Leeds Rd., Galloway, NJ (South Region).

INSPECTIONS OF LARGE TRANSMISSION FACILITIES

The Vendor {Contractor} shall inspect, report, calibrate, and/or repair the following during each visit to the NJPBA Large Transmission Facilities:

A. Buildings and grounds;

B. Heating, Ventilation, and Air Conditioning (HVAC);

C. Transmitter and microwave functions;

D. Transmitter cooling systems;

E. Transmission line systems;

F. Backup power systems;

G. Tower lights; and H. Tower/guy wire inspections.

BUILDINGS AND GROUNDS

A. The Vendor {Contractor} shall inspect the fencing surrounding the main building complex and observe the fence for breaches due to vandalism, wildlife, and/or vegetation and the need for any weed control two (2) times per week for Large Transmission Facilities. The main cinder block building and client buildings shall be observed for signs of vandalism and/or damage, particularly from falling ice;

B. The Vendor {Contractor} shall inspect the condition of compound grounds, driveway, fuel tank area and guy wire access for excessive vegetation (weed control). During winter months, when snow removal is necessary, the Vendor {Contractor} shall inspect and report the condition of the access areas, condition of driveway and fuel tank access areas as applicable. The NJPBA representative will coordinate use of the appropriate snow removal State contract with the Vendor {Contractor}, as required by the NJPBA;

C. The Vendor {Contractor} shall coordinate fuel deliveries with the NJPBA representative as required by the NJPBA. The Vendor {Contractor} shall be present during fuel delivers. The Vendor {Contractor} should make every effort to schedule fuel delivers during routine visits set aside for weekly inspections. Unless otherwise approved by the NJPBA all fuel shall be purchased from the current State contract T1845 – Ultra Low Sulfer Diesel and Biodiesel Fuel; and D. The Vendor {Contractor} shall coordinate scheduled visits with the NJPBA and supervise the performance of janitorial, light maintenance and pest control services.

HVAC

A. The Vendor {Contractor} shall maintain a building temperature of 72 degrees farenheit for Large Transmission Facilities with a variance of plus or minus ten (10) degrees farenheit as an acceptable year-round condition;

B. The Vendor {Contractor} shall make a visual inspection of the wall thermostats and report abnormal temperature readings to the NJPBA representative; and C. Any HVAC repairs needed, upon NJPBA approval, shall be conducted under State contract T1372- HVAC, Refrigeration and Boiler Services – Statewide.

TRANSMITTER AND MICroWAVE FUNCTIONS

A. The NJPBA operates four (4) high power, solid state, liquid-cooled, Thales TV transmitters under the Federal Communications Commission (FCC) part 73.1350 remote operations parameters. The Vendor {Contractor} shall be responsible for maintaining and assisting in the operation of the NJPBA TV broadcast facilities in a manner which complies with the technical rules of the station’s FCC authorizations; and B. The NJPBA and the Vendor {Contractor} shall review and thereafter maintain the technical provisions at the facilities listed in Section 3.1.1 to assure they are sufficient to maintain compliance with the NJPBA’s FCC authorizations. The Vendor {Contractor} shall check all microwave system components for proper operating functions, including power output, frequency calibration, signal strength, phase lock, and data lock. Transmission line and tower maintenance are conducted under State contract T0125 – Tower Maintenance, and subject to NJPBA approval.

TRANSMITTER COOLING SYSTEMS

The Vendor {Contractor} shall examine the transmitter cooling systems for proper operating conditions, check for leaks, examine the pumps, and pump control systems. The Vendor {Contractor} shall report on the condition of the transmitter cooling system in the electronic task log. The Vendor {Contractor} shall immediately contact the NJPBA representative and report any abnormal conditions.

TRANSMISSION LINE SYSTEMS

A. The transmission line dehydration systems use positive nitrogen or dehydrated air pressure. The pressure settings of three (3) to six (6) pounds per square inch shall be observed for a five-minute period. The Vendor {Contractor} shall notify the NJPBA representative if any fluctuation, loss of pressure, and/or excessive pump activity is observed during the inspection period. For each site employing a nitrogen system, the Vendor {Contractor} shall be required to maintain one (1) on-line gas tank and one (1) full spare on site, except the TOC where tank inventory is maintained; and B. The Vendor {Contractor} shall maintain spare tank inventory stored at the TOC transmitter at the count in place at the time the Blanket P.O. takes effect.

BACK UP POWER SYSTEMS

A. Inspections of the emergency generators, fuel storage and battery backup power systems shall occur at the NJPBA Transmission Facilities specified by Bid Solicitation Section 3.1.1;

B. The Vendor {Contractor} shall inspect the emergency generator and check for locked access doors, fuel leaks and proper transfer switch mode. The generator fuel supply shall be noted and any level below ½ a tank shall be promptly communicated by the Vendor {Contractor} to the NJPBA representative;

C. Battery backup systems are maintenance free. The Vendor {Contractor} shall listen for UPS alarm indicating activation and shall immediately report on the condition of the battery backup system to the NJPBA representative; and D. The Vendor {Contractor} shall provide supervision of quarterly generator and battery backup testing and inspections as provided by the NJPBA’s consultant at the Large Transmission Facilities. Backup power systems are maintained through State contract T2848 – Preventative Maintenance and Testing of Emergency Standby Generators.

TOWER LIGHTS

A. The Vendor {Contractor} shall make a visual maintenance inspection of all sides of the tower to determine the condition of the lighting system on a weekly basis. The Vendor {Contractor} shall record the tower lighting system functions. Tower lights shall be observed primarily through remote control monitoring. The Vendor {Contractor} shall inspect the tower lights if malfunctions are suspected from the visual maintenance inspection; and B.