T2759 - Pre-Quote Conference~2.pptx

Optional Pre-Quote Conference T2759 - Forestry Mowing/Mulching Service NJDEP

23DPP00865

Q&a due by 2pm on March 9, 2023 Quotes due by 2pm on April 13, 2023

WELCOME & INTRODUCTIONS

Please identify yourself and the firm you represent when prompted during roll-call so that you are properly logged for attending the conference.

Please mute your phone at all times unless speaking.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

NJSTART Vendor email support: njstart@treas.nj.gov https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to only address procedural questions regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors must utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Purpose, background, cooperative purchasing Section 2: Q&A and exceptions, Bid Amendments, Quote content, support Section 3: Quote submission requirements including forms, technical approach, schedules, draft plans, resumes, firm experience, financial capability, and price sheet, as well as additional terms and prohibition on conflicting terms and conditions Section 4: Scope of Work Section 5: Contractual language including term, staff substitutions, ownership of materials, additional work, supplemental indemnification

BID SOLICITATION AT A GLANCE

Section 6: Data Security Requirements (Not Applicable) Section 7: Modifications to The State of New Jersey Standard Terms and Conditions (Not Applicable) Section 8: Evaluation Criteria, Final Contract Award Section 9: Glossary

Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” and “Must” denotes a mandatory requirement; however, not submitting requested information (“should”/”may”) could impact technical score.

Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced.

PRICE SHEET PITFALLS

Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.

Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.

Only provide unit pricing for the price lines that you are willing and fully able to provide, including all services specified by this Bid Solicitation, as applicable.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

Vendor {Bidder} Checklist

PART #2: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT MUST BE

SUBMITTED BY THE VENDOR

A. Offer and Acceptance Page (Bid Solicitation §3.13.1) B. Ownership Disclosure Form (Bid Solicitation §3.13.2) C. Disclosure of Investment Activities in Iran Form (Bid Solicitation §3.13.3) D. Disclosure of Investigations and Other Actions Involving Vendor (Bid Solicitation §3.13.4) E. Macbride Principles Form (Bid Solicitation §3.13.5) F. Subcontractor Utilization Plan Form (Bid Solicitation §3.13.8) If this bid solicitation has a subcontracting set-aside requirement, the vendor must consult the Division of Revenue & Enterprise Services New Jersey Selective Assistance Vendor Information database at https://www20.state.nj.us/TYTR_SAVI/vendorSearch.jsp for information regarding registered small businesses and/or disabled veteran businesses.

G. Source Disclosure Form (Bid Solicitation §3.13.6) H. Confidentiality and Commitment to Defend (Bid Solicitation §3.13.7) I. Certification Regarding Prohibited Activities with Russia or Belarus (Bid Solicitation §3.13.14) J. State-Supplied Price Sheet (Bid Solicitation §3.20) K. Two Year Chapter 51/Executive Order 117 Vendor Certification and Disclosure of Political Contributions (Bid Solicitation §3.13.9)

Vendor {Bidder} Checklist

PART #2: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT MUST BE

SUBMITTED BY THE VENDOR

L. Proof of Business Registration (Bid Solicitation §3.13.12) M. Certificate of Insurance/Acord (SSTC) N. Proof of Affirmative Action Compliance (Bid Solicitation §3.13.10) Submit one of the following:

NEW JERSEY CERTIFICATE OF EMPLOYEE INFORMATION REPORT

FEDERAL LETTER OF APPROVAL VERIFYING A FEDERALLY APPROVED OR SANCTIONED AFFIRMATIVE ACTION PROGRAM (Dated within 1 year of the Quote submission)

AFFIRMATIVE ACTION EMPLOYEE INFORMATION REPORT (FORM AA302)

State-Supplied Price Sheet T2759 - Forestry Mowing/Mulching Service NJDEP See Price Sheet Instructions in Bid Solicitation Section 3.20, for directions.

THANK YOU FOR ATTENDING

Q&A due by 2pm on March 9, 2023

Quotes due by 2pm on April 13, 2023 image6.tmp image7.tmp image8.png image9.png image2.png image3.png image4.png image5.png